(Heidi Black) (Brendon Cull) (Michelle Jeng) › uploads › Board Packet (5-20).pdf5. Proposed Resolution No. 2020-11: Approval of Sam’s Club Park-N-Ride Lease Agreement Briefing

The SORTA Board of Trustees may go into Executive “Closed” Session under the Ohio Open Meetings Act: Section 121.22(G)(1) To consider appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee…; Section 121.22(G)(2) To consider the purchase of property for public purposes….; Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; Section 121.22(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…, Section 121.22(G)(5) Matters required to be kept confidential by federal law or regulations or stat statues; Section 121.22(G)(6) Details relative to the security arrangements and emergency response protocols for a public body or a public office; Section 121.22(G)(8) To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets…

SORTA BOARD OF TRUSTEES MEETING

TUESDAY, MAY 19th, 2020 – 10:00 A.M SORTA/METRO CONFERENCE CALL

General Items: Call to order Pledge of Allegiance Hearings from citizens Chairman Update Action Items:

1. Approval of Board Minutes: April 21st, 2020

Finance Committee (Heidi Black) Consent Items:

2. Proposed Resolution No. 2020-08: Approval To File 2021 Grant Applications 3. Proposed Resolution No. 2020-09: Approval of Modification to Ascentis Corporation Contact for Migration of

Timekeeping Services

Planning & Operations Committee (Brendon Cull) Consent Items:

4. Proposed Resolution No. 2020-10: Approval of Hilltop Plaza Park-N-Ride Lease Agreement with KSDD Properties LLC 5. Proposed Resolution No. 2020-11: Approval of Sam’s Club Park-N-Ride Lease Agreement

Briefing Items:

6. Financial Reports for April 2020 (Michelle Jeng) 7. City Fiscal Year 2021 First Quarter Funding Request/ Reinventing Metro: Next Steps (Michelle Jeng and Darryl Haley) 8. Metro on the Move (Darryl Haley)

Other Items: New Business:

Executive Session: "Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action;" and "Section 121.22(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…"

Adjournment

The next regular meeting of the SORTA Board of Trustees is scheduled for

Tuesday, May 19th, 2020, 10:00 A.M

BOARD OF TRUSTEESSOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

MINUTES OF: Special Meeting of the SORTA Board of Trustees

DATE: Tuesday, April 21st, 2020 10:00 A.M.MEETING HELD VIA GO-TO-MEETING

BOARD MEMBERS PRESENT:

Heidi Black, Brendon Cull, Blake Ethridge, Kreg Keesee, Roderick Hinton, Thaddeus Hoffmeister, Pete McLinden, Mary Miller, Gwen Robinson and Kathleen Wyenandt

BOARD MEMBERS ABSENT:

Maurice Brown, Allen Freeman and Robert Harris

STAFF MEMBERS: Darryl Haley, Donna Adkins, Adriene Hairston, Michelle Jeng, Brandy Jones, Maria Jones, John Ravasio, Shannel Satterfield and Khaled Shammout

OTHERS:

CALL TO ORDER

Mr. Keesee, SORTA Board Chair, called the meeting to order.

PLEDGE OF ALLEGIANCE

The Pledge of Allegiance was recited.

PUBLIC COMMENTS

Mr. Keesee reported there were no public comments.

APPROVAL OF FEBRUARY 18TH, 2020 BOARD MEETING AND APRIL 10TH, 2020 SPECIAL BOARD MEETING MINUTES

Ms. Wyenandt made a motion that the minutes of the February 18th, 2020 board meeting be approved as previously mailed and Ms. Miller seconded the motion.

Mr. Cull made a motion that the minutes of the February 18th, 2020 board meeting be approved as previously mailed and Ms. Black seconded the motion.

By voice vote, the Board approved the minutes.

PROPOSED RESOLUTION NO 2020-07: APPROVAL OF CONTRACT WITH MASABI TO PROCURE AND INSTALL ONBOARD ELECTRONIC FARE VALIDATORS

Mr. Cull moved for adoption and Ms. Miller seconded the motion. This resolution approves a three (3) year contract with Masabi, to procure and install onboard electronic fare validators, at a total cost not to exceed $1,319,030 which includes warranty and EMV maintenance fees for year 2 and 3. By roll call, the Board approved the motion.

