HOUSE MANAGER 101 Day 2 Safety, Maintenance, Construction, Inspections & Licensing, Planning.

HOUSE MANAGER 101

Day 2

Safety, Maintenance, Construction,

Inspections & Licensing, Planning

OVERVIEW OF DAY 2

Expectations of House Management Life Safety Break Operations and Maintenance Licensing Processes and Inspections Lunch IRDF & Strategic Planning Questions

Expectations Commitment to

Safety Healthy,

Supportive Living Learning Environments

Compliance with City and State codes

Communication with Chapter, Alumni, and MIT

Ongoing Education of Members

Bigger Picture

Life Safety General

Security

Fire Safety

Storage of Hazardous Materials

Kitchen Safety

General Housekeeping Pick up and Take Out Trash Hallways, Stairways, Exit ways CLEAR Proper disposal and/or storage of

materials Safety/Fire systems maintenance Attention to items that need to be fixed Common Sense (pgs 6,7 of HM Manual) Communication

Home Security Every 32 seconds someone’s home is

broken into Knowing Burglar’s 3 worst enemies

Light, Time, Noise Understanding your House Perimeter

“Case Your Place” Windows, Doors Outdoor Lighting, Burglar Alarm

Communication

Fire Safety By The Numbers

4 - # of Students who have died in fires since the beginning of 2004 Fall Term

50 – Number of deaths that were a direct result of fires at dorms or Greek housing from ‘90-’00

50 – Percentage of collegiate housing fires that involved fraternities or sororities

75 – Percentage of fire-related deaths at campus housing that occur at fraternities or sororities

Fire Safety

By The Numbers cont….

1,700 – Average number of fires each year in dormitories and Greek housing from 1990-2000

580,000 – Average, in dollars, the amount of property losses suffered in Greek house fires

50 – Percentage of savings to house corporation property insurance bill once a fire sprinkler is installed and active in the house

Kitchen Safety Food Storage Food Handling & Preparation Keeping Surfaces Clean Keeping Cooking Ware and Utensils Clean Fire Suppression System Grease Trap Common Sense

Operations and Maintenance Systems Maintenance Handling an Issue with the Physical Plant

Renovations Construction Work Weeks

Seasonal Concerns Education and Communication

System Maintenance Utilities Household Appliances Fire and Life Safety

Wells Sampson – American Alarm Co. Trash and Recycling

Daily Management Entry ways of house

close securely Adequate lighting

throughout house Hallways, stairways and

exit ways clear Exit Signs illuminated Fire Alarm panel online

and working properly Phone line for alarm

monitoring is working

Kitchen is in good order (food stored properly, etc…)

Candles aren’t unattended

Extensions cords unplugged when not in use

Fire doors are closed securely

Clothes Dryer lint trap is cleaned

Weekly Management Make sure all non-

system smoke detectors are working properly

Test Exit Signs and Emergency Lights for proper functioning

Area around boiler is clear, path to sprinkler is clear

Network/IT closet is well kept, safe, and functioning properly

Hazardous Materials are properly stored

Clothes Dryer exhaust hose is clear/clean

Exterior of house (yard) is well kept; FD connections have caps

Monthly, Quarterly, Semi-Annually, Annually

Kitchen Grease Trap – Monthly Alarm System – QUARTERLY – by alarm company Ansul – SEMI-ANNUALLY – by licensed contractor Hood - SEMI-ANNUALLY – by licensed contractor Fire Pumps – SEMI-ANNUALLY – by sprinkler co. Dishwasher – SEMI-ANNUALLY – check water temp. Fire Extinguishers – ANNUALLY - by licensed contractor Boiler Plant – ANNUALLY - by professional Common Area heat – ANNUALLY – by professional Sprinkler System – ANNUALLY – by sprinkler co. Elevator – ANNUALLY – by professional Fire Escapes – EVERY 5 YEARS – Recertification

Check structure annually to assess for deficiencies

Household Appliances Helpful Hints on pages 25-27 Be aware of efficiency level Be aware of maintenance schedule Invest in a heavy duty appliance

Trash and Recycling Boston Department of Public Works617.635.4900 – http://www.cityofboston.gov/publicworks

holds Household Hazardous Waste Drop-Off Days coordinates Yardwaste Collection twice a year

Spring Collection: First 4 Saturdays in May Fall Collection: Last Sat. in Oct., First 3 Saturdays in November

Paint and Oil removal Call the recycling Office at 617.635-4959 for more information or check

out their web site - http://www.cityofboston.gov/publicworks/RecPaint_oil.asp

TVs and computer monitors - call 617-635-7574 for home pickup For more information about rubbish removal and recycling, please refer to

the Boston Recycling Guide - http://www.cityofboston.gov/publicworks/pdfs/recycling.pdf

Trash and Recycling cont…

Cambridge Department of Public Works617-349-4800 http://www.ci.cambridge.ma.us/TheWorks

Household Hazardous Waste Drop-off - Mass National Guard Armory at 450 Concord Ave from 9am-1pm; April 23, 2005; June 25, 2005; October 22, 2005

Large Appliance Pick –up - contact Cambridge Public works 617.349.4800 or check out their website at http://www.ci.cambridge.ma.us/TheWorks/schedules/applnce.html

TVs and Computer Monitors - call (617) 349-4800 or for more information, check out the website at http://www.ci.cambridge.ma.us/TheWorks/departments/recycle/computers.html

Amherst Alley – MIT Facilities

Trash and Recycling cont…

Brookline Department of Public Work 617.730.2156 http://www.townofbrooklinemass.com/Dpw/

Household Hazardous Waste Drop-Off –one household hazardous waste drop-off in the spring. For Spring 2005, that date is Saturday May 1. 617.730.2700 or check out their web site at http://www.townofbrooklinemass.com/dpw/recyclehhpinformation.html

Yard Waste disposal - Leaves and grass clippings shall be placed for collection in proper paper sacks or proper rubbish containers labeled "YARD WASTE". "YARD WASTE" stickers are available from the Highway/Sanitation Department at the Town Hall or the Highway Garage.

Large Items - Remember to inform the Department of Public Works by telephone at (617) 730-2156 to schedule the collection of oversized items one week prior to the routine collection day. The Department will schedule up to three (3) items per week.

Computer Monitors and Televisions - The DPW now collects curbside for residents on municipal trash service. Please schedule pickup one week in advance by calling the DPW at 730-2156. There will be no pickups during holiday weeks.

Seasonal Items Service Furnace annually Leave furnace on and maintain 60 degrees Remove all exterior spigot hoses Repair all broken glass Open faucet to slow drip Leave doors to cabinets that contain water

lines open Unplug non-essential appliances/electronics Clean up house before leaving on breaks

Seasonal Items cont… Have monitoring system during winter break Communicate to alumni about house makeup Notify neighbors and police about vacancy Lock doors and windows Communicate with FSILG Office before

breaks and leave contact information in case of an emergency

Increase exterior lighting if possible

Communication and Education

To Members of your FSILG

To Alumni

Ongoing throughout year

Licensing Process and Inspections

Inspection/License Renewal Timeline

License Renewal Process

Inspections overview

Licensing Process

Boston – HM Manual – Pages 32-33

Cambridge – HM Manual – Page 34

Brookline – HM Manual – Page 34

Inspections Egress Sprinkler Ansul Hood Fire Extinguishers Fire Escapes Alarm Monitoring

IRDF & Strategic Planning

 http://web.mit.edu/irdf

Communication with Alumni Maintenance Schedule Capital Campaign

Frank CouncilCoordinator of FSILGs

W20-549

617.258.9762

[email protected]

THANK YOUR FOR YOUR PARTICIPATION

I HOPE THIS HAS BEEN HELPFUL