Health, Environment, Safety, Security and Sustainability ...

Health, Environment, Safety,

Security and Sustainability

Procedures

For Contractors

Information for those who work on our behalf

to keep our workplace safe and

preserve the environment.

WHILE WORKING ON A HOLLAND AMERICA GROUP SHIP,

YOU ARE REQUIRED TO FOLLOW THE HEALTH, ENVIRONMENT,

SAFETY, SECURITY AND SUSTAINABILITY POLICY AND THE

GUIDELINES PROVIDED IN THIS BROCHURE.

HEALTH, ENVIRONMENTAL, SAFETY, SECURITY AND SUSTAINABILITY CORPORATE POLICY

Carnival Corporation & plc and its Operating Lines are committed to:

• Protecting the health, safety and security of our passengers, guests, employees and all others working on our behalf,

thereby promoting an organization that always strives to be free of injuries, illness and loss.

• Protecting the environment, including the marine environment in which our vessels sail and the communities in which we

operate, striving to prevent adverse environmental consequences and using resources efficiently and sustainably.

• Complying with or exceeding all legal and statutory requirements related to health, environment, safety, security and

sustainability throughout our business activities.

• Assigning health, environment, safety, security (HESS) and sustainability matters the same priority as other critical

business matters.

To implement this Policy, the management of Carnival Corporation & plc and its Operating Lines will:

• Ensure compliance with this Policy within each of Carnival’s Corporate and Operating Line organizations.

• Identify managers who are responsible for HESS and sustainability performance and ensure that there are clear lines of

accountability.

• Develop, implement and monitor effective and verifiable management systems to realize our HESS and sustainability commitments.

• Support a proactive framework of risk mitigation in the areas of HESS aimed at preventing, monitoring and responding to

threats.

• Identify the aspects of our business that could negatively affect the environment and take appropriate action to minimize

any adverse effects.

• Identify, document, assess and conduct periodic reviews of the principal HESS and sustainability risks affecting our

business and implement practical measures to manage the identified risks effectively.

• Provide HESS and sustainability support, training, advice, and information, as appropriate, to passengers, guests,

employees, and others working on behalf of the Company.

• Perform annual HESS audits and take prompt action on identified audit findings.

• Maintain an Ethics & Compliance reporting hotline to allow for anonymous reporting of HESS and compliance concerns.

• Promptly report and properly investigate all HESS incidents and take appropriate action to prevent recurrence.

• Establish and act upon goals and objectives to improve our HESS and sustainability performance.

• Promote industry best practices and publicly report to and maintain open dialogue and cooperation with key stakeholders

on HESS and sustainability matters.

• Require business partners to know and comply with applicable legal and statutory requirements related to HESS, labor

and human rights.

• Require that employees who become aware of any vessel or crew’s inability to comply with Company, legal or statutory

requirements report same to management and specifically require that Environmental Compliance reports from shoreside employees be made in writing to their Operating Line Compliance Manager.

• Prohibit retaliation against anyone who reports a violation of Company, legal or statutory requirements and establish that an

employee’s failure to notify regarding any such violation is grounds for discipline or dismissal.

• Conduct a Corporate senior management review of this Policy at least annually.

Approved by:

William R. Burke Arnold W. Donald Micky Arison

Chief Maritime Officer President and CEO Chairman of the Board

Original Issue: 10/15/07 | Revised: 10/18/17

SAFETY

General Safety starts with proper job

planning and good housekeeping.

Discuss all jobs with your assigned Shipboard

Supervisor so to make sure they can be

completed safely and that a Job Safety Analysis

is done. Always properly secure any materials

or equipment, as items may move and cause

injury to persons. Make sure that you leave

your workplace in a clean and tidy condition

and properly dispose of any materials you

brought on board. Consult with the Safety

or Environmental Officer if you have any

questions.

Fire and Abandon Ship

Prior to sailing, you are required to attend

the mandatory safety briefing. In the event

of an emergency, it is important to remain

calm and follow the instructions of our

officers and crew.

Lifejacket Card Your Lifejacket/Emergency Card contains

important emergency information including

your Muster/Assembly Stations and what to

do upon sounding of the alarms. Be sure to

familiarize yourself with the instructions

on this card.

Smoking

Smoking is only allowed in designated areas

and is prohibited in all technical spaces and

accommodation spaces, including including

balconies, cabins, and mooring decks.

Always wear the appropriate personal

protective equipment for the job being

undertaken.

Examples:

• Safety shoes in technical spaces.

• Eye protection where there is a risk of an eye

injury. When performing operations such as

handling chemicals, working on pressurized

systems, cutting, welding, drilling, grinding,

working overhead and chipping, always wear

appropriate safety glasses or goggles.

• Hand protection gloves to provide protection to

the fingers, hands, and sometimes wrists and

forearms. The glove type must fit the hazard.

• Hearing protection in all engine room spaces and

where posted.

• Respiratory protection when performing

operations exposed to dust, fumes, mists, and

vapors or gases that are hazardous.

• Head protection is necessary when there is a risk

for head injury, such as rigging.

• Fall protection is necessary when there is a

possibility of falling more than 6.5 feet (2m) from

the working surface.

• Before the use of any chemicals, always consult

the Safety Data Sheet.

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In case of an emergency, alarms will be sounded

Crew Alert Alarm

You will hear one prolonged blast for

10 seconds or longer. Return to your

cabin if instructed to do so and wait for

further information. Guest services will

be stopped. Keep hallways clear so the

crew can efficiently perform their safety

functions. While you are in your cabin,

we will update you with announcements.

General Emergency Alarm

In the unlikely event that the Captain

determines it is appropriate, we will sound

the General Emergency Alarm—seven short

blast followed by one prolonged blast.

If you hear this alarm and have not already

been instructed to return to your cabin,

proceed to your cabin to retrieve your

lifejacket, medication, and clothing then

proceed immediately to your Muster/

Assembly Station.

While waiting in your cabin, you should:

Put on warm clothing, comfortable shoes,

and a head covering.

• Collect any essential medications,

eyeglasses, and personal identification.

• Put on your life jacket.

• If you are not able to return to your cabin,

a life jacket will be provided to you at your

Assembly Station.

• Do not bring suitcases, bags, parcels

or luggage of any kind to your Muster/

Assembly Station.

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It is essential to maintain the integrity of

the ship’s structural fire protection system

in order to contain a fire in the event of an

emergency. Fire screen doors, fire-rated

bulkheads, fire dampers, and insulation are

some of the main components of the fire

protection system. Do not tie fire screen

doors into the open position. Fire Screen

doors should not be winched open, unless

otherwise authorized by Safety Officer.

Whenever you remove ceiling panels,

insulation, draft stops, or other structural

partitions, you must FIRST obtain the

necessary permits. If there is a question

about restoring the area, ask your assigned

Shipboard Supervisor or the Safety Officer.

Holland America Group requires the

following permits for all work performed on

board. For some projects, more than one

type of permit may be required:

Working Aloft Permit

This permit is required whenever a fall

hazard exists. Use approved fall arrest

equipment which is available on board. No

permit is required when using a step ladder

above the 6 foot mark if the ladder is held/

footed by a second individual.

Hot Work Permit

This permit is required when using open

flames, burning, welding, riveting, drilling,

grinding, or other similar fire or spark-

producing tools or operations. It is to be

used for A-class bulkhead penetrations.

Confined Space Entry Permit

This permit is required for entering areas

such as void spaces, ballast tanks,

cofferdams, pipe tunnels, black water

tanks, bilge tanks, etc. or any space where

the atmosphere may not be safe.

Lock-Out, Tag-Out Permit

Ensure that machinery or equipment is

stopped, isolated from all potentially

hazardous energy sources and locked-out

and tagged-out before performing any

servicing or maintenance.

Underwater Operations Permit

Coordinate any underwater operations

with the Deck Watch/Engineering Watch

Officer(s). Ensure all correct lock-out

procedures have been completed.

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SAFETY

Electrical Safety

• Always use caution when working with or near

electricity.

• Ensure all electrical devices used on board are

properly connected and grounded, and that all

electrical cables are appropriately protected

from damage and not creating a trip hazard.

• Never operate electrical equipment in wet

conditions. Electrical equipment that becomes

wet must be checked by an electrician before

being energized.

• Never repair electrical cords or equipment

unless you are qualified and authorized.

• Immediately report electrical damage outlets

to ship’s Electricians and discontinue use.

• Do not work on live electrical components.

• Always ensure the supply voltage is

appropriate for the equipment being used.

Securing job boxes and materials

• Tool boxes and the materials you bring on

board must be secured to prevent movement

should the ship list over or encounter

heavy weather. Safe Use of Chemicals

Always use chemicals safely. If you bring

chemical aboard to perform your work you must:

• Ensure all containers are properly labeled.

• Do not dispose of chemicals overboard or pour

chemicals down any drain.

• Provide a chemical inventory to the officer in

charge of the work.

• Provide Safety Data Sheets for each chemical.

• Store chemicals as directed by the officer in

charge of the work.

• Remove all chemicals brought on the ship

at the end of work.

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HEALTH

The Importance of Hand Washing

According to the U.S. Centers for Disease

Control and Prevention (CDC), “hand washing is

the single most important means of preventing

the spread of infection.”

• Wash your hands with soap and warm water

thoroughly and regularly, especially after

using the restroom and before eating,

drinking, or smoking.

• Use a paper towel to open the restroom door

after washing your hands.

• Use the hand sanitizers located throughout

the ship.

Immediately contact the Medical Center or Front

Office if you experience vomiting or diarrhea.

ENVIRONMENT

Ships operated by HA Group fleets operate under

an ISO 14001 certified Environmental Management

System (EMS). ISO 14001 is a voluntary interna-

tional standard that outlines environmental man-

agement systems requirements. Princess Cruises,

Holland America Line, and Seabourn also operate

under an Environmental Compliance Plan (ECP).

The ECP is part of a plea agreement with the U.S.

Department of Justice which came into force on

April 19, 2017. Compliance with its requirements

are mandatory.

