How To Do More Efficient, More Effective ARTstor Searching

HOW TO DO MORE EFFICIENT, MORE EFFECTIVE ARTSTOR SEARCHING

EILEEN FRYFine Arts Slide LibrarianIndiana UniversityAsk the ExpertsVRA Atlanta2010

http://help.artstor.org/wiki/index.php/Searching

START WITH ARTSTOR’S OWN SEARCHING TIPS

•underscore (_) The underscore (_) can represent any one character. m_net will retrieve "monet", "manet", etc.•asterisk (*) The asterisk (*) can represent zero, one, or several characters. ren* will retrieve "rene", "reni", "renoir", "rendering", "renaissance", etc.•dollar sign ($) The dollar sign ($) will expand the search to include terms that stem from a given root. $poison will retrieve "poison", "poisoned", "poisoning", "poisonous", "poisoner", etc.•Capitalization There is no need to capitalize words in ARTstor, even in titles or artists' names. When searching for Thomas Eakins, simply enter: thomas eakins•Articles You do not need to use articles (a, the, le, la, etc.) before titles or other terms. When searching for "The Judgment of Paris", you may simply enter: judgment of paris•Exact phrase To search for an exact phrase, put the phrase in quotes ("..."). When searching for the painting "Le Moulin de la Galette" by Renoir, enter: "le moulin de la galette“•Punctuation When searching for phrases or words that include punctuation such as "self-portrait", you can either use the punctuation or leave it out. The following searches will both yield the same results: self-portrait or self portrait•Word order Unless your search phrase is enclosed with quotation marks ("..."), the order of terms will not affect the search. The following searches will both yield the same results: albrecht durer or durer albrecht

Tips for Keyword and Advances Searches: Using Wildcards

When to use quotation marks “”.

New Old South Church (all common words) -97, many false hits

“New Old South Church” – 4, all true hits

Problem: Borobodur, (Borobudur, Boro Boedoer, Boro Budor, Boro Bodor)

TGN= Borobudur (deserted settlement) 7003697. Also Wikipedia. No other variants given . Will your user know to look for other forms?Solution. Wildcards

Boro$= 61 results Boro$ Java =54 (all Echols collection, Cornell)Boro*= 1,000+ Borob*=751 (most are relevent, but also Borobridge,

England)Borobudur=738Borobodur=349

Borob_d_r = 45. all Relevant except for a few GauguinsBorob_d_r – Advanced Search – Title Only eliminates the Gaugins(Still have to navigate 20 pages of returns.

_, $, or *. Practice till you know which one does what

But if you only want the Muktesvara temple, just do that

Always use the most specific term possible. Muktesvara = 76 records, all relevant

Muktesvara Temple, Bhuvanesvara | Bhubanesvara

Bhuvanesvara is in ARTstor under many variants. bhu* returns too much. bhu_an* is better, but also includes Bhutan.Advanced search: Bhu_an* AND NOT Bhutan still has a few false hits.

Advanced search Bhu_an* AND NOT Bhutan* return all and only Bhuvanesvara and its variants.

Then sort by title, and you have a reasonably organized 578 images of the site.

Be wary of plurals and punctuation.

Mohenjo-Daro Seals search Mohenjo seal for singles, Mohenjo seals for group shots. OR Mohenjo* seal* to get all variants

Collection name Search terms Collection status Josef and Anni Albers Foundation albersfoundation completed

American Council for Southern Asian Art (ACSAA) Collection (University of Michigan)acsaa

completed

American Institute of Indian Studies indiastudies in progress

Andrew Dickson White Collection of Architectural Photographs (Cornell University Library)dickson white cornell completed

Wayne Andrews: Architecture (Esto) andrews esto completed Architecture of Venice (Sarah Quill) "sarah quill" in progress

Art, Archaeology, and Architecture (Canyonlights World Art Image Bank)canyonlights in progress

Tips for collection searchesWhile you may browse individual collections, you may also search for particular collections by using certain search terms.

Another examples of problematic spelling, abbreviations, and attributionSt. Michael’s Church, Charleston, SC. problems of st./saint and ‘s,

real problem is with attribution. In my collection as Peter Harrison. All slides in ARTstor either have Samuel Cardy, or no architect.

Creator: Architect unknownTitle: St. Michael's Church

Creator: Cardy, Samuel, Irish; American, builderTitle: Saint Michael's Church (SAHARA)

least subjective approaches = Charleston Michael church = 61

Anonymous Sienese | Tressa Master | Traini, Buffamalco, Master of the Triumph of Death*

Madonna with the Big Eyes | Occhi Grossi, other title variants

Pisa. Camposanto | Campo Santo di Pisa.

Learn to Expect Variation

Tressa = 1 IMAGECreator: Maestro di Tressa (Master of the Braid)Title: Madonna dagli Occhi Grossi (Madonna with the Big Eyes)Work Type: paintingDate:1220sRepository:Museo dell'Opera del Duomo (Siena, Italy)ARTstor Collection:Italian and other European Art (Scala Archives)

Occhi Grossi = 3 IMAGE (Because 2 don’t include TressaMaster as creator)

* When attribution is a problem, find another approach

Cambridge, MA. Craigie House

Records from Sahara do not mention Craigie or Vassall.

