HIGHER EDUCATION DEFERRED MAINTENANCE SUBCOMMITTEE Bridgeport Conference Center, Suites 3 & 4 September 7, 2008 2:00 PM ITEMS Deferred Maintenance Questions/Answers and Proposed Recommendations 2 Rich Donovan, Co-Interim Director of Finance and Facilities HEFIS (Higher Education Facilities Information System) Demonstration 6 Rich Donovan, Co-Interim Director of Finance and Facilities Daniel Shaw, Web Developer Classroom and Classlab Utilization Report – Fall 2006 30
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ITEMS Deferred Maintenance Questions/Answers and Proposed Recommendations 2
Rich Donovan, Co-Interim Director of Finance and Facilities HEFIS (Higher Education Facilities Information System) Demonstration 6
Rich Donovan, Co-Interim Director of Finance and Facilities Daniel Shaw, Web Developer
Classroom and Classlab Utilization Report – Fall 2006 30
David Tyson Chairman
Brian Noland Chancellor
West Virginia Higher Education Policy Commission West Virginia Community and Technical College System
1018 Kanawha Boulevard East, Suite 700 Charleston, WV 25301
(304) 558-4016 www.hepc.wvnet.edu
www.wvctcs.org
MEMORANDUM TO: Members of the Higher Education Deferred Maintenance Subcommittee FROM: Dennis Taylor, Vice Chancellor for Administration Rich Donovan, Acting Co-Director of Finance and Facilities Daniel Shaw, Web Developer and Programmer DATE: 7 September 2008 RE: Deferred Maintenance Questions/Answers, Proposed Recommendations and
HEFIS Demonstration On August 24th, the Higher Education Deferred Maintenance Subcommittee requested that staff for the Higher Education Policy Commission (Commission) and the Council for Community and Technical College Education (Council) answer several questions and begin developing a more detailed set of proposed recommendations related to deferred maintenance for the Subcommittee’s consideration. The answer to questions and preliminary recommendations that appear below are offered for your consideration. Before any of the recommendations are finalized, we propose to: (1) prepare a “business case” or justification to support each recommendation; (2) indicate what statutory and/or regulatory changes may need to be made if these recommendations are adopted; and (3) consult with higher education administrators; particularly Presidents, Chief Financial Officers and Physical Plant Directors about these recommendations. In addition, a brief presentation will be made on HEFIS (the Higher Education Facilities Information System) to acquaint the Subcommittee with this application and how it may be used as a management tool to provide the data/information needed to manage deferred maintenance, building renewal and new capital projects.
Questions/Comments from Previous Meeting Q: Which institutions are struggling with deferred maintenance issues? What are we doing
about it and how will what is being proposed affect them? (Senator McCabe)
Nelson
Robinson Chairman
James Skidmore
Chancellor
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Higher Education Deferred Maintenance 7 September 2008 Page 2 A: In many respects, deferred maintenance issues are a system-wide challenge. However,
some institutions have less deferred maintenance than others, either because they have more capital funds to deal with the problem or because they may be better managers of existing resources. Generally, institutions fall into three relative categories as far as the condition of their buildings and grounds are concerned:
Good Fair Struggling
Fairmont State University Pierpont CTC Shepherd University Marshall University WV School of Osteopathic Medicine West Virginia University
Concord University West Liberty State College WV Northern Community College New River CTC Southern WV CTC WVU at Parkersburg
Bluefield State College CTC at WVU Institute of Technology Glenville State College Potomac State College of WVU WVU Institute of Technology
Note: Blue Ridge CTC and Eastern West Virginia CTC lease the facilities they occupy.
Q: Have a LEED Certified employee at the HEPC. (Senator McCabe) A: We agree that the Commission and Council should have adequate staff to perform the
capital project management functions and to assist institutions in evaluating facilities needs. At least one staff member should have a Leadership in Energy and Environmental Design (LEED) certification. Additionally, large institutions (WVU and MU) should have LEED-certified staff.
Q: How do we deal with on-going maintenance for new buildings? (Senator Plymale) A: One means through which institutions may facilitate on-going maintenance is for
institutions to recognize from the outset that they are responsible for maintaining new buildings throughout their useful lives by building a maintenance and renewal calculation into their capital requests to make sure sufficient capital fees are collected. In addition, this calculation should include estimates for increased utility, custodial and other operating costs. Furthermore, this should be stated as a policy mandate in the rule drafted to implement capital policy.
Q: How do we determine the debt capacity for institutions? (Senator Plymale) A: The way debt capacity is currently determined is that the institutions must complete a
Financial Feasibility Study (using the FFS form and worksheets provided by the HEPC) which takes into consideration: (1) revenue/funding, tuition and fees, and enrollment trends for the previous five years; and (2) the institution’s maximum estimated annual debt service payments compared to unrestricted current fund expenditures. The “rule of thumb” that has been used in recent years is that total maximum annual debt service should not exceed 6% to 8% of current annual operating expenses.
Q: Which institutions have maintenance contracts for major mechanical
systems/components? (Senator McCabe)
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Higher Education Deferred Maintenance 7 September 2008 Page 3 A: We sent the following inquiry to the institutions. Responses are incomplete to date, but
those received are summarized in the order received.
1. (a) Does your institution have one or more maintenance contracts for major mechanical systems/components; and (b) if so, does it cover all facilities on your campus or only some?
2. Does you institution have a maintenance contract for all elevators on your campus?
Institution Inquiry 1(a) Inquiry 1(b) Inquiry 2 WV Northern Community College Yes No – Weirton only Yes Southern WV CTC No No Yes WVU at Parkersburg Fire Alarm System only Yes Yes Eastern WV CTC Leases building Leases building Yes Glenville State College No No Yes Potomac State College of WVU Yes No No Fairmont State University and Pierpont CTC
Yes
Yes
Yes
Blue Ridge CTC Leases building Leases building Leases building WVU Institute of Technology Yes Yes Yes West Liberty State College No No No West Virginia State University WVSU Personnel
Contract for Electrical Support only
WVSU Personnel Contract for Electrical
Support only
Yes
WV School of Osteopathic Medicine Yes Yes Yes West Virginia University Yes Yes Yes
Q: How do we align academic masterplans with capital masterplans to avoid capital wish
lists? (Senator Green) A: At present, these items are not aligned in a strategic manner. Such alignment is one of
the recommendations to the Higher Education Capital Projects and Facilities Needs Committee.
