1 HARYANA PWD B&R BRANCH, PROVINCIAL DIVISION PANIPAT TERM OF REFERENCE DOCUMENTS FOR CARRYING OUT SURVEY, GEOTECHNICAL INVESTIGATION AND PREPARATION OF GADs / DETAILED PROJECT REPORT, BOQ, DETAILED DESIGNING, WORKING DRAWINGS, DETAILED ESTIMATE FOR CONSTRUCTION OF H.L. BRIDGE ON YAMUNA RIVER CONNECTING BILASPUR TO KHOJKIPUR ROAD (HSAMB) OF DISTRICT PANIPAT AND TANDA KURDI-NAGAL SAI, MANDIR, CHAPROLI BAROT ROAD IN UTTAR PARDESH STATE. Contract No: _______________ Serial No._____________________ Date Issue __________________ Name of Agency to whom _______________________________________________ Issued _________________________________________________ Signature of Officer Issuing the Document ________________________________________________________ Executive Engineer, Provincial Division PWD B&R Br., Panipat DNIT approved for Rs. 10.00 Lacs vide S.E. (Karnal) letter No. ______ dated____
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HARYANA PWD B&R BRANCH,
PROVINCIAL DIVISION PANIPAT
TERM OF REFERENCE DOCUMENTS FOR
CARRYING OUT SURVEY, GEOTECHNICAL INVESTIGATION AND PREPARATION OF GADs / DETAILED PROJECT REPORT, BOQ, DETAILED DESIGNING, WORKING DRAWINGS, DETAILED ESTIMATE FOR CONSTRUCTION OF H.L. BRIDGE ON YAMUNA RIVER CONNECTING BILASPUR TO KHOJKIPUR ROAD (HSAMB) OF DISTRICT PANIPAT AND TANDA KURDI-NAGAL SAI, MANDIR, CHAPROLI BAROT ROAD IN UTTAR PARDESH STATE.
Contract No: _______________ Serial No._____________________ Date Issue __________________ Name of Agency to whom _______________________________________________ Issued _________________________________________________ Signature of Officer Issuing the Document ________________________________________________________
cross section and longitudinal section of the river.
VII. Get the GAD approved from the competent authority of Haryana. PWD
with supporting hydraulic data including scour calculations.
3.2.Geotechnical Investigation:
I. Carryout sub-soil investigations for the proposed bridges as per IRC
guidelines and Ministry’s specifications including the guidelines gives in
the pocket book for Bridge Engineer. To conduct detailed Geo-
technical investigation as required in the project.
Results should include recommendations regarding safe bearing
capacity of soil and as the site conditions warrant (As per the Geo
technical report).The consultant shall carry out Geotechnical
investigation at least one bore hole at each pier and abutment
location to a minimum depth 1.5 times the minimum
width/diameter of foundation below proposed founding level, as
detailed below.
a Drilling of 100/150mm dia or as decided by the department for the
purpose of this investigation.
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b Conduct SPT test at every 1.5m interval
c Collect disturbed / undisturbed soil samples & water samples for
carrying out various Lab. Tests as per relevant IS codes.
d Preparation of bore logs, location plan of bore holes, various tests
result curves & calculation on computer by using suitable soft ware.
e Submission of draft report in three copies & final report in hard
copies with a soft copy & recommendation of suitable type of
foundation with Safe Bearing Capacity.
II. .
III. Establish horizontal control points of the ground for the final centre line
of the approaches through reference pillars fixed in concrete and vertical
controls through a series of Bench Mark all along the length of approach
road. Investigations should be as per recommendations contained in IRC
:SP:19-2001 guidelines and specifications .
IV. Carryout drainage studies indicating general drainage pattern. HFL
water level, seepage flow etc and prepare drainage plan as per IRC
guidelines and specifications including locations and design of culverts.
V. Preparation of tendering documents as per guidelines of Public Works
Department.
VI. Detailed drawing shall be Prepared to international Standard, using CAD.
It will contain all the details required for the execution of the project.
3.3 PREPARATION OF DETAILED Design FOR H.L. & its
Approaches:
a) Preparation of detailed design of bridges along with drawings of
various components of bridges including a minimum of 500mtrs.