FINANCIAL REPORTS FOR MARCH 31st, 2020

Ms. Jeng presented the March financial reports. Total revenues were $7.3 million, which is unfavorable to budget by $727,000. Total expenses were $8.1 million, which is favorable to budget by $350,000 or 4.1%. The final result was a net unfavorable variance of $377,000 for the month. Fare revenue was unfavorable to budget by $323,000. Ms. Jeng then reviewed the contributing factors to these variances.

The Board accepted the report as presented.

METRO ON THE MOVE REPORT

Mr. Haley presented the Metro on the Move Report. His report included highlights from various Metro departments who have stepped up to ensure our service continues operating safely for employees and our customers.

“But the light shines on two departments in particular. Transit Operations is our front line, employees out there every day making sure our customers can get where they need to go. They are truly heroes without capes. And Fleet Maintenance keeps our buses running; plus, they designed, fabricated and installed operator barriers on nearly 200 buses within a period of days when the City of Cincinnati asked us to resume fare collection. These barriers will help keep our operators safe from exposure, and we have heard from many peer transit agencies who want to copy our design for their own vehicles.”

He then concluded his report and the Board accepted as presented.

Page 3 of 43

SORTA Board of Trustees April 21st, 2020

2

ADJOURNMENT

The meeting adjourned at 10:21 A.M.

NEXT MEETING

The next regular meeting of the SORTA Board of Trustees is scheduled for May 19th, 2020 at 10:00 A.M.,the SORTA/Metro Board Room, at 525 Vine Street, Cincinnati, Ohio.

APPROVED: ATTESTED:

Kreg KeeseeChair, SORTA Board

Darryl HaleyCEO/General Manager/Secretary-Treasurer

Page 4 of 43

BOARD OF TRUSTEES SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY

RESOLUTION NO. 2020-08

APPROVAL TO FILE 2021 GRANT APPLICATIONS WHEREAS:

1. SORTA is a Designated Recipient of federal grant funds for the Ohio portion of the Greater Cincinnati urbanized area.

2. Each year, SORTA must apply for federal, state, and local funds for the upcoming fiscal

year. SORTA wishes to apply for the maximum amount available in federal, state, and local assistance for federal fiscal year (FFY) 2021.

3. Other sources of federal, state, and local funding or opportunities for funding and partnerships with outside agencies may become available. In such circumstances, management plans to submit applications for the maximum amounts available consistent with SORTA’s needs and long-term priorities. THEREFORE, BE IT RESOLVED:

4. The Board authorizes and directs the CEO/General Manager/ Secretary-Treasurer or the CFO, or their designee, to file applications with the appropriate entities, including the Federal Transit Administration (FTA) and the State of Ohio, for the maximum amount deemed to be in SORTA’s best interest for any federal, state, and local grants or other sources of funding that may become available during the year.

5. The Board authorizes the CEO/General Manager/ Secretary-Treasurer or the CFO to: (i)

execute all contracts, agreements, certifications, assurances, and other documents necessary to apply for, receive and comply with such grants and sources of funding; and (ii) undertake all of the activities set forth in Category 01.A. of the FTA Fiscal Year 2021 Certifications and Assurances.

**************

MOVED BY: Mr. Hinton SECOND BY: Mr. Hoffmeister VOTE Aye: Ms. Black, Mr. Brown, Mr. Cull, Mr. Ethridge, Mr. Freeman, Mr. Hinton, Mr. Hoffmeister,

Mr. Keesee, Mr. McLinden, Ms. Miller, Ms. Robinson and Ms. Wyenandt Nay:

None

Abstain:

None

ABSENT AT THE TIME: Mr. Harris APPROVED: May 19, 2020

Attachments: Action Item

May 2020

ACTION ITEM - APPROVAL TO FILE 2021 GRANT APPLICATIONS

STRATEGIC PLAN GOAL / OBJECTIVE

Operational Excellence Strategic Partnering

RECOMMENDATION

Approval of a resolution authorizing the CEO/General Manager/ Secretary-Treasurer or the CFO to file applications with the appropriate entities for the maximum amount deemed to be in SORTA’s best interest for any federal, state, and local grants or other sources of funding that may become available during the year.

