How to Become a BuyBoard Vendor and What Are the Benefits.

How to Become a BuyBoard Vendor and What Are the

Benefits

Cooperative Overview

What is the BuyBoard? Answer……..The BuyBoard is the combination of The

National Purchasing Cooperative and an Internet purchasing application.

The Cooperative provides the legal mechanism utilizing Interlocal Agreements for entities to purchase goods and services jointly

The BuyBoard provides the mechanism to share contract data via the Internet and automate the purchasing process

Cooperative Overview

Legal Name: The National Purchasing Cooperative Created by 4 school systems – 2 located in Maryland and 2 in

Rhode Island Governed by an 8 member Board of Trustees Sponsored by National School Board Association and the

Missouri School Boards’ Association in addition to other state school board associations

All contracts are competitively procured according to State of Texas procurement laws.

All contracts are awarded by the Cooperative Board of Trustees

Cooperative Purchasing

Procurement Processwww.vendor.buyboard.comPublic AdvertisementNotifications of RFP sent to registered vendorsSealed response to proposalTabulation / Evaluation / RecommendationBoard of Trustee MeetingAward lettersNon-award lettersContract uploadContract start

Cooperative Purchasing

BuyBoard Request For Quote (RFQ)

Member Benefit Vendor Benefit

All Electronic (online) All Electronic (online)

No Advertising / Mailing Costs No Mailing Costs

Faster Response Time Faster Turn Around

Pre-screened vendors Confidential

Auto Tabulate / Award Pricing History

Cooperative Purchasing

1. Obtain quote from BuyBoard vendor2. Purchase order made out to vendor3. Fax or email PO to the BuyBoard

(fax 800-211-5454 or [email protected])4. Products delivered and invoiced by vendor 5. Payment made to vendor

**OR**

1. Place order with vendor directly 2. Fax or email PO to BuyBoard noting

“RECORD ONLY”3. Products delivered and invoiced by vendor4. Payment made to vendor

Cooperative Purchasing

Service FeeAll vendors, except those with contracts for transportation items, pay a 2% BuyBoard fee. This fee is based on orders processed in the BuyBoard system.

Monthly Invoicing & AdjustmentsInvoices report all orders processed in a billing periodStatements report all unpaid items during contract termPayment is not required until the vendor has been paidVendors and members can request adjustments

Cooperative Purchasing

Not a contract for Life Annual term agreement with options for renewal Contract term is generally 3 years total

Reporting purchases Members and Vendors have a responsibility to

report orders processed using BuyBoard contracts.

Renewal is based on the following factors Annual amount of business Performance delivery Best value to membership

Cooperative Marketing

Conferences, Conventions, & Trade Shows

Marketing MaterialsLogos, brochures, stickers for catalogs/price sheets,

vendor signs, member mailing lists

Cooperative Value

Vendor Benefits Streamline and focus the selling efforts Reduce individual bid responses Member ability to choose your company Increase business opportunities

Member Benefits Compliance with state procurement requirements Competitive pricing Reduced procurement cycle Saves administrative time and cost Vendor selection and choice

Marketplace Today

Competition on contracts – advantage/disadvantage Develop a path to offer your company More contract buying equals less bidding Opportunities are gone before the street is aware Members are looking for contracts with top flight companies

Question – Do you have a BuyBoard contract?

Marketplace Today

What are Coop Members looking for? A legal pathway to purchase that saves time and money A trusted and transparent source for legally awarded

contracts Quality products, equipment, and services Companies who can perform and deliver Options and choices Companies who understand why they are a part cooperative

purchasing program

Answer- Yes, and let me tell you about it.

Vendor Registration

Any potential vendors can self-register to receive email notices of proposals. BuyBoard actively solicits vendors in each participating state including Missouri.

A link to “New Supplier/Vendor Registration” is available at buyboard.com and vendor.buyboard.com

Vendor database is used to send notices to vendors via e-mail regarding all proposals

Other information available at vendor.buyboard.com includes Proposal Tabulations New Vendor FAQ Membership List Contract Expiration Schedule Current Vendor List

BuyBoard Contacts

Internet Address: www.buyboard.com

Phone: 1.800.695.2919

Email: [email protected]

Vendor Registration: www.vendor.buyboard.com