HF-L PBAC Budget Study Session 2021 – 2022 March 9, 2021

HF-L PBAC Budget Study Session

2021 – 2022

March 9, 2021

Budget Study Calendar1. Operations Jan 122. Lima Primary School Jan 263. Manor and PPS/Special Ed Feb 94. H.S. and Interscholastics Feb 235. Middle School and District Plan Mar 96. PBAC Recommendations Mar 23

High School Breakdown of Participation

WORDCLOUDTop Rated

Highlights

Interscholastics PARTICIPATIONBreakdown of Participation

WORDCLOUDTop Rated

THEMESGood Job Sports

Tonight’s Plan• Feedback from the High School

Interscholastics Presentation

• Middle School Presentation

• Districtwide Presentation

• Questions

• PBAC Breakout

HF-L Districtwide Programs & Budget

2021-22

SuperintendentLead, guide, direct and be responsible for a system designed to educate the community's youth, oversee the taxpayers' investment, and administer the regulations, policies, and laws of the State of New York

Reports to: Board of EducationOversees: All Employees and Students

Roles of the Central Office in a Pandemic

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• Resolving Tension• Limiting Initiatives• Coordinating Services• Role Models• Key Communicators

Superintendent...in COVID• Weekly meetings with Dr. Mendoza and

County Superintendents (Livingston and Monroe)

• Daily communication to nurses and others• Weekly communication to school

community• Vaccination scheduler for many

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Remain focused on SAFETY and LEARNING in all decisions

Build coherence and strength through collaboration

Equip students and staff with the best technology resources available-at the best cost possible

Modernize our facilities to meet the needs of the Classes of 2021-2033 graduates and the people who support them

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2021-2022

Using the budget process to foster continuous improvement the Central Office helps buildings and teachers organize, evaluate, and create action plans based on data. From grade level teams, to the district safety team, regular and open access to data is used to evaluate program.

2021-2022

Efficiencies in Central Office

• Track spending throughout the year regarding capital expenses and normal expenses

• Participate in the basic BOCES COSER to establish the fundamentals of an equitable system including courageous conversations about race, and a process to engage the Board, staff, and stakeholders in review of our current policy and practices.

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Efficiencies in the Central Office

• Continuous improvement software approvalsto assure compliance with education laws of NYS, especially Law 2-d, and preparing our students with tools needed to successfully navigate a challenging instructional program.

• Centralized the purchase of digital resources to maximize aid, and life cycle of the equipment.

• Shared municipal agreements include those in maintenance with the Town of Mendon and the Village of Honeoye Falls.

Efficiencies in the Central Office-HR• Building-based subs who work each day to fill in as

absences occur• Evaluating enrollment shifts and monitoring class

size• Focusing on supporting the social, emotional, and

mental health needs-full-time Lima Primary School counselor and a family counselor

• Sharing of leadership roles with other districts to help reduce local expense

• Sharing of personnel from custodial to instructional between buildings to reduce the cost of additional staff.

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Cougar Pride

Assistant Superintendent for Instruction

Dr. Renee Williams

Assistant Superintendent for Curriculum and Instruction

K-12 Instructional Programs

Professional Development

Residency, Home School, SED Reporting

Community Education

Technology LibrariesPhysical

Education & Health

Assistant Superintendent for Instruction...In COVID

This Photo by Unknown author is licensed under CC BY-SA.

This Photo by Unknown author is licensed under CC BY-NC-ND.

InstructionMarch –June Will we reopen? Connecting with

students Supporting teachers Testing concerns Preparing for learning in

the fall

July-Now Identifying

learning gaps Training for the new

model Re-opening Continuing to move

learning forward

This Photo by Unknown author is licensed under CC BY.

