Hints and tools to get an Environmental Management System started Dr. Thomas Hruschka EcoBusinessPlan Vienna @m22.magwien.gv.at .

Hints and tools to get an

Environmental Management System

started

Dr. Thomas Hruschka

EcoBusinessPlan Vienna

[email protected]

http://www.oekobusinessplan.wien.at

Tel:+43/1/4000-88296

What are your targets establishing EMS?

just for IONAS

Public Relations

to get a positive image

we are forced to do

a need to stay in business

protect environment

management wants it

legal compliance

to structure your processes

besides all that:to save money

employees

Do you know your surrounding field?

companies connectedregional, local,

authorities

business partners

labour – organisations (Unions, …)

business organisations (Chamber of Commerce, ...)

politics NGO’s

Whom do you need from outside?

Get them on board!

Whom do you need in your company for establishing EMS successfully?

People for your team

• environmental manager

• risk manger

• member of the general management

• representative of worker’s council

• technician

• ……

involve them any time in the process

Do not “fight” alone, establish a team structure!

Supporters you need for realisation

• PR - officer

• marketing expert

• somebody of each business unit

• procurement officer

• book keeper

• …..

inform them any time of the process

Intersect the project in achievable milestones!

Milestones will set targets for the team, motivate and generate a feeling of success structure!

M1 M2 M3 M4

EMS

Do you know your main environmental deficits?

Try to get a quick overview - use a simple plan of site!

mark

•your operating sector

•your machines

•production units

•important supply units

• traffic areas

• neighbouring sites

• streets, rivers, …

• …

Do you know your main environmental deficits?

Inform your employees and use their specific knowledge -

draw an environmental weather chart!

involve your employees from the beginning in the process

their intuitive answers are important information

where do they mark positive and negative points

you need just 2 minutes per person

these information is the basis for your ecomaps

Do you know your main environmental deficits?

Mark the information on the plan of site, one for every environmental aspect (energy, waste, …)!

urgent!Immediately activity necessary

important aspectkeep an eye on this

attention!activity necessary

Do you know your main environmental deficits?

As result you will get your 7 ecomaps your basic information of environmental hotspots in your company!

plan of site

water

soil

air, smell, dust, noise

energy

waste

risks

Do you know your input and output?

Collect all the input/output data!

you will find those dates:

in the book keeping

on the energy bills

at your waste desposer

….

Do you know your input and output?

ga

s (m

3)

ele

ctric

ityM

Wh

em

issi

on

s (t

)

CO

2 (

t)

raw material 2(t) 45%

Operating suppl

product (t)64%

waste (t)25%

losses (t) 11%

raw material 1(t) 25%

company

water (m3)waste

water (m3)

The EcoBusnessPlan developed an excel-tool to collect those data, to draw automatically a scheme and to generate automatically a basic version of an environmental report. A joint cooperation could make it possible to translate and share the tool and make it possible to adapt it for your needs.

Document your environmental performance!

A database could store the results, show your efforts to the public and makes your projects available for others!

The EcoBusnessPlan database is ready to be translated into English. A joint cooperation could make it possible to share the database and make it possible to adapt it for your needs.

Communicate at any time during the process!

Open-minded communication is the basis of a process which is reliable to your surrounding! Choose the adequate way of

communication – media and topics (!) for your target groups:

employees

management

b2b-contacts

authorities

media

public

NGO’s

...

Celebrate the milestones of the project!

Celebration forms the team tighter and motivates to do the next steps!

Summary of topics

Think about the targets

Who is your surrounding

Form a team and look for support

Get a brief overview

Involve employees to find hot spots

Define your in- and output

Collect your data

Communicate

Celebrateand don’t forget!