Our Health, Environment, Safety, and Security

Management System (HESS-MS) contains the

policies and procedures that align with the EMS

and ECP. They contain the primary requirements

for protecting the environment while conducting

work on any vessel in the HA Group.

Do not pollute the environment • Do not throw/discharge anything overboard and

minimize emissions into the air.

• Do not drain oil or chemicals into a sink, scuppers,

or the bilge.

• Ensure work performed onboard does not ad-

versely affect any of the ship’s pollution control

equipment, such as bilge water, treatment systems,

sewage treatment systems, oil incinerators, etc.

• Use drip collection trays and tarps to catch small

leaks when working near or over water with

paint, grease, or hydraulic systems.

Manage waste appropriately • Nearly all jobs generate both solid and liquid

waste. Before the job starts, discuss the nature

of the waste that will be generated with the

Assigned Shipboard Supervisor of directing the

work.

• Store and dispose of all wastes as directed by

shipboard personnel.

• Bring only enough equipment, chemicals, and

materials for the job at hand.

• Sort all waste at the source as directed by the

officer in charge of the work.

• Label all waste containers as specified in the

HA Group Waste Handling Book.

• Reduce, reuse, and recycle wastes as appropriate.

Conserve resources

• Turn off all lights and electrical devices when

not in use.

• Do not leave water running unattended at

any time.

Response to environmental incidents

• Discuss potential emergencies with assigned

shipboard supervisor and know how to respond

prior to the work beginning.

• If appropriate, have a spill kit available so you

are able to respond in the event one occurs.

SECURITY Holland America Group’s policy is to take all

reasonable steps to ensure your security. Upon

leaving and returning to the ship you will need

to take your Identification Card (or visitor

badge) with you as it must be scanned at the

gangway.

If you lose your card, please advise the Front

Office, security, or your contact person on the

ship as soon as possible. When going ashore, if

you plan to return to the ship, you should carry

a valid government issued picture ID as you may

need to display the ID to shore-side security

personnel in order to gain access to the ship.

If there is no safe in your cabin for valuables,

one can be made available at the Front Desk or

from the Crew Purser.

When in “Crew Only” areas of the ship you must

display the identification provided to you by

Holland America Group or the ship at all times.

Your access to “Crew Only” areas of the ship is

limited to those areas necessary for you to

conduct the work for which you are on the ship.

If you are granted access to restricted areas,

ensure that doors are closed and locked when

this space is left unattended. Any questions or

concerns you have about security should be

addressed by you Assigned Shipboard

Supervisor or security personnel.

In case of emergency call the bridge,

engine control room, or dial:

911 (PCL, SBN, HAL)

000 (POA) Contractor Compliance:

Penalties for non-conformance with our Safety,

Health, Environment and Security Policy, and/or

environmental laws and regulations are severe

and could include: cancellation of your contract,

imposition of fines, and/or criminal penalties.

For additional information about how to perform

contract work safely and in a way that prevents

pollution and protects the environment, contact

your assigned shipboard supervisor. Prior to

starting any work you should be familiar with the

contents of this brochure and have completed

the Contractor Procedure Checklist with your

assigned shipboard supervisor.

Thank you for helping us maintain a safe ship,

prevent pollution and protect our environment.

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HA Group OHS 1320 DI1-A2. March 2019 A copy of the HESS Contractor Checklist should be retained on-board for five years

HA Group OHS 1320 DI1-A2. March 2019 A copy of the HESS Contractor Checklist should be retained on-board for five years

HESS Contractor Procedure Checklist

Work performed on this ship must be performed in accordance with POL-1001 and Global HESS procedures. This checklist must be

completed by the assigned shipboard supervisor and the contractor or contractor supervisor PRIOR TO BEGINNING WORK.

Contractor Company:

Contractor or Contractor Supervisor Name:

Assigned Shipboard Supervisor Name, Rank:

Assigned Shipboard Supervisor Contact Number(s):

Health:

What do you do if you are injured on the ship?

o

Environment:

Occupational Health and Safety: Are permits required to perform this work i.e. Confined space, working at heights, high voltage etc?

Do not dispose or throw anything overboard. What waste do you expect to generate and how will it be managed?

Solid Waste:

Liquid Waste:

Where will you post these permits?

How will you conserve:

Energy:

Water:

Safety:

What PPE will be required for the work that you will do onboard?

Do you have this PPE available?

What is the number to call in the case of an emergency?

o

Where is your lifejacket located?

o

What life raft or life boat are you assigned to?

o

What do the various emergency alarms mean and what actions do

you take for each alarm?

o

Have you received WTD/STD familiarization training and where

required WTD/STD authorized operator training?

o

Security:

Have you provided an inventory and Safety Data Sheets for all

chemicals brought on board?

Other information:

Contact the assigned shipboard supervisor for Health, Environmental, Safety and Security with any concerns onboard (including reporting accidents, injuries, and near misses).

Signed by Contractor or Contractor Supervisor

Signed by Assigned Shipboard Supervisor

Which areas are you authorized to be in? (please circle) Passenger area/Crew area/Technical spaces/

Do you have your security ID?

o

Are there any special security requirements?__________________________________________

Date:

Port:

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