Managing Maintenance and Deferred Maintenance
In some cases, the following proposed recommendations parallel and over lap with those made to the Capital Projects and Facilities Needs Committee. Recommendation No. 1. Move from one-time funding, which rewards institutions that are not properly investing in maintenance, to a systematic approach that requires confirmed annual investments by (1) maintaining a system-wide building inventory; and (2) annually calculating the amount of money that should be invested for maintenance and building renewal on a yearly basis to reduce accumulated deferred maintenance. Potential Implications: Institutions would be required to assist the HEPC in maintaining an accurate and up-to-date building inventory. Using a building renewal formula to annually
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Higher Education Deferred Maintenance 7 September 2008 Page 4 calculate a dollar benchmark that should be invested in buildings to minimize deferred maintenance would provide the Commission with information to determine where under-investments are being made. Recommendation No. 2. The Legislature should take primary responsibility for financing most educational and general (excluding research?) new capital projects and major renovations. To accomplish this, the Legislature will need to identify a dedicated state revenue source or sources to support higher education capital financing from which bonding can be taken periodically. It is probably not reasonable to expect the Legislature to generate sufficient funding for this purpose during any one year. Potential Implications: If the Legislature takes the responsibility to fund new E&G capital projects and major renovations, and possibly buy down some of the existing E&G debt, this would free up institution E&G capital fees to pay the remaining debt service and concentrate on taking care of maintenance and deferred maintenance needs. Recommendation No. 3. Guarantee that sufficient capital revenues are available for maintenance. For E&G facilities, require institutions to spend E&G Capital Fees up to the amount the maintenance formula requires annually for E&G facility maintenance, after meeting debt service requirements and before spending the funds for other purposes. For Auxiliary facilities, which are required to be self supporting operations, ensure that fees are sufficient not only to operate the auxiliary operation, but also are sufficient to meet the annual maintenance formula requirement and to build a reserve for major renovation or replacement. Also, the Auxiliary Operating Fees should be separated for Auxiliary Maintenance and Capital Fees to facilitate tracking of fee collections. The Legislature should create separate funds for auxiliary operations and auxiliary capital revenue so that maintenance revenue and expenditures can be tracked more easily. Potential Implications: A phase-in period may be required at some institutions since a portion of E&G Capital Fees, after meeting debt service obligations, are possibly being used for non-capital or maintenance purposes. For Auxiliary facilities, a significant Auxiliary Fee increase may be needed at some institutions due to the fact that insufficient fees are currently being charged to meet the needs for operations, maintenance, and to build a capital improvements reserve. Recommendation No. 4. Guarantee that institutions utilize E&G and Auxiliary Capital funds properly (which are special revenue accounts) by (1) requiring that an appropriate amount be line itemed in the budget bill for maintenance from both E&G and Auxiliary Capital Accounts; (2) in a separate list apart from the budget bill, have the institutions identify the deferred maintenance projects they intend to fund from their line item appropriations in the budget bill for the upcoming fiscal year; (3) establishing a maintenance and capital project tracking module in HEFIS to track institution progress in completing projects and require the institutions to update project information periodically; and (4) supplementing deficient institution funds, or just Council institution funds, with state appropriations.
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Higher Education Deferred Maintenance 7 September 2008 Page 5 Potential Implications: Institution flexibility and autonomy would be reduced. Requiring that an appropriate line item amount be identified in the budget bill for E&G and Auxiliary maintenance would (1) require (accurate) revenue estimates from the institutions; (2) set a maximum amount that could be spent in any given fiscal year; (3) bring a degree of discipline to the process of planning maintenance and deferred maintenance projects; (4) in order to deal with an emergency, an institution may have to adjust its project list submitted to the Commission or Council by placing the emergency project on the list and possibly deferring one or two listed projects to the next year; (4) require periodic reporting on the status of projects; and (5) the state would probably need to supplement funding, particularly at the CTC institution, if it wishes to keep tuition and fees low. Recommendation No. 5. Consider one-time funding to remove obsolete facilities from institution inventories. Potential Implications: It would be advantageous to remove obsolete buildings from campus inventories. Institutions would be required to identify obsolete facilities, identify any hazardous materials in the buildings and provide estimates of the cost of demolition. State funding would need to be provided. Recommendation No. 6. An alternative to Recommendation No. 4 would be to define in the Code what E&G and Auxiliary Capital Fees may be used for and to ensure they are being used for these purposes, require institution reporting and monitoring and audits by Commission and Council monitoring and audits. Potential Implications: This approach would provide somewhat greater institution flexibility than Recommendation No. 4 in being able to use these special revenue fees for changing circumstances, such as emergencies, while maintaining the mandate to use the balance after debt service obligations are met for maintenance and building renewal. It does place an additional reporting and auditing burden on the institutions and the Commission and Council staff.
Demonstration of HEFIS (Higher Education Facilities Management System) A brief presentation will be made on HEFIS (the Higher Education Facilities Information System) to acquaint the Subcommittee with this application and how it may be used as a management tool to provide the data/information needed to manage deferred maintenance, building renewal and new capital projects.
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HEFIS
Higher Education Facilities Information system
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HEFIS
“In order to solve a problem, you have to be able to measure it.” (Daniel Patrick Moynihan)
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HEFIS History
• Started in 2003.
• Began as a cooperative effort between the Commission and WVU’s Department of Facilities and Service.
• Created statewide inventory of all buildings and facilities.
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HEFIS History
• HEFIS is West Virginia’s “Higher Education Facilities Information System”
• 23 institutions/campuses use HEFIS in some fashion to manage their facilities and provide data.
• The Higher Education Policy Commission and the Community and Technical College System use HEFIS to facilitate annual reporting functions.
• Some institutions use HEFIS to manage internal projects and track equipment inventories.
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HEFIS History
• HEFIS is a vehicle for implementing a statewide standard for space classification, utilization and data acquisition.
• Allows the Commission to report data for comparative analysis among West Virginia institutions, peer institutions and nationally.
• It can also be used as an analytical tool for facilities planning, future capital allocations and managing capital projects and deferred maintenance.
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Facilities in HEFIS Database
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HEFIS Applications
• Schirmer (BRIM) Module• Work Order Module• Equipment Module• Housing Module• Capital Appropriation Request Module• Capital Projects Module• Vehicle Module
Having an institution and campus building and room inventory has provided the opportunity to develop a number of applications:
• HEFIS is a unique system that can be used to manage major capital projects and maintenance and deferred maintenance.
• It can be used to:– Calculate current building replacement values.
– Run an annual maintenance (building renewal) formula.
– Provide a planning list of major capital projects and deferred maintenance projects awaiting funding.
– Provide a tracking and reporting system for projects that have been funded.
– Maintain a database of completed projects.
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Classroom and Classlab Utilization Report Fall 2006
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Scope and Purpose of the Study THE WEST VIRGINIA HIGHER EDUCATION FACILITIES INFORMATION SYSTEM (HEFIS) was initiated as a vehicle for instituting statewide standardization of space use and classification; to serve as a vehicle for statewide data acquisition; to provide statistical data that contributes to detailed instructional planning analysis; and to create a facilities database that can provide a set of standard terms and measurements that facilitate comparisons among postsecondary education institutions. The HEFIS project began as a cooperative venture between the Commission and West Virginia University. Over a two-year period the HEFIS Team visited each institution, except for three, and built an inventory and database of E&G and auxiliary buildings and rooms. All rooms were classified according to the guidelines provided in the U.S. Department of Education’s Postsecondary Education Facilities Inventory and Classification Manual (PEFIC Manual). West Virginia University, Marshall University and Fairmont State University took responsibility for developing their own inventories and were not party to the HEFIS Team’s onsite visits in the initial survey and inventory. Since the initial inventories were completed in 2003 and 2004, the HEFIS team has worked extensively with the institutions involved in the initial effort to keep their inventories and floor plans up to date. The Team has also worked with Fairmont and Marshall to update and refine building floor plans at these institutions as well. The scope of this report is to provide utilization data and institutional information specifically for spaces classified as classrooms and classlabs. Utilizations are limited to facilities that are owned or under long-term lease. Information was not analyzed related to any courses that were offered at off campus sites (not owned or under long-term lease) or via distance education. The following tables serve as a report to the Higher Education Policy Commission based upon course and enrollment data provided by the institutions for Fall ’02, ’03, ’04, ’05 and ‘06. The course and enrollment data is matched with the building and room inventory at each institution to produce the classroom and classlab utilization report.
