HARBOR COMMISSION AGENDA Meeting Monday, June 8 th , 2020 Begins at 7 pm THIS WILL BE AN ELECTRONIC MEETING 1. CALL TO ORDER 2. APPROVAL OF MINUTES a. Harbor Commission meeting held May 11 th , 2020 3. REPORTS a. Staff – Harbormaster b. Council – Doug Bronkema c. Treasurer’s Report presented 4. CITIZENS COMMENTS 5. OLD BUSINESS a. Harbor open May 22 nd , all services provided to boaters (except for sewage pump outs) b. Fire Department conducted hose testing on the Harbor premises c. Windemueller found six 30amp breakers to be replaced on various pedestals lower harbor d. GEI engineer consultant inspection of break wall/rip rap e. All PPE, disinfectants and cleaning supplies have been received and stocked for staff use f. Worked with Elk Rapids DDA Relief and recovery planning team g. Green Infrastructure/Watershed approved and sent out for bid h. HD camera installed on gas dock office and streaming live on Elkrapids.org/harbor i. Meeting with Tom Reid from Inwood Harbor President about working together with new dredge company j. Fixed 3” PVC potable water pipe and two 2” ball valves below docks, tested and operational k. Potable water tested by SOS in Traverse City, passed l. Fixed two copper fittings in the Pavilion, one in the overhead men’s bathroom and one in the furnace room 6. NEW BUSINESS a. Slip 184, Mr. Paul Williams, 50% refund request b. New vinyl floor will be installed in the day room by Harbor Flooring c. Quarterly UST inspection result and recommendation d. Entire harbor staff certified as class “C” UST operators e. Dock adjustments continuing f. All aids to navigation commissioned for the season/serviced range boards g. Cataloged all harbor construction design blueprints for the Harbor and associated infrastructure h. Began the process to digitize all prints for harbor to have electronic record on file at the Village i. Summer concerts scheduled to take place starting in July j. Covid-19 signage purchased and placed throughout the harbor facility k. New parking lot signs purchased and received
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HARBOR COMMISSION AGENDA Meeting Monday, June 8th, 2020 ... · n. Researching and establishing a new harbor 5-year plan (compliance with Division 3 Harbor Commission, Section 2-153)
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HARBOR COMMISSION AGENDA Meeting Monday, June 8th, 2020
Begins at 7 pm THIS WILL BE AN ELECTRONIC MEETING
1. CALL TO ORDER 2. APPROVAL OF MINUTES
a. Harbor Commission meeting held May 11th, 2020 3. REPORTS
a. Staff – Harbormaster b. Council – Doug Bronkema c. Treasurer’s Report presented
4. CITIZENS COMMENTS 5. OLD BUSINESS
a. Harbor open May 22nd, all services provided to boaters (except for sewage pump outs) b. Fire Department conducted hose testing on the Harbor premises c. Windemueller found six 30amp breakers to be replaced on various pedestals lower harbor d. GEI engineer consultant inspection of break wall/rip rap e. All PPE, disinfectants and cleaning supplies have been received and stocked for staff use f. Worked with Elk Rapids DDA Relief and recovery planning team g. Green Infrastructure/Watershed approved and sent out for bid h. HD camera installed on gas dock office and streaming live on Elkrapids.org/harbor i. Meeting with Tom Reid from Inwood Harbor President about working together with new dredge
company j. Fixed 3” PVC potable water pipe and two 2” ball valves below docks, tested and operational k. Potable water tested by SOS in Traverse City, passed l. Fixed two copper fittings in the Pavilion, one in the overhead men’s bathroom and one in the
furnace room 6. NEW BUSINESS
a. Slip 184, Mr. Paul Williams, 50% refund request b. New vinyl floor will be installed in the day room by Harbor Flooring c. Quarterly UST inspection result and recommendation d. Entire harbor staff certified as class “C” UST operators e. Dock adjustments continuing f. All aids to navigation commissioned for the season/serviced range boards g. Cataloged all harbor construction design blueprints for the Harbor and associated infrastructure h. Began the process to digitize all prints for harbor to have electronic record on file at the Village i. Summer concerts scheduled to take place starting in July j. Covid-19 signage purchased and placed throughout the harbor facility k. New parking lot signs purchased and received
l. New polo shirts and jackets for crew received m. Installation of new stackable washer and dryer set n. Researching and establishing a new harbor 5-year plan (compliance with Division 3 Harbor
Commission, Section 2-153)
7. CORRESPONDENCE a. Great Lakes water levels b. ACOE weekly Great Lakes water level update
8. ADJOURNMENT See website for Zoom Link Below is the Zoom Webinar link:
When: June 8th, 2020 7:00 PM Eastern Time (US and Canada)
Topic: Harbor Commission Regular Meeting – June 8th, 2020
CALL TO ORDER: Meeting called to order at 7:03 P.M.
