We save money and time with Laserfiche, but most importantly, we can better serve students and their families. The name of the game is making sure our students get the best educational opportunities, no matter where they are. With Laserfiche, regardless of which facility a student is assigned to, their records are always available.” Robert Sciortino, Program Administrator, Los Angeles County Office of Education Alternative Education Division Los Angeles, CA Laserfiche at Work in Schools and Districts Copy or print student documents and add them to files. Maintain separate file cabinets to secure confidential files. Copy and transport student files to share with administrators. Pull, copy and refile student documents when parents request them. Manually search through files to locate student suspensions, progress reports and other information. Enterprise Content Management for Schools and School Districts As student populations grow, so do records. But with increasing demands for instant information and the storage and retrieval burden of complying with regulations such as NCLB, FERPA and HIPAA, administrators are striving to do more with less. Laserfiche enterprise content management solutions help you improve efficiency, productivity and service quality to departments, students and staff— so you support student and staff achievement at every level of your organization. Learn More Inside Enforce Consistent Records Policies Simplify Regulatory Compliance Find Information Faster Simplify Records Transfer Streamline Deployment and Integration How to Create Order Protect student confidentiality, improve service quality and reduce record storage costs 2015 Laserfiche Laserfiche is a division of Compulink Management Center, Inc. Laserfiche®, Run Smarter® and Compulink® are registered trademarks of Compulink Management Center, Inc. All other trademarks are properties of their respective companies. Due to continuing product development, product specifications and capabilities are subject to change without notice. Printed in the USA. Laserfiche® creates simple and elegant enterprise content management ( ECM) solutions. More than 35,000 organizations worldwide— including numerous K- 12 institutions, school districts and institutions of higher education— have used Laserfiche software to streamline document and business process management ( e.g., accounts payable, case management, third party and contract management, and records management). By digitizing paper archives, Laserfiche enables schools and school districts to cut operational costs, improve staff productivity and provide quality student and faculty services. Secure web access enables easy information sharing with students and parents, while comprehensive security options ensure compliance with FERPA, HIPAA and other government-mandated standards. Laserfiche is designed for interoperability, interfacing easily with key institutional systems like student information systems (SIS) and other administrative applications. The Laserfiche system is designed to be straightforward to purchase, deploy, extend, administer and support. Laserfiche solutions deploy quickly and easily scale to accommodate both an increasing number of users and high- volume repository growth. Product Suite Your Next Step Learn More laserfiche. com/ k12 See a Demo laserfiche. com/ demo Contact Us info@laserfiche. com 3545 Long Beach Blvd. Long Beach, CA 90807 800) 985- 8533 Enterprise content management Document imaging DoD 5015. 2-certified records management Business process management Complete auditing and security controls Production- level document capture and processing Unlimited Laserfiche servers to support backups, failover clusters and testing environments Document management Business process management Optional Web client and Audit Trail tracking Optional DoD 5015. 2-certified records management About Laserfiche Maintaining student folders on paper Maintaining student folders with Laserfiche Scan attendance documents, notes from home and report cards directly into student files. Protect private information with comprehensive security functionality including audit trail monitoring. Provide authorized administrators with secure Web access to student files. Instantly print copies of student files for parents. Easily search by keyword or template field to locate disciplinary or academic information in student files. VS Laserfiche helps you automate and streamline work processes wherever possible. With Laserfiche, administrative assistants scan records— from attendance documents, report cards and transcripts to personnel records, performance reviews and school board meeting minutes— into single or multiple Laserfiche repositories. Electronic documents, including Microsoft Word® documents and Excel® spreadsheets, Adobe® PDF documents and digital photos, audio or video files, can be imported and stored in their native file formats. And best of all, by eliminating the time spent searching for information, misfiled documents and copies required for academic and disciplinary meetings, you protect your bottom line, without reducing service to students and parents. The benefits are clear: Eliminate the costs of pulling and transporting records from off- site storage. Instantly fulfill records requests, without having to copy and collate large numbers of documents. View, print and e-mail documents right from your desktop computer. Archive documents to DVD or CD- ROM, or publish them to the Web. With Laserfiche, you reclaim time, resources and labor costs by eliminating paper- based processes, while also increasing document security, improving information accessibility and automating business processes. Consider the cost of:
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We save money and time with
Laserfiche, but most importantly, we can
better serve students and their families.
The name of the game is making sure
our students get the best educational
opportunities, no matter where they are.
With Laserfiche, regardless of which
facility a student is assigned to, their
records are always available.”
Robert Sciortino, Program Administrator, Los Angeles County Office of
Education Alternative Education Division
Los Angeles, CA
Laserfiche at Work in Schools and Districts
Copy or print student documents and addthem to files.
Maintain separate file cabinets to secureconfidential files.
Copy and transport student files to sharewith administrators.
Pull, copy and refile student documentswhen parents request them.
Manually search through files to locatestudent suspensions, progress reportsand other information.
