How to handle the Multitude Successfully handling thousands of E-Book records using MARCEdit and BIBLOAD reports Kelly Swickard Decker Library Maryland Institute College of Art
Dec 28, 2015
How to handle the MultitudeSuccessfully handling thousands of E-Book records using
MARCEdit and BIBLOAD reportsKelly SwickardDecker Library
Maryland Institute College of Art
100,000 + E-Book records to load
• Task was to load 120,000 E-Book records from EBSCOhost E-Book Academic Collection
• Get file from OCLC Product Services• Need to alter records: MARCEdit• Workflows set-up: Bibload report, item type,
location, item categories, etc.• Enterprise/Portfolio set-up: item type, location,
Search Limits• Eventual batch deletion…
Workflows set-upHoldings, Item Type, location, call number, item
categories
Workflows Bibload report
RULE 2
ISBN (020), OCLC number (001)
Copy processing: Ignore holding statements…
Classification: LC; Entry ID: 099, 949, all subfields
Postload
Set POSTLOAD to make new items available
Enterprise/Portfolio set-up
Search Limits – Enterprise/Portfolio
Getting the Records from OCLC• Product services page• Click on Records and
reports
• OCLC WorldCat collection sets (login page)
Download File
• Download the file • File is saved to local computer as .bin file
MARCEDIT: Wonder Tool
• Can go to MARCEdit web page and (freely) download software
• Edit fields as needed• Save file in desired
format• I edit 099, 949, 856
fields
MARCEDIT
•FILE > MARC Tools > MARCBREAKER > select where you want the file to go, and select .mrk. •Input file: file you want to change•Output file: file you want to be .mrk•Click on Execute, once finished click on edit records
Edit Records
• Click on EDIT RECORDS > make sure to load all the records (which is in the upper right hand corner)
• Go to TOOLS > ADD/EDIT Fields Utility > Add 099 field, Field Data: (Subfield) $a E-BOOK
• Go to TOOLS > EDIT SUBFIELD > Put in 949, subfield $a, add field data E-BOOK to both fields
• EDIT SUBFIELD > Edit 856 field (optional) subfield $z to say click here for full text, etc.
• It should give you the number of edits when processing• Go to File > Save > save file as .mrc for importing into
workflows
Back to Workflows…
• .mrc file saved – go to MARC IMPORT and run import
• Then run E-Book bibload report
Item Record in Workflows
E-book control tab
Print book control tab
Workflows bib record
OPAC view
Eventual deletion…
• Need to remove OCLC holdings– Received file from OCLC
of records to be deleted– EBSCO sent me an excel
file which OCLC record numbers
– Was able to load .txt file of numbers taken from excel file and batch deleted holdings
• Need to remove records from Workflows– Load file from OCLC as it
has ‘d’ in LDR field (use MARCedit to change from .bin to .mrc)
– Use bibload report but change as needed
Deletion bibload