John Vassall (Longfellow) HouseLongfellow HouseJohn Vassall House (Carnegie Set)

Longfellow National Historic SiteView Description: exterior (SAHARA)

Two views of the Vassall-Craigie-Longfellow House, home of Henry Wadsworth Longfellow, in Cambridge. (Schlesinger History of Women in America Collection)

Learn to expect Exclusion of information

James Brice House – no returnsBrice House – return

Medford Royall House – 1 b/wMedford House – shows that most images use Royal, not Royall. 8 images

Don’t be too literal

Portsmouth, MacPheadris-Warner HouseMcPhedris-Warner HouseMcPhaedris-Warner House

M*C*PH*DRIS will do the job if you think out all the places you might need a wildcard

BUTPortsmouth Warner is just as effective

Take the “Path of Least Resistance”

Judicious use of NOT to eliminate a large group of unwanted returns

Sukhothai, ThailandSukhothai brings up 115 images, including many news photos by Abbas

Advanced Search Sukhothai NOT abbaseliminates the false hits (76 images

But a typo while searching shows that some images are actually under Sukothai (20).Suk*thai NOT abbas returns full set of 96 images

Learn to “think outside the box”

“Kakcho Tomb. Wrestling Scene. Koguryo Dynasty. Three Kingdoms Period. Wall Painting”

Kakcho = 0Korea Tomb = 0Korea painting – more than 1000Koguryo=0Three Kingdoms = 145 hits. (on page5 of 7)BUT:Korea Wrestling = 2, including right image

Kakjuh-Chong. Wrestling Figures

Use One or two words, and make them the most distinctive words.For “South Berwick Hamilton House “

search “Berwick Hamilton”

Learn to spot the crucial word to search.

“San Antonio. Mission Muestra Senora de la Purissima Concepcion de Acuna”

“Acuna” gives many false hits

Search “Acuna Antonio“ or “Acuna San” or“Acuna Mission”

Richard Taliafer(r)o. Westover.

The variant spelling can be solved with a wildcard: taliafer*o (All in ARTstor are Taliaferro)

Title:WestoverView Description: exteriorWork Type: PlantationDate: Creation date: ca. 1730-ca. 1734Location: Charles City, Virginia, United States(SAHARA)

AVOID LIKELY PROBLEMS: ARCHITECTURAL ATTRIBUTION, VARIANT SPELLINGS, ETC.

Westover + sahara shows an anonymous creator

But- Search on Westover shows many hits for which no creator is given

Cleanest Search is “Westover” in A.S. Title only

Go with most distinctive term, least subjective term

“Brandon” Plantation House near Burrowsville Virginia, Prince George County” aka. Brandon on the James

Go with Brandon Virginia

Remember the classic problems with Classical ArtKnidian Aphrodite in Munich

Knidian or CnidianAphrodite or VenusKnidian or “Of Knidos”Knidos or Cnidus

“Praxiteles Aphrodite” seems to give best results, but nothing says “Munich”

Avoid use of NY or NYC or New York if possible. Just too many hits.Watch for alternate terms, i.e. House vs. Mansion

NYC, Morris (Jumel) House. 1765.

Nothing under Morris house, (Manson, not house)“Residence of Roger Morris (Jumel Mansion)”Jumel locates image (Madame Jumel (morris) mansion \ Residence of Roger Morris (JumelMansion).

When dating is concrete, use itMorris 1765.

How to be sure you are getting all the images that are acutally in ARTstorAlexander mosaic. Battle of Issus. Battle between Alexander and DariusGreek or Roman?Pompeii or Naples?

Be sure people understand the collation icon and know to look for it. Easy to pass over the single image of the full mosaic that shows up.

Our label: gravestone of Holmes sons, Glastonbury, Ct., 1795

“Holmes Sons” does not return it. “Holmes” alone is 20 pages of returns. ) “Holmes Grave” & “ Holmes Gravestone” – no color image returned.“Holmes 1795” produces one color; “Holmes Glastonbury” produces two color images and several b/w’s

KEEP TRYING COMBINATIONS

Don’t ignore the Value of info on bottom label:

My Labels:

“Anonymous Man’s bust. Early 19th c.

wood, originally painted. Newport News, Maritime Museum”(No mention of Commodore Perry)

In ARTstor as“Ship Figurehead” (no mention of bust). Commodore Perry. Newport News, Mariner’s Museum.

Only words that overlap are “Newport News”

But how likely is a user to know the location of an object?

Don’t just keep plugging more words into ARTstor. Sometimes better to go to the web first. Find out what other variations, attributions, alternate language titles might be.Locate sites or archives that specialize in what you are looking forUse both Google and Bing image searches to find usable images and/or look for clues

The value of Google for solving problems can’t be underestimated. For the Redon, it’s about the only way to confirm that “Face in Window” and “Lamplight/Lumiere” are truly the same work, as just visual comparison can be misleading.

So when we’re instructing our faculty, students, and other users, it’s going to be important to show them several strategies, and how they can work together. If we don’t they are just going to get frustrated, give up, and ask us to scan something that is already available.

There is a big difference between searching ARTstor for something you already know, and may even have in your hand and searching ARTstor for “something representative”

There is also a big difference between searching for images for use and searching for massive numbers of slides to “see if they are in ARTstor”For the latter, you, and your assistants, need to be quick, precise, inventive, and persistent.