How Depositories Use MARCIVE Services To Improve Access Making the Most of What You’ve Got: Improving Access to Government Information in Your Online Catalog.

How Depositories Use MARCIVE Services To Improve Access

Making the Most of What You’ve Got: Improving Access to Government Information in Your Online Catalog

GODORT Preconference

June 24, 2004

How Libraries Make Use of MARCIVE’s GPO Services

Jim NoëlManager, GPO ServicesMARCIVE, Inc.


What Are MARCIVE’s GPO Services?

• Shipping List Services• Enhanced GPO Database Services• Documents Without Shelves• MarciveWeb DOCS


MARCIVE GPO Services

• Shipping List Service• Automatic service based on Library’s item selections and

MARCIVE profile.

• Brief records to fill the gap between receipt of documents and full cataloging.

• SuDoc labels to speed processing of newly received materials

• Smart barcode labels


MARCIVE GPO Services

• MARCIVE Enhanced GPO Database Services• Retrospective from 1976-present

• Ongoing Subscription

• Profiled to Library’s item selections

• URL Subscription Supplemental

• Full cataloging records.

• Customized to load more readily into local system.

• Ongoing record contains linking number to aid in overlay of brief SLS records.

• Matching authorities records, if requested


Additional MARCIVE GPO Services

• Documents Without Shelves• MarciveWeb DOCS

• Reference product on the web

• All GPO records from 1976-present

• Current SLS records (temporary records)

• Will contain pre-76 records at some point


• How many libraries subscribe to MARCIVE’s GPO records and SLS records?• Nearly 500 libraries

• How many get SLS records?• About 3/4 of them. Usually limit to monographs.

• How do we get the information?• Timing compared to documents’ arrival in library.

Use of MARCIVE SLS and GPO Records


How SLS and GPO Services Are Supposed to Work Together: Example of Matching Pairs

• SLS Record0 000 00612nam 22001817a 4500008 040513s2004 xxu f000 0 eng d

035 $a tmp97329113040 $a MvI $c MvI049 $a COD9074 $a 0982-G-64086 0 $a TD 2.30/23:03-025245 00 $a PAVEMENT MANAGEMENT

SYSTEMS: A POWERFUL TOOL IN ANALYZING... U.S. DEPARTMENT OF TRANSPORTATION

260 $a[S.l. : $b s.n., $c 2004?]500 $a Shipping List #: 2004-0297-M500 $a Shipping List Date: 05/14/2004710 1 $a United States. $b Federal Highway

Administration.945 $i U183060520256 $l govmc

• Matching GPO record0 000 01185nam 2200301Ia 4500

ocm55132100

003 OCoLC

005 20040513095316.0

007 he bmb024bbca

008 040513s2003 dcu b f000 0 eng d

035 $a tmp97329113040 $a GPO $c GPO $d MvI

043 $a n-us---

049 $a COD9

074 $a 0982-G-64 (MF)

088 $a Publication no. FHWA-IF-03-025

086 0 $a TD 2.30/23:03-025

245 00 $a Pavement management systems $h [microform] : $b a powerful tool in analyzing pavement performance.

260 $a [Washington, D.C.] : $b U.S. Dept. of Transportation, Federal Highway Administration, $c [2003]


SLS/GPO: Creation of item information in 949 or other field

• SLS Record With 949 Field000 00768nam 22002057a 4500

001

008 040513s2004 xxu f000 0 eng d

035 $a tmp97329113

040 $a MvI $c MvI

049 $a MAL $a MTU $a MSC

074 $a 0982-G-64

086 0 $a TD 2.30/23:03-025

245 00 $a PAVEMENT MANAGEMENT SYSTEMS: A POWERFUL TOOL IN ANALYZING... U.S. DEPARTMENT OF TRANSPORTATION

260 $a [S.l. : $b s.n., $c 2004?]

500 $a Shipping List #: 2004-0297-M

500 $a Shipping List Date: 05/14/2004

710 1 $a United States. $b Federal Highway Administration.

949 1 $a TD 2.30/23:03-025 $z 086 $i 33897050158021 $g 1 $p$45.00 $l magmf $q 301 $s o $t 035

949 1 $a TD 2.30/23:03-025 $z 086 $i 47048000125355 $g 1 $l mtgmf $q 361 $s $t 078

949 1 $a TD 2.30/23:03-025 $z 086 $g 1 $l mudof $q 391 $s $t 035


Shipping List Service

• Problem Areas• Congressional microfiche

• Multi-part items

• Special Handling• Exclusion of records by various criteria

• Notes in the records

• Splitting files

• Barcodes without records

• Merged output for consortia


GPO or “Full” Records

• How do we get them? • Timing compared to receipt of documents• Location or holdings codes based on material

format, item list codes, or other criteria.• Addition of notes identifying source or load date• Item creation when there is no shipping list record

match• Split files


• What is a changed record?• Percentage of libraries that

get changed records

Changed Records

16%

23%61%

Merge changedrecords withmain fileSeparate files formain andchangedNo changedrecords


Changed Records

• Advantages of getting changed records• Updates & corrections automatically

• Addition of PURLs to previously distributed records

• Any disadvantages?• No indication of what got changed

• Records that are changed for MARCIVE may be new to customer

• Lots of records


Multiple Format Records

• Traditionally, a multiple format record referred to a single record representing both the paper and microfiche formats, such as for a Congressional title

049 $a COD9

050 $a KF27 $b .A6484 2004

074 $a 1011

074 $a 1011-A (MF)086 0 $a Y 4.AP 6/1:IN 8/6/2005/PT.1-

110 1 $a United States. $b Congress. $b House. $b Committee on Appropriations. $b Subcommittee on Dept. of the Interior and Related Agencies.