This report details specific information for institutional classroom utilization. The room utilization shows how many hours per week that the classrooms are in use. The station utilization shows how well the number of students matches the size of the room and how many seats are filled when classes meet. Parameters:
● Total available Room Hours is 70 counted Monday through Friday from 8:00 A.M. – 10:00 P.M. ● Total available Day Hours is 45 counted Monday through Friday from 8:00 A.M. – 5:00 P.M. ● Total available Evening Hours is 25 counted Monday through Friday from 5:00 P.M. – 10:00 P.M.
Guidelines: ● Recommended Room Utilization for Classrooms is 42 hours per week or 60%. ● Recommended Station Utilization for Classrooms is 60% of seats occupied during class.
Utilization: ● The Total Number of Rooms shows the total number of classrooms at the institution. ● The Total SqFt is the total room square footage classified as classroom space at the institution. ● The Total Course Enrollment shows the total number of students enrolled in courses scheduled in classrooms at the institution.
This counts all enrollments in that if a single student is enrolled in three different classes, the student is counted once for each course in which they are enrolled. This does not reflect FTE enrollment at the institution. This number is computed in the underlying database and inserted into this report.
• The Room Hours of Instruction is the cumulative total number of hours that all classes in classrooms are scheduled to meet in one week. This number is computed in the underlying database and inserted into this report.
o Day Hours shows the total number of room hours that fall between 8:00 A.M. and 5:00 P.M. o Evening Hours shows the total number of room hours that fall between 5:00 P.M. and 10:00 P.M. o Total is the total for all hours that rooms are in use. The maximum assumed number of hours that one classroom could
be in use in one week is 70. Scheduled times that fall outside those hours are added to the evening total; for example, Saturday classes.
• Room Utilization heading is broken down to show: o The Average Weekly Hours is total room hours divided by the number of rooms. o The Percent Weekly Utilization is the average weekly hours divided by 70 x 100 for percentage
• The Student Stations heading covers the following: o Total Number of student stations that are available in classrooms at the institution, pulled from database. o The Percent Utilization shows the average percentage of student stations that are in use for all courses. It is the
number of stations in use divided by the total number of stations available and multiplied by 100 to create a percentage. Total student clock hours are divided by potential student clock hours X 100 for a percentage.
o The Average Weekly Hours of Use is the average number of hours each week that each station is in use. • The Student Clock Hours section shows two pieces of information:
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o The Total Number is arrived at in the database by multiplying for each course, the number of hours that it meets in a week by the number of students enrolled and then totaling for all courses.
o Potential Student Clock Hours is determined in the database by multiplying the number of hours that a course meets each week by the number of stations contained in the room and then totaling for all courses. This number shows how many student clock hours could be generated if all the seats were filled in each course.
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Table 1 Classroom Utilization Fall 2006
Room Hours Room Utilization Station Utilization Clock Hours
Total number of instruction hours generated in all Classrooms per week, between 8:00am and 5:00pm.
Evening Hours
Total number of instruction hours generated in all Classrooms per week, between 5:00pm and 10:00pm.
Total Hours
Sum of day and evening hours.
Average Weekly Use
Also called as Average Room Hours of Inmstruction, it is the total room hours of instruction in classrooms by the total number of classrooms on a campus.
Percent Weekly Use
The percent of average weekly usage per room explained above in the total 70hrs available per week for each room. Calculated by dividing average weekly use by 70 and multiplying with 100 for percentage.
Student Station Utilization
Also referred to as Percent Student Station Utilization When Rooms are In Use, this reports the average percentage of student stations that are occupied when classrooms are in use. It is calculated by dividing the student clock hours generated in classrooms by the potential student clock hours for classrooms and multiplying by 100 to convert to a percentage.
Average Weekly Hours of Use
Also referred to as Average Student Station Hours, it is calculated by dividing the total number of student clock hours generated in classrooms by the total number of student stations in all classrooms.
Total Student Clock Hours
Also referred to as Generated Student Clock Hours, this reports the student clock hours of instruction being conducted at the end of fall drop-add period for classrooms. Student clock hours are computed by multiplying for each course, the number of hours the course meets each week, by the number of students enrolled.
Potential Student Clock Hours
Same as Total Student Clock Hours but, instead of students enrolled, use number of stations in the classroom.
Table 1 Classroom Utilization Fall 2006
Room Hours Room Utilization Station Utilization Clock Hours
Total number of instruction hours generated in all Classrooms per week, between 8:00am and 5:00pm.
Evening Hours
Total number of instruction hours generated in all Classrooms per week, between 5:00pm and 10:00pm.
Total Hours
Sum of day and evening hours.
Average Weekly Use
Also called as Average Room Hours of Inmstruction, it is the total room hours of instruction in classrooms by the total number of classrooms on a campus.
Percent Weekly Use
The percent of average weekly usage per room explained above in the total 70hrs available per week for each room. Calculated by dividing average weekly use by 70 and multiplying with 100 for percentage.
Student Station Utilization
Also referred to as Percent Student Station Utilization When Rooms are In Use, this reports the average percentage of student stations that are occupied when classrooms are in use. It is calculated by dividing the student clock hours generated in classrooms by the potential student clock hours for classrooms and multiplying by 100 to convert to a percentage.
Average Weekly Hours of Use
Also referred to as Average Student Station Hours, it is calculated by dividing the total number of student clock hours generated in classrooms by the total number of student stations in all classrooms.
Total Student Clock Hours
Also referred to as Generated Student Clock Hours, this reports the student clock hours of instruction being conducted at the end of fall drop-add period for classrooms. Student clock hours are computed by multiplying for each course, the number of hours the course meets each week, by the number of students enrolled.
Potential Student Clock Hours
Same as Total Student Clock Hours but, instead of students enrolled, use number of stations in the classroom.
Table 1 Classroom Utilization Fall 2006
Room Hours Room Utilization Station Utilization Clock Hours
Total number of instruction hours generated in all Classrooms per week, between 8:00am and 5:00pm.
Evening Hours
Total number of instruction hours generated in all Classrooms per week, between 5:00pm and 10:00pm.
Total Hours
Sum of day and evening hours.
Average Weekly Use
Also called as Average Room Hours of Inmstruction, it is the total room hours of instruction in classrooms by the total number of classrooms on a campus.
Percent Weekly Use
The percent of average weekly usage per room explained above in the total 70hrs available per week for each room. Calculated by dividing average weekly use by 70 and multiplying with 100 for percentage.
Student Station Utilization
Also referred to as Percent Student Station Utilization When Rooms are In Use, this reports the average percentage of student stations that are occupied when classrooms are in use. It is calculated by dividing the student clock hours generated in classrooms by the potential student clock hours for classrooms and multiplying by 100 to convert to a percentage.
Average Weekly Hours of Use
Also referred to as Average Student Station Hours, it is calculated by dividing the total number of student clock hours generated in classrooms by the total number of student stations in all classrooms.
Total Student Clock Hours
Also referred to as Generated Student Clock Hours, this reports the student clock hours of instruction being conducted at the end of fall drop-add period for classrooms. Student clock hours are computed by multiplying for each course, the number of hours the course meets each week, by the number of students enrolled.
Potential Student Clock Hours
Same as Total Student Clock Hours but, instead of students enrolled, use number of stations in the classroom.
Table 1 Classroom Utilization Fall 2006
Room Hours Room Utilization Station Utilization Clock Hours
Total number of instruction hours generated in all Classrooms per week, between 8:00am and 5:00pm.
Evening Hours
Total number of instruction hours generated in all Classrooms per week, between 5:00pm and 10:00pm.
Total Hours
Sum of day and evening hours.