Enterprise Content Managementfor Schools and School Districts
As student populations grow, so do records. But with increasing demands for instantinformation and the storage and retrieval
burden of complying with regulations suchas NCLB, FERPA and HIPAA, administrators
are striving to do more with less.
Laserfiche enterprise content management
solutions help you improve efficiency, productivity and service quality to
departments, students and staff—so yousupport student and staff achievement at
every level of your organization.
Learn More Inside
Enforce Consistent Records Policies
Simplify Regulatory Compliance
Find Information Faster
Simplify Records Transfer
Streamline Deployment and Integration
How to Create OrderProtect student confidentiality, improve service quality andreduce record storage costs
2015 Laserfiche
Laserfiche is a division of Compulink Management Center, Inc. Laserfiche®,
Run Smarter® and Compulink® are registered trademarks of Compulink Management
Center, Inc. All other trademarks are properties of their respective companies. Due to
continuing product development, product specifications and capabilities are subject to
change without notice. Printed in the USA.
Laserfiche® creates simple and elegant enterprisecontent management ( ECM) solutions. More than
35,000 organizations worldwide—includingnumerous K-12 institutions, school districtsand institutions of higher education— have used
Laserfiche software to streamline document andbusiness process management (e.g., accountspayable, case management, third party and
contract management, and records management).
By digitizing paper archives, Laserfiche
enables schools and school districts to cutoperational costs, improve staff productivityand provide quality student and faculty
services. Secure web access enables easyinformation sharing with students and parents, while comprehensive security options ensure
compliance with FERPA, HIPAA and othergovernment-mandated standards. Laserficheis designed for interoperability, interfacing
easily with key institutional systems likestudent information systems (SIS) and otheradministrative applications.
The Laserfiche system is designed to be
straightforward to purchase, deploy, extend,
administer and support. Laserfiche solutions deploy
quickly and easily scale to accommodate both
an increasing number of users and high-volume
repository growth.
Product Suite
Your Next Step
Learn Morelaserfiche. com/ k12
See a Demolaserfiche. com/ demo
Contact Usinfo@laserfiche. com3545 Long Beach Blvd. Long Beach, CA 90807800) 985- 8533
Enterprise content management
Document imaging
DoD 5015.2-certified records management
Business process management
Complete auditing and security controls
Production- level document capture and processing
Unlimited Laserfiche servers to support backups,
failover clusters and testing environments
Document management
Business process management
Optional Web client and Audit Trail tracking
Optional DoD 5015.2-certified records management
About Laserfiche
Maintaining student folders on paper Maintaining student folders with Laserfiche
Scan attendance documents, notes from homeand report cards directly into student files.
Protect private information with comprehensivesecurity functionality including audit trail monitoring.
Provide authorized administrators with secure Webaccess to student files.
Instantly print copies of student files for parents.
Easily search by keyword or template field to locatedisciplinary or academic information in student files.
VS
Laserfiche helps you automate andstreamline work processes wherever possible.
With Laserfiche, administrative assistants scan records—from
attendance documents, report cards and transcripts to personnel
records, performance reviews and school board meeting
minutes— into single or multiple Laserfiche repositories.
Electronic documents, including Microsoft Word® documents
and Excel® spreadsheets, Adobe® PDF documents and digital
photos, audio or video files, can be imported and stored in their
native file formats. And best of all, by eliminating the time spent
searching for information, misfiled documents and copies
required for academic and disciplinary meetings, you protect your
bottom line, without reducing service to students and parents.
The benefits are clear:
Eliminate the costs of pulling and transporting records from
off-site storage.
Instantly fulfill records requests, without having to copy and
collate large numbers of documents.
View, print and e-mail documents right from your desktop
computer.
Archive documents to DVD or CD-ROM, or publish them to
the Web.
With Laserfiche, you reclaim time, resources and labor costsby eliminating paper- based processes, while also increasingdocument security, improving information accessibility andautomating business processes.
Consider the cost of:
Managing student records with
Laserfiche facilitates compliance
with the Minnesota State Student
Enrollment mandates while ensuring
that documents are not lost and student
records are always up to date.”
Craig LarsenInformation Systems Administrator,
Eastern Carver County Schools
Chaska, MN
A Solution to Manage Information Enterprise- Wide
Physical document storage consumes valuable officeand classroom space, and recreating lost and misfileddocuments costs time—and money.
Laserfiche gives you the tools you need to combat theinefficiency and expense of paper storage. The Laserficheproduct suite includes document imaging and DoD5015.2-certified records management, both Windows® and Web-based interfaces, a customizable Web publishingportal, integrated workflow management and high- volumedocument capture and processing tools.
And Laserfiche scales to meet the needs of schools anddistricts of all sizes, from a single school to a schooldistrict with multiple locations.
Before we got Laserfiche, people did things because they were told to do them 10
years ago. Once we started building our processes in Laserfiche, everyone knew
why they were doing things a certain way—and they realized the cost savings too.”
