Project Management Highcliffe Castle Visitor Trail Team 9 – Dominic Wicks, Rachael Stone, Sarah Shuster and Antonia Verna
Project Management Highcliffe Castle Visitor
Trail Team 9 – Dominic Wicks, Rachael Stone, Sarah Shuster
and Antonia Verna
The Project Project brief, objectives, what we achieved.
The Project Brief
The project was to improve the Highcliffe Castle’s visitors trail.
Objectives: Information points should be interactive, linking to
information that can be easily updated over time
Different groups visiting the trail should be considered and their needs met
Address content, design and functionality of information points
To design information points within a £1000 budget
The Project Objectives
To design a visitor trail for Highcliffe Castle to take visitors from the cliff top car park to the Castle by 16th December
To present our design proposal to David Hopkins, the Highcliffe Castle management on the 7th of January 2014 in a professional presentation.
Personal Objectives
To learn how to use project management tools such as Gantt charts, critical path analysis and work breakdown structures.
To learn from any mistakes that we make and understand where we went wrong.
To gain knowledge that we can use on future projects.
To improve existing professional skills such as communication and team working.
Success Criteria
Was David Hopkins happy with the design proposal
Was our design proposal within the £1000 budget
Did we meet our objectives within the time limit
Did we gain project management skills from the experience
Did the project meet the assignment brief and the project brief
Did we complete all deliverables to a high standard
Proposed Design
Achievements
Met the project brief and produced an design proposal David Hopkins was happy with.
We completed all tasks within the time frame.
Improved our knowledge of project management.
Delivered professional presentation to an external
client.
Working with a designer to get a professional digital prototype created
Managing the Project Project management tools and techniques, project planning.
Project Planning
Work Breakdown Structure
Product Breakdown Structure
Gantt Chart
Communication
Between team members – Facebook Group, messaging, telephone
David Hopkins (Highcliffe Castle management) – email
Karen Thompson (Bournemouth University) e-mail, face to face
Other external stakeholders (for example potential suppliers) – e-mail, telephone
Stakeholder Management
We identified all the stakeholders to this project and analysed them
We then created a stakeholder matrix for this
The 3 stakeholders we considered to be most important were: David Hopkins (Highcliffe Castle Management), Karen Thompson (Bournemouth University) and us as a team.
Project Budget
Cost measured as our time
Budgeted 3 hours a week per person
Total budgeted time 12 hours a week
Any extra hours put in considered over budget
Top-down approach to cost management – budget set by management
Highcliffe manager gave us a budget of £1000 to design signs for him including the material cost. This was met.
Did not spend any of the APM budget.
Risk Management
Evaluation of potential risks to success of the project
Qualitative analysis of the risks (High, medium, low)
How we planned to monitor and control these risks
Evaluation of Risks
Loss/illness of a team member (low risk) - 4 team members, loss of member not too significant
Poor time management due to inexperience (high risk) – Use Gantt chart and project plan to keep to schedule
Lack of commitment from team members, not making project priority (medium risk) – planning ahead, delegating responsibilities
Insufficient resources for design (medium risk) – correspondence with David Hopkins, Karen Thompson and Gino Abate and thorough research of suppliers
Quality Management
Team review – all team members review and check activities and deliverables
Project managers role – quality controls project and gives team members feedback
Consulting with David Hopkins, visiting Highcliffe Castle, ensuring we are meeting stakeholders needs
Referring to assignment brief, ensure we are meeting requirements
Progress Reporting
Completed progress reports during project to ensure we were sticking to schedule
Highlighted any issues that needed resolving
Determine and plan what activities and deliverables still need to be completed
Project Reflection Learning from the project, what was successful, benefits and outcomes.
Overall Success of the Project
Overall success – met all of our objectives
David Hopkins was pleased with design proposal and gave positive feedback
Quality of work was to a high standard
Success of project management is different from success of outcome of project – we could have managed the project better but we have learnt from this
What Was Unsuccessful
Over budget in weeks preceding deadline as we had to put in additional hours to complete on time
Tasks could have been delegated better so that work was completed more efficiently
Time management – began project proposal late, didn’t stick to Gantt chart schedule
Communication – conflicts could have been resolved better, messages were not always received in time
Evaluation of Project Planning
We created detailed work and product breakdown structures helped us to accurately plan what needed to be done.
This information then helped us create a Gantt chart which we tried to use to manage our time.
The Gantt chart could have been more detailed providing information on who was responsible for tasks.
Evaluation of Deliverables
Design proposal and presentation - completed to a professional standard
All team members contributed to the design and deliverables - commitment of members and good management
Client was happy with the deliverables – which we consider main factor for success of the project
What Would We Do Differently
Assign clear roles and responsibilities and stick to them – delegate tasks appropriately
Keep minutes from meetings – ensuring nothing is missed
Follow the Gantt chart to schedule (create a more detailed Gantt chart)
Create a communications plan - find a better channel of communication so messages are not missed
What We Learnt
Learnt how to plan a project effectively – drawing up work breakdown structures and Gantt charts
Underlying issues should be confronted to avoid conflict
Discovered team has an ability to work well under pressure
Thank you for Listening Any Questions?