Average Weekly Use
Also called as Average Room Hours of Inmstruction, it is the total room hours of instruction in classrooms by the total number of classrooms on a campus.
Percent Weekly Use
The percent of average weekly usage per room explained above in the total 70hrs available per week for each room. Calculated by dividing average weekly use by 70 and multiplying with 100 for percentage.
Student Station Utilization
Also referred to as Percent Student Station Utilization When Rooms are In Use, this reports the average percentage of student stations that are occupied when classrooms are in use. It is calculated by dividing the student clock hours generated in classrooms by the potential student clock hours for classrooms and multiplying by 100 to convert to a percentage.
Average Weekly Hours of Use
Also referred to as Average Student Station Hours, it is calculated by dividing the total number of student clock hours generated in classrooms by the total number of student stations in all classrooms.
Total Student Clock Hours
Also referred to as Generated Student Clock Hours, this reports the student clock hours of instruction being conducted at the end of fall drop-add period for classrooms. Student clock hours are computed by multiplying for each course, the number of hours the course meets each week, by the number of students enrolled.
Potential Student Clock Hours
Same as Total Student Clock Hours but, instead of students enrolled, use number of stations in the classroom.
This report details specific information for institutional classlab utilization. The room utilization shows how many hours a week that the classlabs are in use. The station utilization shows how well the number of students matches the size of the room and how many seats are filled when classlabs meet. Parameters:
● Total available Room Hours is 70 counted Monday through Friday from 8:00 A.M. – 10:00 P.M. ● Total available Day Hours is 45 counted Monday through Friday from 8:00 A.M. – 5:00 P.M. ● Total available Evening Hours is 25 counted Monday through Friday from 5:00 P.M. – 10:00 P.M.
Guidelines: ● Recommended Room Utilization for Classlabs is 35 hours per week or 50%. ● Recommended Station Utilization for Classlabs are 60% of seats occupied during class.
Utilization: ● The Total Number of Rooms shows the total number of classlabs at the institution. ● The Total SqFt is the total room square footage classified as classlab space at the institution. ● The Total Course Enrollment shows the total number of students enrolled in courses scheduled in classrooms at the institution.
This counts all enrollments in that if a single student is enrolled in three different classes, the student is counted once for each course in which they are enrolled. This does not reflect FTE enrollment at the institution. This number is computed in the underlying database and inserted into this report.
• The Room Hours of Instruction is the cumulative total number of hours that all classes in classlabs are scheduled to meet in one week. This number is computed in the underlying database and inserted into this report.
o Day Hours shows the total number of room hours that fall between 8:00 A.M. and 5:00 P.M. o Evening Hours shows the total number of room hours that fall between 5:00 P.M. and 10:00 P.M. o Total is the total for all hours that rooms are in use. Maximum assumed number of hours that one classlab could be in
use in one week is 70. Scheduled times that fall outside those hours are added to the evening total; for example, Saturday classes.
• Room Utilization heading is broken down to show: o The Average Weekly Hours total room hours divided by the number of rooms. o The Percent Weekly Utilization is the average weekly hours divided by 70 x 100 for a percentage
• The Student Stations heading covers the following: o Total Number of student stations that are available in classlabs at the institution, pulled from database. o The Percent Utilization shows the average percentage of student stations that are in use for all courses. It is the
number of stations in use divided by the total number of stations available and multiplied by 100 to create a percentage, total student clock hours divided by potential student clock hours X 100 for a percentage.
o The Average Weekly Hours of Use is the average number of hours each week that each station is in use. • The Student Clock Hours section shows two pieces of information:
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o The Total Number is arrived at in the database by multiplying each course by the number of hours that it meets in a week by the number of students enrolled and then totaling for all courses.
o Potential Student Clock Hours is determined in the database by multiplying the number of hours that a course meets each week by the number of stations contained in the room and then totaling for all courses. This number shows how many student clock hours could be generated if all the seats were filled in each course.
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Table 2 Classlab Utilization Fall 2006
Room Hours Room Utilization Station Utilization Clock Hours
Total number of instruction hours generated in all Classrooms per week, between 8:00am and 5:00pm.
Evening Hours
Total number of instruction hours generated in all Classrooms per week, between 5:00pm and 10:00pm.
Total Hours
Sum of day and evening hours.
Average Weekly Use
Also called as Average Room Hours of Inmstruction, it is the total room hours of instruction in classrooms by the total number of classrooms on a campus.
Percent Weekly Use
The percent of average weekly usage per room explained above in the total 70hrs available per week for each room. Calculated by dividing average weekly use by 70 and multiplying with 100 for percentage.
Student Station Utilization
Also referred to as Percent Student Station Utilization When Rooms are In Use, this reports the average percentage of student stations that are occupied when classrooms are in use. It is calculated by dividing the student clock hours generated in classrooms by the potential student clock hours for classrooms and multiplying by 100 to convert to a percentage.
Average Weekly Hours of Use
Also referred to as Average Student Station Hours, it is calculated by dividing the total number of student clock hours generated in classrooms by the total number of student stations in all classrooms.
Total Student Clock Hours
Also referred to as Generated Student Clock Hours, this reports the student clock hours of instruction being conducted at the end of fall drop-add period for classrooms. Student clock hours are computed by multiplying for each course, the number of hours the course meets each week, by the number of students enrolled.
Potential Student Clock Hours
Same as Total Student Clock Hours but, instead of students enrolled, use number of stations in the classroom.
Table 2 Classlab Utilization Fall 2006
Room Hours Room Utilization Station Utilization Clock Hours
Total number of instruction hours generated in all Classrooms per week, between 8:00am and 5:00pm.
Evening Hours
Total number of instruction hours generated in all Classrooms per week, between 5:00pm and 10:00pm.
Total Hours
Sum of day and evening hours.
Average Weekly Use
Also called as Average Room Hours of Inmstruction, it is the total room hours of instruction in classrooms by the total number of classrooms on a campus.
Percent Weekly Use
The percent of average weekly usage per room explained above in the total 70hrs available per week for each room. Calculated by dividing average weekly use by 70 and multiplying with 100 for percentage.
Student Station Utilization
Also referred to as Percent Student Station Utilization When Rooms are In Use, this reports the average percentage of student stations that are occupied when classrooms are in use. It is calculated by dividing the student clock hours generated in classrooms by the potential student clock hours for classrooms and multiplying by 100 to convert to a percentage.
Average Weekly Hours of Use
Also referred to as Average Student Station Hours, it is calculated by dividing the total number of student clock hours generated in classrooms by the total number of student stations in all classrooms.
Total Student Clock Hours
Also referred to as Generated Student Clock Hours, this reports the student clock hours of instruction being conducted at the end of fall drop-add period for classrooms. Student clock hours are computed by multiplying for each course, the number of hours the course meets each week, by the number of students enrolled.
Potential Student Clock Hours
Same as Total Student Clock Hours but, instead of students enrolled, use number of stations in the classroom.
Table 2 Classlab Utilization Fall 2006
Room Hours Room Utilization Station Utilization Clock Hours
Total number of instruction hours generated in all Classrooms per week, between 8:00am and 5:00pm.
Evening Hours
Total number of instruction hours generated in all Classrooms per week, between 5:00pm and 10:00pm.
Total Hours
Sum of day and evening hours.
Average Weekly Use
Also called as Average Room Hours of Inmstruction, it is the total room hours of instruction in classrooms by the total number of classrooms on a campus.
