Health System HBS ecotime Time & Attendance Project Update

Health SystemHBS ecotime

Time & Attendance Project Update

June 18, 2013

Features of HBS ecotime Time and Attendance

• Flexible timesheet design with project/tasks allocations• Multiple time collection devices: Web Clocks and Wall Clocks• Scheduling Module• Leave Request Module • FMLA Module ** Decision Pending• Enhanced Reporting• Planned Interfaces• eHR Interface • ANSOS One Staff Nurse Scheduling Interface• PPS• UCPath (Jan 2015)

Timeline

2013 2014

APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT

Defining System Requirements

Phase 1 – System Setup, Configuration, Development, Unit TestingPhase 2 – System Setup,

Configuration, Development, Unit Testing

System Integratio

n /System Install

Parallel Payroll Deployment / Rollout

Group 1 Group 2 Group 3

Conduct Training

Group 1 Group 2 Group 3

ProcurementHardware

Comm. Comm.Comm.

MARFEB

ProcurementSoftware, Professional

Service's

Project Planning

Infrastructure Support Install New Badge Readers

User Testing User Testing

Stage 1-Interfaces

Create Training Materials

Stage 2-Interfaces

Stage 3 - Interfaces

Ecotime from Huntington Business Systems (HBS) Timeline

HBS Update

Accomplishments: Completed Pay Rule, Pay Codes, Timesheet Assignment,

Holiday, and Leave Request design documents Began HR Import design documents and creation of partial

employee interface file Began Employee, Position, and distribution interface analysis. Completed IVR usage analysis for decision document Began test plans and scripts for stage 1 design documents

Up coming events: Complete test plans and scripts for phase 1 design documents Continue analysis for decision documents requiring Executive

Steering Committee approval Begin ANSOS One Staff Nursing Scheduling analysis and design

document

Project Team

Elisabeth Lippuner, Controller: Project Sponsor Angelica Lewis, Manager, Financial Implementations Scott Engquist, Financial Implementations: Project Manager Joanna Askew, Finance: Project Analyst Cecilia Labrado, Payroll: Project Analyst Kara Shaw, Financial Implementations: Project Analyst Subject Matter Experts: Labor Relations, HR, Compensation,

Nursing Council, and Operations