High School PBIS Networking Marlene Gross Ackeret and Lori Cameron Hosted by: Oak Creek High School
Dec 26, 2015
Announcements
• High School Tier 2 training Jan 15th and April 7th (Days 3 and 4 will be next year)
• Tier 2/3 Overview: Dec 9th
• SAS window and analysis is now
Jill Koenitzer, Technical Assistance Coordinator, WI RTI Center Michelle Polzin, Technical Assistance Coordinator, WI PBIS Network
Screening, Intervening & Progress Monitoring in Middle & High School
Early Warning Systems
The Wisconsin RtI Center/Wisconsin PBIS Network (CFDA #84.027) acknowledges the support of the Wisconsin Department of Public Instruction in the development of this PowerPoint and for the continued support of this federally-funded grant program. There are no copyright restrictions on this document; however, please credit the Wisconsin DPI and support of federal funds when copying all or part of this material
Agenda
• What is an Early Warning System (EWS)?• How can we use EWS to screen, intervene and
progress monitor?• State examples and lessons learned
For grades K-4Use existing data and administer standardized screeners multiple times per year
Above 4th grade Use existing data to screen students multiple times per year
Fuchs, D. Smart RtI: A Next Generation Approach to Multi-Level Prevention
Research-based practice
Promising practice
Recommended Practices
Existing Data Considerations
How do we identify students who are at risk to be successful in a postsecondary setting?
How do we identify students who are at risk for late/non graduation?
Handouts 1.5 and 1.6
Team Time
Optional: Read and Discuss“Risk Indicators for Not Graduating” and“Predictors of Post-secondary Success”
Attendance• Attendance/tardies• Chronic absenteeism
• Mobility• Engagement• Participation
BehaviorSocial-Emotional
• Office referrals• Suspensions• Behavioral screening• Internalizing behaviors
• Developmental assets• At-risk support• Behavioral plan• Family stressors
Coursework• Academic screening• Common assessments• Standardized testing• Grades
• Retention• Accelerated learning• Interventions, Title I• Head Start, Summer School
Risk Indicators—Use your ABCs
*See handouts : Predictors of Post Secondary Success and Risk Indicators for Not Graduating
What is an Early Warning System?
Early warning systems (EWS) rely on readily available existing data housed at the school to:
• Predict which students are at-risk for dropping out of high school or not moving to next level
• Target resources to support off-track students while they are still in school, before they drop out
• Examine patterns • Identify school climate issues
Easy Access To Existing Data
The Dropout Early Warning System (DEWS) and NHSC Early Warning System Tools provide easy access to existing data.
DPI DEWS: Purpose
Considered part of an RtI system
Assesses incoming risk
A data-based report done early enough to effectively intervene
Identifies students who may be at risk for dropout or late graduation
Used, along with other data, in local educational decisions for support services and interventions
DPI DEWS: InterpretationDEWS provides a score from 0-100 for current MS and HS students
Score = rate at which students similar to current student in previous cohorts in WISCONSIN graduated
Score of 75 = 75% of prior students with similar characteristics graduated on time
Should be used, along with other data to make local educational decisions for support services and interventions
NHSC Early Warning Systems
• National High School Center www.betterhighschools.org
• Early Warning Systems in Educationwww.earlywarningsystems.org
NHSC Early Warning Systems
• MS and HS level tools• Screen multiple times per year• Aid in diagnostic process• Monitor student progress• Valid and reliable thresholds established
Establish Roles and
ResponsibilitiesSTEP 1
• Can be a new or pre-existing team• Team must receive PD to use tool effectively
• Early identification of students at risk• Assign interventions & monitor progress
• Meet at regular intervals• within first 20 days of school • after every grading period (i.e.: 8x/year)
WBHS Goals & EWS
The use of the EWS High School Tool supports the WBHS goals by providing a resource
framework to identify students who are off track for graduation, so that staff-designed, evidence-based programs and practices, based on data,
can be put into place early and systematically in order to prevent student failure.
Team CompositionTeams were chosen with the intent to represent all departments.
• 9th Grade Team: Principal, School Counselor, Math Teachers, ELA Teacher, Science Teacher, Health/PE Teacher, Social Studies Teacher, Special Education Teacher, Interventionist, School Psychologist
• 10th Grade Team: Principal, School Counselor, PE Teacher, Math Teacher, Social Studies Teacher, Science Teacher, ELA Teacher, Business Ed Teacher, Special Education Teacher, Interventionist, School Psychologist
STEP 1
Team Norms
• Norms: Stay on task, Start and end on time, Everyone contributes, Non-judgmental conversations, Comments are solutions-based
• Roles: Principal facilitates meetings, but all participate.
