How Agfa HealthCare implemented the SAP …sapbeluxevent.be/SAPForum/wp-content/uploads/2015/09/FIN...How Agfa HealthCare implemented the SAP Financial Closing cockpit to optimise

How Agfa HealthCare implemented the SAP FinancialClosing cockpit to optimise the financial closeAnn Goossens & Karen MattheessensSeptember 2015

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 2

Agenda

Introduction

ContextAgfa HE Finance organisation

Agfa HE Operating model

Financial Closing CockpitGoals

Project plan

Closing cycle

Agfa HE System landscape

What’s next ?


Introduction

Parent CompanyCorporate Centre

Agfa-Gevaert Group

AgfaGraphics

AgfaHealthCare

AgfaSpecialtyProducts

1,3 Bn € Rev.( 52 %)

1,1 Bn € Rev.( 41 %)

0,2 Bn € Rev.( 7 %)


Introduction

Agfa HealthCare : Imaging


Context

- SAP roll-outs Europe, Aspac, Latam & North America

- Centralising activities in regional Shared Service centres

< 2000 : standalone systems & organizations

End 2012 : 1 global SAP system (95 %)


Context

Management expectations / our ambition ?

2013 – 2014 : AVANTI-project1 Global organisation model

1 Global operating model

- Shorter Reporting cycle

- High Quality / Compliance

- Good Service

- High (cost-)efficiency


Agfa HE - Global organisation model


Agfa HE - Global operating model

PURCHASE-TO-PAY (PTP)

ORDER-TO-CASH (OTC)

Finance Master Data

VendorMaterials

Master DataCustomerMaste Data

GENERAL LEDGER CASH & BANK

RECORD-TO REPORTING (RTR)

PO admincompliance

AutomaticInterco

ReconciliationMaintain FA RegisterProject

Accounting

Simplified ProcessesSLA’s Compliance

Ticket Service DocumentedProcedures & Work

InstructionsClear Roles &

Responsibilities

Standard FinancialReports (BI Library)

Closing Cockpit

Centres of Excellence

Credit NoteReporting

Draft Taco one weekearlier

FIXED ASSETS


SAP Financial Closing cockpit - Goals

Global overview ofmonthly / quarterly / yearly closing cycleBy deadlineBy sequenceBy responsible (& back up)

Global real-time view onClosing progressPossible bottle-necks/issuesBy legal entity / process / activity

Monitoring- & stearing tool forGlobal BPM’sRegional SSC managers

Global audit trail


SAP Financial Closing cockpit - Project plan

Analysis Implementation Go-live

31/12/1301/09/13 Closing April

TechnicalPreparation


SAP Financial Closing cockpit - Project plan

Go-live APPilot

CyCode

Go-liveAP +

MaterialLedger

Go-live AR

GO-livePS/CRM/TO/pre-closing

activities

Go-liveGL and

reportingpackages

Closing April Closing June Closing July Closing August Closing October


SAP Financial Closing cockpit - Closing cycle

Define Global Planfor Entity Close

(admin)Prepare Entity

CloseExecute Entity Close

TasksMonitor and

Analyze

1 global template

tree structure bycompany code

tasks

task details

- task dependency- critical path- relative due date- responsible & back up



Define Global Plan forEntity Close

Prepare EntityClose (admin)

Execute Entity CloseTasks

Monitor andAnalyze

task list periodicallygenerated from globaltemplate




Prepare EntityClose

Execute Entity CloseTasks (user)

Monitor andAnalyze

- status indication- actual due date- documentation




Prepare EntityClose

Execute Entity CloseTasks

Monitor andAnalyze

(manager)

- real-time information- vertical / horizontal monitor


SAP Financial Closing cockpit - AGFA HE System landscape

AP6 – Production HE FP6 –Production HE

FCCRemote transactionRemote job

END-USER

Status SpoolJob log


What’s next?

• Include Tax- & VAT cycles

• FCC as audit support toolTransparentFull audit trail (ie filings, reconciliations, …)

• Dashboard

Thank youContact information:

Ann Goossens Karen MattheessensGlobal F&A Shared Services Director Global Business Process Manager RTR

[email protected] [email protected]

How Agfa HealthCare implemented the SAP …sapbeluxevent.be/SAPForum/wp-content/uploads/2015/09/FIN...How Agfa HealthCare implemented the SAP Financial Closing cockpit to optimise

Documents