Approaches on either side of the bridge, protection work, if any
required, prepare Horizontal and vertical alignment plan and cross-
sections for approach road as per IRC: SP:19-2001 guidelines and
specifications
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b) It will require consultant to select the most suitable location
of the bridges, carry out detailed design of the bridge (including
type, depth & section of foundation, number of spans, dimensions
and location of piers/abutments, type and dimensional details of
superstructure etc.), workout the scheme of construction (including
sequence and methodology of various stages of construction,
assessment of approach to men, machinery and material, detailing of
any other factor relevant in bridge construction including detailed
structural design, prepare drawings in AUTOCAD, submit the
drawings to PWD/Railway for approval and carry out
corrections/changes till final approval. Bridge loading standards are
to be followed as per IRC 5 and IRC 6-2000. Design shall confirm to
Ruling gradient, maximum permissible curvature and schedule of
dimension of PWD and National Highway Authority of India/ Indian
Road congress.
c) Computer aided drafting shall be made mandatory for preparation of
structural plans. All the calculations carried out to arrive at the design
shall be included in the report to be submitted. The drawings along
with design calculations shall be submitted in soft and hard copy for
approval. After approval, drawings and design report shall be
submitted in hard copies and soft copies in CD/DVD. Once paid for all
the drawings will be property of PWD and only PWD will have all
the rights to modify, alter copy or use these drawings in any other way.
Analysis of the structure can be done by the latest acceptable
computer aided methods wherever relevant. Design of the section
shall be done in MS EXCEL suited to easy appreciation. Design of the
various components shall be conforming to various latest IRC codes/
Ministries guidelines and circulars. The input data, design parameters,
assumptions made and final analysis results for each components of
the structure should be spelt out Cleary and proper reference,
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wherever required, of various IRC or other codes etc. shall be
indicated for better appreciation of detailed design.
3.4 PREPARATION OF DETAIL SCHEDULE OF QUANTITIES
2.4.1 Preparation of BOQ and Cost Estimate for the project based on
analysis of rates as per Ministry’s standard Data Book/ of current HSR
.2.4.2 The Consultant shall prepare detailed schedule of items with
their description, specification, quantity, unit of measurement, special
conditions and rates (with detailed & documented rate analysis) and
construction of Bridge. The schedule shall include items as per the
sound engineering practices as adoptable to PWD/MORT&H and
pertinent Road Authorities. The rates adopted for schedule of
quantities and detailed estimate should be the latest and realistic.
The Schedule shall be unambiguous and shall bring out details of
quantity system to be followed including quoting applicable codes &
manuals.
3.5 PREPARATION OF TENDER DOCUMENT
3.5.1 Consultant shall prepare detailed and comprehensive tender
documents for construction of Bridges based on the bill of quantities.
The documents should be prepared will be based on the present
norms being followed in the industry and also close acceptance in
execution in a setup like PWD. The document should cover all aspects
of the contract document of this nature including specifications to be
adopted for design, testing of material, quality norms and its testing,
quality assurance plan, time schedule, payment schedule,
prequalification criteria for various stages of selection of the
contracting firm, legal provisions etc. The tender shall be for two
packet system of tendering. The tender documents shall be such as to
result into timely execution of the bridge work conforming to laid
down quality standards, shall be unambiguous, shall ensure
compliance of all the relevant legal provisions, shall provide for all the
foreseeable and non foreseeable eventualities in the execution of
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the contract, shall be amenable to supervision and shall have inbuilt
quality checks, shall clearly lay down the intention of PWD as
gathered through various interactions, shall provide for dispute
settlement without affecting the progress of the work and shall be got
approved from PWD.
3.5.2 Before proceeding in drafting the tender document, the Consultant
shall prepare a board framework of draft provisions of the documents
bring out the latest trends being adopted in such type of contract. A
presentation on the same will be made to PWD officials so that board
frame work can be arrived at the beginning of the assignment. The
consultant shall continue to interact till draft document are prepared.
