Version 2.01.2017 School of Chemical Engineering and Advanced Materials Health and Safety Handbook 2017 The rules, regulations and advice contained in this handbook are based on statutory legal requirements and university policy. Failure to comply with the statutory requirements can lead to prosecution or disciplinary measures. As a result, you are required to read and understand this booklet, and then to ensure that you obtain copies of other relevant health and safety information which apply to you. IF IN DOUBT ASK!
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Version 2.01.2017
School of Chemical Engineering and Advanced Materials
Health and Safety Handbook
2017
The rules, regulations and advice contained in this handbook are based on statutory legal requirements and university policy. Failure to comply with
the statutory requirements can lead to prosecution or disciplinary measures. As a result, you are required to read and understand this
booklet, and then to ensure that you obtain copies of other relevant health and safety information which apply to you.
IF IN DOUBT ASK!
I
II
Table of Contents
1 Statement of intent ..................................................................... 1
Figure 10: Small electronic/electrical waste pieces ................................................................. 43
Figure 11: Small metal waste pieces ........................................................................................ 43
VII
Changes Log
The following table is a record of any changes to this handbook between major versions.
Description Date Page No.
Changed by:
CEAM Health and Safety Handbook V2.01.2017
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1 Statement of intent
1.1 Introduction
All new staff, research associates and research visitors must also attend a Health and Safety
induction course. This course will cover University Health and Safety (H&S) and School
(local) H&S rules. The H&S document will be available on the CEAM website for all to read.
The document includes links to relevant documentation and forms relating to research work
to be undertaken.
The School of Chemical Engineering and Advanced Materials Health and Safety Policy
contains general and specific safety arrangements to enable and assist members of the
School staff and students, and visitors to comply with the University's rules and UK Health
and Safety Law. It contains advice, information and some specific instructions which apply
to all who work in, or visit, the School.
It is the responsibility of academic, administrative and technical staff to ensure, as far as is reasonably practicable, their own safety and also the safety of staff, researchers, students and visitors working in the School
1.2 Policy Statement
1.2.1 General Statement for Health, Safety and Welfare Issues
The Head of School has overall responsibility for the health and safety of personnel within
the school. Part 1 (General Duties, Section 2 (3) of the Health and Safety at Work Act (1974))
requires that a written statement of the Health and Safety Policy be brought to the
attention of employees and all other personnel working in the School.
The School of Chemical Engineering and Advanced Materials recognises and accepts its
responsibilities under Part 1 (General Duties, Section 2 (1) of the Health and Safety at Work
Act (1974)).
This deems that that all personnel within CEAM, as far is reasonably practicable, will ensure
that Health, Safety and welfare regulations are complied with, as encompassed in the
Health and Safety at Work Act.
There are systems integrated within the School safety procedures to ensure compliance
with these responsibilities which are written into the management structure. The School
further accepts and recognises its additional obligations to the health and safety of students
within the School and of other users of the School facilities, as specified under Part 1
(General Duties, Section 3 & 4 of the Health and Safety at Work Act (1974)). In carrying out
these statutory duties, the School will seek the advice and full co-operation of its managers,
staff and students; all recognised trade unions and professional associations, as well as that
of the University Safety Office.
The promotion and management of the health and safety of all persons working in the
School is regarded as an essential requirement of the duties of all staff. They are expected
CEAM Health and Safety Handbook V2.01.2017
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to adopt high personal standards with regard to Health and Safety matters and to transmit
their standards to colleagues and students. Health and Safety considerations must be given
equal weight with objectives when planning any programme of work. Adequate resources of
time and funding will be made available to carry out safety duties and for safety work.
The School supports the concept that Health and Safety, quality and productivity in work are
mutually supporting aspirations. The competence of staff and students to carry out their
work safely will be assured by adequate and appropriate training and supervision. All
persons working within the School must recognise that there is a clear duty on them to do
everything they can to prevent injury to themselves and others, and loss to the School.
Safety is everyone’s responsibility.
This policy is a local statement of policy and must be read in conjunction with the University
Safety Policy, any relevant Safety Policy Supplements and any other relevant Local Rules.