Percent Weekly Use
The percent of average weekly usage per room explained above in the total 70hrs available per week for each room. Calculated by dividing average weekly use by 70 and multiplying with 100 for percentage.
Student Station Utilization
Also referred to as Percent Student Station Utilization When Rooms are In Use, this reports the average percentage of student stations that are occupied when classrooms are in use. It is calculated by dividing the student clock hours generated in classrooms by the potential student clock hours for classrooms and multiplying by 100 to convert to a percentage.
Average Weekly Hours of Use
Also referred to as Average Student Station Hours, it is calculated by dividing the total number of student clock hours generated in classrooms by the total number of student stations in all classrooms.
Total Student Clock Hours
Also referred to as Generated Student Clock Hours, this reports the student clock hours of instruction being conducted at the end of fall drop-add period for classrooms. Student clock hours are computed by multiplying for each course, the number of hours the course meets each week, by the number of students enrolled.
Potential Student Clock Hours
Same as Total Student Clock Hours but, instead of students enrolled, use number of stations in the classroom.
Table 2 Classlab Utilization Fall 2006
Room Hours Room Utilization Station Utilization Clock Hours
Total number of instruction hours generated in all Classrooms per week, between 8:00am and 5:00pm.
Evening Hours
Total number of instruction hours generated in all Classrooms per week, between 5:00pm and 10:00pm.
Total Hours
Sum of day and evening hours.
Average Weekly Use
Also called as Average Room Hours of Inmstruction, it is the total room hours of instruction in classrooms by the total number of classrooms on a campus.
Percent Weekly Use
The percent of average weekly usage per room explained above in the total 70hrs available per week for each room. Calculated by dividing average weekly use by 70 and multiplying with 100 for percentage.
Total Student Clock Hours
Also referred to as Generated Student Clock Hours, this reports the student clock hours of instruction being conducted at the end of fall drop-add period for classrooms. Student clock hours are computed by multiplying for each course, the number of hours the course meets each week, by the number of students enrolled.
Potential Student Clock Hours
Same as Total Student Clock Hours but, instead of students enrolled, use number of stations in the classroom.
Average Weekly Hours of Use
Also referred to as Average Student Station Hours, it is calculated by dividing the total number of student clock hours generated in classrooms by the total number of student stations in all classrooms.
Student Station Utilization
Also referred to as Percent Student Station Utilization When Rooms are In Use, this reports the average percentage of student stations that are occupied when classrooms are in use. It is calculated by dividing the student clock hours generated in classrooms by the potential student clock hours for classrooms and multiplying by 100 to convert to a percentage.
Institutional Academic Overview (Report Table 3)
This report gives an overview of all institutions included in the study for the Fall semester of ’02, ’03,’04, ’05 and ‘06.
● The Average Weekly Hours for Classrooms or Classlabs is calculated by dividing the total room hours of instruction in classrooms or classlabs (in Tables 1 and 2) by the total number of classrooms or classlabs at the institution (in Tables 1 and 2). This is then the average number of hours that a classroom or classlab is used at the institution.
● The Average Percent Weekly Room Utilization is computed by dividing the Average Weekly Hours by 70 (the available hours per week) and multiplying by 100 to get the percentage.
● The Total Course Enrollment is the total number of students enrolled in courses taught in classrooms and classlabs at the institution (Tables 1 and 2). This counts all enrollments in that if a single student is enrolled in four different classes, the student is counted once for each course in which they are enrolled. This figure does not reflect FTE enrollment at the institution.
● The Average Student Station Utilization is computed at the individual course level, by dividing the number of stations in use during the course by the station count for the room and then multiplying by 100 to get the percentage (from Tables 1 and 2). The institutional average is derived from these two numbers.
● The Average Weekly Percent Room Utilization for the Overall Institution is the average of the Average Weekly Percent Room Utilization for Classrooms and Classlabs.
Related Documents: ● For detailed information on Classrooms, refer to Table 1. ● For detailed information on Classlabs, refer to Table 2.
Parameters: ● Total available Room Hours is 70 counted Monday through Friday from 8:00 A.M. – 10:00 P.M. ● Total available Day Hours is 45 counted Monday through Friday from 8:00 A.M. – 5:00 P.M. ● Total available Evening Hours is 25 counted Monday through Friday from 5:00 P.M. – 10:00 P.M.
Guidelines: ● Recommended Room Utilization for Classrooms is 42 hours per week or 60%. ● Recommended Station Utilization for Classrooms is 60% of seats occupied during class. ● Recommended Room Utilization for Classlabs is 35 hours per week or 50%. ● Recommended Station Utilization for Classlabs are 60% of seats occupied during class.
It is the average number of hours that a classroom/lab is being used at the institution. It is the total room hours of instruction in classrooms/labs divided by the total number of classrooms/labs in the institution
Average Weekly Percent Utilization (Classrooms/Classlabs)
It is the average weekly hours divided by total available hours in a week and multiply the fraction with 100 to get percentage. Total available hours in a week are 8:00am to 10pm, 5 days a week i.e. 70hrs a week.
Average Weekly Hours (Classrooms/Classlabs)
It is the average number of hours that a classroom/lab is being used at the institution. It is the total room hours of instruction in classrooms/labs divided by the total number of classrooms/labs in the institution
Average Weekly Percent Utilization (Classrooms/Classlabs)
It is the average weekly hours divided by total available hours in a week and multiply the fraction with 100 to get percentage. Total available hours in a week are 8:00am to 10pm, 5 days a week i.e. 70hrs a week.
Total Course Enrollment
It is the total number of students enrolled in courses taught in classrooms and classlabs at the institution. If a single student is enrolled in four different classes, he will be counted 4 times.
Average Student Station Utilization
This is computed at the individual course level, by dividing the number of stations in use during the course by the station count for the room and then averaging it for all the courses. Average % = Average (Enrollment X 100/Stations) for all the courses.
Average Weekly Percent Utilization
It is the average of weekly percent utilization for classrooms and classlabs (average of column 3 and column 5).
It is the average number of hours that a classroom/lab is being used at the institution. It is the total room hours of instruction in classrooms/labs divided by the total number of classrooms/labs in the institution
Average Weekly Percent Utilization (Classrooms/Classlabs)
It is the average weekly hours divided by total available hours in a week and multiply the fraction with 100 to get percentage. Total available hours in a week are 8:00am to 10pm, 5 days a week i.e. 70hrs a week.
Average Weekly Hours (Classrooms/Classlabs)
It is the average number of hours that a classroom/lab is being used at the institution. It is the total room hours of instruction in classrooms/labs divided by the total number of classrooms/labs in the institution
Average Weekly Percent Utilization (Classrooms/Classlabs)
It is the average weekly hours divided by total available hours in a week and multiply the fraction with 100 to get percentage. Total available hours in a week are 8:00am to 10pm, 5 days a week i.e. 70hrs a week.
Total Course Enrollment
It is the total number of students enrolled in courses taught in classrooms and classlabs at the institution. If a single student is enrolled in four different classes, he will be counted 4 times.
Average Student Station Utilization
This is computed at the individual course level, by dividing the number of stations in use during the course by the station count for the room and then averaging it for all the courses. Average % = Average (Enrollment X 100/Stations) for all the courses.
Average Weekly Percent Utilization
It is the average of weekly percent utilization for classrooms and classlabs (average of column 3 and column 5).
