Handbook and Overview of Rules Regulations - Oronoque … · Handbook and Overview of Rules and Regulations ... Table Tennis and Zumba. ... laws which govern us are voluminous and

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Handbook and

Overview of

Rules

and Regulations

2011-2012

1

Handbook and

Overview of

Rules

and Regulations

2011-2012

2

INDEX

INTRODUCTION……………………………………………….……………..………3

THE BASICS…...………………………………………..................................5

VILLAGE STRUCTURE……………………………………………………………..9

COMMON CHARGES AND TAXES. .……………………………............12

SALES AND RENTALS….…………………………………………………………12

GENERAL RULES AND REGULATIONS.………….………………….……13

FIRE HAZARDS………………………………...……................................13

NUISANCES………………………………….…………………………………….…14

STRUCTURE AND APPEARANCE OF UNIT………………………………15

MISCELLANEOUS………………………………………..………………………..16

MAINTENANCE…….………………...………………………...…................17

VILLAGE FACILITIES..…………………………………………………………....19

SAFETY AND SECURITY.………………………………………………………..22

TRAFFIC...…………………………………………………………………………..…23

COMMITTEES….………………………...............................................23

ACTIVITIES…………………………………………………..………..………….….26

HELPFUL PHONE NUMBERS……………………......……………………...27

MAPS…………………………………………………………………………………...28

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For golfers, membership at the Oronoque Country Club is available at reduced prices, and all Village residents are entitled to a free social membership.

Do you have other interests? Consult your District rep about forming a new group. This is a great place to live and we try to accommodate everyone!

Helpful Phone Numbers: Police, Fire, Medical Emergency………….…………………911

OV Security………………………………………....203-377-5502

Maintenance Department…………………………203-375-8853

If Maintenance is Closed..…………………..……203-377-5502

Gas leak (Southern CT Gas Co.)..…….….……..800-513-8898

North Business Office / OVCA & OVTD.……….203-377-5313

South Comm. Bldg..……………………………….203-377-5435

Cablevision………...……………………………….203-336-2225

United Illuminating……………………….…..……800-722-5584

Oronoque Village Condominium Association 600 North Trail, Stratford, CT 06614 (203) 377-5313

[email protected]

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INDEX

INTRODUCTION……………………………………………….……………..………3

THE BASICS…...………………………………………..................................3





FIRE HAZARDS………………………………...……................................13

NUISANCES………………………………….…………………………………….…14


MISCELLANEOUS………………………………………..………………………..16

MAINTENANCE…….………………...………………………...…................17



TRAFFIC...…………………………………………………………………………..…23

COMMITTEES….………………………...............................................23

ACTIVITIES…………………………………………………..………..………….….26

EMERGENCY PHONE NUMBERS…………………………………………...27

MAPS…………………………………………………………………………………...28

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OV Security………………………………………....203-377-5502





South Comm. Bldg..……………………………….203-377-5435

Cablevision………...……………………………….203-336-2225



[email protected]

Helpful Phone Numbers:Police, Fire, Medical Emergency ..................................911

OV Security.................................................. 203-377-5502

North Business Office / OVCA & OVTD ...... 203-377-5313

Maintenance Department .......................... 203-375-8853

South Comm. Bldg ...................................... 203-377-5435

United Illuminating ..................................... 800-722-5584

Gas leak (Southern CT Gas Co.) .................. 800-513-8898

Cablevision .................................................. 203-336-2225

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OVCA and their duties may expand or contract as communica-tions needs and specific issues change or arise.

AD HOC COMMITTEES

From time to time, the Presidents of OVCA and OVTD form other ad hoc committees to address then-current issues. Such committees may not be active all the time, and may have limited membership, but are used when deemed necessary by the Village Presidents or the Executive Manager.

ACTIVITIES

There are more activities at Oronoque than you can shake a stick at! Like to write? Join the staff of the Bulletin (published bi-weekly with news updates and the activity calen-dar), or the Villager, Oronoque’s bi-monthly magazine. Like to read? Join the Book Club. Like to garden or decorate? Join the House and Garden Club. Like cards? There’s bridge, poker or probably any other card game you want. For singers, we have the Village Voices, for actors, the Bravo Players, and for con-cert lovers, the Pletman Concert Series.