Everyone issued with this policy will be required to acknowledge their acceptance of it by
submitting a signed copy and handed in to a member of the safety committee to be
retained as proof of acceptance. Acceptance of the content of this policy is a condition of
working within the School. Anyone found to be consistently failing to comply with this policy
may have sanctions, including (but not limited to) withdrawal of access to the building,
taken against them.
This Safety Policy is reviewed on a constant basis.
Head of School
January 2017
1.3 Management Arrangements for the School
The Head of School has overall responsibility for all aspects of the health and safety of
personnel within the School. The formulation, implementation and development of School
policy is delegated by the Head of School to the Safety Committee. Health and Safety
management is a core management function within the School, and receives appropriate
prominence on the agenda of management meetings.
Day to day monitoring of the School Health and Safety Policy, and routine advice on health
and safety issues, is a responsibility of the School Safety Officers.
The School’s Health and Safety Committee is established to advise the Head of School and
to co-ordinate and assist in implementing all aspects of the Health and Safety Policy. The
committee meets regularly and representatives on the committee include school staff and
the school safety officers.
2 University Safety Management Hierarchy
The University safety management hierarchy is reproduced from the University's Health and
Safety Policy document:
Highlighted in red is the Safety Management in the School of Chemical Engineering and
Advanced Materials.
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Figure 1: University safety management hierarchy
2.1 School Safety Committee
The School’s key tasks are to:
Ensure health and safety policy and practice is suitable and sufficient in the areas
under the School control.
Ensure that health and safety is fully integrated into School management plans.
Ensure suitable and sufficient resources are allocated to health and safety issues.
Communicate and co-operate with the Faculty, USO, other Schools, ESS and other
shared building occupiers.
Enable staff and students in the School to effectively communicate on health and
safety issues.
Annually report to the Faculty and University Safety Committee summarising the
health and safety activities undertaken and plans for the forthcoming year.
monitor and report compliance, incidents and defects (as necessary) on any health
and safety or related matters (including building maintenance issues) relating to
areas in their control or shared space under their control.
The Head of School holds personal responsibility for ensuring that the School is run
in a safe manner and is supported by School Safety Officers and other trained
persons as necessary to advise, monitor and plan for safe activities without undue
risks to health.
CEAM Health and Safety Handbook V2.01.2017
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Where more than one School occupies a building they are required to co-operate
with each other for those aspects that require a building overview (such as fire
evacuation).
The aim of the Safety Committee is to advise the Head of School of safety issues arising
within the School and to implement the University Safety Policy. The current members of
the School Safety Committee are:
Mr S Latimer (Chair) (Superintendent) (Merz Court)
Mr R J Dixon (Deputy Chair) (Laboratory Supervisor) (Merz Court)
Mr J A Dalton (Safety Officer) (Merz Court)
Dr E A Charles (Safety Officer) (Herschel / Bedson Building)
Dr Dana Ofiteru (School Biosafety Officer) (Merz Court)
Dr Vladimir Zivkovic (School Laser Safety Officer) (Merz Court)
Mr P Sterling (Laboratory Manager) (Merz Court)
Mr Simon Daley (Electrical/Electronics Supervisor) (Merz Court)
CEAM Health and Safety Handbook V2.01.2017
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3 School Safety
3.1 Health and Safety for Principal Investigators, Managers and Supervisors
(PIMS)
All Principal Investigators, Managers and Supervisors within the School should attend the
training course ‘Health and Safety for Principal Investigators, Managers and Supervisors’
which is provided by the University Safety Office or an equivalent IOSH (Institute of
Occupational Safety and Health) course. The training gives a good grounding in Health and
Safety Legislation, University Systems and Responsibilities, Health and Safety Management,
Risk Assessment, Training and Accidents. Follow the link below to book your place on one of
these courses.
http://www.ncl.ac.uk/ohss/safety/training/
3.2 Staff/Researchers Training
All members of staff and researches are required to attend general safety courses and
specific safety courses related to their research activities.
Staff will also be expected to attend refresher training for specific courses at recommended
intervals.