The Consultant then submit draft tender in a soft and two hard copies
of PWD for approval. On approval, the consultant shall submit five
hard copies and two soft copies on CD/DVD of each of these tender
documents. If any document to be attached in the tender document
is to be given by PWD, it will be given in a single copy and it will be
got Xeroxed/copied by PWD to make more copies at their own cost.
3.6 APPROVAL OF Design FROM , STATE GOVT. AUTHORITIES & Proof
Checking :
3.6.1 After preliminary approval of Design by PWD the consultant shall
arrange for its approval from the concerned Authorities at all
levels, by deputing experienced and qualified personnel, at their own
cost of manpower, transportation, travelling expenses etc.
3.6.2 To get the design & working / detailed drawings proof checked from
any of the IIT’s / Punjab Engineering College / any other agencies
nominated by PWD at his own cost. The consultant shall modify /
revise the designs & drawings on the basis of changes / modifications
suggested by proof consultant or employer without any additional
cost.
3.6.3 The Consultant shall be assist Harayana PWD B&R authority to clear
the project from National Capital Region Board.
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3.7 The Consultant shall be responsible for prompt transit and
delivery of all documentation & drawings between
PWD (Government of Haryana).
3.8 All documents / drawings or any other information/material created
during the project will be property of PWD and all such
information to be provided to PWD in hard and soft copy (editable).
The form of softcopy should be decided in consultation with PWD e.g.
drawings should be in Autocad form (.dwg), written reports should be
in editable .doc (Microsoft word) form. Consultant will require to
make changes(if required) in the drawings etc after final approval
from PWD during the execution of the project..
3.9 To provide design support during construction stage including
temporary works design, road diversions, checking of executing
agencies scaffolding / shuttering arraignment etc.
3.10 To visit the site during the contract period, as directed by the
engineer/ in charge of the work in case of any problem relating to
design / drawing. The detail of site visits will be paid for as per
schedule in the financial bid.
4.0 PERFORMANCE SECURITY
4.1 Performance Security:
i. Within 14 days of issue of the Letter of Acceptance from the
Employer/ Engineer, the successful tenderer shall furnish to
Employer/Engineer a performance Security in the form of bank
guarantee on the proforma annexed as Annexure-I from any
scheduled Bank for an amount of 5% (Five percent) of the original
Contract value. Alternatively, the performance security can be
furnished by the Design Consultant in the form of Fixed Deposit
Receipt (FDR) from a scheduled Bank endorsed in favour of the
Managing Director, Haryana State Roads & Bridges Dev. Corp.
Ltd, Panchkula .
The bank guarantee/ FDR shall be operative till six months after
proposed time limit or extended time limit of the work satisfactory.
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ii) No payment under the contract shall be made to the Design
Consultant before receipt of performance security.
iii) Failure of the successful tenderer to furnish the required
performance security shall be a ground for the annulment of the
award of the Contract.
4.2 Release of Performance Security:
The whole of the Performance Security shall be liable to be forfeited by the
Employer/ Engineer at the discretion of the Employer/Engineer, in the event of
any breach of contract, on the part of the Design Consultant or if the Design
Consultant fails to perform or observe any of the conditions of the contract. On
due and faithful/satisfactory completion of the entire, the Performance Security
shall be returned to the Consultant.
5.0 CONTRACT AGREEMENT:
The Design Consultant shall enter into and execute the Contract agreement in the
form of agreement (Annexure-II) within 30 days from the date of issue of Letter
of Acceptance. The stamp papers of the requisite value as per the prevailing laws
shall be provided by the Design Consultant at his own cost. Original agreement
shall be retained by the Employer/Engineer and a certified copy shall be made
available to the Consultant.