There’s a Computer Club, Bible Study and Hadassah; there’s Aerobics, Water Aerobics, Yoga, Line Dancing, Bowling, Table Tennis and Zumba. We have Dollcrafters and Tea, Talk and Crafts. There’s Funseekers, and there’s Weekenders, both for fun events and trips.

The Men’s Club sponsors all kinds of activities.

Play tennis? Join the Tennis Association. Like to grow things? Get a plot at the mini-farms.

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HANDBOOK & OVERVIEW OF

RULES AND REGULATIONS 2011-2012 INTRODUCTION

WELCOME TO ORONOQUE VILLAGE, ONE OF CONNECTICUT’S PREMIER CONDOMINIUM COMMUNITIES! This booklet is to assist you with some of the nuances of condominium living in general and Oronoque Village in particular.

Condominiums in Connecticut are created and regulated by the state statutes defining them. In addition, Oronoque is a federal “fifty-five and older” community. The state and federal laws which govern us are voluminous and complex (and occa-sionally change) but must be honored. Nothing in this hand-book is meant to override the statutes or the Declaration and By-Laws (previously provided to you). Our rules and regula-tions, which are authorized by the By-Laws and approved by Oronoque’s Boards of Directors, are intended to clarify and implement the provisions of the Declaration and By-Laws.

The Oronoque Village Condominium Association, Inc. (OVCA) owns the building that houses your unit, as well as the land on which it sits, together with the surrounding land (common are-as). You, as unit owner(s), own the space within the walls of your particular unit (living area)

There are nine hundred twenty-nine living units in the Village and approximately one-thousand five-hundred residents. In or about 1971, construction of the first units began; the phased construction resulted in 25 separate condo communities, which were merged into what is now Oronoque Village Condo-

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AD HOC COMMITTEES


ACTIVITIES





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minium Association, Inc., in 1973. The Village is divided into eleven districts to facilitate operations. Residents in each dis-trict elect a representative to serve on the OVCA governing board and representatives to serve on the various OVCA com-mittees. Everyone serves voluntarily except for our Executive Manager and our Director of Maintenance, who are salaried employees, and our office and maintenance staff, who are hourly employees.

Oronoque Village Tax District (OVTD) was created by a vote of OVCA residents in 1979. Tax districts may be established with-in a town to perform certain functions, as authorized by stat-ute. Their purchases are not subject to sales tax, and they can assess district taxes (as opposed to common charges). OVCA has licensed certain functions to OVTD, including the mainte-nance of the community buildings, the swimming pools, orna-mental trees, roads, mini-farms and tennis courts. OVCA, how-ever, continues to run the day-to-day operations of the Village.

Since we all own this condominium together, OVCA has prom-ulgated rules, regulations and procedures designed to make everyone’s use of our community safe and harmonious. High-lights of the current rules, regulations and procedures appear in this handbook for your easy reference. The full text of all OVCA and OVTD rules and any amendments are available at the Business Office.

Any resident who believes that he or she needs an accommo-dation due to a disability should set up a meeting with the Ex-ecutive Manager to discuss an appropriate accommodation. Enjoy life in residence here!

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view budgets and make recommendations to their respective boards regarding finance-related matters, such as delinquency policy.

INSURANCE/RISK MANAGEMENT COMMITTEE

Members of this Committee are appointed by the President of OVCA. The Committee oversees and investigates insurance and risk management issues related to the Village.

BY-LAWS COMMITTEE

This Committee is responsible for keeping the By-Laws up-to-date. Members are appointed by the OVCA President.

HOUSE COMMITTEE

Members are appointed by the President of OVTD, since OVTD is responsible for the community buildings. This Committee is responsible for making recommendations to the OVTD Board about the use of facilities in the community build-ings, such as the gym (in the SCB), the kitchen (in each build-ing), the card rooms, party rentals, and other community-building activities.

POOL COMMITTEE

Like the House Committee, the members of the Pool Committee are appointed by the President of OVTD, which has responsibility for the pools. Pool Rules, which are disseminated to residents annually, govern resident use of these facilities.