In house Health and Safety Training is also delivered via a Health and Safety Induction
Course. This course covers both university regulations and local regulations.
University Training courses are advertised on their website:
http://www.ncl.ac.uk/ohss/safety/training/
3.3 Safety Related Documents
Safety related documents are kept in a secure filing cabinet in Millennium Laboratory (C324)
office and are available to relevant persons for inspection on request to the Safety Officers
or a member of the Safety Committee.
For further information about Risk Assessments and Safety Related Documents,
see Formal Risk Assessments on Page 22.
3.4 Incidents and Near Misses
The School has a duty to investigate incidents (including accidents and near misses).
These should be reported to the University Safety Office (USO) using the forms available on
their website:
http://www.ncl.ac.uk/ohss/safety/reporting/
At School level, each laboratory has a book for the reporting of incidents or near misses.
These books are reviewed on a regular basis and reported back to the safety committee for
review and subsequent remedial action to be taken if necessary.
For further information, see: Emergency Procedures - Accidents on Page 9
A copy will accompany a chemical when it is delivered from the supplier. If it is not
included, it can be obtained from the chemical supplier’s website.
Personal Protective Equipment (PPE)
Standard protective equipment for laboratory work is a laboratory coat, safety
glasses and gloves. Additional PPE must be identified when carrying out the COSHH
assessment.
Carcinogens
8.1 COSHH Risk Assessment
Anyone who uses or intends to use chemicals must complete a COSHH assessment form
COSHH risk assessment forms can be obtained from:
http://www.ncl.ac.uk/ohss/chemical/risk.htm
Under the Control of Substances Hazardous to Health (COSHH) Regulations (2002) a risk
assessment must be made before hazardous chemicals may be used or purchased. The way
the forms are completed will vary from one project/experiment to another. In some cases, a
single form will suffice for a project (when it consists of a series of very similar experiments),
whilst for others a form needs to be completed for most experiments. If the risks for a series
of experiments are the same then it is acceptable to refer to previous assessments. The
Supervisor(s) of a research worker, technician, undergraduate project student, etc. or the
principal investigator of a research group should discuss the contents of the form and sign it
before the project/experiment commences.
The assessment should be reviewed every 2 years and immediately if there is reason to believe that it is no longer valid (e.g. after an accident/incident), if there is a significant change in the work activity to which it relates or if the results of health surveillance or monitoring indicate it to be necessary.
For ‘one-off' experiments this should be indicated in the review date box. Experiments
which are not ‘one off’ but are continually changing, the COSHH assessment must be
regularly brought up to date. If experiments are not changing on a continuous basis, then
the COSHH form must be reviewed and Supervisors must sign and date the revised form.
All Academic, Postgraduates and Research staff must attend the Safety Lecture given for
their stage during an induction session delivered within the School. Safety aspects of
chemical experimentation are discussed, demonstrated and reinforced throughout practical
sessions.
All postgraduates must attend the Safety Induction Sessions arranged on their acceptance
to the School. Individual safety instruction is given for specific work by supervisors.
New postdoctoral assistants and staff are expected to attend safety courses appropriate to
their area of research.
All staff are encouraged to take safety training (including refresher courses) appropriate to
their work.
10.1 Health and Safety Training (Induction)
All new Staff, Researchers & visiting researchers (whether PG or UG) must undergo a School
H & S induction.
The H & S induction is aimed at all new starters to CEAM, including all new members of staff, not just those just working in laboratories. Induction includes:
Safety working practices in the University & CEAM (laboratories, computer clusters & offices)
Fire safety
Working out of hours (this includes computer cluster and offices)
Travel risk assessments (including Insurance)
Security
Accidents
First Aid
10.2 Ongoing and Further Training
10.2.1 Between 0 and 6 months of Starting
All attend the School H&S induction and not any of the University H&S courses.
This induction will be tailored to meet the needs of the new member, but the above list in
10.1 covers what they need to know (possibly not travel risk assessment).