6.0 MOBILISAITON ADVANCE
6.1 Conditions for Payment:
If requested by the Design Consultant in writing, the Employer/ Engineer shall
make an interest bearing mobilization advance payment to the Design Consultant
for an amount not more than 15 (Fifteen) percent of the contract value/price. The
mobilization advance shall be paid exclusively for the costs of mobilization in
respect of the Works. Payment of such advance shall be made after fulfillment of
the following conditions to the satisfaction of the Engineer: -
i) Submission of Performance Security by the Design Consultant in
accordance with Clause 4.1 of these Conditions.
i) Submission of an unconditional bank guarantee in the format annexed as
Annexure-III from a scheduled bank in India for an amount equivalent to
the mobilization advance being paid. The Bank Guarantee may be split
into not more than four separate Bank Guarantees & each having a
minimum value of 2.5% of the original contract value. Such Bank
Guarantee shall remain effective until the advance payment has been
recovered from the Consultant. Bank Guarantee(s) for the amount
recovered from the Design Consultant shall be released to the Design
Consultant progressively.
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6.2 Payment :
After fulfillment of the pre-conditions as described in para 6.1 above, the
mobilization advance shall be released to the Consultant.
6.3 Recovery :
The recovery of mobilization advance shall commence from the Consultant’s on
account bills after completion of Geotechnical investigation works at site and the
full recovery shall be effected before completion of works for a value of 60% of
the total contract value. The recovery schedule shall be made by the Engineer
based on the payments made.
7.0 RATES TO BE ALL INCLUSIVE :
7.1 The rates/price to be quoted in financial bid shall be for the complete scope of
work as described in the tender document. Any item of work included in the
scope of work may not be exclusively described in the document. The price to be
quoted in the Bid Form shall also take care of all such items of consultancy
assignment.
The price quoted should also be inclusive of all types of direct and indirect taxes
imposed by Central/State Govt. and local bodies. However, any statutory
variation in and/ or fresh imposition of such levies/ taxes relevant to this contract
shall be reimbursed by the Employer after submission of documentary evidences
by the Design Consultant and verification of the same by the Department.
No price adjustment shall be applicable and the price as accepted shall remain
firm and hold good till the completion of assignment/work in all respects. No
additional claim or amount shall be admissible on account of any fluctuations in
any market rates.
7.2 Payment :
The accepted contract price shall form the basis of payment to the consultant.
Payment shall only be made after submission of bill(s) by the Consultant. The
payment shall generally be made within 15 days from the submission of the bill
by the Consultant. However, no payment shall be made to the Design Consultant
till such time Service tax registration certificate is submitted. Payment shall be
made on proportionate basis in the following stages: -
S. No.
Description Payment
1. On completion of Feasibility Study and submission of a
preliminary report and site plan giving schematic
proposal
5%
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2.
On submission of Geo-Technical Investigation Report
10%
3.
On Submission of Feasibility Report and GAD to PWD
10%
4.
On Obtaining approvals of GAD from PWD On submission of cost estimate, as per proposal approved
by PWD
10%
5.
Submission of Draft Project Report, as per proposal
approved by PWD
20%
6.
Submission of Detailed Project Report with Detailed Structural Design and Drawings for proof checking
10%
7. Submission of Final Detailed Project Report with Detailed Structural Design and Drawings duly amended after proof checking along with DNIT & Final DPR.
15%
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On completion of Bid process and evaluation, and signing of
Agreement with Contractor(s)*
5%
9.
Services to be provided during execution 20% (as
follow)
a Training to the engineers of PWD & executing agency 2% b Verification of Layout 1%
c Verification during placement of first cutting edge. 1%
d Verification during bottom plug. 1%
e Checking / Supervision during fixing of steel shuttering /
scaffolding etc.
1%
f Checking / Supervision during construction of foundation 4%
g Checking / Supervision during construction of Super
Structure.
4%
h Checking / Supervision during construction of Approaches 2%
i Checking / Supervision during testing of bearings 1%
j Checking / Supervision during construction of expansion
joints.
1%
k after completion of the project, but before opening the bridge
to traffic, the consultant shall have joint visual inspection in
the company of PWD Engineers & if required a load test shall
be carried out before opening the bridge to traffic
2%
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TOTAL
100 %
8.0 SCHEDULES FOR COMPLETION OF WORK:
The Design Consultant shall carryout the work indicated at S. No. 1 to 7 in the
above clause included in his scope of work very expeditiously within the
following time schedule for all the ROBs: -
S.
No.
Description of work Period (in days)
1. Mobilization of manpower equipment etc.
required for survey and geotechnical
investigation work.