Adam Galvan Jr.Technology Director, Edgewood Independent School District
San Antonio, TX
Reconcile Administrative Demands and Budgetary ChallengesManage documents more effectively, regardless of format, and instantly get information to the people who need it.
Real-World Benefits from the Records Room to the District Office
SimplifyAdministrationTheLaserfiche Advantage Summary Enforce Consistent Records Policies
Cost- Effectively Deploy Enterprise- Wide
Automate Work Processes
Guarantee the Securityand Integrity of Student Files
Maximize the Value of ExistingTechnology Investments
Laserfiche has always built its products usingMicrosoft® technologies, to help Microsoft-driven
organizations run more effectively. Laserfichesystems use Microsoft- standard administration toolsalmost exclusively, including MMC snap-ins, WMIcompatibility and Windows- integrated error loggingand tracing. We ensure that our software complieswith standards that make it widely interoperable,
extensible and easy to administer.
Administrators can manage all the components ofa Laserfiche repository—fields, templates, users,
groups and volumes, among others—through asimple graphical interface. Customization is simple, and doesn’ t require outside consulting or onsiteprogramming. And minimal bandwidth requirementslimit the load on existing servers, networks andapplications, while support for industry-standard
Microsoft and Oracle® database platforms maximizesthe value of current IT investments.
The Laserfiche product suite offers integrated, transparent records management functionality. Laserfiche Records Management Edition providesastructured, record series-based repository that isinvisible to the user accessing the documentmanagement system, so records management doesn’ tinterfere with your existing work processes.
Guarantee the integrity of records—whetherscanned, electronic or physical—throughout theirlife cycle.
Run reports detailing where records are intheir life cycle and which records are eligiblefor transfer, accession or destruction.
Log system activity to demonstrate compliancewith regulations.
Laserfiche solutions deploy in days, not months, soyou achieve a rapid return on your investment. TheLaserfiche product suite gives you the flexibility tochoose the functionality you need, enabling you todesign the ideal solution for your needs.
School districts with multiple locations and alarge number of users will appreciate the flexibilityof Laserfiche Rio, a turnkey solution that meets themost demanding enterprise requirements.
Laserfiche Rio includes:
Document imaging and DoD 5015.2-certifiedrecords management functionality.
Windows and Web-based interfaces.
A customizable public Web portal.
Integrated workflow management.
High-volume document capture and processing.
Named-user licensing simplifies purchasing—justcount the number of users you’ll need. LaserficheRio also provides the flexibility of unlimitedretrieval licensing for public users, simplifyingaccess for social workers, school board members or
state agency staff.
Laserfiche helps you automate and streamline workprocesses wherever possible, from bringing informationinto the system to speeding labor-intensive, paper-based processes. Laserfiche Workflow providesa scalable, customizable workflow solution, while
Laserfiche Quick Fields’ batch processing capabilitiesdramatically reduce the time you spend digitizing andindexing paper files.
Automate filing to free up staff time.
Trigger workflow activities from third- partyapplications, such as your SIS.
Identify productivity gains or bottlenecks withreal-time reporting.
Maintain the integrity of confidential studentinformation by automatically routing it to asecure folder.
Use information extracted from documents, reportsand outside data sources to automate indexingand processing.
Scan case files with barcoded header sheets orminimize data entry by pulling information from
a state database or SIS.
Administering records access under FERPAconsumes staff time, as does protecting the privacyof medical records according to HIPAA rules.
Laserfiche’ s granular security system helps youdesign and implement a security policy that workswithin your existing environment so you balancedocument security and accessibility. Laserfiche’ spowerful security functionality also providessomething file folders can’ t: the confidence that,
no matter what, your records are safe from tampering, destruction or loss.
Control confidential records, and prevent themfrom showing up in a repository search.
Dynamically apply document-level security, maintaining different levels of security for each
type of document within a case file.
Guarantee security all the way down to individual
words with blackout and whiteout redactions.
Eliminate misplaced files, files lost in transitfrom off-site records storage facilities andinappropriately accessed files.
Whether it’s a student information system, statedatabase or other application, you have existingtechnology that your document management solutionmust integrate with. Laserfiche’ s open architecturemakes it simple to image-enable your existing
applications to expedite document search and retrieval. And with the Quick Fields Real-Time Lookup datacapture module, you minimize manual data entryby retrieving data from a state database or otherthird-party application. Laserfiche Quick Fields enablesyou to improve the integrity of your information by
matching it against outside data, ensuring that studentinformation numbers are entered correctly.
Eliminate the need to copy, transport and storepaper documents.
Answer information inquiries faster withdirect access to transcripts, disciplinary actionsand reports.
Safeguard confidential information withcomprehensive security features.
Reduce manual data entry errors by automaticallyextracting data from student information systemsSIS), state databases or other district-wide
applications.
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