Harpeth River Ride Support and Exercise Plan 23 May 2015
Dec 22, 2015
Mission
• Provide communications where cell phone coverage is limited
• Help organizers monitor the race from a central location
• Facilitate asset dispatch• Provide technical training to WCARES members• Relay safety and weather warnings to ride participants• Improve WCARES – Community relations• Encourage members to acquire assets needed to
support the county and other served agencies
Task Organization
IC – Scott Gray (KD4VVC)COML – Dallas Clements
(K7DCC)CAD – Andrew Gossett (AK4FA)APRS – Cliff Batson (N4CCB)Mesh – Tom Delker (K1KY)Winlink – Phil Sherrod (W4PHS)Net Control – Gene Cheatham
(K4ARC)Mesh Retrans Site – Gary
Hedden (W8JFP)
SAG Captain – Louie Sharp (KJ4YAY)
Rest Stop Captains:Page HS – Cliff Batson (N4CCB)Bethesda – Dave Wagner
(AK4GO)Pulltight – Laura Marler
(N4CLO)College Grove Elementary –
Jack Cox (KA4OTB)Rockvale – Tim Kreth (AD4CJ)
SAG
Louie Sharp KJ4YAYWayne Mann KC0QOD Steve Denny K4EKG Randy Paulson N4OPI Perry Muse K4AZJ Michael Whitney K4MFW Randy Moore KK4SRO Steven Wilcox KM4GRA
On Air: 0545Demob: 1700
Page High School
Cliff Batson N4CCB Doug Miller W4DML Steve Pipes N4YOU Carl Sibilski KB9DKR Dick Coleman K5RI Todd Moss KK4WTM
6281 Arno Road, Franklin, TN 3706435.847917, -86.751228
On Air: 0645Demob: 1700
Bethesda Rest Stop
Dave Wagner AK4GO Daryl Neergaard AK4RN Tony Proctor KF4KFQ Richard Holmes KK4WAL Doug Balthaser KK4AYN Hilton Dean W4GHD
5907 Bethesda Rd, Thompson Station, TN 3717935.764857, -86.799438
On Air: 0715Demob: 1200
Pull Tight Hill
Laura Marler N4CLO Joe Marler KQ1Q Jon Kessell KK4AIZ
6887 Pull Tight Hill, College Grove, TN 3704635.754869, -86.752709
On Air: 0745Demob: 1300
College Grove Elementary School
Jack Cox KA4OTB Jeff Standifer WB5WAJ Bob Weller AK4RO Francis KovacCarolyn KovacDon Workman KI4TDG Justin Elam KJ4VXB
6668 Arno College Rd, College Grove, TN 3704635.789654, -86.680212
On Air: 0815Demob: 1500
Rockvale Church of God
Tim Kreth AD4CJ Robin Patty K4IDK Robert RJ Jansen KC4LRR David Ausbrooks WC4DA
7780 Jackson Ridge Rd, Rockvale, TN 3715335.747406, -86.561715
On Air: 0915Demob: 1400
Mesh Retrans Site
Gary Hedden W8JFP Mark Duvall KK4ZGX Weldon Wheat NY4O Jeff Pryor KC8NNO
On Air: 0545Demob: 1700
Parallel Events
Harpeth River Ride• #1 priority for WCARES
Joint WCARES / WCEMA Disaster Exercise
• A target of opportunity • Allows WCEMA and
WCARES to work together without creating an additional time burden for WCARES members
• Gives WCARES an “excuse” to exercise modes not required by HRR
Parallel Events
Harpeth River Ride• VHF / UHF voice• APRS• Computer Aided
Dispatch
Joint WCARES / WCEMA Disaster Exercise
• VHF / UHF voice• APRS• Computer Aided
Dispatch• Winlink (VHF or HF)• HF voice• Mesh
Emergency Exercise Objectives
• Exercise operator skills and train new members
• Test equipment and procedures• Encourage members to acquire equipment
necessary for community support• Build positive relationships with the
community and supported agencies
Scenario
• Large scale tornado event on the scale of Joplin or Tuscaloosa
• WCEMA damaged and relocates to Cool Springs• WCSO and EMS radio towers damaged, amateurs
right seating to provide comms• Shelters opened at Page HS, Bethesda ES, College
Grove ES, and Rockvale Church of God• Road damage requires satellite public safety site
near Pull Tight Hill
Parallel Events
Harpeth River Ride• Net Control / Dispatch• SAG• Rest Stops– Page HS– College Grove ES– Rockvale Church of God– Bethesda– Pull Tight Hill
WCARES/WCEMA EX• WC Incident Command• Ambulances/Patrol Cars
– Shelter Site– Shelter Site– Shelter Site– Shelter Site– Public Safety Satellite
Mesh
• Active links from Gallatin to Lavergne, Lavergne to Smyrna, and Lavergne to Short Mountain
• Sites expected at VUMC, Berry Hill, TEMA, Lipscomb, NWS, MTEARS towers, multiple WC towers, and more
• Williamson County Public Safety Director is on board
• New equipment purchases in holding pattern
Mesh Goals
• Provide live streaming video to race organizers• Provide Internet to “shelter sites” so shelter
residents can register an I’m OK with Google People Finder and contact love ones
Dress Rehearsal – June 14th
• On air by 1500• Goals:– Give individuals and mode coordinators a chance to hand off
equipment to those that are borrowing components and show them how to use it.
– Test Southmesh links.– Allow rest stop teams the opportunity to meet and identify
unforeseen issues with their respective sites or equipment setups that can be rectified between the rehearsal and the day of execution.
– Distribute comm plan materials so participants will have a week to read and process the plan.
Suggested Packing List• ICS Forms and Harpeth River Ride Packet• Radios and equipment needed for your
location• Spare battery for each radio• Speaker mic• WCARES ID Badge or Nametag• Chapstick• Medications and first aid kit• Sun glasses• Pens, pencils, ruler, calculator• Tools – Knife, screwdrivers, pliers,
crimpers, multi-meter, electrical tape, wrenches and hex keys for equipment
• Notepad and clipboard• Frequency lists • Gloves• Food / Snack bars
• Trash bag to cover equipment in case of rain• Computer for Winlink• Programming cables• Reference materials for radio programming
and radio equipment inventory• Jump drives with back up copies of printed
materials• High visibility vest or clothing • Sunscreen• Bug spray• Rain gear • Hat• Tarp or shelter for rain• Water• Caution tape or other marker for antenna
and feed line wires• Camera