HMT (INTERNATIONAL) LIMITED (A Government of India undertaking and subsidiary of HMT Ltd.) No. 59, Bellary Road, Bangalore – 560 032 NOTICE INVITING GLOBAL TENDER HMT(I) INVITES OPEN TENDERS ON BEHALF OF M/S. SCOOTERS INDIA LTD (SIL), LUCKNOW in Two Bids (i) Technical bid & (ii) commercial bid for Supply, Installation, Commissioning & Trials of CNC EDMs, Cylindrical Grinding, SPM MIG Welding, Rod Straightening, Air Plasma Cutting, Band Saw, Balancing, Shell Moulding, Core Shooter, Tyre Changer Machines & Gear Box Die Set, etc. TENDER REF NO: HMTI/GMP/SIL/001, HMTI/GMP/SIL/002, HMTI/GMP/SIL/003, HMTI/GMP/SIL/004 DTD 19.2.15, CLOSING DATE: 12.3.15, 10:30 Hrs Contact: General Manager, Products / Deputy Manager, Products Email: [email protected]/ [email protected]/ Ph: 08023339060 For further details visit: www.hmti.com / www.scootersindia.com / www.tenders.gov.in / www.eprocure.gov.in All corrigendum(s) if any shall be placed only on above websites
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HMT (INTERNATIONAL) LIMITED (A Government of India undertaking and subsidiary of HMT Ltd.)
No. 59, Bellary Road, Bangalore – 560 032
NOTICE INVITING GLOBAL TENDER HMT(I) INVITES OPEN TENDERS ON BEHALF OF M/S. SCOOTERS INDIA LTD (SIL),
LUCKNOW in Two Bids (i) Technical bid & (ii) commercial bid for Supply, Installation,
Commissioning & Trials of CNC EDMs, Cylindrical Grinding, SPM MIG Welding, Rod
Straightening, Air Plasma Cutting, Band Saw, Balancing, Shell Moulding, Core Shooter,
Contact: General Manager, Products / Deputy Manager, Products
Email: [email protected] / [email protected] / Ph: 08023339060 For further details visit: www.hmti.com / www.scootersindia.com / www.tenders.gov.in / www.eprocure.gov.in All corrigendum(s) if any shall be placed only on above websites
TENDER NO: HMTI/GMP/SIL/004 Dated 19-2-2015
Page 1 of 23
HMT (INTERNATIONAL) LIMITED
(A Govt. of India Undertaking)
(OPEN TENDER)
NOTICE INVITING GLOBAL TENDER
ON BEHALF OF SCOOTERS INDIA LIMITED, LUCKNOW
FOR SUPPLY, INSTALLATION & COMMISSIONING, TRIAL OF
LOT NO. ITEM
1
SINGLE IMPRESSION PRESSURE DIE-CASTING DIE SET FOR GEAR BOX HOUSING
The Tender document issued against payment of Rs 2,500.00 (Rupees Two Thousand Five Hundred only) in
the form of a Demand Draft towards cost of tender document. The Bidder who choose to download tender
document from website (www.hmti.com / www.scootersindia.com / www.tenders.gov.in / www.eprocure.gov.in) must submit the Demand Draft towards cost of the Tender documents along with
Technical bids in Envelope-I.
TENDER NO: HMTI/GMP/SIL/004 Dated 19-2-2015
Page 2 of 23
INDEX
SECTION I: INVITATION FOR BIDS(IFB)
1. Invitation
2. Contact Information
3. Two Bid System
4. Date of Submission and opening of Technical Bid
SECTION II: INSTRUCTIONS TO BIDDERS (ITB)
1. Definitions and Interpretation
2. Compliance of Requirements
3. Criteria for pre qualification of Bidder
4. Cost of Bid documents
5. Earnest Money Deposit
6. Deadlines for submission of bids
7. Preliminary Study
8. Opening of Bids by HMT(I)
9. Comparison of Bids
10. Award Criteria
11. HMT(I) right to amend scope of supplies
12. Corrupt or fraudulent practices
13. Interpretation of the clauses in the tender document
14. General
SECTION III: COMPLIANCE FORM FOR ACCEPTANCE OF TERMS AND CONDITIONS OF CONTRACT
1. Execution
2. Colour
3. Electricals
4. Period of validity of bids
5. Delivery period
6. Inspection & Acceptance
7. Re-Inspection
8. Packing
9. Place of Discharge
10. Freight & Insurance
11. Consignee
12. Invoice to
13. Price
14. Payment Terms
15. Penalty for Delayed Supply & services
16. Clearance for Dispatch
17. Technical Documents
18. Bought Outs
19. Machine / Equipment / Accessories
20. Rejection & Risk
21. Toolings, Jigs & Fixtures, Component Trial & Prove out
22. Performance Bank guarantee
23. Warranty
24. Erection & Commissioning
25. Arbitration
26. Jurisdiction
27. Force Majeure
28. Declaration
SECTION IV: SCHEDULE OF REQUIRMENTS / SCOPE OF SUPPLY (SR)
SECTION V: COMMERCIAL - PRICE SCHEDULE
ANNEXURES :
Annexure – 1 Proforma for Commercial details & previous experience
Annexure – 2 Proforma for Performance Bank Guarantee
Annexure – 3 Proforma for Vendor Registration
Annexure – 4 Quality and Packing details
Annexure – 5 Bid Evaluation Criteria
ENCLOSURES: 1 to 4
TENDER NO: HMTI/GMP/SIL/004 Dated 19-2-2015
Page 3 of 23
SECTION I: INVITATION FOR BIDS (IFB)
HMT (International) Ltd, [HMT (I)] Bangalore invites sealed bids from eligible bidders for supply of following items as per
Schedule of Requirements / Scope of Supplies (SR) - (Section IV).
LOT NO. ITEM
1
SINGLE IMPRESSION PRESSURE DIE-CASTING DIE SET FOR GEAR BOX HOUSING
Manufacturers outside India can participate in the tender, only if they have their Subsidiary / Office / Branch /
Agents / Service Centre in India to carry out after sales service if the contract is awarded to them. Documentary
evidence to be provided for having either of the above in India or else their bids will be rejected. In case of machines
/equipment to be supplied by manufacturers outside India, the applicable custom duty and any other duties / taxes
shall be borne by the bidder.
Vendors are requested to read the following points / guidelines / instructions and ensure that the bid is prepared and
submitted strictly as per the requirements. Bids with insufficient details would not be considered for evaluation. The
following points / guidelines / instructions are part and parcel of the tender and non-compliance will result in rejection
of offer.
1. Part bidding among the Lots is allowed and Part bidding within the lot is not allowed. Bidders shall quote for all the
items within the lot.
2. Contact information
General Manager, Products / Deputy Manager, Products
8 Details of Manufacturing Units / Workshops etc., available
9 Details of Machines, equipment, computers available
10 Manpower / Organization structure
11 List of Major Products / Services
12 Details of your major customers
13 Are you exporting Products / services? If so, please furnish
details of exports for past 3 years.
14 Are you providing training to overseas students/trainers and if so,
give details of the training courses conducted for last 3 years
15 Do you have branches or institutes under your group, If yes,
give details with address.
16 Whether you are affiliated / accredited to any Govt.
Agency / Reputed organization
Declaration: I / We declare that the details given above are true and correct.
Place :
Signature of Authorized person
Date : With Company Seal
(Note : Please attach detailed information in a separate sheet wherever required)
TENDER NO: HMTI/GMP/SIL/004 Dated 19-2-2015
Page 20 of 23
ANNEXURE – 4
QUALITY AND PACKING DETAILS 1. MACHINE / EQUIPMENT:
1.1 Machine / Equipment shall be manufactured and delivered in accordance with the specifications as given in this Tender and quality
shall be as per Indian / International Standards.
1.2 Goods supplied shall be new, genuine, unused and shall be of current models and of current productions.
1.3 Any alteration to the specifications, Design, Patterns etc. of the offered goods shall only be made upon the Buyer’s consent in
writing.
1.4 The Tenderer warrants that the materials, metals, chemicals, paints, packing pieces etc. used in the manufacture of goods and all its
packing and packaging are fully trivialized and stable under tropical conditions. Any damages arising from the inadequate
trivialization, shall be deemed an inherent defects of manufacture.
1.5 BOUGHT-OUTS:
All the bought-out items such as bearings, belts, electricals, motors, contactors, switches, MCBs, fuses, transformers, rubber
gaskets, O-rings, conduit pipes, coolant and hydraulic hoses etc. shall correspond to ISI / International specifications, should
preferably have CE mark and shall be of reputed make like SKF, FENNER, BHARAT, BIJILEE, CUTTLER HAMMER, CROMPTON
GREAVES, SIEMENS and TELEMECHNIC.
1.6 Bought-out accessories like pumps, Panel Air conditioners, Oil Coolers, Panel Boards, Stabilizers, Transformers etc. should be from
reputed original equipment manufacturers.
1.7 Machine / Equipment aesthetics especially sheet metals, guards, doors, covering plates, castings are to be made to international
standards. Painting and finishing of machine / equipment are the most important aspects of aesthetics.
2. INSTRUCTION & SPARE PARTS MANUALS:
2.1 Neatly printed manuals should be sent with the Machine / Equipment. Instruction Manuals should be of updated version
containing complete details of offered Machine / Equipment including customer name, Machine / Equipment number, Machine /
Equipment model, year of manufacture etc..
2.2 Drawings should be clear and legible. Xerox copies are not acceptable. Details of bought-out items used in the Machine/Equipment
should be included in the manual. Good quality paper should be used for printing of manuals.