• When: Teams meet monthly during the school day for two class periods each. Substitute teachers cover classes.
• Where: Teams meet in the data room.
STEP 1
Wausau East Team
• Utilized an existing team: RtI team• Two assistant principals (one focused on
academics and one on behavior)• Regular education teachers• PBIS coach• RtI coordinator• School counselor.
Team Time
Optional: Discuss “How does your school collaborate around data to
improve universal/tier 1 instruction?
Download and Use the EWS ToolSTEP 2
• http://www.betterhighschools.org/ews.asp• Set up thresholds for flagging students• Download available student data• Ensure data is entered at regularly scheduled
intervals• Reports available and accessible to all EWS
team members
Risk Indicators in the EWS Tool v2.0Indicato
rTime Frame Benchmark (red
flag)Incoming risk*
Prior to the start of school Exhibited locally validated indicators of risk
Attendance First 20 or 30 days, each grading period (e.g., semester), end of year (annual)
Missed 10% or more of instructional time (absences)
Course failures
Each grading period, end of year
Failed one or more semester courses (any subject)
Grade point average
Each grading period, end of year
Earned 2.0 or lower (on a 4-point scale)
CCSR End of Year (On-Track Indicator)
End of year Failed two or more semester core courses, or accumulated fewer credits than the number required for promotion to the next grade
*Indicators must be locally validated
STEP 2 Using the EWS Tool• Data is downloaded into the EWS tool prior to
every team meeting by Dean of Students• Data sheets are handed out on confidential data
sheets at each team meeting• Data is also visually represented on data wall in
locked data room
Student Flags
Wausau East: Step 2
• Localized the risk indicators and aligned to DEWS research
• Exported from Infinite Campus into NHSC Collator Tools
• Imported into EWS Tool• Due to scale of size > 200 per grade• Needed to import and export data
Review the EWS DataSTEP 3
• Understand patterns in student engagement and academic performance
• Identify students at-risk for dropout• Organize and sort students into groups based
on risk factors• Consider allocation of resources for flagged
students (needs vs. available interventions)
STEP 3 WBHS Data Wall/Room
Regularly Review & Update:
MAP scores
WKCE scores
DEWS scores
Attendance
Behavioral referrals
Grades Connection survey
STEP 3 WBHS Data Wall CardsInformation on student
data cards:Special EducationELLBooster/Intervention
ClassesAttendance RiskBehavioral RiskGrade/Credit RiskDEWS Risk
STEP 3Who is at risk?Team looks for patterns. First we look at whole group and small group
concernsNext we look at individual student concernsTeam focuses on MAP scores after current
benchmark datesTeam focuses on grades/attendance/behavior in-
between benchmark assessmentsTeam uses data protocol
WBHS Data Review Procedure
Wausau East: Step 3
• Use of the reports available within tool• Clearly identified need for universal level
supports• Due to the scale of size, all data is
electronically represented• Still establishing procedures for data review
Interpret EWS DataSTEP 4
• Dig deeper into complex causes of student disengagement and academic failure
• Examine additional information not included in EWS tool• Additional teacher input• Additional assessments• Student & parent interviews
Why?
STEP 4
• Team discusses individual and/or groups of students who are at risk. Staff share any additional information that may help with decision making.
• Parents are often contacted when discussing risk of individual students.
• School counselor or school psychologist may interview the student to problem solve.
WBHS Data Interpretation
STEP 4Examples:• Team dug deeper into MAP scores of students near
the benchmark. The team found a pattern that almost all of those students struggled most with the strand “Informational Text”.
• Team hypothesized that some students might not be trying their best on the MAP test and therefore scores may be inaccurate of true skills.
• Team hypothesized that individual students are struggling with mental health issues, relationships, connections at school, AODA issues, skill deficits, etc.
WBHS Problem Solving Examples
Assign & Provide InterventionsSTEP 5
• Map interventions from school, district and community
• Organize interventions into tiered levels of support and determine entry/exit decision rules
• Match students to interventions based on need
Tier 1/Universal School-Wide Assessment
School-Wide Prevention Systems
Check-in/ Check-out (CICO)
Group Intervention w. Individualized Feature (e.g., Check and Connect and Mentoring)
Brief Functional Behavior Assessment/Behavior Intervention Planning (FBA/BIP)
Complex or Multiple-domain FBA/BIP
Wraparound
Social/Academic Instructional Groups (S/AIG) Academic Seminar
Create a continuum of support (ordered by intensity of intervention & effort needed to implement)
Adapted from Illinois PBIS Network, & T. Scott
Tier 2/Secondary
Tier 3/Tertiary
Academic Seminar
Drop-in Tutoring
Formal Tutoring
Read 180
Small Group Comm. Arts or Math Interventions
Lunch & Learn
STEP 5Tier 1:
Core curriculum District RtI Team WBHS PBIS Team Daily Shout Outs
Tiers 2 & 3:CICO Individual & Small Group CounselingMentoringAcademic Booster/Intervention ClassesRtI/PBIS Tier 2&3 Meetings
WBHS Intervention Continuum
STEP 5Entry/Exit Decision Rules:
Booster Classes (?)CICO (SWIS Data and Attendance)Counseling (Parent, Teacher or Self Referral)Mentoring (EWS and Tier 2/3 Teams assign based
on data)Do we have enough available interventions to meet all student needs?