COMMUNICATIONS COMMITTEE

The Communications Committee is an ad hoc com-mittee which is responsible for the Villager, the Bulletin, the Village’s cable television channel and the Village Website. Members of this Committee are appointed by the President of

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BY-LAWS COMMITTEE


HOUSE COMMITTEE


POOL COMMITTEE




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Presidents of OVCA and OVTD. If you have an interest in serv-ing on any committee, volunteer, please!

SOCIAL ACTIVITIES COMMITTEE (SAC)

SAC is responsible for Village-wide social events, such as picnics, dances, the pool party, holiday parties and other special events. All residents are welcome, although there are fees for catered activities.

MAINTENANCE COMMITTEE

Like SAC, members of the Maintenance Committee are elected. The committee includes representatives from each of the eleven districts. The Committee works in conjunction with the maintenance department and management to address Village-wide maintenance concerns.

ARCHITECTURAL/HORTICULTURAL COMMITTEE

Members of this Committee are appointed by the President of OVCA. The Committee handles requests for changes to a unit or to plant trees or shrubs in any of the com-mon areas or limited common areas. The Architectural Com-mittee must approve deck expansions, window replacements or expansions, skylights, awnings, exhaust fans and interior structural or mechanical changes. A list of standards and appli-cation forms are available at the Business Office or on the Website.

FINANCE COMMITTEES

Members of the OVCA and OVTD Finance Committees are appointed by the Presidents of OVCA and OVTD, respec-tively. These Committees review financial statements, try to keep their fingers on the pulse of finance-related issues, re-

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THE BASICS

1. Cable TV (the basic package) is included in Common Charg-es. Expanded coverage, as well as telephone and internet service is available from the cable provider.

2. The Bulletin is published bi-weekly, with useful infor-mation and a schedule of events for the following weeks. The Villager is published bi-monthly and includes restau-rant reviews, a humor column, an introduction to new resi-dents, and other columns of general interest. The Website (www.oronoquevillage.com) is a useful source of infor-mation, including minutes of board meetings; mainte-nance reminders and schedules; a list of units for sale or rent; a way to submit work orders to the Maintenance De-partment or to request maintenance employees to per-form odd jobs in off-duty hours; and a bulletin board where residents can exchange comments and information. Finally, Oronoque Village Television (OVTV) (currently viewable on Channel 591 with a cable box) provides a schedule of board meetings, district meetings, activities and notices from residents.

3. Trash and recycling pickup is every Wednesday (or Thurs-day, if Monday is a holiday). Place trash outside the night before collection in the external concrete containers or in garbage cans.

4. Weekly collection of garden debris, in season, will be made on Monday (or Tuesday if Monday is a holiday), and should be bagged (in paper only) or placed in a refuse bin and left at the curb the night before scheduled collection.

5. The maximum speed limit within the Village is 20 miles per hour.

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FINANCE COMMITTEES


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THE BASICS






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6. Parking on roads and lanes after midnight is prohibited. Most units have an extra secondary parking spot and there are extra common area spots throughout the Village. Addi-tional parking is available in the Community House parking lots.

7. The storage of abandoned, unsightly, inoperable or unreg-istered vehicles in an open area within Oronoque Village is prohibited.

8. Parking violators will receive warning tickets from Securi-ty. Should the violations continue, fines may be assessed, and the vehicle may be towed at the owner’s expense. Fines may also be assessed for violations of other vehicle-related rules.

9. Trailers, vans, recreational vehicles, dumpsters, shipping containers, trucks, commercial vehicles and camp trailers may not be stored in the Village without a written permit from the Office.

10. Motor vehicle repair, on a commercial or long-term basis, is prohibited.

11. No business of any kind may be operated out of a unit or garage area unless expressly permitted by law.

12. IN AN EMERGENCY dial 911 for Town of Stratford Police, Fire or Medical service (EMS). Dial Oronoque Village Secu-rity (203-377-5502) AFTER you call 911 (so that the guard will be waiting to guide the emergency vehicle to the prop-er destination). Calling Oronoque Village Security after you call 911 will allow a faster response. You may also call Oro-noque Village Security for non-emergency matters. The Oronoque Village Security number may be on a voice mes-

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TRAFFIC

● Use the paved areas adjacent to your unit for a se- cond car or for guests. Community parking areas may be used as needed.