2.3 All foundation drawings showing electrical, air, water and other service connections of Machine / equipment, with floor plans to be
provided in two sets, in English.
3. SAFETY DEVICES:
Each Machines/equipment should be provided with adequate and all necessary safety devices for the protection of the operator/s,
factory personnel and the environment.
4. OTHER CONDITIONS:
Machine / Equipment including all accessories have to be built to ensure high quality performance, aesthetic appearance in respect
of general finish, painting, sheet metal fabrication and international safety regulations.
5. PACKING INSTRUCTIONS:
5.1 Wooden / plywood packing as per Indian / International standards.
5.2 Equipment, accessories and spares are to be covered by thick silpaulin sheet or 1 mm thick polythene sheets and all openings are to
be sealed.
5.3 All external bright / machined surfaces should be protected with rust preventive coating.
5.4 Rust preventives to be used whose shelf life is more than one year.
5.5 Packing list with respect to each case to be prepared and given to HMT(I) along with other documents.
5.6 Machine / Equipment should be firmly fixed to be base of packing case to prevent jerking or local movement.
5.7 Delivery Voucher should clearly indicate packing case dimension with net and Gross weight and case number if there are more than
one case.
5.8 Photographs before and after packing to be taken and sent to HMT(I).
5.9 Handling marks of the packing cases to be shown on packing cases.
TENDER NO: HMTI/GMP/SIL/004 Dated 19-2-2015
Page 21 of 23
Annexure - 5
BID EVALUATION CRITERIA
A. Technical Bid Evaluation
The evaluation of bids shall be done in Quality cum Cost basis in the ratio Quality : Cost as 60 : 40. Accordingly,
the technical bid shall be evaluated for 60 points and the financial bid for 40 points.
Weightage Points
The Technical Bids of only those bidders who possess the pre qualification criteria (Section – II, Clause-3), shall
only be evaluated for further consideration of their offers.
The distribution of the 60 points for various technical competence parameters to be evaluated by HMT(I) / SIL in
the Technical Bid is given below. The bidders shall fill the data in the Quoted column and attach documentary
evidence wherever required (please mention page nos. in the Quoted column at which documentary evidence are
attached).
BIDDERS TO FILL FOR EACH LOT SEPARATELY
Sl.
No.
Evaluation Factors & Weightage Points Desired
Qualification
Quoted
(To be filled
By vendor)
Max.
Points
Points
Obtained
A Financial Background - 5
Annual Turnover for the last 03 financial years.
(Audited Balance Sheet / Audited Accounts to
be enclosed as documentary evidence).
Maximum
points for the
highest
turnover
5
In case of the information regarding the above criteria is below the maximum requirement, proportionate
marking shall be done.
e.g. 1. Full Maximum 5 points will be awarded to bidder having highest Turnover (H1)
2. Bidder having n Average Turnover shall get = n x (5 Max points / H1)
B Experience in die-casting dies design, manufacture & supply - 15
Design Experience in Years 10 Years or
more
3
Manufacturing Experience in years 10 Years or
more
3
No. of dies designed in last 05 years (Bidder to
furnish documentary evidence for the same).
20 nos. or
more
3
No. of dies manufactured in last 05 years Bidder
to furnish documentary evidence for the same).
20 nos. or
more
3
No. of dies supplied in last 05 years.( along with
documentary evidence, e.g. copies of POs /
Invoices / Commissioning Certificate)
Supporting
documents
for such 20
nos. or more-
attached.
3
In case of the information regarding the above criteria is below the maximum requirement, proportionate
marking shall be done.
e.g. 1. Bidder having n years of design experience shall get = n x (3 Max Points / 10 Years)
2. Bidder having n years of manufacturing experience shall get = n x (3 Max Points / 10 Years)
3. Bidder designed n no. of dies in last 05 years shall get = n x (3 Max Points / 20 Nos.)
4. Bidder manufactured n no. of dies in last 05 years shall get = n x (3 Max Points / 20 Nos.)
5. Bidder supplied n no. of dies in last 05 years shall get = n x (3 Max Points / 20 Nos.)
TENDER NO: HMTI/GMP/SIL/004 Dated 19-2-2015
Page 22 of 23
C Customers list & performance certificate - 4
List of customers to be attached.
(along with documentary evidence, e.g. copies
of POs / Invoices / Commissioning Certificate)
5 nos. or
more
2
Performance certificate, as mentioned in
Minimum Qualifying Criteria (attached)
5 nos. or
more
2
In case of the information regarding the above criteria is below the maximum requirement, proportionate
marking shall be done.
e.g. 1. Bidder producing n nos. of customers list shall get = n x (2 Max Points / 5 Nos.).