10.2.2 Between 6 and 12 months of Starting
All are required to attend the University Safety office course on:
Basic Health & Safety,
Risk Assessment,
Biological Safety, and
GM Safety.
If it is required.
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10.2.3 Between 1 and 3 years of Starting
All are required to attend :
Basic Health & Safety,
Risk Assessment,
Biological Safety, and
GM Safety.
If it is required
They can attend a relevant course if their research requires it i.e. laser safety training. And
also any courses they feel might benefit them in their further development.
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Appendices
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Appendix 1: CEAM Fire Test
CEAM Fire Test A fire drill will be held twice each academic year; Semester I and II. You should:
Carry out the duty of any member of your group who is away.
Ensure that your allocated area is clear of personnel.
Check that all doors and windows are shut.
Note any alarm failure or ways in which the drill may be carried out more effectively.
Report to the Fire Marshall (or deputy) in the foyer on the Queen Victoria road side of the building.
GROUP MEMBER AREA (Merz Court)
A Mr S Daley
ExxonMobil Design Suite C111; Coulson Laboratory C112, including Process Control Laboratory; Electronics Workshop C123; Office C124; Lab C125; Meeting Room C202; Meeting Room C203; Offices C204, C204A, C205, C206, C207, C209; Cleaners Room; EEE Office 4.03; 2nd Floor Toilets.
B
Mr M Percival Process Intensification Lab C113 including Test Bays, 6, 7, 8, 9, 16 & Office C114; Process Development Lab C115 including Office C116; Analytical Room C119; Office C122.
Pilot Plant C11 (Ground Floor Level); Technicians Tea Room C20, Lower Switch Room; Laboratory C12, including Test Bays 1 & 2; Store C13A, Laboratory Store C15; Process Intensification Laboratory A C18, including Office C18A; Electrochemistry Laboratory C19.
Mr E Gray Mr P Sterling
Pilot Plant C11 (Upper Floor Level & Gallery including Test Bays 10, 11, 12, 13, 14 & 15; Office C21: Basement & Stores C1, C3, C4.
'Good Chemical Practice' relates to the safe use of chemicals in laboratories: it does not apply to any other situation. It defines a MINIMUM acceptable standard for work with ALL laboratory chemicals.
For SOME laboratory chemicals no other precautions will be necessary.
A2.1 School Safety Policy and Arrangements
Three principles underlie this document:
1) The quantities of chemicals in use at any one time are small.
2) Use and access are restricted to competent people or to staff or students undergoing a planned and supervised learning process. These people have learned, or are learning, the principles of good chemical practice (GCP).
3) The laboratory is a controlled working environment with a number of special features designed and provided for users of chemicals.
Competence and Supervision
Chemicals may only be used by individuals with a sufficient level of competence with an appropriate level of supervision.
This document is not a training manual and may not be used as a substitute for this requirement.
A2.2 Introduction
The aim of ‘Good Chemical Practice' is the protection of people against hazardous
substances encountered at work in laboratories by appropriate means of control. The
underlying fundamental principle is:
Contact with chemicals must be avoided by the use of appropriate control measures
A2.3 Laboratory Design
1. The laboratory should be easy to clean.
2. Bench surfaces should be impervious to water and resistant to chemicals.
3. The laboratory should meet published design standards. Mechanical ventilation, if
available, should operate by extracting air from the laboratory to atmosphere outside
the building in such a manner that re-entry of the discharged air is unlikely.
A2.4 Working Methods
4. A COSHH risk assessment should be completed prior to research work beginning and
displayed as close as possible to the experiment being undertaken.
5. Smoking, eating, drinking, use of mobile phones and the application of cosmetics are
prohibited in areas where chemical substances are used or kept.
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6. Food, drink etc. can readily become contaminated if kept and used alongside chemical
substances. It is then possible to transfer dangerous substances to the mouth or
other sensitive areas of the face.
7. Inhalation of vapours or skin contact with any substance is to be avoided. In general
terms, fume cupboards must be used for substances which are toxic by the inhalation
route even though a written COSHH risk assessment may not be required (e.g.
substances allocated the risk phrases R23 -'Toxic by inhalation')
8. Work must be performed cleanly with the minimum of spilling and splashing in order to
limit contamination. Suitable dispensing aids must be used and substances handled
over spill trays, where appropriate.