Would like to do more mentoring Would like to do more small group counseling Shortage of mental health resources in the
community
WBHS Data Rules & Intervention Mapping
Team Time
Optional: Discuss “How does your school map or outline your interventions/challenges? How does your school indicate interventions for increasing
intensity?”
Monitor Student ProgressSTEP 6
• Monitor students who are participating in interventions
• Determine effectiveness of intervention overall for groups of students
• Identify student needs that are not being met• Identify new interventions to meet student needs• Communicate with and engage family members
STEP 6
• Data is collected throughout the year.
• We need to work on adding progress monitoring tools for interventions (both for progress of individuals as well as the intervention as a whole)
• Decision rules/rubric for booster classes
• Need decision rules for other interventions
WBHS—Monitoring Student Progress
Under-Credited Student Report
It is Imperative to have other student progress measures for the purpose of knowing when to make
changes to interventions!
Evaluate and Refine EWS
ProcessSTEP 7
• Team evaluates EWS process on annual basis • Evaluate risk indicators & thresholds• Evaluate decision rules & interventions• Evaluate impact with student outcome data• Reflect on strengths and challenges• Make recommendations for improving the
process
STEP 7
• Team evaluates EWS process on annual basis • Evaluate risk indicators & thresholds• Evaluate decision rules & interventions• Evaluate impact with student outcome data• Reflect on strengths and challenges
WBHS—Evaluate & Refine Process
WBHS—What teachers are saying
There is still never enough time
We need to include all staff somehow
Would like to focus more on groups of students rather than individuals
We will have more data as we move forward about effectiveness of EWS
Staff feel more ownership
Systems approach is more effective
Better awareness of student needs due to data and collaboration
Problem solving is positive
WBHS—What teachers are saying
Additional EWS Outcomes
• Systems change: systems such as our MAP testing, have been refined and defined to better meet student learning outcomes
• The collaboration as a staff is “awesome!”• Awareness of each student and their needs (both
academic and behavioral) has increased tremendously• A sense of ownership has developed in staff• A sense of shared responsibility has resulted• Targeted interventions have been used to increase
scores
The culture of WBHS- what’s changing?
• - Awareness• - Ownership• - Accountability• - Conversations • - Responses• - Action
WBHS—Next Steps• Implement an E/I time 8th period • Increase instructional time: move meetings to after school, investigate
alternative scheduling options (block, modified block, etc.)• Continue to work toward core plus more for ALL students below grade
level• Refine the art and science of teaching through deeper investigation of
the GRRM• Learn - attend institutes, conferences, read, collaborate (EE)• Reflect - evaluate ourselves and identify weaknesses so that we can
continue to improve professionally (EE)• Expand EWS so that all grade levels meet and review data (Request
from staff to add 11th grade meetings for 2014-15)
Step 1 Establish Roles
and Responsibilities
Step 3Review the EWS
Data
Step 4 Interpret the
EWS Data
Step 5 Assign & Provide
Interventions
Step 6 Monitor Students
Step 7Evaluate & Refine EWS
Process
Step 2Use the EWS
Tool
Early Warning System• National High School Center
• www.betterhighschools.org
• Early Warning Systems in Education• www.earlywarningsystems.org
• YouTube Channel webinars: NHSCenterMedia
Contact InformationWittenberg-Birnamwood HS Wausau East High School
Jill Sharp, Principal - [email protected]
Kara Muthig, School psychologist - [email protected]
Christine Budnik, Assistant Principal - [email protected]
Kelly Rohr, RtI Coordinator - [email protected]
Manee Vongphakdy, School counselor - [email protected]
Contact InformationPBIS focus Academic focus
Michelle Polzin
East Regional Technical Assistance Coordinator
Jill Koenitzer
West Regional Technical Assistance Coordinator
Team Time
Optional: Discuss “What opportunities does an Early Warning System present for your school?”