How Do You Get Your Point Across Visuals for effectively and professionally presenting data and keeping your audience engaged.
Aug 20, 2015
How Do You Get Your Point AcrossVisuals for effectively and professionally presenting data and keeping your audience engaged.
How do you get your point across?
Visuals for effectively and professionally presenting data and keeping your audience engaged.
Lets face it…
…If your presentation does not hold the attention of the audience, the chances of them remembering the information are pretty slim…
Now, what was that presentation about?
…Especially if
Your presentation has so much information you don’t know how to organize it.
Too much text and bullets will kill your presentation.You should organize your presentation visually to tell a story and display your message.
Organize your presentation
Did you know?
20% of what they read;
People remember:
10% of what they hear;
80% of what they see and do.
Visual earning
Most people are visual learners; a recent study by the U.S. Federal Government suggested that up to 83% of human learning occurs visually.
The study also indicated that information which is communicated visually is retained up to six times greater than information which is communicated by spoken word alone.
You said what?
Your visuals should...
Display a clear message, be persuasive, be informative and display quantifiable information
What types of visuals?
Visuals that will help to clearly convey quantitative data.
Bar & Pie Charts
Data-driven charts (primarily bar and pie charts) allow the audience to perceive your message at a glance rather than puzzling over a list or table of data.
Mind Maps
Mind maps are used when brainstorming, note-taking, and planning to record and organize ideas. They are excellent for communicating all of the concepts related to a central theme.
Present
Inform
Trade ShowPlanning
Advertise
Distribute
Panel Discussion
Press Interviews
Large Banner
FlashyDemonstration
Representation
Buttons
Pens
T-Shirts
Trade Magazines
E-mail Attendees
Raffle prize
Decision Trees
Decision trees are used to help automate the process of decision making.
Definitebudget?
NoYes
Alternativefunding?
Knownchampion for
it?
Project Development
Leave italone
Clear projectScope?
Yes No
Leave italone
Sort outfunding
Yes No
Happy toprofit?
AchievableTimescale?
Yes No
Get moretime
Go for it.
Yes No
Explain whyit matters
Cash In
Yes No
Cause & Effect Diagrams
Structurally, a cause-and-effect diagram has a spine that runs left to right with the effect (the result or the issue) labeled at the right.
Researchers in ourunit are receivingmultiple subscriptionsof the same periodical
Untrained in using centraldocument filing system
Unaware of duplicatesubscriptions
People
No program to consolidate andmake information available
Equipment
No space for common storage
Physical Space
No method to centralizesubscriptions of information
Methods
Flowcharts
Flowcharts are used for communicating, planning, and managing processes; they are easier to understand and produce than a written series of steps.
Purchase Order Approval Process
Obtain CompletedCredit Application
YES
Process Order
Approved
PO & CreditApplication toController for
Approval
YES
YES
P.O. fromnon-existing
customer
Company in theUS or Canada
Receive P.O.
NO Request otherPayment form
NO
NO Does customerhave any unpaid
P.O.
Projectcompletion
certified
Kathy
Dept.
NO
YES
PO to Controller forApproval
NO Request otherPayment form
Timelines
Timelines place events in order of occurrence and depict the amount of time between events.
1998 1999 2000 2001 2002 2003 2004 2005
October
1998:
BSI Founded inthe basemen ofKeith Johnson's
Garage inOklahoma City,
Oklahoma.
January
1999:
After Graduatingfrom theUniversity, Keithand Sarah beginexpansion ofBSI.
January
2000:
BSI is Awardedtheir 10th
contract in theUnited States,
and 3rd inEurope.
October
2000:
BSI Conductsfirst round ofextensiveresearch intoglobal warmingand use ofgreen energy.
January
2001:
BSIIncorporates on
their 3 yearanniversary as a
leadingcompany in
green energy!
February
2001:
US NavyContracts BSI todevelop newgreentechnology fortheir mobile landtransports.
September
2002:
BSI Releasestheir first reporton the uses ongreen fuel andthe advantagesof solar power.
October
2003:
Based on theworkedprovided for theUS Navy, BSI isawarded a fullDepartment ofDefensecontract.
February
2004:
Keith Johnsonsells his shares
of BSI, andretires after
only 6 years ofservice andleadership.
March 2005:
BSI celebratestheir 200thcontractnationwide.Their totalnumber ofemployees isnow 300.
The project chart (also known as a Gantt chart) is a powerful visual tool for project management. Project charts help you scope out your project, assign tasks, track progress, and communicate it to implementers and stakeholders involved.
Number Task Start End DurationQ1 - 2008 Q2 - 2008 Q3 - 2008
January February March April May June July August September
1 Initial Meetings 2/12/2008 3/10/2008 20
2 Preparations 3/1/2008 5/26/2008 61
3 Gather All Data 3/2/2008 4/7/2008 26
4 Scenarios & Meetings 3/12/2008 6/4/2008 61
5 Stakeholders 4/2/2008 4/22/2008 15
6 Meeting Minutes (Dale) 4/12/2008 5/23/2008 30
7 Design/Print Invitations 4/2/2008 5/27/2008 40
8 Gather Data 5/1/2008 7/2/2008 45
9 Revisions 4/1/2008 6/24/2008 61
10 Model for Display 4/12/2008 6/13/2008 45
11 Prepare Report 5/1/2008 6/13/2008 32
12 Cost Analysis Data Prep. 1/1/2008 3/3/2008 45
13 Cost Analysis Tech Prep. 6/1/2008 8/1/2008 45
14 Distribute Invitations 5/1/2008 6/10/2008 29
15 Stakeholders 2 5/12/2008 6/20/2008 30
16 Publish All Reports 7/1/2008 9/17/2008 57
Business Prep. for Inspection 34
Project Charts
So, how do you make your message heard?
Of all of the different types of visuals in the world, 90% of them are dedicated to helping people communicate more clearly.
Displaying quantitative data and information in visuals will help your audience to better understand the point you are trying to make and retain the information.
Use charts to show data
Learn more about using visuals
• More resources:The SmartDraw Blog
• Or you can contact SmartDraw by:FacebookTwitterLinkedIn You can also
download a free trial of SmartDraw if you’d like to use the templates you’ve
seen in this presentation!