D + 7
2. Preparation & submission of survey report and
geotechnical investigation report to Department.
Preparation of GAD & its submission.
D + 14
3. Approval of GAD from State Govt., Local
Authorities etc.
D + 21
4. Preparation and submission on basis of approved
(GAD), preliminary design and drawings,
estimate including bill of quantities and general
specifications required for floating of tenders etc.
D + 30
5. Approval of detailed design, working/
construction drawings for foundation, sub-
structure, and approaches
D + 45
6 Approval of detailed design, working/
construction drawings for superstructure.
D +60
D = Date of issue of Letter of Acceptance.
9.0 Schedule of modification during construction: Pursuant to Clause 1.0 (l) and
Item No.7 of payment sub clause 7.2 hereinabove, the design consultant shall
submit the modified design/drawing during construction period within 10 days
from the date of receipt of such directions from employer. The design consultant
shall provide all support for modification including site visits during entire
completion period of the project by the construction agency including extended
period if any.
10.0 DELAY AND EXTENSION OF CONTRACT PERIOD/ LIQUIDATED
DAMAGES :
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10.1 The time allowed for execution and completion of the works or part of the works
as specified in the contract, shall be essence of the contract on the part of the
Consultant.
10.2 As soon as it becomes apparent to the Consultant, that the work and/ or portions
thereof (required to be completed earlier), cannot be completed within the
period(s) stipulated in the contract, or the extended periods granted, he shall
forthwith inform the Engineer and advise him of the reasons for the delay, as also
the extra time required to complete the works and / or portions of work, together
with justification therefore. In all such cases, whether the delay is attributable to
the Design Consultant or not, the Design Consultant shall be bound to apply for
extension well within the period of completion/ extended period of completion of
the whole works and / or portions thereof.
10.3 Extension due to modifications
If any modifications are ordered by the Engineer or site conditions actually
encountered are such, that in the opinion on the Engineer the magnitude of the
work has increased materially, then such extension of the stipulated date of
completion may be granted, as shall appear to the Engineer to be reasonable.
10.4 Delays not due to Employer
If the completion of the whole works (or part thereof which as per the contract is
required to be completed earlier), is likely to be delayed on account of:
a. Any force major event referred to in Clause 13.0 or
b. Any relevant order of court or
c. Any other event or occurrence which, according to the Engineer is not due
to the Consultant’s failure or fault, and is beyond his control;
The Engineer may grant such extensions of the completion period as in his
opinion is reasonable.
10.5 Delays due to Employer/Engineer
In the event of any failure or delay by the Employer / Engineer in fulfilling his
obligations under the contract, then such failure or delay, shall in no way affect or
vitiate the contract or alter the character thereof, or entitle the Design Consultant
to damages or compensation thereof but in any such case, the Engineer shall grant
such extension or extensions of time to complete the work, as in his opinion is/
are reasonable.
10.6 Delays due to Design Consultant and Liquidated Damages:
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If the delay in the completion of the whole works or a part of the works, beyond
stipulated completion period, is due to the Consultant’s failure or fault, and the
Engineer feels that the remaining works or the portion of works can be completed
by the Design Consultant in a reasonable and acceptable short time, then, the
Engineer may allow the Design Consultant extension or further extension of time,
for completion, as he may decide, subject to the following:
a. Without prejudice to any other right or remedy available to the Engineer,
recover by way of liquidated damages and not as penalty, a sum
equivalent to quarter of one percent (0.25%) of the contract value of the
works, for each week or part thereof the Design Consultant is in default.
b. The recovery on account of compensation for delay shall be limited to 5%
of his contract value of the works, as the case may be.
The recovery of such damages shall not relieve the Design Consultant from his
obligation to complete the work or from any other obligation and liability under
the contract.
10.7 Engineer’s decision on compensation payable being final
The decision of the Engineer as to the compensation, if any payable by the Design
Consultant under this clause shall be final and binding.
10.8 Time to continue to be treated as the essence of contract in spite of extension
of time.