245 10 $a Department of the Interior and related agencies appropriations for 2005 : $b hearings before a subcommittee of the Committee on Appropriations, House of Representatives, One Hundred Eighth Congress, second session / $c Subcommittee on the Department of the Interior and Related Agencies.

246 18 $a Interior and related agencies appropriations for 2005

260 $a Washington : $b U.S. G.P.O. : $b [U.S. G.P.O., Supt. of Docs., distributor], $c 2004

300 $a v. <1,3-4 > : $b ill. ; $c 24 cm.

500 $a Distributed to some depository libraries in microfiche.


Multiple Format Records

• Now, mostly physical format records with electronic access information added

049 $a COD9 $a GDWR

074 $a 1016-A074 $a 1016-A (online)074 $a 1016-B (MF)074 $a 1016-B (online)088 $a Serial no. 108-106 (United States. Congress. House. Committee...086 0 $a Y 4.G 74/7:ST 2/29110 1 $a United States. $b Congress. $b House. $b Committee on... 245 10 $a How can the federal government assist state and local programs ...260 $a Washington : $b U.S. G.P.O. : $b For sale by the Supt. of Docs….300 $a iii, 103 p. : $b ill. ; $c 24 cm.500 $a Shipping list no.: 2004-0140-P.

500 $a Distributed to some depository libraries in microfiche.530 $a Also available via Internet from the GPO Access web

site. Address as of 4/26/04: http://frwebgate.access.gpo.gov/ cgibin/getdoc.cgi?dbame=108%5Fhouse%5Fhearings&docid=f:91837. pdf; current access is available via PURL.

650 0 $a Community policing $z United States.

856 41 $u http://purl.access.gpo.gov/GPO/LPS48042


What is an electronic-only record?

• Example of record with single 074 field (online)000 01004nam 2200253Ka 4500001 ocm55507921 003 OCoLC005 20040528164737.0006 m d f 008 040528s2001 dcu s f000 0 eng d040 $a GPO $c GPO$dMvI043 $a n-us---049 $a GDWR

074 $a 0031-C (online)086 0 $a A 110.2:2004021394245 00 $a Egg and egg product safety $h [electronic resource]260 $a [Washington, D.C. : $b U.S. Dept. of Agriculture, Food and Safety and Inspection Service, $c 2001]538 $a Mode of access: Internet from the Food Safety and Inspection Service web site. Address as of 05/29/04:

http://www.fsis.usda.gov/OA/pubs/eggfacts.PDF; current access available via PURL.500 $a Title from title screen (viewed on May 29, 2004).500 $a "April 2001."650 0 $a Eggs $z United States.


Electronic-Only Record with Multiple 074s

• Example of record with multiple 074 fields (online)005 20040506085156.0

008 040506s2002 dcu sb f000 0 eng c

040 $a GPO $c GPO $dMvI

042 $a pcc

043 $a n-us---

049 $a COD9 $a GDWR

074 $a 1002-A (online)

074 $a 1002-B (online)088 $a JCX-102-02

086 0 $a Y 4.T 19/4:P 75/2004019399

245 00 $a Technical explanation of H.R. 5596, relating to political organizations described in Section 527 of the Internal Revenue Code, as passed by the House and the Senate $h[electronic resource] / $c prepared by the staff of the Joint Committee on Taxation.

260 $a [Washington, D.C. : $b Joint Committee on Taxation, $c 2002]

538 $a Mode of access: Internet from the JCT web site. Address as of 5/6/04: http://www.house.gov/jct/x-102-02.pdf; current access available via PURL.


Electronic-Only Records

• Look at whether 300 field exists• Issues

• Do we assign a tmp number?

• Should we send holdings to OCLC for these?

• Shoud we print cards for these?

• Do libraries use an Internet location/item record?


Documents Without Shelves

• All MARC records containing URLs or PURLs

• Can receive any record with a URL or limit to “Internet-only” titles

• Who gets DWS?• General (all titles) or

Law Library (subset)• Backfile available


Customer Communications

• Implementation of “fixes” reported by customers• Obsolete OCLC number messages• “No longer available via Internet” messages


How do you see MARCIVEhelping your library

improve access to government information?

Fu

ture

Dir

ecti

oin

s


For additional information on improving access to government information

Booth 1235 in the exhibit hallor

www.marcive.com


Whatever your database and cataloging needs,

MARCIVE has a solution.

www.marcive.com

800.531.7678

How Depositories Use MARCIVE Services To Improve Access Making the Most of What You’ve Got: Improving Access to Government Information in Your Online Catalog.

Documents

marcive services

gpo records slide

marcive sls

marcives gpo records

shipping list services

marcive profile

cataloging records

brief records