Table 3 Institutional Academic Overall
Classrooms Classlabs Overall Institution
Avg Weekly Hours
Avg Weekly Percent Room Utilization
Avg Weekly Hours
Avg Weekly Percent Room Utilization
Total Course Enrollment
Avg student station utilization
Avg Weekly Percent Room Utilization Institution
TERM
20 29% 10 14% 1,723 81% 21% FALL-2005 Blue Ridge Community and Technical Colleges
18 26% 13 19% 1,618 77% 22% FALL-2006
17 24% 10 14% 4,132 50% 19% FALL-2002
19 27% 10 14% 4,473 49% 21% FALL-2003
18 26% 10 14% 4,622 49% 20% FALL-2004
17 24% 8 11% 4,423 53% 18% FALL-2005
WVU - Potomac State College
17 24% 10 14% 4,964 55% 19% FALL-2006
19 27% 9 13% 349 55% 20% FALL-2002
12 17% 12 17% 329 49% 17% FALL-2003
17 24% 6 9% 327 59% 16% FALL-2004
14 20% 15 21% 364 47% 21% FALL-2005
Eastern WV Community and Technical College
12 17% 10 14% 390 67% 16% FALL-2006
29 41% 12 17% 3,402 39% 29% FALL-2005 New River Community and Technical College
It is the average number of hours that a classroom/lab is being used at the institution. It is the total room hours of instruction in classrooms/labs divided by the total number of classrooms/labs in the institution
Average Weekly Percent Utilization (Classrooms/Classlabs)
It is the average weekly hours divided by total available hours in a week and multiply the fraction with 100 to get percentage. Total available hours in a week are 8:00am to 10pm, 5 days a week i.e. 70hrs a week.
Average Weekly Hours (Classrooms/Classlabs)
It is the average number of hours that a classroom/lab is being used at the institution. It is the total room hours of instruction in classrooms/labs divided by the total number of classrooms/labs in the institution
Average Weekly Percent Utilization (Classrooms/Classlabs)
It is the average weekly hours divided by total available hours in a week and multiply the fraction with 100 to get percentage. Total available hours in a week are 8:00am to 10pm, 5 days a week i.e. 70hrs a week.
Total Course Enrollment
It is the total number of students enrolled in courses taught in classrooms and classlabs at the institution. If a single student is enrolled in four different classes, he will be counted 4 times.
Average Student Station Utilization
This is computed at the individual course level, by dividing the number of stations in use during the course by the station count for the room and then averaging it for all the courses. Average % = Average (Enrollment X 100/Stations) for all the courses.
Average Weekly Percent Utilization
It is the average of weekly percent utilization for classrooms and classlabs (average of column 3 and column 5).
It is the average number of hours that a classroom/lab is being used at the institution. It is the total room hours of instruction in classrooms/labs divided by the total number of classrooms/labs in the institution
Average Weekly Percent Utilization (Classrooms/Classlabs)
It is the average weekly hours divided by total available hours in a week and multiply the fraction with 100 to get percentage. Total available hours in a week are 8:00am to 10pm, 5 days a week i.e. 70hrs a week.
Average Weekly Hours (Classrooms/Classlabs)
It is the average number of hours that a classroom/lab is being used at the institution. It is the total room hours of instruction in classrooms/labs divided by the total number of classrooms/labs in the institution
Average Weekly Percent Utilization (Classrooms/Classlabs)
It is the average weekly hours divided by total available hours in a week and multiply the fraction with 100 to get percentage. Total available hours in a week are 8:00am to 10pm, 5 days a week i.e. 70hrs a week.
Total Course Enrollment
It is the total number of students enrolled in courses taught in classrooms and classlabs at the institution. If a single student is enrolled in four different classes, he will be counted 4 times.
Average Student Station Utilization
This is computed at the individual course level, by dividing the number of stations in use during the course by the station count for the room and then averaging it for all the courses. Average % = Average (Enrollment X 100/Stations) for all the courses.
Average Weekly Percent Utilization
It is the average of weekly percent utilization for classrooms and classlabs (average of column 3 and column 5).
Institutional Comparison by Classroom Size (Report Table 4)
This report shows an easy comparison across individual institutions or between institutions of the size classrooms they have at the institutions and how much they are in use.
• The first column under each heading shows the count of classrooms that fall into that size range at the institution. • The second column titled SF is the total area in Square Feet of all the classrooms at the institution.
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Table 4 Institutional Comparison by Classroom Size
Total room utilization per week, it is calculated by dividing the total number of instruction hours held in all the rooms in this category divided by total number of rooms multiplied by 70hrs available in a week. Utln = Total hrs of instruction in all rooms in category X 100 / (Total number of rooms X 70)
Station Utilization
This is computed at the individual course level, by dividing the number of stations in use during the course by the station count for the room and then averaging it. Average % = Average (Enrollment X 100/Stations) for courses, by categories.
Table 4 Institutional Comparison by Classroom Size
Total room utilization per week, it is calculated by dividing the total number of instruction hours held in all the rooms in this category divided by total number of rooms multiplied by 70hrs available in a week. Utln = Total hrs of instruction in all rooms in category X 100 / (Total number of rooms X 70)
Station Utilization
This is computed at the individual course level, by dividing the number of stations in use during the course by the station count for the room and then averaging it. Average % = Average (Enrollment X 100/Stations) for courses, by categories.
Institutional Breakdown by Room Usage (Report Table 5)
This report shows the total square footage at each institution broken down into groups by the federal room use code. The table shows the breakdown for the room use classifications of 100’s – Classroom Facilities and 200’s – Laboratory Facilities. The report shows the total number of rooms in each room use grouping and then gives the total area of those rooms in square feet. The room use codes are broken down as follows:
100 Classroom Facilities ● 110 Classroom ● 115 Classroom Service 200 Laboratory Facilities ● 210 Class Laboratory ● 215 Class Laboratory Service ● 220 Open Laboratory ● 225 Open Laboratory Service ● 250 Research/Nonclass Laboratory ● 255 Research/Nonclass Laboratory Service
This category aggregates classroom facilities as an institution-wide resource, even though these areas may fall under different levels of organizational control. The term "classroom" includes not only general purpose classrooms, but also lecture halls, recitation rooms, seminar rooms, and other rooms used primarily for scheduled nonlaboratory instruction. Total classroom facilities include any support rooms which serve the classroom activity (e.g., 110 plus 115). A classroom may contain various types of instructional aids or equipment (e.g., multimedia or telecommunications equipment) as long as these do not tie the room to instruction in a specific subject pr discipline.
200 - Laboratory Facilities
A laboratory is a facility characterized by special purpose equipment or a specific room configuration which ties instructional or research activities to a particular discipline or a closely related group of disciplines. these activities may be individual or group in nature, with or without supervision. Laboratories may be found in all fields of study including letters, humanities, natural sciences, social sciences, vocational and technical disciplines, etc. Laboratory facilities can be subdivided into three categories: class, open, and research/nonclass laboratory. A class laboratory is used for scheduled instruction. An open laboratory supports instruction but is not formally scheduled. A research/nonclass laboratory is used for research, experimentation, observation, research training, or structured creative activity which supports extension of a field of knowledge.