● The maximum speed limit within the Village is 20 MPH.

● Any vehicle may be parked inside the garage if the door can be closed.

● Parking after midnight is prohibited on all roads and lanes, is limited to passenger vehicles only, and may not exceed the number of parking spaces.

● The Village and the Town of Stratford both prohibit parking of abandoned, unsightly, inoperable or unreg- istered vehicles. Violators will be reported to the Town, and, after appropriate notice, may be towed.

● Unused cars and recreational vehicles may be parked in the community parking lots, by permit, for up to 6 weeks. Permits may be obtained from the Busi- ness Office, and must be displayed on the front wind- shield. Commercial vehicles may park only while con- ducting normal business within the Village.

● Violators will receive warning notices and a letter stating the problem and applicable fines.

COMMITTEES

Committees are the life blood of the Village and de-pend on resident participation. Some, such as SAC and Mainte-nance are elected, but most have members appointed by the

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TRAFFIC








COMMITTEES


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a.m. to 10:00 p.m., except for national holidays or when a private party has been scheduled. Those wish ing to use the Exercise Room after hours may obtain a key from the Business Office (for a nominal charge).

● Residents who use facilities at the Community Build ings must clean up after themselves, turn off the lights, and adjust the heat or air conditioning (if they have changed the settings prior to use of the room). Re member, these facilities are shared and are open to all residents. PLEASE be courteous and considerate!

SAFETY and SECURITY

● At night, there are uniformed security guards at the guard house, who patrol the Village on a varying schedule.

● Village staff are trained to be alert to security matters.

● In a non-threatening emergency, call the security number – 203-377-5502 – day or night. In a real emergency, call 911.

● Keep garage doors closed unless going in or out.

● Inform the Business Office if you will be away for an extended period.

For safety, walkers or runners should keep to the left and wear reflective material and carry a light when it is dark.

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sage system for some off-peak hours, so be sure to allow for ample rings before hanging up.

13. As a general practice, keep unit doors and windows se-cured and, for added protection, install dead-bolt locks on outside doors and security devices on windows.

14. Garages should only be used to park vehicles and for inci-dental storage. Garage doors should be kept closed.

15. Inform your neighbors and the OVCA Business Office whenever you will be away for an extended period of time.

16. Because OVCA is an over-55 community, at least one member of each household must be at least 55 and no residents under 17 may occupy a unit for more than 6 months.

17. Pedestrians and joggers should stay to the left and wear light colored clothing and carry a light at night.

18. To reduce the chance of termite infestation, do not store firewood on decks, in garages or next to buildings.

19. Gas and charcoal barbecue grills may not be used on decks, must be covered when not in use and should be stored in an unobtrusive location. Propane tanks may not be stored in units or garages.

20. Explosive or flammable materials may not be stored in units or garages.

21. Fireplaces should not be overloaded with wood. Do not use more than one artificial log at a time. If you use your fireplace frequently, be sure to clean it regularly.

22. All units must have smoke/fire alarms; water alarms adja-

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SAFETY and SECURITY







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cent to hot water heaters and washing machines, burst-proof hoses on washing machines; and shut-off valves for the main water line and washing machines. Washing ma-chines and hot water heaters installed on the upper level of a unit must be installed in collection drainage pans; it is recommended that they be installed in collection/drainage pans even on the lower level. Hot water heaters must be inspected regularly, and replaced as necessary.

23. Residents are urged to keep fire extinguishers in their units; to install carbon monoxide alarms, and to have dry-er vents, condensate and sump pumps inspected periodi-cally, and replaced as necessary. It is also recommended that the water line to refrigerators be inspected periodical-ly.

24. Improvements to the interior of a unit (other than painting and similar decorative changes) and changes to exterior, including landscaping, require the approval of the Architectural Committee. “Applications for Change” are available at the Business Office, and must be submitted to the committee for review before any work begins.

25. Unit owners must provide insurance coverage for their interiors and personal possessions, and for personal liabil-ity.

26. The OVCA box next to each mail box may be used only for Village-related purposes (such as distribution of the Villag-er, the Bulletin, notices of District events, flyers for Village clubs or the like). Any other use must be expressly author-ized.

27. A maximum of one pet per unit (no livestock) is permitted.

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uled in advance at the Business Office.