It is an agreed terms of the contract that notwithstanding grant of extension of
time under any of the sub-clauses mentioned herein, time shall continue to be
treated as the essence of contract on the part of the Consultant.
11.0 TERMINATION OF CONTRACT DUE TO CONSULTANT’S DEFAULT
11.1 Conditions leading to termination of contract
i. If the Consultant
a. becomes bankrupt or insolvent, or,
b. makes arrangements with or assignment in favour of his creditor,
or agrees to carry out the contract under a committee of inspection
of his creditors or
c. being a company or corporation goes into liquidation by a
resolution passed by the Board of Directors/ General Body of the
share-holders or as a result of court order (other than voluntary
liquidation for the purpose of amalgamation or reconstruction) or
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d. has execution levied on his goods or property or the works, or
e. assigns or sublets the contract or any part thereof otherwise than as
provided for under conditions of this contract, or
f. abandons the contract, or
g. persistently disregards instructions of the Engineer or contravenes
any provisions of the contract, or
h. fails to adhere to the agreed programme of work or fails to
complete the works or parts of the works within the stipulated or
extended period of completion, or is unlikely to complete the
whole work or part thereof within time because of poor record of
progress; or
i. fails to take steps to employ competent and / or additions staff and
labour, or
j. promises, offers or gives any bribe, commission, gift or advantage,
either himself or through his partners, agents or servants to any
officer or employee of the Engineer or the Employer, or to any
person on their behalf, in relation to obtaining or execution of this
or any other contract with the Employer, or
k. suppresses or gives wrong information while submitting the tender.
In any such case, the Engineer on behalf of the Employer may serve the Design
Consultant with a notice in writing to that effect and if the Design Consultant does
not, within 7 days after delivery to him of such notice, proceed to make good his
default in so far as the same is capable of being made good, and carry on the work
or comply with such instructions as aforesaid to the entire satisfaction of the
Engineer, the Employer shall be entitled after giving 48 hours notice in writing to
terminate the contract, as a whole or in part or parts (as may be specified in such
notice).
ii. In such a case of termination, the Employer/Engineer may adopt
the following course.
Carry out the whole or part of the work from which the Design
Consultant has been removed by engaging another Design
Consultant or deployment of technical staff at site.
11.2 Entitlement of Employer/Engineer:
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In cases described in sub-clause 11.1 (ii) above, the Employer/ Engineer shall be
entitled to:
a. Forfeit the whole or such portion of the Performance security amount, as
he may deem fit, and
b. Recover from the Design Consultant the cost of carrying out the balance
work in excess of the sum, which he would have been paid, according to
the certificate of the Engineer, if the works had been carried out and
completed by the Design Consultant under the terms of the contract. Such
certificate shall be final and binding upon the Consultant. The amount to
be recovered may be deducted by the Employer/ Engineer from any other
moneys due to the Design Consultant alone or jointly under this or any
other contract.
12.0 TERMINATION OF CONTRACT ON EMPLOYER/ ENGINEER’S
ACCOUNT.
The Employer/Engineer shall be entitled to terminate the contract, at any time,
should, in the Employer/Engineer’s opinion, the cessation of works becomes
necessary, owing to paucity of funds or due to court orders or from any other
cause whatsoever. Notice in writing from the Employer/Engineer of such
termination and reasons therefore, shall be conclusive evidence thereof.
In case of termination of contract on Employer/Engineer’s account as described
above, the claims of the Design Consultant towards expenditure incurred by him
in the expectation of completing the whole works, shall be admitted and
considered for payment as deemed reasonable and are supported by the
documents/vouchers etc. to the satisfaction of Employer/Engineer. The decision
of the Employer/Engineer on the necessity and propriety of such expenditure shall
be final and conclusive.
However, the Design Consultant shall have no claim to any payment of
compensation or otherwise, on account of any profit or advantage which he might
have derived from the execution of the work in full but which he could not in
consequence of termination of contract under this clause.
13.0 FORCE MAJURE
13.1 If, at any time during the currency of the contract, the performance of any
obligation (in whole or in part) by the Employer or the Design Consultant shall be
prevented or delayed by reason of any war, hostilities, invasion, acts of public or