FINANCIAL CONSIDERATIONS

None

BUSINESS PURPOSE

Each year, SORTA must apply for federal, state, and local funds for the upcoming fiscal year. Board approval is required by the Federal Transit Administration (FTA) and the State of Ohio. Maximum flexibility is required to allow staff to react to changing conditions at the federal, state, and local level.

Historically, the Board has authorized both the Chief Executive Officer (CEO) and/or the Chief Financial Officer (CFO) to carry out the filing and executing of grant contracts.

SORTA staff is developing a list of projects for the 10-year Capital Plan which will include the anticipated sources of federal, state, and local funding for these projects. The capital plan will be finalized in conjunction with the operating budget.

Other sources of federal, state, and local funding or opportunities for funding and partnerships with outside agencies may become available. In such circumstances, management plans to submit applications for the maximum amounts available consistent with SORTA’s needs and long-term priorities.

PROCUREMENT CONSIDERATIONS None

D/M/WBE CONSIDERATIONS None

LEGAL CONSIDERATIONS Section 306.35 of the Ohio Revised Code empowers SORTA to apply for and accept grants or loans from

the United States, the state, or any other public or private source.

SUBMITTED BY:

Michelle JengCFO

Darryl HaleyCEO/General Manager/Secretary-Treasurer

Attachments:N/A

Page 6 of 43

BOARD OF TRUSTEES

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY RESOLUTION NO. 2020-09

APPROVAL OF MODIFICATION TO ASCENTIS CORPORATION CONTACT FOR MIGRATION OF

TIMEKEEPING SERVICES

WHEREAS:

1. On August 26, 2014, SORTA entered into a five year contract with an additional five year option totaling $59,099 with Cincinnati Time Systems, which has since been purchased by Ascentis Corporation.

2. Since then, the contract has undergone several modifications for additional administrative

timekeeping services bring the contract value to $80,399. 3. The current timekeeping system has not been enhanced since 2017 and has reached

End of Life (EOL) status. In order to maintain timekeeping rules and scheduling modules efficiently, as well as upgrade to mobile leave request capabilities SORTA must purchase NOVATime 5000.

4. Staff recommends that the Board approve a modified contract with Ascentis Corporation

for enhanced timekeeping services, at cost up $76,168.34 for a total contract value not to exceed $156,567.34

THEREFORE, BE IT RESOLVED:

5. The Board hereby approves the contract modification as recommended by SORTA Staff

and authorizes the CEO/General Manager/Secretary-Treasurer or the CFO to execute a modified contract with Ascentis on behalf of SORTA, at cost up $76,168.34 for a total contract not to exceed $156,567.34.

**************

MOVED BY: Mr. Hinton SECOND BY: Mr. Hoffmeister VOTE Aye: Ms. Black, Mr. Brown, Mr. Cull, Mr. Ethridge, Mr. Freeman, Mr. Hinton, Mr. Hoffmeister,


None

Abstain:

None



May 2020

ACTION ITEM- APPROVAL OF MODIFICATION TO ASCENTIS CORPORATION CONTACT FOR MIGRATION OF TIMEKEEPING SERVICES


Operational Excellence Innovation

RECOMMENDATION

Approval of a resolution authorizing the CEO/General Manager or CFO/Secretary-Treasurer to execute a modification to an existing contract with Ascentis on behalf of SORTA, at cost up $76, 168.34 for a total contract not to exceed $156,567.34.


On August 26, 2014, SORTA entered into a five year contract with an additional five year option with Cincinnati Time Systems (which has since been purchased by Ascentis Corporation) which totaled $59,099. Since then, the contract has undergone modifications of $14,012 added August, 2015 for administrative timekeeping and an additional $7,288 added October, 2019 for Access timekeeping. An additional two modifications have been executed to exercise option years five and six and option years seven through ten of the contract.

This modification to the contract will add an additional $76,168.34 for the migration from NOVAtime 4000 to NOVAtime 5000.

This extended agreement is expected to cost $16,512.34 year one (inclusive of first year proration and implementation costs) and $14,914 per year for years two through five.

This contract will start in May 2020, has been budgeted for 2020 and will be funded with local funds.