APPROVAL OF MINUTES:
a. Regular Harbor Commission meeting held March 9th, 2020: Commissioner Blesma motioned and Commissioner Berck seconded to approve minutes from the regular meeting March 9th, 2020. All members present voting yes. Motion carried.
REPORTS:
a. Harbormaster Singleton presented the monthly report to the Commission. b. Council: Trustee Bronkema provided a council report to the Harbor Commission. c. Treasurer: Harbormaster Singleton provided up to date FY2020-2021 revenue and expenditure report.
CITIZENS COMMENT: 0 citizen comment OLD BUSINESS:
a. Harbormaster Singleton updated Commission with information on the Harbor’s break wall progress. A meeting with GEI engineer Andy Smit was scheduled for May 13th at the Harbor. Commissioner’s Blesma and Orschel were invited to join in on meeting.
b. Green infrastructure/Watershed bio-swale update (Watershed Center Grand Traverse Bay) approved by commission c. Security camera update to install 4 new cameras (budgeted for FY2020) recommended to use same company d. Dock raising, refurbishing, and repairing e. Cancelled pavilion events through May 30th f. Marina pro system upgraded, and onsite training completed g. All staff trained and certified as class “C” UST operators (fuel boats) h. Quarterly Underground Storage Tank inspection (RW Mercer) i. Installed safety shield and moved credit card machine to access window in the fuel dock office
NEW BUSINESS:
a. 3 potable water pipes (1 T connection and 2 ball valves) broken and currently being repaired under docks b. 1 copper overhead water pipe in mens restroom split at joint and needs repair c. Electrical pedestals inspected and serviced upper and lower harbor d. Signage around the entire facility informing boaters and public of CDC and State social distancing guidelines e. Conducted training with 2020 staff on social distancing and cleaning procedures f. Motion was made by Commissioner Berck and second by Commissioner Orschel to keep the Harbor closed through
May 28th. All Commissioners present voting yes (6/0) g. Harbormaster Singleton provided a “first safe phase” of opening the Harbor prior to the extended closure Harbor
Commissioners voted on:
i. Hours 8am-4pm for employees ii. Office hours 8am-4pm, no access inside for the public, installed plexiglass barrier at window, chip
reader for credit card located at window access iii. Seasonal boaters and immediate family recommended by harbor iv. Highly discourage transient boaters (Exception due to extreme wx, medical conditions that are non-
covid, boat or mechanical casualties) until Governors EO expires v. Launch ramp open with restrictions of preparing boats on trailers to launch a minimum distance of
20’ apart
vi. 6-foot distance from other people at all times (Except for people that live in the same household staying together on boats)
vii. Maximize a safe distance from Harbor Staff working viii. Recommended that all boaters and families wear face masks entering the bath house facility or any
enclosed area such as the day room or port-a-johns ix. Pavilion no large gatherings x. No portable sewage pump out
xi. No drinking fountains xii. No catching a boat lines unless of an emergency
xiii. No in-person advanced reservations, only call or email office xiv. Make appointment for fuel dock/local sewage pump out (2 boats max, no getting off boat unless
emergency or paying bill) xv. No outside vendors or contractors, harbormaster permission will be needed
xvi. PPE is available to all employees (gloves, masks, hand sanitizer, eye protection), requiring employees wash hands thoroughly and often throughout the day
xvii. Implementing social distancing between employees and the wearing of masks in vehicles and enclosed spaces
xviii. Disinfecting bath house and showers once a day (both sides closed while cleaning) xix. Bath house and showers open with social distancing implemented, disinfectant supplied for shower
users to spray down before and after shower xx. 4 port-a-john on site (not maintained by staff)
xxi. Regularly disinfecting of frequently used items and surfaces xxii. Reduced work staff of seven a day working
xxiii. Hand sanitizer stations located throughout the harbor and facility xxiv. Staff fills out appropriate covid-19 health check screening paperwork and conduct daily assessment
of workplace hazards xxv. Finally, and most importantly, boaters must strictly adhere to social distancing rules for our staff.