Institutional Breakdown by Room Use (Report Table 6)
This report shows the total square footage at each institution broken down into groups by the federal room use code. Table 6 is a continuation of Table 5, covering the categories from 300 – Office Facilities through non-assignable areas. The report shows the total number of rooms in each room use grouping and then gives the total area of those rooms in square feet. The room use codes are broken down as follows:
Office facilities are individual, multi-person or workstation space specifically assigned to academic, administrative, and service functions of a college or university. Included in this category are offices for academic, administrative, staff, secretarial, clerical, or student assistant offices, etc. 300 is subdivided into following categories 310 Office 315 Office Service 350 Conference Room 355 Conference Room Service
400 - Study Facilities
Study space is classified into five categories: study room, stack, open-stack study room, processing room, and study service. Offices used for library activities are coded as office facilities. A study room may contain equipment or materials which aid the study or ;earning process (e.g., micro computers, computer terminals, multimedial carrels, typewriters, records and tapes) and which donot restrict the room to a particular academic discipline or discipline group. Whereas a Study Room (410) may appear in almost any type of building on campus (e.g., academic, residential, student service), Stacks (420), Open Stack Study Rooms (430), and Processing Rooms (440) are typically located in, but not limited to, central, branch, or departmental libraries. 400 is subdivided into following categories 410 Study Room 420 Stack 430 Open-Stack Study Room 440 Processing Room 455 Study Service
500 - Special Use Facilities
This category includes several room use categories that are sufficiently specialized in their primary activity or function to merit a unique room code. Areas and rooms for military training, athletic activity, media production, clinical activities (outside of separately organized health care facilities), demonstration, agricultural field activities, and animal and plant shelters are included here. Although many of these special use facilities proivide service to other areas, their special use or configuration dictates that these areas not be coded as service rooms. 500 is subdivided into following categories 510 Armory 515 Armory Service 520 Athletic Or Physical Education 523 Athletic Facilities Spectator Seating 525 Athletic Or Physical Education Service 530 Media Production 535 Media Production Service 540 Clinic 545 Clinic Service 550 Demonstration 555 Demonstration Service 560 Field Building 570 Animal Quartters 575 Animal Quarters Service 580 Greenhouse 585 Greenhouse Service 590 Other
600 - General Use Facilities
General use facilities are characteruzed by a broaded availability to faculty, students, staff, or the public than are Special Use Facilities (500 series), which are typically limited to a small group or special population. Together, general use facilities comprise a campus general service or functional support system (assembly, exhibition, dining, relazation, merchandising, recreation, general meetings, day care) for the institutional and participant community populations. 600 is subdivided into following categories 610 Assembly 615 Assembly Service 620 Exhibition 625 Exhibition Service 630 Food Facility 635 Food Facility Service 640 Day Care 645 Day Care Service 650 Lounge 655 Lounge Service 660 Merchandising 665 Merchandising Service 670 Recreation 675 Recreation Service 680 Meeting Room 685 Meeting Room Service
700 - Support Facilities
Support facilities, which provide centralized space for varuiys ayxiliary support systems and services of a campus, help keep all institutional programs and activities operational. While not as directly accessible to institutional and community members as General Use Facilities (600 series), these areas provide a continuous, indirect support system to faculty, staff, students, and the public. Support facilities are centralized in that they typically serve an area ranging from an entire building or organizational unit to the entire campus. Included are centralized areas for computer-based data processing and telecommunications, shop services, general storage and supply, vehicle storagem and central services (e.g., printing and duplicating, mail, shipping and receiving, environmental testing or monitoring, laundry, or food stores), and hazardous materials areas. 700 is subdivided into following categories 710 Central Computer Or Telecommunications 715 Central Computer Or Telecommunications service 720 Shop 725 Shop Service 730 Central Storage 735 Central Storage Service 740 Vehicle Storage 745 Vehicle Storage Service 750 Central Service 755 Central Service Support 760 Hazardous Materials 765 Hazardous Materials Service
800 - Health Care Facilities
This series provides room use clasifications for patient care rooms that are located in separately organized health care facilities: student infirmaries, teaching hospitals and clinics, and ceterinary and meducal schoolds. Room codes and definitions apply to both human and animal health care areas; excluded are clinic facilities located outside of separeately organized health care facilities (see 540). Whereas the codes in this series are confined to the settings listed, these facilities usually house areas which are classified using applicable codes from the other use classification series (e.g., classroom, laboratory, office, special use, general use, supporting facilities, etc.). 800 is subdivided into following categories 810 Patient Bedroom 815 Patient Bedroom Service 820 Patient Bath 830 Nurse Station 835 Nurse Station Service 840 Surgery 845 Surgery Service 850 Treatment/Examination 855 Treatment/Examination Service 860 Diagnostic Service Laboratory 865 Diagnostic Service Laboratory Support 870 Central Supplies 880 Public Waiting 890 Staff On-Call Facility 895 Staff On-Call Facility Service
900 - Residential Facilities
Include housing for students, faculty, staff, and visitors to the institution. Hotel or motel and other guest facilities are included in this series if they are owned or contrilled by the institution and used for purposes associated with defined institutional missions (i.e., excluding commercial investment). 900 is divided into following categories 910 Sleep/Study Without Toilet or Bath 919 Toilet Or Bath 920 Sleep/Study with Toilet Or Bath 935 Sleep/Study Service 950 Apartment 955 Apartment Service 970 Home
000 - Unclassified Facilities
Includes those assignable areas that are inactive or unassigned; in the process of being altered, renovated, or converted; or in an unfinished state. In addition, four Room Use Codes are provided for special nonassignable areas which indicate a building's support of the mobility impaired.
WXY - Unassignable Area
This includes unassignable areas. Includes WWW Circulation Area XXX Building Service Area YYY Mechanical Area
Office facilities are individual, multi-person or workstation space specifically assigned to academic, administrative, and service functions of a college or university. Included in this category are offices for academic, administrative, staff, secretarial, clerical, or student assistant offices, etc. 300 is subdivided into following categories 310 Office 315 Office Service 350 Conference Room 355 Conference Room Service
400 - Study Facilities
Study space is classified into five categories: study room, stack, open-stack study room, processing room, and study service. Offices used for library activities are coded as office facilities. A study room may contain equipment or materials which aid the study or ;earning process (e.g., micro computers, computer terminals, multimedial carrels, typewriters, records and tapes) and which donot restrict the room to a particular academic discipline or discipline group. Whereas a Study Room (410) may appear in almost any type of building on campus (e.g., academic, residential, student service), Stacks (420), Open Stack Study Rooms (430), and Processing Rooms (440) are typically located in, but not limited to, central, branch, or departmental libraries. 400 is subdivided into following categories 410 Study Room 420 Stack 430 Open-Stack Study Room 440 Processing Room 455 Study Service
500 - Special Use Facilities
This category includes several room use categories that are sufficiently specialized in their primary activity or function to merit a unique room code. Areas and rooms for military training, athletic activity, media production, clinical activities (outside of separately organized health care facilities), demonstration, agricultural field activities, and animal and plant shelters are included here. Although many of these special use facilities proivide service to other areas, their special use or configuration dictates that these areas not be coded as service rooms. 500 is subdivided into following categories 510 Armory 515 Armory Service 520 Athletic Or Physical Education 523 Athletic Facilities Spectator Seating 525 Athletic Or Physical Education Service 530 Media Production 535 Media Production Service 540 Clinic 545 Clinic Service 550 Demonstration 555 Demonstration Service 560 Field Building 570 Animal Quartters 575 Animal Quarters Service 580 Greenhouse 585 Greenhouse Service 590 Other