BUSINESS PURPOSE

SORTA has utilized Ascentis (a.k.a. NOVAtime) timekeeping applications since 2014. Since this time, the software capabilities have been expanded to include additional employee populations with unique timekeeping rules. The migration from NOVAtime 4000 Starbox to NOVAtime 5000 will provide SORTA with the ability to address these timekeeping rules in a more efficient manner.

The current timekeeping system has not been enhanced since 2017 and is in EOL (End of Life) status.

Attachments:Contract Procurement Summary

Cost Summary

Page 8 of 43

The upgraded system will benefit SORTA through enhanced timekeeping and scheduling modules as well as mobile leave request capabilities.

PROCUREMENT CONSIDERATIONS

The contract procurement summary is attached.

D/M/WBE CONSIDERATIONS

This is a specialized software-as-a-service catering to timekeeping and there are no known D/M/WBE's that can provide such services.

LEGAL CONSIDERATIONS

Section 306.35 of the Ohio Revised Code authorizes SORTA to contract for the provision of goods and services.

SUBMITTED BY:

Michelle Jeng Darryl HaleyCFO CEO/General Manager

Page 9 of 43

DocuSign Envelope lD: 8C3B635$CFE241B4-MD4-DA7AE1 DD5B24

SORTA Procurement Summary RepoftTime and Attendance System

Contract No. 09-14-1

Contract lnformation

A. Description: Modification 05 is issued to add migration services to the contract - SORTA ismigrating from NOVAtime 4000 Starbox to Ascentis' cloud based system, NOVAtime 5000SaaS. The cloud based solution will increase efficiencies in the payroll department andeliminate the unsupported end of life platform.

B. Contractor: Ascentis Corporation dba CincinnatiTime Systems

C. Modification Amount: Not to exceed $76,168.34

D. Determination of Price Reasonableness: This is a standard commercial service. Theprice is equal to or less than the price of the same service sold to the general public or othergovernment agencies. A written statement from the contractor is included in themodification file, along with the proposal.

E. Performance Period: Four (4) Years Ten (10) Months - (May 19,2020 to March 18,2025)

F. Funding Source: Localfunding

Recommendation for Award

Ascentis is determined to have submitted a proposa! acceptable to SORTA, cost and all otherfactors considered; it has the capacity to perform this contract in all respects and isrecommended for award.

5/8/2020Date

Prepared or, K4-Pfu* arr"Buyer/Pu rchasi ng AgenUContract Adm in istrator

Reviewed and Approvefi' \-tvla,v<

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Page 10 of 43

BOARD OF TRUSTEES


APPROVAL OF HILLTOP PLAZA PARK-N-RIDE LEASE AGREEMENT WITH KSDD

PROPERTIES, LLC WHEREAS:

1. SORTA currently has an agreement with KSDD Properties, LLC to lease thirty (30) spaces upon its premises, located on 8200 Hamilton Ave, Mt Healthy, OH 45231 for SORTA’s park-and-ride passengers.

2. The current amended agreement between SORTA and KSDD Properties, LLC will expire on May 31st, 2020.

3. SORTA staff has negotiated a new five (5) year parking space lease for the period of

June 1, 2020 through May 31, 2024. The new terms involve leasing thirty (30) parking spaces. 4. SORTA staff recommends approval of the lease extension, a copy of which is

attached hereto and incorporated by reference herein. THEREFORE, BE IT RESOLVED:

5. The Board hereby approves the lease extension with KSDD Properties, LLC in

substantially the form attached and authorizes and directs the CEO/General Manager/Secretary-Treasurer or the CFO to execute five (5) year lease agreement, at a total cost not to exceed $34,800.

************** MOVED BY: Ms. Miller SECOND BY: Ms. Black VOTE Aye: Ms. Black, Mr. Brown, Mr. Cull, Mr. Ethridge, Mr. Freeman, Mr. Hinton, Mr.

Hoffmeister, Mr. Keesee, Mr. McLinden, Ms. Miller, Ms. Robinson and Ms. Wyenandt

Nay:

None

Abstain:

None



Lease Agreement

April 28, 2020

ACTION ITEM – APPROVAL OF LEASE AGREEMENT WITH KSDD PROPERTIES, LLC (HILLTOP PLAZA)


Operational Excellence

RECOMMENDATION

Approval of a resolution authorizing the CEO/General Manager or the CFO to execute a five (5) year lease agreement with KSDD Properties, LLC (Hilltop Plaza) on behalf of SORTA for 30 park-and-ride spaces.

SORTA currently has an agreement with KSDD Properties, LLC (Hilltop Plaza) to lease thirty (30) spaces. The annual cost for 2020/2021is $6,840 ($19 per space per month) with annual increase of $60.The current agreement expires on May 31, 2020.


This agreement is based on 30 parking spaces totaling $34,800 for 5 years.

This expenditure will be funded with local operating money.

This is a five (5) year agreement with a total expenditure not to exceed $34,800

BUSINESS PURPOSE

Commuter parking spaces used by SORTA/Metro passengers


Section 306.35 of the Ohio Revised Code authorizes SORTA to enter into leases of real property in connection with the provision of transit services.

SUBMITTED BY:

Khaled Shammout Darryl HaleyDirector of Transit Development CEO/General Manager

Page 12 of 43

SORTA Procurement Summary ReportHilltop Plaza Park and Ride Lease Agreement

Contract No. 20-2020

Contract lnformation

A. Description: Lease Agreement for 3O spaces for the Hitttop Plaza Park and Ride

B. Lessor: KSDD Properties, LLC

G. Contract Amount: Not to Exceed $34,800

D. Determination of Price Reasonableness: Price is considered fair and reasonable due tothe price being in line with the previous contract for the same property. Monthly price willincrease $5 June 1't of each subsequent year. This same increase schedule has been in

place for the same property since SORTA began leasing the property in 1996,

E. Contract Type: Not to Exceed

F. Lease Period: Five (5) Years

G. Options Available: None

H. Funding Source: 100% Local

l. Participation by D/M/SMBE Firms: 0%

Sol icitation lnformation

J. Solicitation Type: Sole Source

K. Number of Solicitation Packages Sent: 0

L. Pricing Sheet:

Monthlv Amount Yearlv Amount

$s7o $6,840

$575 $6.900

$580 $6,960

$585 $7,020

$590 $7,080

Total $34,800

Recommendation for Award

KSDD Properties, LLC is determined to provide the most advantageous price for SORTA, costand all other factors considered; it has the capacity to perform this contract in all respects and isrecommended for award.

Page 13 of 43

Alttit\ Date 5l7l2O2O

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Date 51712020

Date 51712020

Prepared by:

Page 14 of 43

BOARD OF TRUSTEES


APPROVAL OF LEASE AGREEMENT WITH SAM’S CLUB PARK &RIDE

WHEREAS:

1. SORTA currently has an agreement with Wal-mart/Sam’s Club to lease one-hundred and thirty (130) spaces upon its premises, located at 5375 North Bend Road, Cincinnati, Ohio 45247 for SORTA’s park-and-ride passengers.

2. The current amended agreement between SORTA and Wal-mart/Sam’s Club will expire on September 30, 2018.

3. SORTA staff has negotiated a new two (2) year extension of this contract for the period of

October 1, 2020 through September 30, 2022, at a total annual cost not to exceed $30,030. The total cost of the two (2) year extension is $60,060.

4. SORTA staff recommends approval of the lease extension, a copy of which is attached

hereto and incorporated by reference herein. THEREFORE, BE IT RESOLVED:

5. The Board hereby approves the with Wal-mart/Sam’s Club in substantially the form attached and authorizes and directs the CEO/General Manager/Secretary-Treasurer to execute a two (2) year extension, at a total annual cost not to exceed $30,030, for a total contract amount up to $60,060 on behalf of SORTA.

************** MOVED BY: Ms. Miller SECOND BY: Ms. Black VOTE Aye: Ms. Black, Mr. Brown, Mr. Cull, Mr. Ethridge, Mr. Freeman, Mr. Hinton, Mr. Hoffmeister,


None

Abstain:

None



May 2020

ACTION ITEM – APPROVAL OF LEASE AGREEMENT WITH WAL-MART/SAM’S CLUB



RECOMMENDATION

Approval of a resolution authorizing the CEO/General Manager or the CFO to execute a two (2) year lease agreement with Wal-Mart/Sam’s Club on behalf of SORTA for 130 park and ride spaces. This is the eighteenth amendment to the license agreement.


This is a two (2) year agreement with a total expenditure of $60,060.

This agreement is expected to cost $30,030 per year (130 parking spaces x $19.25 per space per month)

This expenditure will be funded with local operating money.

BUSINESS PURPOSE

Commuter parking spaces used by SORTA/Metro passengers.


Section 306.35 of the Ohio Revised Code authorizes SORTA to enter into leases of real property in connection with the provision of transit services.

SUBMITTED BY:

Khaled Shammout Darryl HaleyDirector of Development CEO/General Manager

Page 23 of 43

May 2020

BRIEFING ITEM – MONTHLY FINANCIAL REPORTS – AS OF APRIL 30TH, 2020



RECOMMENDATION

This is a briefing item. No action is required at this time.

BUSINESS PURPOSE

As part of the monthly closing of the general ledger, the Accounting Department prepares various financial reports.

One of the key reports is the Statement of Revenues and Expenses, also known as an Income Statement.

This report gives summary information about how actual SORTA revenues and expenses in the newly closed month (as well as calendar year-to-date) compare with budgeted and prior year values.

A separate Executive Summary is also prepared to give narrative descriptions behind key favorable and unfavorable actual results compared with budget values.

Attached are Monthly Financial Reports for SORTA and the Connector as of April 30th, 2020.

SUBMITTED BY:

Michelle JengCFO/Sr. Vice-President, Finance

Attachments:Executive Summary

Financial Report

Page 25 of 43

SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY Monthly Financial Report

Executive Summary April 2020

SORTA’s financial report for the three months ending April 30, 2020 is attached. • Total Revenue of $6.0 million was unfavorable to budget by $(2,285,000) or (27.7%).

• Total Expense of $7.5 million was favorable to budget by $1,123,000 or 13.0%;

• Deficit for the month before using prior year surplus to balance was $(1,583,000).

• Prior year surplus of $1,583,000 was used to balance the operating results in April.

• Total operating results before reserves were unfavorable $(1,162,000) or (276.0%) for the

month and unfavorable $(1,060,000) or (62.9%) year to date Below is a summary of the most significant factors driving the results for April:

• Fare Revenue: Unfavorable to budget by $(1,049,000) or (73.8%). Metro fare revenue was unfavorable to budget by $(969,000) as a result of a 59.2% fixed route regular ridership decline directly related to COVID-19. Another contributing factor was due to the free fares at the beginning of the month which were reinstated April 12. The fare box recovery ratio of 7.3%, unfavorable to budget by (11.5%), was due to the reduced fare revenue, partially offset by favorable operating expenses.

• Non-Transportation Revenue: Unfavorable to budget by $(112,000) or (70.0%) primarily due to investment income of $(34,000) and advertising income of $(67,000).

• CPS Contract Revenue: Unfavorable to budget by $(856,000) or (100%) due to school closures as of March 17th.

• Federal Subsidies: Unfavorable to budget by $(202,000) or (19.3%) as a result of the reduced miles driven on school and regular route service.

• State Subsidies: Unfavorable to budget by $(59,000) or (23.3%) due to reduced diesel fuel purchased for the month which resulted in lower reimbursement from the Ohio Fuel Tax Reimbursement. The unfavorable revenue is almost entirely offset by favorable fuel tax expense.

• Employee Wages & Benefits: Favorable to budget by $781,000 or 11.6% primarily due to favorable operator and maintenance wages.

• Fuel & Lubricants: Favorable to budget by $159,000 or 32.5% primarily due to lower

fuel cost due to reduced miles.

Page 26 of 43

Southwest Ohio Regional Transit Authority

2020 Profit & Loss Satement

4 Months Ended April 30, 2020 Month Year to Date($ In Thousands) Actual Budget Fav(Unfav) Actual Budget Fav(Unfav) Prior Year

RidershipFixed Route 376,055 920,931 (544,876) (59.2%) 2,795,144 3,383,704 (588,560) (17.4%) 3,574,193

CPS 45 254,775 (254,730) (100.0%) 512,879 815,079 (302,200) (37.1%) 811,441

Access 2,334 20,373 (18,039) (88.5%) 50,861 77,183 (26,322) (34.1%) 76,325

Total Ridership 378,434 1,196,079 (817,645) (68.4%) 3,358,884 4,275,966 (917,082) (21.4%) 4,461,959

