HCP-8000-PL-Z-3322 P3 S22 Maintenance & Inspection of Mobile

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HAIL CREEKCOAL PROJECT

HAIL CREEK COAL PROJECT Hail Creek Coal Project

Safety Management Systems Manual Rev 0 Part 3, Section 22, Maintenance of Mobile Plant Page i of i HCP-8000-PL-Z-3322

Table of Contents

1 PURPOSE & SCOPE 1

2 DEFINITIONS 1

3 ROLES & RESPONSIBILITIES 1

3.1 Site Senior Executive (SSE) 1

3.2 Project Construction Manager 1

3.3 Project Safety Manager 1

3.4 Line Managers 2

3.5 Supervisors 2

3.6 Equipment Operators / Drivers 2

4 PROCEDURES 3

4.1 Guide for Inspections and Checks 3

4.2 Defect Reporting 4

4.3 Communication / Training 5

4.4 Records 5

5 REFERENCES 5

Annexure 1 – Example of Mobile Equipment Checklists 1


Safety Management Systems Manual Rev 0 Part 3, Section 22, Maintenance of Mobile Plant Page: 1 of 5 HCP-8000-PL-Z-3322

1 PURPOSE & SCOPE This standard sets out the safety requirements for ensuring the safe maintenance and inspection of mobile plants an dequipment. This Standard covers the responsibilities and procedures involved in the maintenance and inspection of mobile equipment on site Requirements for the maintenance of lifting equipment including cranes have been detailed in Section 27 of the Safety Management Systems Manual “Maintenance and use of Lifting Equipment”. 2 DEFINITIONS Not Applicable. 3 ROLES & RESPONSIBILITIES

3.1 SITE SENIOR EXECUTIVE (SSE) The SSE will: § Ensure effective implementation of this standard.

3.2 PROJECT CONSTRUCTION MANAGER The Project Construction Manager will ensure that: § Sufficient resources are provided to ensure compliance with the requirements of this

Standard; and § Management responsibility for inspection of mobile equipment is assigned.

3.3 PROJECT SAFETY MANAGER The Project Safety Manager will ensure that: § Audit and monitor compliance with this standard § Identify remedial corrective actions required to meet this standard.



3.4 LINE MANAGERS Each Line Manager will ensure that: § They determine and prepare the program, the scope and frequency of mobile plant

equipment inspections within their area of responsibility; § They conduct risk assessment for tasks associated with this standard and ensure the

full implementation of controls. § They assign responsibility for inspection of mobile plant equipment inspections and

appoint sufficient people to effectively perform the inspections; and § Appropriate follow-up of corrective actions is conducted within their area of

responsibility; § Provide log books for all mobile plant.

3.5 SUPERVISORS Each Supervisor will ensure that: § Employees are informed of defects that have the potential to affect the safe operation

of the equipment operated in their work areas; § Mobile plant and equipment are inspected and maintained in accordance with the

maintenance program prepared by the Line Manager. § JHA is developed for tasks associated with this standard § Employees review and sign the JHA prior to task commencement § Equipment that is defective is removed from service if there is a reasonable likelihood

of the defect posing a threat to the health and safety of employees or could otherwise result in equipment or environmental damage;

§ Equipment inspections and surveys are carried out at the designated intervals and appropriate corrective actions initiated to correct non-compliances; and

§ They provide support to their employees and work with them to ensure defects and sub-standard conditions are rectified within a reasonable timeframe;

§ Ensure all mobile plant has a log book.

3.6 EQUIPMENT OPERATORS / DRIVERS Equipment Operators / Drivers will ensure that: § They ascertain the condition, and perform pre-start checks of their equipment before

starting or operating the equipment, such checks will include items such as but not limited to:

- Steering systems; - Braking systems;



- Monitoring systems – incl: instruments, gauges, alarms, indicators; - Fire suppression system and hand-held extinguishers; - Lighting; - Warning devices – horn, back-up alarm, etc. - Windows and mirrors; - Condition of tyres; - Wipers - Access ways.