● The Exercise Room may be used only by residents and one guest, who must be accompanied by the resident at all times. No one under the age of 17 may use the Exercise Room.

● The library, located in the North Community Build ing, is open to all residents, subject to posted rules.

● The Community Buildings may be rented for private parties, subject to the Private Party rules and rates, as published from time to time. There is no charge for memorial services for residents.

● Small, impromptu parties for residents and guests are permitted as long as there is no scheduling conflict. Always check first in the Business Office, and if there is no conflict, you may schedule your event. Anyone using the facilities for such purposes is responsible for setting up and cleaning up.

● The pools (one at the North Community Building and two at the South) are available for use by all residents in good standing and their guests. Guests must be ac companied by a resident at all times. Resident tags are available in the Business Office, and must be updated with an annual sticker. Children under the age of 17 may only use the pool (North or South) designated for use by children that week, but children may never use the heated pool at the South clubhouse. Pool rules and schedules are published annually at the beginning of the pool season.

● The Community Buildings are open daily from 9:00

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open to all residents, whose members pay annual dues which help to defray maintenance and replacement expenses of the tennis facility. In return for their annual fund contribution, OVTA members are entitled to reserved court time during the “prime time” hours from 8 a.m. to Noon and for scheduled OVTA events, to use of a ball machine for practice during non-prime hours, and to a key to the facility for any-time facility access.

Residents who are not OVTA members may sign in at the Busi-ness Office to obtain a key for access to the facility for play during non-prime time or non-OVTA events.

All players must observe dress code and rules and regulations, which are posted at the facility and at the Business Office.

Mini-Farms: 58 raised-bed garden plots are situated directly across from the Maintenance Building on Oronoque Lane. Each spring, plots are assigned to residents on a “first-come” basis with preferences to gardeners returning from the previous season. Applications are reviewed each spring and residents pay a small fee to help defer expenses. Gardeners maintain their own plots according to a timetable and set of rules which may be obtained from the Business Office or from the mini-farms chairperson at the beginning of each season.

Community Buildings: The North and South Community Build-ings are available for use by all residents, subject to scheduling priorities. Board Meetings, District Meetings and Committee meetings must be scheduled in advance in the Business Office, and have priority over other activities.

● Rooms for cards and games must be shared.

● Club meetings and other activities must be sched-

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Dogs must be leashed when outside the unit and may not be left unattended. Owners must clean up after their pets. Any pet that is aggressive, or creates a disturbance may be permanently removed from the Village after notice and a hearing.

28. Do not feed wild animals of any kind (including without limitation deer, ferrets, cats, squirrels, raccoons or birds), as it can create a hazard to the units and to residents and staff.

29. Bird feeders are permitted only in the foundations-planting area, using approved feeder types. (Detailed specifications are available in the Business Office). Feeders must be cleaned regularly, and fallen seed must be re-moved from the ground. Fines and costs may be imposed for failure to comply.

VILLAGE STRUCTURE

There are ELEVEN DISTRICTS in the Village. If you want to see the boundaries, there is a map in the Business Office. Each dis-trict elects the following representatives annually:

OVCA Board Representative and Alternate

Maintenance Committee Representative and Alternate OVCA Board Nominator and Alternate (who nominate OVCA officers)

OVTD Board Nominator and alternate (who nominate OVTD officers)

Social Activities Committee (SAC) Representative and Al-ternate

District Secretary and Treasurer

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VILLAGE STRUCTURE







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OVCA BOARD

Eleven District Representatives

A President, Vice-President, Secretary and Treasurer, who are nominated by the OVCA Nominating Committee, and elected annually by Village residents

The OVCA Board has jurisdiction over Village management, sales and rentals, maintenance, enforcement of rules and regulations, and legal proceedings.

OVTD BOARD

·Nine directors, including the officers (elected by the Vil-lage at large)

A President, Vice-President, Secretary and Treasurer, nom-inated by the OVTD Nominating Committee, and elected annually by Village residents or taxpayers.

OVTD is responsible for road maintenance, security, recre-ational facilities (including the North Community Building (NCB) and South Community Building (SCB)), and orna-mental trees.

The OVCA and OVTD Boards meet monthly, OVCA on the third Tuesday of each month and OVTD on the fourth Tuesday of each month. Meetings are open to all Village resi-dents, and there are Opening and Closing Forums before and after each meeting, when residents can raise issues that con-cern them.

DISTRICT MEETINGS

The By-Laws require each district to hold four business meetings annually, which typically include refreshments and a social component.

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A: Online using the web site (fastest service) or

B: Using a Service Request/Work Order form obtained and submitted to the Business Office or the Mainte- nance Department.

C: For emergency repairs contact the Maintenance Department at 203-375-8853 or, after hours, call Secu- ity at 203-377-5502.

D: Village maintenance staff may be able to help with repairs and improvements within your residence and with your plantings. Contact the Maintenance Office to obtain a cost and time estimate for your personal pro ject, which will be performed after hours, at your expense.

Complaints:

Serious complaints should be submitted to Executive Manager.

Your District Representative and District Maintenance Repre-sentative, as appropriate should be notified of problems within your District.

Complaints about roaming animals, including uncontrolled pets, should be referred to the Business Office and/or Stratford Animal Control at 203-385-4068

VILLAGE FACILITIES

The Tennis Facility is located directly across from the North Community Building, and is available for use by residents-in-good-standing and their guests.

Preferential consideration is given to residents who are mem-bers of the Oronoque Village Tennis Association (OVTA), a club

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OVCA BOARD




OVTD BOARD





DISTRICT MEETINGS


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Complaints:




VILLAGE FACILITIES



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er grading, and foundation damage, and sump pumps.

3: Grounds: Streets, lights, underground utilities, lawns, trees and shrubs in common areas, fences, stone walls, mailboxes, street signs, house numbers, sidewalks, recreation areas including swimming pools and tennis facility

Unit Owners are financially responsible for:

1: Building exteriors: All modifications and maintenance of added items such as over-sized decks, added doors, windows, and skylights (including glass), outside electrical outlets; storage closets, ramps, and the like.

2: Building interiors: Interior walls including sheet rock, tile, paneling, wall paper, paint, wall coverings; cabi- nets and counter tops, interior trim, appliances, floors including wood, tile, linoleum, carpeting; electrical wir- ing and outlets (including outside service disconnect), thermostats, plumbing and fixtures; water heaters, furnaces, air conditioning equipment (including the outside condensing unit), duct work, added doors and windows; window coverings; water, smoke, CO and other alarms; condensate pumps; burst-proof hoses, collection pans, hot water heaters, fireplace chimneys, dryer vents.

3: Grounds: all owner-added plantings including trees, shrubs, flowers, mulch, borders; owner-added grill “pads”

How to obtain maintenance services:

For any Village-maintained item, complete and submit a ser-vice request either:

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VILLAGE MANAGEMENT

The Executive Manager is hired by the OVCA Board, and is responsible for the day-to-day business of the Village and is the official representative of the Village.

The Director of Maintenance is responsible for the day-to-day maintenance operations of the Village, and is accountable to the Executive Manager and, through the Executive Manager, to the OVCA Board of Directors.

COMMITTEES

Much of the work in the Village is done by Committees comprised of resident volunteers. These Committees are crucial to the operation of the Village and resident participation is en-couraged. This is your Village, so get involved!

Committee members are appointed by the Presidents of OVCA and OVTD. Some of the Committees are established by the By-Laws, such as the Maintenance Committee and Social Activi-ties Committee (SAC) whose members are elected by residents of each of the Districts. Other Committees, of equal importance, are the Finance Committees for each of OVCA and OVTD, the Insurance Committee, the Architectural Committee, the Commu-nications Committee, the Pool Committee, the House Committee (for the NCB and the SCB) and such other Committees as may be needed from time to time.

As a resident, you are urged to volunteer and to partici-pate in those Committees whose work is consistent with your skills and interest.

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VILLAGE MANAGEMENT



COMMITTEES




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COMMON CHARGES AND TAXES

OVCA common charges are assessed each year on July 1, based on a budget prepared by the Executive Manager, re-viewed by the OVCA Finance Committee, and approved by the OVCA Board. Common charges are paid monthly throughout the year.