Recovery Ratio 7.3% 18.8% (11.5%) 15.2% 17.8% (2.6%) 20.6%

RevenueMetro Fares 367$ 1,336$ (969)$ (72.5%) 3,994$ 4,943$ (949)$ (19.2%) 5,549$

Access Fares 5 85 (80) (94.1%) 203 322 (119) (37.0%) 317

Total Fares 372 1,421 (1,049) (73.8%) 4,197 5,265 (1,068) (20.3%) 5,866

CPS Contract - 856 (856) (100.0%) 1,910 2,957 (1,047) (35.4%) 3,419

Other Contract Revenue 159 166 (7) (4.2%) 651 666 (15) (2.3%) 730

Non Transportation 48 160 (112) (70.0%) 426 720 (294) (40.8%) 632

Transit Fund 4,341 4,341 - - 17,792 17,792 - - 15,651

Federal Subsidies 847 1,049 (202) (19.3%) 3,960 4,197 (237) (5.6%) 5,562

State Subsidies 194 253 (59) (23.3%) 907 1,000 (93) (9.3%) 244

Total Revenue 5,961 8,246 (2,285) (27.7%) 29,843 32,597 (2,754) (8.4%) 32,104

ExpensesEmployee Wages & Benefits 5,950 6,731 781 11.6% 25,514 26,593 1,079 4.1% 24,085

Fuel & Lubricants 330 489 159 32.5% 1,695 1,965 270 13.7% 1,629

Parts & Supplies 414 520 106 20.4% 2,051 2,087 36 1.7% 2,131

Casualty & Liability 29 128 99 77.3% 238 510 272 53.3% 480

Other 821 799 (22) (2.8%) 3,089 3,126 37 1.2% 4,864

Total Expenses 7,544 8,667 1,123 13.0% 32,587 34,281 1,694 4.9% 33,189

Surplus(Deficit) Before Reserves (1,583)$ (421)$ (1,162)$ (276.0%) (2,744)$ (1,684)$ (1,060)$ (62.9%) (1,085)$

Use of Designated Reserves - 152 152 100.0% 354 607 253 41.7% 934

Use of Prior Year(s) Surplus 1,583 269 (1,314) (488.5%) 2,390 1,077 (1,313) (121.9%) 454

Surplus(Deficit) After Reserves -$ -$ -$ -$ 303$

Page 27 of 43

City Fiscal Year2021

First QuarterFunding Request

Page 28 of 43

Southwest Ohio Regional Transit AuthorityCity Fiscal Year 2021 – First Quarter

Agenda for Funding Request• Assumptions

• Fare & Contract Revenue• Non Fare Revenue• Operating Expense

• Projected Operating Statement for CFY 2021 – Q1 (Jul – Sep)

• Update2

Page 29 of 43

Fare & Contract Revenue• Regular service for all routes

• No service cuts• No fare increase

• First quarter fixed route regular ridership down 34% compared to pre-pandemic ridership

• Full CPS service as of August 2020

• First quarter paratransit ridership down 38% compared to pre-pandemic ridership


Assumptions

3

Page 30 of 43

Non Fare Revenue• Transit fund revenue provided by City

• No prior year surplus available

• Investment income adjusted for lower interest rates and cash balance

• CARES Act funds used to balance

Operating Expense• COVID 19 expenditures projected


Assumptions Continued

4

Page 31 of 43

Southwest Ohio Regional Transit

Authority

2021 City Fiscal YearFirst Quarter

Projected Statement of Operations

5

Page 32 of 43

Issue 7 Passed• Transit fund revenue provided by the City through Q3

• Sales Tax will take effect on October 1st

• City Earnings Tax ends October 2nd

• Working with the County to get revised Sales Tax Projections due to COVID-19


UPDATE

6

Page 33 of 43

Cash Flow Timing• City Funding Payments are received monthly, in arrears ending in

September 2020

• County Sales Tax will be received monthly, three months in arrears starting in January 2021

• SORTA will not receive any funding from either source for 2-3 months


UPDATE

7

Page 34 of 43

Community engagement:

• Robust community engagement & public meetings this Summer & Fall

• Talking with businesses regarding their employees’ transportation needs

• Pt.2 Social Service Agency Conversation – May 21

• Rider Advisory Committee meeting to discuss roll out & customer needs – May 28

Reinventing Metro: Here’s what’s next

8

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Service Improvements:

Each year through 2026 we will add service improvements & expansions:• More crosstown routes• More frequent service• 24-hour service on several routes• Circulator routes• Extension of Express routes• New service to emerging job centers• Bus Rapid Transit service, dependent upon community engagement• And more

*Impact to the Sales Tax Revenue due to COVID-19, may impact timing of rollout


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Revised Simplified Fare Structure:One fare for each type of service:

• Local routes

• Express service

• Warren, Butler and Clermont County service

Recruitment:Recruitment to begin for Operators, Maintenance and additional support staff necessary for implementation of The Plan


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Infrastructure:

Transit-related infrastructure improvements throughout the county:

• County Integrating Committee• Owns the Process and Approvals

• Set criteria for Grant Awards

• Staffing for reviewing grant applications and scoring


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Southwest Ohio Regional Transit AuthorityCity Fiscal Year 2021

Funding Request Agenda

THANK YOU

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Southwest Ohio Regional Transit AuthorityCity Fiscal Year 2021

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ADDENDUM

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Southwest Ohio Regional Transit

Authority

2021 City Fiscal YearFull Fiscal Year

Projected Statement of Operations

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May 2020

In the spotlight: Heroes work here. That’s the message that greets our Operations and Maintenance teams every day as they arrive to work reminding them just how important they are to our community.

We are thankful for their dedication and service especially during this challenging time.

Service update: On May 8, we added service on four routes to better meet customers’ needs as they begin to return to work. The Rts. 16, 32, 43 and 51 each saw added trips and expanded service hours aimed at improving service on routes with high ridership demand, increasing crosstown connectivity, and addressing customer feedback. We will continue to monitor ridership and demand daily and are prepared to make service adjustments as necessary.

Keeping customers and employees safe during COVID-19: In mid-April, our Maintenance team designed, built and installed plexi-glass barriers on each bus as an added safety measure to protect operators and customers while boarding and paying fare. The Maintenance team is hard at work making improvements to those shields including increased protection, wider coverage area, better positioning, more durable materials and improved visibility. Hats off to the ingenuity of our Maintenance staff!

We continue to encourage customers to wear masks or other facial coverings while riding, to pay fare using Transit app for contactless payment, spread out onboard, and to practice other CDC safety recommendations. Buses and facilities continue to be treated with a chlorinated disinfectant spray that kills the coronavirus.

Communications & Marketing Update: We are partnering with CPS & the City of Cincinnati on an upcoming pilot project to connect underserved students and citizens with access to Wi-Fi to enable them to do homework online, take the Census or just stay connected to loved ones digitally. An Access vehicle will be parked in communities identified as having a large portion of residents without access to the internet. More details will be coming shortly as this project develops.

The Communications team has also done a great job in keeping the good work of our organization and employees profiled in the media and elsewhere. Hopefully, you all saw the commercial that ran on WCPO, Local 12 and WLWT this month, the profiles of two of our employees in the Enquirer essential workers photo series and in City Beat, along with an feature on WCPO of our Maintenance team’s in-house build of the protective shields for our buses. We have a lot of great people and outstanding things going on and think everyone should know about it.

How can we help?: That’s the question we asked social service agencies in our community this past month. We know that COVID-19 has negatively impacted so many, particularly a great deal of those who depend on Metro’s service. We recently connected with leaders of more than a dozen social service agencies to discuss their client’s transportation-related needs and how we might be able to better assist them during this challenging time. Our next virtual conversation will be held on May 21.

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Thank you: Thank you to each one of you for all of your hard work and leadership in helping change the conversation around the need for improved and financially sustainable public transportation in our region. Your efforts helped lead to the successful passage of Issue 7 and our community will be better because of it. Again I say, thank you.

If you have any questions or would like to discuss anything further, please give me a call.

Darryl HaleyCEO/General Manager/ Secretary- Treasurer

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(Heidi Black) (Brendon Cull) (Michelle Jeng) › uploads › Board Packet (5-20).pdf5. Proposed Resolution No. 2020-11: Approval of Sam’s Club Park-N-Ride Lease Agreement Briefing

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