9. Bench tops and laboratory equipment must be cleaned as soon as practicable after use.
10. Contaminated surfaces and equipment must be cleaned without delay.
11. Exposure to gases and vapours should be limited by covering vessels, prompt
replacement of caps and stoppers to bottles and, if possible, the handling of volatile,
gaseous or dusty substances in closed systems.
12. The work area should be kept tidy and substances should be put in approved storage
enclosures when not in use.
13. Bottles, especially Winchester size, should be transported in special carriers.
14. The correct handling equipment should be used to transport and manipulate cans and
drums.
15. The procedures for unattended experiments should be observed, and the forms kept
up-to-date.
16. The appropriate equipment must be available for prompt clean-up and
decontamination after spills.
17. Work which requires personal control should never be left unattended.
18. Flames and compressed gas supplies should be shut off when not in use and on leaving
the laboratory.
19. The limitations on late and on lone working may be found in the University Safety
Policy. Additional restrictions may be imposed by departmental local rules.
20. Hands should be washed before leaving the laboratory.
A2.5 Containers and Storage
21. Containers must be properly labelled.
22. Chemicals not in use should be returned promptly to their correct storage enclosures.
23. Light sensitive substances (e.g. chlorinated solvents) should be stored in amber-
coloured bottles away from the light.
24. It is prudent to keep all chemicals out of direct sunlight.
25. Surplus materials should not be allowed to accumulate in laboratories.
A2.6 Spillage
26. Sufficient detailed information concerning the chemicals, including methods for dealing
with spillage, should be readily available. Individuals should be aware of the hazards of
the materials they are using, and familiar with spillage procedures.
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A2.7 Waste (See also Appendix 3: Waste Disposal)
27. Waste receptacles should be covered, labelled, and not overfilled.
28. Incompatible wastes (e.g. halogenated and non-halogenated solvents) should be kept
apart, with particular care to separate the disposal/storage of acetone and chloroform.
29. Disposal should take place in accordance with School/University procedures, at the
earliest opportunity. In no case should they be left for the unsuspecting to inherit.
A2.8 Personal Protective Equipment
30. Using personal protective equipment is not a substitute for other control measures.
The purpose of personal protection is normally to prevent accidental exposure to
hazardous substances. It is always necessary to match the type of protection (e.g.
glove material) to the particular substance, but this is especially important if likely
exposure is to be longer than accidental or, of course, if the risk to health from
exposure is very high.
31. Laboratory Coats: Personal clothing must be protected from contamination by a
suitable laboratory coat or overall which should be changed before becoming
excessively soiled. If protective clothing is liable to become heavily contaminated, a
heavy-duty plastic or rubber apron should also be worn.
32. Gloves: Wear suitable protective gloves to avoid hand contact, or the longer sleeved
type if the arms are also at risk of contact with the substance.
33. Gloves should be suitable for the material being used. This information is provided by
the supplier. If in doubt, ask your supervisor or your School Safety Officer.
34. Gloves should be checked for holes before use.
35. Before removal, gloves should be washed in warm detergent solution (preceded by a
specific cleansing agent, if necessary).
36. Suitable eye protection should be worn at all times in laboratories where the handling
of chemicals is the predominant work.
37. Safety spectacles must be worn to protect the eyes from splashes when liquids are
being handled. However, if the work may generate fumes, mists, dust clouds or heavy
splashing then suitable goggles or a face shield should be worn.
38. Masks and respirators: Since the principal method for the control of airborne hazards
is to contain the substance, respiratory protection should only be necessary in
emergency situations. Filter-type respirators do not have universal applicability so that
it is always necessary to match the filter to the substance. Information on suitability is
available from the suppliers. If in doubt, ask your Supervisor or School Safety Officers.
A2.9 Accidents
39. Any personal contact with a substance should be dealt with immediately by safe and
effective decontamination.
40. All accidents must be reported using the University Accident Report Form: