How to Get Promoted When Your IT Project Fails Let’s Talk About…….. Ian Koenig PMP Quality IS Projects, Inc. .

How to Get Promoted When Your IT Project Fails

How to Get Promoted When Your IT Project FailsLets Talk About..Ian Koenig PMP Quality IS Projects, Inc. www.QIPINC.com1Quality IS Projects, Inc.12/17/2014#Project CancellationRisk AssessmentProject Management Maturity

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Strategic Planning & Project ManagementProject Management as a CompetencyIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com2Quality IS Projects, Inc.12/17/2014#Project CancellationHow to identify, cancel, and close down a failed or failingIT project.Ian Koenig PMP Quality IS Projects, Inc. www.QIPINC.com3Quality IS Projects, Inc.12/17/2014#WARNINGCANCELING A PROJECT CAN BE HARMFUL TO YOUR HEALTHProject CancellationIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com4Quality IS Projects, Inc.12/17/2014#Goals of Presentation Practical Guidance Tips and TechniquesIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com5Quality IS Projects, Inc.12/17/2014#Areas Covered Why Cancel IT Projects Identification Approval to Cancel An Orderly Close OutIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com6Quality IS Projects, Inc.12/17/2014#Why Cancel IT Projects ?WE DO NOT CANCEL FAILED PROJECTS, WE JUST RENAME THEMAFTER FIVE YEARS YOU ONLY REMEMBER THE GOOD BITS, EVEN ON REALLY BAD PROJECTSWE HAVE DECLARED THIS PROJECT A SUCCESS, WE HAVE NO OPTION BUT TO FINISH ITTHANK GOD, NOBODY KNOWS HOW MUCH WE REALLY SPENTTHERES ALWAYS PHASE 2Ian Koenig PMP Quality IS Projects, Inc. www.QIPINC.com7Quality IS Projects, Inc.12/17/2014#

The whole development was shelved - never used. Chaos when the project was implemented. One year late and still unable to pass a full systems test. The system bankrupted the company. Other promising projects were side lined due to lack of funding.Why Cancel IT Projects ?Ian Koenig PMP Quality IS Projects, Inc. www.QIPINC.com8Quality IS Projects, Inc.12/17/2014#When the Horse Dies - DismountOR:BUY A STRONGER WHIPCHANGE RIDERSAPPOINT A COMMITTEEBENCHMARK OTHER COMPANIES CHANGE RIDING STYLE

Ian Koenig PMP Quality IS Projects, Inc. www.QIPINC.com9Quality IS Projects, Inc.12/17/2014#Why Cancel IT Projects ? CHAOS Reports McKinsey Report KPMG surveys PMIs 2013 Pulse of the Profession report

Bottom Line - 7 out of 10 IT projects failIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com10Quality IS Projects, Inc.12/17/2014# Why Cancel IT Projects ?Because it makes cents ($$$)! Rapidly changing technologies Shortage of skilled resources Coming 3rd to market is too late Technology is company strategyIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com11Quality IS Projects, Inc.12/17/2014#Identification Project Management Methodology - stage assessments Focuses on project deliverables Criteria broken down by PMBOK knowledge areasIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com12Quality IS Projects, Inc.12/17/2014#Identification - One approach...Principal CriteriaScope & IntegrationQuality, Cost, TimeSupporting CriteriaRisk, Procurement, Human Resource, Project CommunicationsIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com13Quality IS Projects, Inc.12/17/2014#Identification - Scope & Integration Scope has increased by more than 20% Major rework Critical issues unresolved for more than three months Project Objectives - changed but not redefined, project no longer meets objectives, no clear project boundariesIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com14Quality IS Projects, Inc.12/17/2014#Identification - Quality No agreed & documented measurable criteria for key deliverables Key deliverables have failed Quality Reviews during this stage QA/QC procedures in place (this a process measure) Ian Koenig PMP Quality IS Projects, Inc. www.QIPINC.com15Quality IS Projects, Inc.12/17/2014#Identification - Time No major milestones metCurrent planned dates cannot be met Significant slippage vs. baselineSchedule no longer reflects work being executed No clear accountability for tasksIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com16Quality IS Projects, Inc.12/17/2014#Identification - Cost No longer meets business case Project cost estimate unrealistic Significant cost overruns/approved cost changesIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com17Quality IS Projects, Inc.12/17/2014#Identification - Other Criteria No one is in control of the project No IT management support No customer representation Significant legal exposure Status reports do not agree with performance dataIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com18Quality IS Projects, Inc.12/17/2014#Approval to Cancel Project Sponsor Senior Management Stakeholders Prospective UsersIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com19Quality IS Projects, Inc.12/17/2014#Approval to Cancel - Tactics Complete part of the project Prioritize project workload Get customer to recommend Re-assign project personnel Use some of the outputsIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com20Quality IS Projects, Inc.12/17/2014#Approval to Cancel - Tactics Utilizing completed outputs: business case requirements definitionto be work processes prototypesIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com21Quality IS Projects, Inc.12/17/2014#Orderly Close Out Use the PMBOK approach or a formal methodology: contract close out administrative closureIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com22Quality IS Projects, Inc.12/17/2014#Orderly Close Out - Tips Recognize and reward team accomplishment Ensure that documentation is usable and accessible Publicize key learnings Follow up on any action items Ian Koenig PMP Quality IS Projects, Inc. www.QIPINC.com23Quality IS Projects, Inc.12/17/2014#Conclusions Canceling IT projects that are failing or failed makes cents ($$$) Having an objective method of identification helps Do not underestimate the effort required to gain approval to cancelIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com24Quality IS Projects, Inc.12/17/2014#Conclusions A project manager who can: identify failing or failed projects smooth the transition to cancellation execute an orderly close out will improve their organizations performance - and performance is rewardedIan Koenig PMP Quality IS Projects, Inc. www.QIPINC.com25Quality IS Projects, Inc.12/17/2014#