Understand that we have a relatively small staff and an infection among any of them will result in quarantining of all employees and partial or total closure of the harbor.
h. A special meeting was agreed on by all commissioners and scheduled to take place at 7pm May 28th to discuss what the Harbor Commission should do and when to open the harbor and facilities to its boaters.
CORRESPONDENCE:
ADJOURNMENT: Meeting adjourned at 8:12 P.M.
Village of Elk Rapids
Phone: 231-264-9274 Fax: 231-264-6337
315 Bridge Street P.O. Box 398 Elk Rapids, MI 49629-0398
To: William Cooper, Village Manager
From: Mike Singleton, Harbormaster
Date: June 1st, 2020
Re: May 2020 Monthly Staff Report
1. Regular Harbor Commission meeting May 11th via zoom meeting 2. Implemented phased opening of the Harbor 3. Green Infrastructure project approved by commission 4. Opened Harbor on May 22nd to customers 5. Swim buoys placed on assigned position at Veterans Memorial Beach swim area 6. Moved multiple emergency swim ladders to accommodate boaters 7. Ordered and received 3 new dock carts 8. Fire department conducted hose testing in the harbor parking lot 9. Fixed one 3” schedule 80 CPVC pipe and two 2” ball valve for potable water supply 10. Ordered new hose fitting for the sewage pumpout 11. Fixed pavers in the vicinity of slip 45 and 46 12. Continued working with Elk Rapids DDA relief and recovery plan team 13. Received uniform polo shirts for staff 14. Continued communication and coordination with harbor masters from Clinch Park, Suttons Bay, and
North Port Marina 15. Meeting with Tom Reed from Innwood Harbor regarding new dredge operation 16. Quarterly UST inspection with RW Mercer 17. Worked with Andy Smits with GEI engineering cataloging all blueprints and digitizing for village archive 18. New CoreTex flooring ordered for the day room 19. Installed new washer/dryer in the laundry room 20. Ordered Covid-19 and social distancing signage for the harbor enclosed facilities 21. Ordered new parking lot signs 22. Renewed Harbors Michigan Boater Industry Association membership 23. Continued adjusting docks for boaters 24. Fixed two copper pipes in the pavilion, one in the men’s bathroom overhead and the second in the furnace
room to an external faucet 25. Annual report submitted to Village Council 26. Replaced public harbor web cam with new HD camera 27. Weed man has fertilized grass, Hogarths sprayed for insects, and PLM Corp for aquatic plant
management
REVENUE AND EXPENDITURE REPORT FOR ELK RAPIDS VILLAGE 1/4Page:06/02/2020 11:23 AMUser: LORIDB: Elk Rapids PERIOD ENDING 06/30/2020
% BDGTUSED
AVAILABLEBALANCE
ACTIVITY FORMONTH
06/30/2020YTD BALANCE06/30/2020
2020-21AMENDED BUDGETDESCRIPTIONGL NUMBER
Fund 407 - HARBOR CAPITAL ExpendituresDept 544 - HARBOR