600 - General Use Facilities
General use facilities are characteruzed by a broaded availability to faculty, students, staff, or the public than are Special Use Facilities (500 series), which are typically limited to a small group or special population. Together, general use facilities comprise a campus general service or functional support system (assembly, exhibition, dining, relazation, merchandising, recreation, general meetings, day care) for the institutional and participant community populations. 600 is subdivided into following categories 610 Assembly 615 Assembly Service 620 Exhibition 625 Exhibition Service 630 Food Facility 635 Food Facility Service 640 Day Care 645 Day Care Service 650 Lounge 655 Lounge Service 660 Merchandising 665 Merchandising Service 670 Recreation 675 Recreation Service 680 Meeting Room 685 Meeting Room Service
700 - Support Facilities
Support facilities, which provide centralized space for varuiys ayxiliary support systems and services of a campus, help keep all institutional programs and activities operational. While not as directly accessible to institutional and community members as General Use Facilities (600 series), these areas provide a continuous, indirect support system to faculty, staff, students, and the public. Support facilities are centralized in that they typically serve an area ranging from an entire building or organizational unit to the entire campus. Included are centralized areas for computer-based data processing and telecommunications, shop services, general storage and supply, vehicle storagem and central services (e.g., printing and duplicating, mail, shipping and receiving, environmental testing or monitoring, laundry, or food stores), and hazardous materials areas. 700 is subdivided into following categories 710 Central Computer Or Telecommunications 715 Central Computer Or Telecommunications service 720 Shop 725 Shop Service 730 Central Storage 735 Central Storage Service 740 Vehicle Storage 745 Vehicle Storage Service 750 Central Service 755 Central Service Support 760 Hazardous Materials 765 Hazardous Materials Service
800 - Health Care Facilities
This series provides room use clasifications for patient care rooms that are located in separately organized health care facilities: student infirmaries, teaching hospitals and clinics, and ceterinary and meducal schoolds. Room codes and definitions apply to both human and animal health care areas; excluded are clinic facilities located outside of separeately organized health care facilities (see 540). Whereas the codes in this series are confined to the settings listed, these facilities usually house areas which are classified using applicable codes from the other use classification series (e.g., classroom, laboratory, office, special use, general use, supporting facilities, etc.). 800 is subdivided into following categories 810 Patient Bedroom 815 Patient Bedroom Service 820 Patient Bath 830 Nurse Station 835 Nurse Station Service 840 Surgery 845 Surgery Service 850 Treatment/Examination 855 Treatment/Examination Service 860 Diagnostic Service Laboratory 865 Diagnostic Service Laboratory Support 870 Central Supplies 880 Public Waiting 890 Staff On-Call Facility 895 Staff On-Call Facility Service
900 - Residential Facilities
Include housing for students, faculty, staff, and visitors to the institution. Hotel or motel and other guest facilities are included in this series if they are owned or contrilled by the institution and used for purposes associated with defined institutional missions (i.e., excluding commercial investment). 900 is divided into following categories 910 Sleep/Study Without Toilet or Bath 919 Toilet Or Bath 920 Sleep/Study with Toilet Or Bath 935 Sleep/Study Service 950 Apartment 955 Apartment Service 970 Home
000 - Unclassified Facilities
Includes those assignable areas that are inactive or unassigned; in the process of being altered, renovated, or converted; or in an unfinished state. In addition, four Room Use Codes are provided for special nonassignable areas which indicate a building's support of the mobility impaired.
WXY - Unassignable Area
This includes unassignable areas. Includes WWW Circulation Area XXX Building Service Area YYY Mechanical Area
Institutional Breakdown by Program Function (Report Table 7)
This report gives an overview of the institutions based on how their space is used by Program Area. It shows the total square footage at each institution broken down into groups by the program area. The report shows the total number of rooms in each program area grouping and then gives the total area of those rooms in square feet. The program areas are broken down as follows: 10 Instruction ● 11 General Academic Instruction ● 12 Vocational/Technical Instruction Maintenance ● 13 Special Session Instruction Service ● 14 Community Education ● 15 Preparatory/Remedial Grounds Instruction 20 Research ● 21 Institutes and Research Centers ● 22 Individual and Project Enterprises Research Enterprises 30 Public Service ● 31 Community Service Enterprises ● 32 Cooperative Extension Services Athletics ● 33 Public Broadcasting Operations Services 40 Academic Support (Except 41-Libraries) ● 42 Museums and Galleries ● 43 Educational Media Services ● 44 Academic Computing Services ● 45 Ancillary Support ● 46 Academic Administration ● 47 Academic Personnel Development ● 48 Course and Curriculum Development 41 Libraries 50 Student Services ● 51 Student Services Administration ● 52 Social and Cultural Development
● 53 Placement, Counseling, and Career Guidance ● 54 Financial Aid Administration ● 55 Student Admissions ● 56 Student Records ● 57 Student Health Services 60 Institutional Support ● 61 Executive Management ● 62 Fiscal Operations ● 63 General Administrative and Logistical Services ● 64 Administrative Computing/Telecom Services ● 65 Public Relations/Development 70 Operations and Plant Maintenance ● 71 Physical Plant Administration ● 72 Building ● 73 Custodial ● 74 Utilities ● 75 Landscape ● 76 Major Repairs/Renovations ● 77 & 78 Unassigned ● 79 Non-Assignable 90 Auxiliary ● Auxiliary Student ● Auxiliary Faculty/Staff ● Intercollegiate 100 Independent
57
Table 7 Institutional Breakdown by Program Function
11 General Academic Instruction (Dgree-related) 12 Vocational/Technical Instruction (Degree-related) 13 Special Session Instruction 14 Community Education 15 Preperatory/Remedial Instruction
20-29 Research
21 Institutes and Research Centers 22 Individual or Project Research
30-39 Public Service
31 Community Service 32 Cooperative Extension Services 33 Public Broadcasting Services
40-49 Academic Support (Except 41)
42 Museums and Galleries 43 Educational Media Services 44 Academic Computing Support 45 Ancillary Support 46 Academic Administration 47 Academic Personnel Development 48 Course and Curriculum Development
41 Libraries
Libraries
50-59 Student Services
51 Student Service Administration 52 Social and Cultural Development 53 Counseling and career guidance 54 Financial Aid Administration 55 Student Admissiona 56 Student Records 57 Student Health Services
60-69 Institutional Support
61 Executive Management 62 Fiscal Operations 63 General Administration and Logistical Service 64 Administrative Computing Support 65 Public Relations/Development
70-76 Operations and Plant Maintenance
71 Physical Plant Administration 72 Building Maintenance 73 Custodial Services 74 Utilities 75 Landscape and Ground Maintenance 76 Major Repairs and Renovations
11 General Academic Instruction (Dgree-related) 12 Vocational/Technical Instruction (Degree-related) 13 Special Session Instruction 14 Community Education 15 Preperatory/Remedial Instruction
20-29 Research
21 Institutes and Research Centers 22 Individual or Project Research
30-39 Public Service
31 Community Service 32 Cooperative Extension Services 33 Public Broadcasting Services
40-49 Academic Support (Except 41)
42 Museums and Galleries 43 Educational Media Services 44 Academic Computing Support 45 Ancillary Support 46 Academic Administration 47 Academic Personnel Development 48 Course and Curriculum Development
41 Libraries
Libraries
50-59 Student Services
51 Student Service Administration 52 Social and Cultural Development 53 Counseling and career guidance 54 Financial Aid Administration 55 Student Admissiona 56 Student Records 57 Student Health Services
60-69 Institutional Support
61 Executive Management 62 Fiscal Operations 63 General Administration and Logistical Service 64 Administrative Computing Support 65 Public Relations/Development
70-76 Operations and Plant Maintenance
71 Physical Plant Administration 72 Building Maintenance 73 Custodial Services 74 Utilities 75 Landscape and Ground Maintenance 76 Major Repairs and Renovations