How to Deploy E-way Bill System using LogiCloud

E-way Bill System

Digitizing India’s Supply Chain

APURVA MANKAD, Founder & CEO

[email protected] | +91 93242 42802

Twitter : @apurva_mankad

E-way Bill background

E-way Bill

• The e-way bill provisions in GST aim to remove the ills of the erstwhile way bill system prevailing under VAT in different states,

• This was a major contributor to the bottlenecks at the check posts. Moreover different states prescribed different e-way bill rules which made compliance difficult.

• The e-way bill provisions under GST will bring in a uniform e-way bill rule which will be applicable throughout the country.

• The physical interface will pave way for digital interface which will facilitate faster movement of goods.

• It is bound to improve the turnaround time of vehicles and help the logistics industry by increasing the average distances travelled, reducing the travel time as well as costs.

E-way bill generation responsibility matrix

Intra-state Inter-state

Parcel Movement Transporter Transporter

Full truck load movement NA Consignor/ Transporter

Distance E-way Bill Validity

Less 100 Km 1 day

100-300 Km 3 days

300-500 Km 5 days

500-1000 Km 10 days

> 1000 Km 15 days

E-way bill validity matrix

• E-way bill has a validity based on date of generation and distance to be travelled

• A vehicle must carry a valid e-way bill during its entire journey

Information in E-way Bill

Field Description

E-way bill number E-WayBill Generate Key Word

Transaction Type Inward/ Outward/ Transfer/ Barter/ Exchange

Recipient GSTIN GSTIN of consignee

Delivery pin-code Pin-code of consignee delivery address

Invoice Number Invoice number of supplier of goods

Invoice date Date of invoice of supplier of goods

Total value Total value of goods carried

HSD Code HSN code of commodity carried

Vehicle number Vehicle number in which goods are being moved

PART A : Generated by shipper of goods or Transporter. Should be generated before movement of Goods

PART B : Updated by transporter

• Vehicle - Vehicle Number in which the goods is being moved (First Vehicle)

• Change in Vehicle due to Breakdown/Transshipment

E-way Bill for FTL and Parcels

E-way Bill Flow: Full Truck Load Movement

Consignor/ Shipper generates invoice

Shipper/ Transporter

generates E-way number from GSTN

Arrival at consignee location

Consignee closes E-way bill

KoramanglaAndheri

E1: Inter-state E-way Bill

Maharashtra Karnataka

• Only ONE e-way bill is required for entire movement for a full truck load vehicle• The vehicle may move across multiple states- we still need only ONE e-way bill• No separate intra-state e-way bill is needed for full truck load

E-way Bill Flow: Parcel Movement

Consignor/ Shipper generates invoice

Transporter generates Intra-state E-way bill

Arrival of goods at Transporter Hub

Sortation and Long haul movement

Transporter generates e-way for

long haul

Transporter updates e-way bill for any

change of vehicle/ mode of transport

Arrival at delivery hub

Transporter generates intra-state E-way bill

Delivery of goods

E1Intra State E-way Bill(From June 1, 2018)

E3Intra State E-way Bill (From June 1, 2018)

KoramanglaAndheri BHIWANDI PEENYA

E2Inter-state E-way Bill

(From February 1, 2018)

Maharashtra Karnataka

Parcel Movement

• Parcels typically are moved through hub and spoke structure• Separate E-way bill is required for intra-state movement and inter-state

movement• For entire inter-state movement ONLY ONE E-way bill is required• Thus, if a parcel moves through 4 states, only ONE e-way bill is required

LogiCloud E-way Bill System

LogiCloud E-way Bill System

LogiCloud E-way Bill System

Shipper of Goods using ERP

GSTN E-way Bill System

Transporter using WebXpress

Transporter using Own System

What is LogiCloud E-way Bill System

• Ready to use system to connect to any ERP for e-way bill generation

• Single connection across multiple Logistics PartnersReady to use system

• LogiCloud is connected to GSTN through secure gateway

• No need for your ERP to set-up separate connection with GSTNConnected to GSTN

• LogiCloud is connected to 35+ logistics companies

• Apart from e-way bill, get tracking status and POD from all partners

Pre-Connected to LSPs

• LogiCloud is offered as service over cloud

• Minimum set-up time and transaction based pricingCloud Based

LogiCloud E-way Bill System Flow

Shipper/ 3PL ERP

LogiCloud E-way Bill System

GSTN E-way Bill System

Transporter ERP

Invoice and Logistics Data

E-way Bill Request

E-way NumberE-way Number

Vehicle update for E-way bill

E-way Bill Update Request

1 2

34

5 6

How to use LogiCloud for E-way bill

5

• Go Live• Go Live with E-way

Bill generation / update

4

• Pilot Run• Integrated testing

from ERP to GSTN

• Check generation of e-way bill

3

• Integration• LogiCloud will help

to integrate its API with your ERP

2

• Authentication• LogiCloud will get

an API key and authentication details from GSTN

1

• Register• Create an account

on LogiCloud with GSTIN details

Why use LogiCloud

Deployment Ready

• LogiCloud is ready to use

• No need for time consuming GSTN set-up

Secure System

• LogiCloud is deployed on highly secure Azure Cloud environment

Pay as you go

• Minimum set up charges

• Pay only for transaction consumed

Guaranteed Service

• LogiCloud will manage any API failure, upgrade of GSTN, additional data requirements

One Stop Shop

• Value added service such as LSP tracking, POD management

LogiCloud is for ALL stakeholders

Shippers

• Deploy LogiCloud to generate E-way bill from your ERP

Transporters

• Offer E-way Bill as a service to your customers

• Manage e-way bills at single place

3PLs

• Deploy LogiCloud to offer e-way bill management services

Consignee

• Use E-way bill to track shipments

• Update e-waybill to report issues to shipper

Sr. No. API Service API Description

1 Authenticate Authenticate with the credential to access the APIs

2 Get e-Way Bill Get the e-Way Bill details based on EWB Number

3 Get Consolidated E-Way Bill Get the Consolidated e-Way Bill details based on EWB Number

4 Get E-Way bill generated by others Get the list of e-Way Bills generated by other party for my name based on generated date

5 Get assigned E-Way Bills of my state Get the list of e-Way Bills assigned to me for transportation in my state

6 Get assigned E-Way Bill by GSTIN Get the list of e-Way Bills assigned to me for transportation by particular GSTIN

7 Generate E-Way Bill Generate e-Way Bill

8 Update Vehicle Number to E-Way Bill Update new vehicle number for the e-way Bill

9 Cancel E-Way Bill Cancel the e-Way Bill

10 Reject E-Way Bill Reject the e-Way Bill

11 Generate Consolidate E-Way Bill Generate Consolidated e-Way Bill

12 Update Vehicle Number for Consolidated E-Way Bill Update new vehicle number for theConsolidated e-way Bill

13 Get HSN Master Codes Get the HSN master codes

14 Get State Master Codes Get the State master codes

15 Get UQC Master Codes Get the Unit Quantity master codes

16 Get Error Codes Get the Error master codes

17 Get New latest version APIs Get the list of latest API version and release date

18 Get Alerts Get alerts

List of APIs handled by LogiCloud

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Contact details