Hk

4.2.5 CONTROL LINEN PURCHASING

It is economical to buy good quality material for any establishment.

it is essential that careful consideration are given.

When buying linen the following points are important :

-Buy from a reputable supplier.

-It is advisable to get prices and see samples from more than one

source, and weight up the merits of each against the cost. The largest

quantity possible should be ordered at one time in order to get the

cheapest rates.

-Buy the best quality that money allow. The price can be indication of

the quality and durability. Compare the prices from various suppliers.

-Before an order is placed, evaluation and it some cases, providing

test run on the materials is necessary. Test may be carried out on the

permises.

4.2.6 CONTROL LINEN ISSUING AND INVENTORY

LINEN INVENTORIES

Stock taking is the physical verification

Done every 3 month(quarterly inventory)

All items are segregated and group and counted

total should tally with the last inventory figures plus

issue received after that.

Discard are stamped “condemned” and kept aside.

Stock taking is taken as per three grouping each

on a separate day

LINEN ISSUING

Every floor is issued 1.5 par linen in their floor pantries apart from the

one par.

This line is kept in the floor pantries in the lock which the keys lie with

the floor housekeeping attendant.

Every day the housekeeping attendant makes the departure

The dirty linen, which is withdrawn, is entered on the Linen Exchange

Record of the floor and is exchanged in the linen room for the fresh linen.

The attendant sign this linen exchange register or the book in his

absence

This book is maintained as a record of exchange in the two sections..

4.2.7 RECORD ON PAR-STOCK LEVEL

Par refers to standard, specific, or normal level of stock.

Linen pars are the minimum linen

A par number must be established to ensure adequate

supply for the smooth operation

Do not have to wait for the laundry to finish laundering linen

before a bed can be made.

Freshly laundered sheets should be allowed to “rest” for 24

hours before being put back into service.

INVENTORY CONTROL

Since uniforms and linen are heavy investments it

is necessary to keep a close control on this very

important asset. Effective control is possible through

the following practice:

-Control on misuse,shortages and mix ups

-Proper storage

-Spot checks

-Proper supervision

Too much linen in circulation

results in the following

problems:

Overstocking may result in

spoilage during storage and

also storage problems.

Leads to abuse if linen

May result in low

productivity in the laundry.

Ties up capital.

IMPORTANT OF PAR STOCK

Too little linen in circulation

results in the following problems:

Extend laundry operation hours.

An increase in laundry cost,

especially payroll

A decrease in laundry

productivity and efficiency

Decreased productivity by staff

waiting for linen

Hoarding of linen by staff