Instructional Focus: Core Messages

• Guaranteed and viable documented curriculum

• Provide targeted professional development for social-emotional learning, establishing culturally responsive learning environments, and to integrate technology into in-person, remote, and hybrid learning

• Continue to amplify teacher leadership via Instructional Leadership Council

Assistant Superintendent for Business & Operations

Assistant Superintendent for Business & Operations

Human Resources Facilities Transportation

& Security Food Service Finance

Operational Focus• Recruit and hire outstanding

staff• Enhance fiscal stability and

strength• Implement new mandates• Negotiate collective bargaining

agreements• Develop capital projects and

strategically leverage state building aid

Capital ProjectsYear

ApprovedProject Name Budget Tax Impact

2016 Phase II $29,986,084Local tax impact: $0.37 cents per

$1,000 assessed

2019 Phase II.V $9,786,661 Local tax impact: 0%

2020Energy

Performance Contract

$2,300,000 Local tax impact: 0%

2022 Proposed Capital Outlay Project $100,000 Local tax impact:

est. ~$19,000

Capital Outlay Project 2021-2022• Replace flooring in

select classrooms

• Project is included in the School Budget

• District proposes spending $100,000 on renovations and receiving $81,000 in aid the next year.

Safety and Security Focus• Continuous training and

planning for emergencies• Upgraded security camera

software• Updated door access control• Developed communicable

disease Emergency Response Plan

This Photo by Unknown author is licensed under CC BY-SA-NC.

...in COVID Assistant Superintendent for Business & Operations

Cleaning Transportation

BarriersPurchasing

Meals and Food Service

Human Resources

Hiring and Staffing

MOA

Contract Negotiations

Federal & StateLeave Regulations

COVID TestingHealth Screening

Employee QuarantineConsulting

Contact Tracing

Building Based Subs

...in COVID Director of Human Resources

Technology

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Technology is a critical school infrastructure and is essential to modern teaching and learning.

Technology Services

• This amazing team includes 6 technicians and 2 tech support paraprofessionals.

• Collectively we have 145 years of technology experience!

Technology Services Supports• Users & Devices:

3000+ Devices, 2200 students and their families, 400+ Staff Members• Software:

200+ titles: instructional, non-instructional, collaboration applications, support applications

• Peripherals:47 Copiers, hotspots,100+ interactive boards, document cameras etc.

• Purchasing:Researching, ordering, receiving, inventorying, distribution, support,

replacement and recycling of all technology related items for the district• Network Infrastructure:

35 servers, 500+ wireless access points, 300 security cameras including support servers & software support, door access control system including servers and software support, 600+ phones including support servers & software support and fiber building interconnects across the district

• Cybersecurity & Ed Law 2-d

Technology Services - Reflection

March Challenge: How long will campus be closed? How do we provide support? Capital Project?

April Challenge: Technology offices moving?

May Challenge: School budget vote? How?

June Challenge: Safe collection of student hardware?

Summer Challenge: How do we prepare for a constantly changing school opening? What does a hybrid classroom look like? Will we have everything ready? How do we train staff?

Fall Challenge: How do we support the new vision/new reality?

Technology Service's Successes

Cyber Risk Ransomware and Malware Credential stealing Physical theft User access Software updates for security

Cybersecurity Solutions• Update Endpoint Detection and Malware Prevention

• Enhance Network Monitoring & Vulnerability Testing

• Continue Auditing of Vendor Hosted Data & 2-d compliance

• Enhance Password Management

• Penetration Testing

• Response Planning and Drills

• Expanding Use of Encryption

• Continue Staff Training

Resources NeededAction Resource NeededCybersecurity Tools and Consulting(BOCES Aidable)

$200,000($60,000 after BOCES Aid)

Hire Clerical Assistant• 50% Human Resources• 50% Technology

$38,000

Professional Development and Curriculum Writing

Continue training in support of the each school’s and

department’s goals.

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What we've learned:

• Communicate frequently• Provide safe channels for feedback

(Thought Exchange)• Help employees remain productive and

connected• We are very human and share common

fears, worries, and anxiety• We solve problems that appear to be

unsolvable

Moving Forward and Emerging Stronger

The 2021-2022 Central Office Budget Proposals

Remain committed to improvement.Remain committed to every student, every day.

Remain committed to building shared knowledge.

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2021-2022

PBAC Breakout

Daniel Bassette Russ ChaseKathy Colgan Kellie EberleDanielle Fisher Lynley GuckianJudy Meacham Chris NeffDavid Youngblut Cheryl ZeiglerMaureen Dunphy Russel

Jen Carter

HFL PBAC Members 2021 - 2022

Welcome and Introductions

Capital Outlay Project2021-2022