HANIS PROJECT OVERVIEW

HANIS PROJECT HANIS PROJECT OVERVIEWOVERVIEW

APRILAPRIL - 2003 - 2003

DEPARTMENT OF HOME DEPARTMENT OF HOME AFFAIRSAFFAIRS

HOME AFFAIRS (HOME AFFAIRS (APRILAPRIL 2003) 2003)

FROM BIRTH TO DEATHFROM BIRTH TO DEATH

Home Home AAffairs keeps ffairs keeps RECORDSRECORDS of of SSouth outh African citizens from the cradle to the African citizens from the cradle to the grave.grave.

Government departments and private Government departments and private sector organisations make extensive use sector organisations make extensive use of the ID number.of the ID number.

Home Home AAffairs plays a pivotal role in identity ffairs plays a pivotal role in identity verification of citizens both for the public verification of citizens both for the public and private sectors.and private sectors.


REASONS FOR CONSIDERING A REASONS FOR CONSIDERING A NEW IDENTIFICATION SYSTEMNEW IDENTIFICATION SYSTEM

• Present document is abused (fraud).Present document is abused (fraud).• It is easily forged.It is easily forged.• Manufacture is time consuming.Manufacture is time consuming.• To produce it a variety of materials are To produce it a variety of materials are

used.used.• By many it is no longer regarded as By many it is no longer regarded as

absolute proof of identity.absolute proof of identity.• Thus, a new national ID system had to be Thus, a new national ID system had to be

considered, namely HANIS.considered, namely HANIS.


REASONS FOR CONSIDERING A REASONS FOR CONSIDERING A NEW IDENTIFICATION SYSTEMNEW IDENTIFICATION SYSTEM

Over the years there have been various Over the years there have been various approaches to the verification of identity:approaches to the verification of identity:

• Something you owned (royal seal, ID Something you owned (royal seal, ID document).document).

• Something you knew (PIN, password).Something you knew (PIN, password).• Something inherent to you (fingerprint, Something inherent to you (fingerprint,

iris print, voice print).iris print, voice print).• There have also been combinations (card There have also been combinations (card

+ PIN).+ PIN).


WHAT IS HANIS?WHAT IS HANIS?

• HANIS stands for Home Affairs National HANIS stands for Home Affairs National Identification System.Identification System.

• A basic national identification system A basic national identification system normally consists of;normally consists of;

- A Population Register,- A Population Register,- A means by which individuals can - A means by which individuals can

be be identified and verified,identified and verified,

- An ID document.- An ID document.• The components of a national ID system The components of a national ID system

are usually integrated into a single are usually integrated into a single “super system”.“super system”.


ORIGINAL HANIS SYSTEM ORIGINAL HANIS SYSTEM OBJECTIVESOBJECTIVES

• Issue an ID card to each and every South Issue an ID card to each and every South African.African.

• Ensure that only one ID is issued to each Ensure that only one ID is issued to each individual (identification process).individual (identification process).

• Re-issue of lost ID cards.Re-issue of lost ID cards.• Hard copy identity verification, based on Hard copy identity verification, based on

paper request form.paper request form.• Provide on-line and off-line identity Provide on-line and off-line identity

verification, for the public and private verification, for the public and private sectors.sectors.


IN SOUTH AFRICAIN SOUTH AFRICA

• A Population Register already existed.A Population Register already existed.• A biometric, namely fingerprints, has been A biometric, namely fingerprints, has been

adopted as a means whereby individuals can be adopted as a means whereby individuals can be identified. In the HANIS the same biometric is identified. In the HANIS the same biometric is used to verify the identity of a person. This used to verify the identity of a person. This portion of the HANIS is known as the Automated portion of the HANIS is known as the Automated Fingerprint Identification System (AFIS).Fingerprint Identification System (AFIS).

• It has been decided that what is known as a It has been decided that what is known as a smart card will be used as the ID document of smart card will be used as the ID document of choice (often also referred to as a Secure choice (often also referred to as a Secure Electronic National Identity Card – SENIC).Electronic National Identity Card – SENIC).


HANIS BACKGROUNDHANIS BACKGROUND Planning for a new identification system started Planning for a new identification system started

in the early 90’s of the previous century.in the early 90’s of the previous century. TThe he HANIS HANIS project started in 1996 with the project started in 1996 with the

release of a tender for an automated fingerprint release of a tender for an automated fingerprint system (AFIS), a two dimensional barcode ID system (AFIS), a two dimensional barcode ID card and system integration.card and system integration.

TTender ender was was awardawardeded in in January January 1999. 1999. In 2000, HANIS In 2000, HANIS implementation implementation was officially was officially

launched. launched. Shortly after, the card portion was removed from Shortly after, the card portion was removed from

the contract, pending an investigation into smart the contract, pending an investigation into smart card technology.card technology. The AFIS portion of the The AFIS portion of the contract continued.contract continued.


HANIS BACKGROUND HANIS BACKGROUND (TENDER (TENDER PROCESS DETAILS – Slide 1)PROCESS DETAILS – Slide 1)

• Tender published 6 December 1996.Tender published 6 December 1996.• Tender closed 20 March 1997.Tender closed 20 March 1997.• Thirteen (13) tenders were received and after Thirteen (13) tenders were received and after

detailed evaluation, 5 were short listed, with detailed evaluation, 5 were short listed, with approval of STB. As a result of December 1997 approval of STB. As a result of December 1997 recess and some companies being foreign, this recess and some companies being foreign, this process could only be concluded in January 1998.process could only be concluded in January 1998.

• The 5 were then allowed to further present on their The 5 were then allowed to further present on their proposals and questions were posed by officials as proposals and questions were posed by officials as part of a second round of evaluation.part of a second round of evaluation.


HANIS BACKGROUND HANIS BACKGROUND (TENDER (TENDER PROCESS DETAILS – Slide 2)PROCESS DETAILS – Slide 2)

• From the 5 a final short list of 2 consortiums were From the 5 a final short list of 2 consortiums were drawn up.drawn up.

• On 31 March 1998 officials departed on a 2 month On 31 March 1998 officials departed on a 2 month bench marking trip.bench marking trip.

• On their return, bench mark results were On their return, bench mark results were extensively evaluated and a recommendation extensively evaluated and a recommendation made to STB.made to STB.

• STB awarded the contract to Marpless in January STB awarded the contract to Marpless in January 1999 and work immediately commenced.1999 and work immediately commenced.

• Final negotiated contract was signed in November Final negotiated contract was signed in November 1999.1999.


HANIS BACKGROUND HANIS BACKGROUND cont.cont.

Investigation into smart card technology Investigation into smart card technology has included technical visits to a number has included technical visits to a number of countries (Malaysia, Finland, France, of countries (Malaysia, Finland, France, Belgium, Germany), where this technology Belgium, Germany), where this technology is used and similar projects have been is used and similar projects have been undertaken.undertaken.

Investigation also included an RFI, Investigation also included an RFI, released in 2000.released in 2000.

Findings were forwarded to Cabinet, Findings were forwarded to Cabinet, recommending approval of the smart ID recommending approval of the smart ID card component of the HANIS project, card component of the HANIS project, based on based on extended objectivesextended objectives forfor HANIS. HANIS.


EXTENDED HANIS OBJECTIVESEXTENDED HANIS OBJECTIVES

The extended HANIS objectives The extended HANIS objectives werewere:: To provide a smart card technology base for use by To provide a smart card technology base for use by

various various government departments.government departments. To use this standardised smart card platform to To use this standardised smart card platform to

provide government services.provide government services. To ensure the ability to add new government services To ensure the ability to add new government services

after issue of the smart ID card (without re-issue of the after issue of the smart ID card (without re-issue of the card).card).

To integrate a payment application for the payment of To integrate a payment application for the payment of state pensioners and beneficiaries in conjunction with state pensioners and beneficiaries in conjunction with the the DDepartment of epartment of SSocial ocial DDevelopment, as well as the evelopment, as well as the integration of additional applications, as required by integration of additional applications, as required by the respective departments.the respective departments.


CABINET CABINET MEMORANDUM APPROVALMEMORANDUM APPROVAL

The cabinet approved, in principle, on the 25The cabinet approved, in principle, on the 25 thth of of JJuly 2001:uly 2001:

Implementation of Implementation of aa national smart ID card project for national smart ID card project for the country.the country.

A nA new national smart ID card as the platform for ew national smart ID card as the platform for integration of relevant government services centered integration of relevant government services centered around around electronic electronic identification of citizens to ensure identification of citizens to ensure interoperability, common standards and the interoperability, common standards and the elimination of duplication.elimination of duplication.

Integration of the Integration of the DDepartment of epartment of SSocial ocial DDevelopment’s state pension payment application as evelopment’s state pension payment application as the first additional application on the smart ID card.the first additional application on the smart ID card.


HANIS BACKGROUND HANIS BACKGROUND CONT.CONT.

The Haysom The Haysom CCommission was set up in 2001 to ommission was set up in 2001 to advise the Minister on the smart ID card project.advise the Minister on the smart ID card project.

The The then Department of Arts, Culture, Science then Department of Arts, Culture, Science and Technology (and Technology (DACSTDACST)) was involved in was involved in discussions on the project.discussions on the project.

Various other inputs were considered. Various other inputs were considered. This resulted in a joint Cabinet Memorandum.This resulted in a joint Cabinet Memorandum.


JOINT CABINET MEMOJOINT CABINET MEMO

RequestRequesteded approval for: approval for: Funding for the smart ID card project.Funding for the smart ID card project. Public tender procurement.Public tender procurement. Tender be broken into three separate tenders:Tender be broken into three separate tenders:

Main tender (card)Main tender (card) Personalisation centrePersonalisation centre TerminalsTerminals

Future addition of other departments’ Future addition of other departments’ applications.applications.


PUBLIC PRIVATE PARTNERSHIP PUBLIC PRIVATE PARTNERSHIP (PPP)(PPP)

• Cabinet referred the memorandum to National Cabinet referred the memorandum to National Treasury for advice.Treasury for advice.

• National Treasury suggested to the Department National Treasury suggested to the Department that a comprehensive HANIS PPP study should that a comprehensive HANIS PPP study should be done to enable them to advise Cabinet and be done to enable them to advise Cabinet and made available R15 million for the study made available R15 million for the study (2003/04).(2003/04).


PROGRESS ON HANISPROGRESS ON HANIS

POPULATION REGISTERPOPULATION REGISTER Fully operationalFully operational (but very old) (but very old)

AFIS AFIS Basic system commissioned on 18 February 2002Basic system commissioned on 18 February 2002.. Basic system operational on 27 August 2002.Basic system operational on 27 August 2002. Approximately 600 000 records have been captured Approximately 600 000 records have been captured

on the ID card application database.on the ID card application database. Approximately 38 000 on the case files database.Approximately 38 000 on the case files database. An average of 6 000 records added per day.An average of 6 000 records added per day.


ISSUES REQUIRING ATTENTIONISSUES REQUIRING ATTENTION

• No new ID document (card) yet.No new ID document (card) yet.• Sparsely populated AFIS database.Sparsely populated AFIS database.• Daily capturing rate for AFIS database too low.Daily capturing rate for AFIS database too low.• Concrete system value from AFIS yet to be seen.Concrete system value from AFIS yet to be seen.• Serious staff shortages due to resignations.Serious staff shortages due to resignations.


SHORT TERM STRATEGY SHORT TERM STRATEGY (TO ADDRESS ISSUES) (TO ADDRESS ISSUES)

• To populate the AFIS database faster, the To populate the AFIS database faster, the Department intends to undertake an intelligent Department intends to undertake an intelligent Back Record Conversion process.Back Record Conversion process.

• This process consists of capturing existing This process consists of capturing existing manual records onto the database.manual records onto the database.

• A system is being developed to provide remote A system is being developed to provide remote on-line identity verification services for the public on-line identity verification services for the public and private sectors.and private sectors.

• It is envisaged that a Call Centre will be It is envisaged that a Call Centre will be established in association with the remote established in association with the remote verification service.verification service.


SHORTER TERM STRATEGY SHORTER TERM STRATEGY (TO ADDRESS ISSUES) - CONTINUED(TO ADDRESS ISSUES) - CONTINUED

WAYS AND MEANS MUST BE WAYS AND MEANS MUST BE FOUND TO SHORTEN THE FOUND TO SHORTEN THE TIME LINE FOR THE PPP TIME LINE FOR THE PPP

PROCESS!PROCESS!


PPP PROCESS TIME LINEPPP PROCESS TIME LINE


FINANCIAL HISTORY OF FINANCIAL HISTORY OF HANISHANIS

Contracted amount R930.248 million, signed in Contracted amount R930.248 million, signed in NNovember 1999.ovember 1999.

Initial contracted amount has been affected by Initial contracted amount has been affected by removal of card component, removal of card component, CPI and FOREX; CPI and FOREX; Estimated tEstimated total otal cost now cost now R1.455 billion.R1.455 billion.

As of As of FebruaryFebruary 200 20033, , approximately approximately R R 807807 million million has been spent:has been spent: 86% of amount on equipment86% of amount on equipment,, 13% on services13% on services,, 1% on personnel, administration and inventories.1% on personnel, administration and inventories.


ID CARD PROJECT PROGRESSID CARD PROJECT PROGRESS

Cabinet approved the use of the smart ID card as a Cabinet approved the use of the smart ID card as a platform for integration of government services in platform for integration of government services in JJuly 2001.uly 2001.

Agreement Agreement was was obtained from industry on standards obtained from industry on standards regarding the smart ID card and fingerprint format regarding the smart ID card and fingerprint format (workshop agreements EMV level 1 and 2 with the (workshop agreements EMV level 1 and 2 with the banks, ARP054 drafted by SABS).banks, ARP054 drafted by SABS).

A supplementary RFI was released to industry on 19 A supplementary RFI was released to industry on 19 AAugust 2002 with a closing date of 6 ugust 2002 with a closing date of 6 SSeptember 2002eptember 2002..

At present; PPP process.At present; PPP process.


SMART ID CARD – PROJECT SMART ID CARD – PROJECT MANAGEMENT STRUCTUREMANAGEMENT STRUCTURE

Steering committee Steering committee consisting of director-generals consisting of director-generals from different departments. This committee meets from different departments. This committee meets when required to discuss management and strategy when required to discuss management and strategy issues regarding the smart ID card project.issues regarding the smart ID card project.

Interdepartmental technical committee (IDTC) Interdepartmental technical committee (IDTC) consists of representatives of different departments consists of representatives of different departments that discuss technical and integration issues around that discuss technical and integration issues around the smart ID card project on a monthly basis.the smart ID card project on a monthly basis.

Separate ongoing meetings Separate ongoing meetings take place between take place between HHome ome AAffairs and other departments ffairs and other departments ((to identify to identify their requirements for the smart ID cardtheir requirements for the smart ID card), as well as ), as well as TreasuryTreasury..


SMART ID CARD – SOME SMART ID CARD – SOME AIMSAIMS

TheThe issue issue of of a Smart ID Card to all eligible a Smart ID Card to all eligible

South African citizens.South African citizens.

Estimated number : 30 Million.Estimated number : 30 Million.

Life span of the ID card : approx. 10 years.Life span of the ID card : approx. 10 years.

Payment application on the Smart ID Card Payment application on the Smart ID Card

from start.from start.

Integration of government services.Integration of government services.


CURRENT TRUTHSCURRENT TRUTHS

ID card forms integral part of HANIS.ID card forms integral part of HANIS. The current ID book remains the target of The current ID book remains the target of

fraud as it is easily forged.fraud as it is easily forged. ID card information created through AFIS is ID card information created through AFIS is

backed up in storage and is becoming backed up in storage and is becoming outdated by the day.outdated by the day.

It is imperative that an ID card be issued in It is imperative that an ID card be issued in the shortest possible time without the shortest possible time without overlooking the financial implications and overlooking the financial implications and other important factors.other important factors.

HOME AFFAIRS (HOME AFFAIRS (APRILAPRIL 2003) 2003) TVE/19.08.02TVE/19.08.02

DESCRIPTION OF PROJECT ITEMDESCRIPTION OF PROJECT ITEM GROSS COSTGROSS COST

(R millions)(R millions)

Smart ID cards (30 million over 5 years)*Smart ID cards (30 million over 5 years)* 1710,01710,0

Infrastructure costs (for 10 years)Infrastructure costs (for 10 years) 100,0100,0

Personalisation CentrePersonalisation Centre 50,050,0

General project costsGeneral project costs 25,425,4

TOTAL COSTTOTAL COST 1885,41885,4

**Estimated at R56 per cardEstimated at R56 per card

ESTIMATED ESTIMATED SMART ID CARD SMART ID CARD TOTAL COSTTOTAL COST


CONCLUSIONCONCLUSION

The approach suggested for the smart cardThe approach suggested for the smart card::

The ID card is the end product of the HANIS The ID card is the end product of the HANIS vision.vision.

THINK BIG, START SMALL, SCALE FASTTHINK BIG, START SMALL, SCALE FASTFrom: eGovernment Leadership – Realizing the Vision (Accenture, 2002)From: eGovernment Leadership – Realizing the Vision (Accenture, 2002)

HANIS PROJECT OVERVIEW

Documents

new national id system

deathhome affairs

hanis backgroundplanning

hanis implementation

system integration

verification of identity

id number

id document of choice