§ They carry out a thorough walk-around inspection of their equipment and record the results of their inspection at least once during each shift;

§ They monitor the condition of their equipment whilst operating; § They take appropriate action when defects, hazards or sub-standard conditions are

identified. Appropriate action may include:

- Notifying their supervisor and others who may be affected by defects, hazards or

sub-standard conditions; - Ceasing to operate and/or shutting down equipment and notifying their supervisor

and/or appropriate maintenance personnel if a defect is identified that has a reasonable likelihood of posing a threat to the health and safety of themselves or others or could otherwise result in equipment or environmental damage;

- Taking remedial action, if they have the necessary competencies and it is within the scope of their duties;

- Reporting equipment defects and sub-standard conditions through the appropriate channels, eg: raise notification, so that corrective action may be organised.

4 PROCEDURES

4.1 GUIDE FOR INSPECTIONS AND CHECKS The table below provides guidelines for the nature and frequency mobile equipment inspections and checks.

Inspection By Whom Interval

Dynamic Brake Testing of Service Breaks on Mobile Plant

Competent Person Three Monthly

Pre-Mobilisation Checks Competent Person Before arrival at the Project

Pre-Start Checks Operator Before Starting or Operating Equipment



Walk-Around Inspection Operator Once per Shift

Equipment Inspections Competent Person As directed by the Line Manager – usually Monthly

Routine and Preventive Maintenance:

− Mechanical Inspections

− Electrical Inspections

− Lubrication Servicing

Competent Contractor Maintenance Personnel

As defined in Maintenance Program

Note: Frequency of inspections may be adjusted by Line Managers, as long as changes do not breach statutory requirements and such changes can be justified by demonstration of an appropriate risk assessment.

Examples of mobile equipment checklists can be found in Annexure 1.

4.2 DEFECT REPORTING From time to time operators detect and have the need to report defects on their equipment. Defects may be noticed by the operator during his normal operations or during inspection of the equipment. The type of defect may be either: § Physical – eg: visible damage, oil leak, cracked window glass; § Operational – eg: poor performance, noise or vibration. Depending upon the nature or criticality of the defect the operator will determine whether the equipment can continue to operate or not. The nature or criticality of the defect can be categorised as follows: § Immediate Action Defect – equipment requires immediate action, ie: cannot continue

to operate; § Deferred Action Defect – equipment may continue to operate for some time before

requiring attention. Immediate Action Defects Immediate Action Defects are those that require immediate action to rectify the condition. In this case the equipment cannot be operated unless the defect is repaired immediately. Upon detection of an Immediate Action Defect, the operator will stop the plant and notify maintenance personnel and / or his Supervisor and appropriate corrective action will be arranged.



Deferred Action Defects Deferred Action Defects are those that do not require immediate action to rectify the condition. In this case the equipment can continue to operate safely with the defect until corrective action can be arranged. The operator is required to complete an entry in the log book with details of the equipment and the defect. Operators shall ensure a log book is in the operator’s cab prior to operation. If the operator is not sure of the criticality of the defect, they should discuss the issue with their supervisor.

4.3 COMMUNICATION / TRAINING All personnel affected by the content of this document will receive instruction or explanation on the relevant parts of the document.

4.4 RECORDS § All documents relating to inspections must be maintained with the relevant Line

Manager; § Results of all corrective actions and follow-up resulting from non-compliances

identified at inspections must be recorded for future reference. 5 REFERENCES § Coal Mining Safety and Health Regulation 2001. § First Priority File BA BASS 467.


Safety Management Systems Manual Rev 0 Part 3, Section 22, Maintenance of Mobile Plant HCP-8000-PL-Z-3322

Annexure 1 Example of Mobile Equipment Checklists


Safety Management Systems Manual Rev 0 Part 3, Section 22, Maintenance of Mobile Plant Page 1 of 2 HCP-8000-PL-Z-3322 Annexure 2, Equipment Defect Report

Annexure 1 – Example of Mobile Equipment Checklists

HAIL CREEK COAL PROJECT


Safety Management Systems Manual Rev 0 Part 3, Section 22, Maintenance of Mobile Plant Page 2 of 2 HCP-8000-PL-Z-3322 Annexure 2, Equipment Defect Report

Annexure 1 – Example of Mobile Equipment Checklists Con’t

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