How to add additional privileges to user_ (originally SI 8192-36474) Presenter: Yoel Kortick.

How to add additional privileges to user_function.lng

(originally SI 8192-36474)

Presenter: Yoel Kortick

additional privileges to user_function.lng2

IntroductionIt may occur that staff user A edits the privileges of staff user B via the “staff privileges” and does not see a particular service listed as an option to “permit” or “deny”.

As a result, staff user B may be allowed to run a service and there is no way for staff user A to deny the privilege (except by denying all sub functions of the library, which is not usually desired).


IntroductionWhen a specific privilege is missing it is possible to add the privilege to the file $alephe_tab/user_function.lng.

After adding the privilege to the file $alephe_tab/user_function.lng it will be listed as an option in the staff privileges, and staff user A will be able to deny (or permit) staff user B to run the service.


IntroductionIn our example here staff user GILLIGAN will try to prevent staff user MARYANNE from being able to run the following two services. GILLIGAN will not be able to find them in the list of privileges:

1. Circulation Module > Services > Requests > Campus Hold Requests Router - Cleanup (cir-240)

2. Cataloging Module > Services > Build Indexes to the Catalog > Trigger Z07 Records (manage-103)


Discovering that the privilege does not existCurrently MARYANNE has “all functions > all sub functions” privileges for all libraries. GILLIGAN will now try to deny her cir-240 in USM50 and manage-103 in USM01.

1. GILLIGAN is logged in

2. GILLIGAN chooses Staff Privileges


Discovering that the privilege does not exist 2. GILLIGAN clicks

“Access Rights”

1. GILLIGAN selects user MARYANNE


Discovering that the privilege does not exist

GILLIGAN selects Ex Libris Demo Libraries (USM50) in order to deny the service “Campus Hold Requests Router - Cleanup (cir-240)”



GILLIGAN chooses the services-circulation sub menu and can not find cir-240.

GILLIGAN also can not find cir-240 from the find button



GILLIGAN selects USM01 in order to deny the service “Trigger Z07 Records (manage-103)”



GILLIGAN chooses the services - manage sub menu and can not find manage-103.

GILLIGAN also can not find manage-103 from the find button


Adding new privilegesWe will now add these two lacking services:

1. Circulation Module > Services > Requests > Campus Hold Requests Router - Cleanup (cir-240)

2. Cataloging Module > Services > Build Indexes to the Catalog > Trigger Z07 Records (manage-103)

To the file $alephe_tab/user_function.eng so that they will appear in the list of privileges and GILLIGAN can then deny them from MARYANNE


Adding new privilegesHere is the file on the server:

We will edit the file via the Tables Navigator of the ALEPHADM module of the GUI

il-aleph02-a18(1) >>cd $alephe_tabil-aleph02-a18(1) >>ls -lrt user_function.eng -rw-rw-r-- 1 aleph exlibris 70398 Dec 4 10:00 user_function.eng


Adding new privilegesWithin the ALEPHADM module we will choose “Tables Navigator”


Adding new privileges

Under “ALEPH > tab” we choose the file “user_function.eng”


Adding new privilegesWe will now add the service “Circulation Module > Services > Requests > Campus Hold Requests Router - Cleanup (cir-240)”. It is easiest to take an existing service from the file and add a new line above or underneath the existing line. In the new line we will add the new service.



We clicked here to add a new line

Here is the new line where we will add the new service. It will be the same as the existing line except for the number of the service and description of it.



Here is the new line

The only difference between the new line and the line under it and over it is the description and number of the service.



Now we will add the service “Cataloging Module > Services > Build Indexes to the Catalog > Trigger Z07 Records (manage-103)”

We make a blank line next to an existing cataloging module service.



The only difference between the new line and the line under it and over it is the description and number of the service.

Here is the new line



When done editing the file we check it in (to the server)


Restart PC ServerAfter changing file “user_function.eng” we will restart the PC Server


Restart PC Server


Restart PC Server

PC Server was restarted


Denying the privilege

1. Now when GILLIGAN chooses the services-circulation sub menu for USM50 in the staff privileges he does find cir-240.

2. GILLIGAN will now deny this privilege for MARYANNE



And now it is denied


Denying the privilege1. Now when GILLIGAN chooses the “services – manage” sub menu of USM01 he does find manage-103.

2. GILLIGAN will now deny this privilege for MARYANNE



And now it is denied


Testing the new DenialMARYANNE logs into GUI


Testing the new DenialMARYANNE tries to run the service: Circulation Module > Services > Requests > Campus Hold Requests Router - Cleanup (cir-240)


Testing the new DenialAnd she receives this message:


Testing the new DenialMARYANNE tries to run the service: Cataloging Module > Services > Build Indexes to the Catalog > Trigger Z07 Records (manage-103)


Testing the new DenialAnd she receives this message:

How to add additional privileges to user_ (originally SI 8192-36474) Presenter: Yoel Kortick.

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