OVTD taxes are also assessed each year on July 1, and are also derived from a budget prepared by the Executive Manager, reviewed by the OVTD Finance Committee, and ap-proved by the OVTD Board and a resident or taxpayer vote. OVTD taxes are payable quarterly, commencing July 1.

Villagers are strongly urged to use the Village’s EZ-Pay system for payment of common charges and OVTD taxes. This system is convenient for residents, and benefits the Village by reducing the burden on clerical staff, who are then available to perform other functions, and by making the Village income stream more timely and predictable. Everyone benefits from the EZ-Pay process.

Delinquencies are a concern of all condominium asso-ciations, and OVCA and OVTD work hard to keep these to a minimum. Delinquent payments are subject to late charges and interest charges and may result in legal action. The full text of the OVCA and OVTD Delinquency Policies are available in the Business Office and on the Website.

SALES AND RENTALS

There are rules which govern the sale or lease of a unit. These rules are set forth in the Declaration and By-Laws. For example, a unit owner may not lease part of a unit (such as

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or a few ants) will not be treated at Village expense.

c. The Maintenance Department will inspect for termite or carpenter bee or ant infestation and will repair the resulting damage.

d. To reduce the chance of termite infestation, residents may not store firewood on decks, in garages or next to buildings.

MAINTENANCE

In general, the Village maintains the building exteriors and grounds, except for owner-added items (such as additional doors or windows, expanded decks, ornamental trees or plantings). Unit owners are responsible for maintaining unit interiors and any owner-added items. The Village provides “master insurance” coverage for buildings, including “betterments and improvements”, subject to a $10,000 de-ductible. Village insurance will not cover damage caused by a water heater which is beyond its warranty period.

More specifically, the Village maintains:

1: Building exteriors: Repair, replacement, and painting of siding, trim, roofs, standard exterior doors, glass in sliding glass doors and in windows, damage from an outside source, and repair of standard-sized decks.

2: Building interiors: common hallways, foundations, damage caused by termites and carpenter ants, faulty original plumbing or electrical systems, leaks from de- fective roofing, flashing, chimneys, vent pipes, improp-

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SALES AND RENTALS


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MAINTENANCE





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5. Contractors are responsible for conformance to Vil- lage Standards and for cleaning up. Dumpsters and storage units require a permit from the Business Office.

D. MISCELLANEOUS

1. Trash and Recycling Collection.

a. Provided weekly on a regular schedule.

b. The external concrete containers are maintained by the Association. Residents may also use their own garbage bins, which should be put out the night before scheduled collection and taken in promptly after they are emptied.

c. Weekly collection of garden debris in season will be made by the Association and should be tied or bagged IN PAPER and left at the curb the night before scheduled collection.

d. Recyclables (newspaper, books, mail and magazines, metal containers, and plastic con tainers (only those with approved numbers in the triangle on the bottom of the container) are collected weekly, on the same day as the trash, in blue containers provided to each resident.

2. Insect Control.

a. Responsibility of OVCA only if there is a threat to common property or of infestation.

b. Casual Insects (such as one bee, one wasp,

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the upper or lower level); any lease must be for at least a year or more; and each lease must include an OVCA Lease Adden-dum. Also, no unit may be sold or leased without giving the Association a right of first refusal. The full text of the OVCA Leasing Policy is available in the Business Office and on the Website. Assistance and forms for residents who intend to sell or lease their units are available at the Business Office.

GENERAL RULES AND REGULATIONS

Because this Village belongs to all of us, the underlying principle of all our rules and regulations is that no one who lives or owns a unit in the Village should do anything, by action or inaction, which will result in increased expense (including higher insurance rates), danger, embarrassment, inconven-ience or annoyance to other residents or to the Village at large.

A. FIRE HAZARDS

1. Barbecue grills may be used only where there is no danger of fire (this means not on decks or in close proximity to the wooden siding of the unit). Also, all grills must be covered when not in use, and stored in an inconspicuous location. Extra propane tanks may not be stored within units, on decks or in garages.

2. Other explosive or flammable materials may not be stored in units or garages.

3. Wood logs and ready-to-burn fire logs (but only one at a time) may be used in fireplaces.

4. Nothing may be done or kept in any unit or common area which will increase insurance premiums above the normal

1316

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D. MISCELLANEOUS






2. Insect Control.



13




A. FIRE HAZARDS





14

residential rate, or result in policy cancellation.