2. Bidder producing n nos. of certificate as mentioned in MQC shall get = n x (2 Max Points / 5 Nos.)
D Design Infrastructure - 6
No. of Work Station having CAD software
(Bidder to furnish the Licence No. for the same
along with supporting documents, e.g. Copy of
Pos / Invoices)
5 nos. or
more.
6
In case of the information regarding the above criteria is below the maximum requirement, proportionate
marking shall be done.
e.g. 1. Bidder having n nos. of workstation shall get = n x (6 Max Points / 5 Nos.)
E Quality - 5
No. of dimensional measuring equipments.
(Bidder to furnish documentary evidence for the
same).
05 nos. or
more
1
No. of metallurgical testing equipments. (Bidder
to furnish documentary evidence for the same).
03 nos. or
more
1
Availability of CMM for coordinate and profile
measurement. (Bidder to furnish documentary
evidence for the same).
1 nos. 1
Manufacturer’s Test Certificate / Charts.
(Please enclose copies).
1
QMS Certification Status ISO : 9001
Certification. (Bidder to furnish documentary
evidence for the same).
1
F Facilities available for tryout at Supplier’s works on 1000 Ton diecasting machine - 5
Die Spotting Press Yes / No 2
1000 Ton Die casting machine at Supplier’s
works. (Documentary Evidence to be provided)
Yes / No 3
G Quality & Source of Recommended Raw Material - 10
Proposed Source & Brand of AISI H-13 Raw
material for Die Inserts (8)
Sample Test Certificates for the proposed raw
materials (2)
Proportionate Marking for the above criteria shall be done as under:
e.g. 1. Bidder proposing one of the recommended Brand of material shall get = 8 Max Points
2. Bidder proposing imported material other than the recommended Brand shall get = 6 Points
3. Bidder proposing Indian Brand of material shall get = 3 Points
4. Bidder attaching sample test certificates for the proposed material shall get = 2 Points
5. Bidder not attaching satisfactory sample test certificates for the proposed material shall not get
Point.
The Purchase Order/ Die of the Supplier not using the proposed materials are liable to be cancelled /
rejected.
H Supply of 2D & 3D designs (in soft & hard copies) of the component, casting and die - 6
Supply of both 2D & 3D design copies Yes / No 6 Supply of only 3D design copies Yes / No 5 Supply of only 2D design copies Yes / No 2 Bidders offering (Yes) the designs as above shall get respective marks.
TENDER NO: HMTI/GMP/SIL/004 Dated 19-2-2015
Page 23 of 23
I Warranty - 4
1 year Yes / No 1
2 years Yes / No 2
3 years Yes / No 3
4 years Yes / No 4
The minimum warranty shall be for a minimum 80000 shots from the die or a period of 12 months from
the date of commissioning or 18 months from the date of dispatch from works, whichever is earlier.
The bidders offering warranty periods spread over additional years beyond the minimum warranty period
dates shall get respective marks as above.
TOTAL 60
Note:
1. Offer technically not suitable will be rejected even though other evaluation factors meet the
requirements.
2. All the furnished details are liable for verification by HMT(I) / SIL Team. If any declaration / information
is found to be incorrect, the offer will be summarily rejected.
B. Commercial Bid Evaluation
The Commercial Bids of only technically qualified bidders will be opened for Commercial Bid Evaluation.
For evaluation of Commercial bid 40 points are allotted for working out in each case as per the formulae given
below:
Mn = T(B-BD)
B
Where n= Number of bids
Mn= Points calculated for individual bidder
BD= The bid amount of individual bidder (Total F.O.R. SIL Works, Lucknow Prices in Indian Rupees (including
packing)
B= Sum of all bids
T= Total points allotted for Commercial bid
C. Selection of Successful Bidder:
1. The final Weightage Points for each bidder will be calculated by adding points scored by respective
bidder in both Technical (60 points) and Commercial (40 points).
2. The bidder who obtains highest Weightage points by adding both Technical (60 points) and Commercial
(40 points) will be considered as the Successful bidder.
----0----
Enclosure - 2
AGREEMENT FOR AFTER SALES SERVICE
Between
SCOOTERS INDIA LIMITED (SIL)
And
………………………………………………………………………….hereinafter referred to as “The Bidder”
M/s. ……………………………………………………………………….. (The Bidder) who participates in this tender hereby certify that,
if the contract (Purchase order) for any or all the lots is awarded to us by HMT(International) Limited, Bangalore
after the technical & commercial evaluation, we agree upon the following:
1. After successful completion of Erection & commissioning and obtaining installation completion certificate
issued by HMT(I) & SIL, we, M/s. ……………………………………………………………………….. will carry out after sales
services directly with M/s. Scooters India Limited (SIL), Lucknow for the machine / equipment supplied by
us as and when it is required / notified to us.
2. The scope of services shall comply with stipulations in the Warranty Terms (Section III, Clause 23.1).