5. Outdoor kitchens are not permitted.

B. NUISANCES

1. Activities producing offensive fumes, excessive noise or other disturbances are prohibited.

2. Animals and Pets

a. Residents may have one pet per unit, but keeping livestock, poultry or reptiles is prohibit ted. Owners must clean up after their pets.

b. Dogs must be walked on a leash or carried, and owners must clean up after them. Dogs may not be tied up outside a unit.

c. A disturbance caused by a pet is the owner’s responsibility, and may result in a notice of violation or the pet’s permanent removal from the Village on 10 days’ notice. If you see a dog wandering on its own, call the Business Office or Stratford Animal Control.

d. No animals may be raised or bred in or out side any unit within the Village.

3. Nothing may be hung on decks or displayed on the outside of any unit which will detract from its appear ance. No clothes, sheets, blankets, laundry or similar items may be hung on decks or outside a unit.

4. Lawn areas adjacent to units, common halls and common areas must be kept clean and free of debris. Recreational equipment is permitted on common are as for limited or occasional use.

15

C. STRUCTURE AND APPEARANCE OF UNIT

1. Nothing may be done inside or outside a unit that will result in a structural change, impair its structural integrity or adversely affect the mechanical systems.

2. No external signs, awnings, shutters, flagpoles, or antennas may be erected on or near a unit, nor may there be any other external changes, including decks, doors, windows or skylights, without the written approval of the Architectural Committee.

3. The exterior of a unit may not be painted, stained or changed in color unless authorized by the Architectur- al Committee.

4. All External Changes require compliance with the following:

a. Building permits from the Town of Stratford and the OVCA Business Office are required before approved construction is started.

b. Submit a Request for Change to the Arch- tectural Committee before beginning any modifications. Requests may be submitted either online or using a form provided by the Business Office. A refundable deposit may be required for some applications.

c. The Business Office (and, if required, the Town of Stratford) must be notified when construction has been completed so that con- formity to standards may be checked.

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B. NUISANCES


2. Animals and Pets







15









14



B. NUISANCES


2. Animals and Pets







15









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14



B. NUISANCES


2. Animals and Pets







15









16


D. MISCELLANEOUS






2. Insect Control.



13




A. FIRE HAZARDS





1316

16


D. MISCELLANEOUS






2. Insect Control.



13




A. FIRE HAZARDS





12






SALES AND RENTALS


17




MAINTENANCE





1712

12






SALES AND RENTALS


17




MAINTENANCE





18









11

VILLAGE MANAGEMENT



COMMITTEES




1118

18









11

VILLAGE MANAGEMENT



COMMITTEES




10

OVCA BOARD




OVTD BOARD





DISTRICT MEETINGS


19





Complaints:




VILLAGE FACILITIES



1910

10

OVCA BOARD




OVTD BOARD





DISTRICT MEETINGS


19





Complaints:




VILLAGE FACILITIES



20








9




VILLAGE STRUCTURE







920

20








9




VILLAGE STRUCTURE







8







21








218

8







21








22



SAFETY and SECURITY







7












722

22



SAFETY and SECURITY







7












6








23

TRAFFIC








COMMITTEES


236

6








23

TRAFFIC








COMMITTEES


24








FINANCE COMMITTEES


5

THE BASICS






524

24








FINANCE COMMITTEES


5

THE BASICS






4





25




BY-LAWS COMMITTEE


HOUSE COMMITTEE


POOL COMMITTEE




254

4





25




BY-LAWS COMMITTEE


HOUSE COMMITTEE


POOL COMMITTEE




26


AD HOC COMMITTEES


ACTIVITIES





3







326

26


AD HOC COMMITTEES


ACTIVITIES





3







2

INDEX

INTRODUCTION……………………………………………….……………..………3

THE BASICS…...………………………………………..................................5





FIRE HAZARDS………………………………...……................................13

NUISANCES………………………………….…………………………………….…14


MISCELLANEOUS………………………………………..………………………..16

MAINTENANCE…….………………...………………………...…................17



TRAFFIC...…………………………………………………………………………..…23

COMMITTEES….………………………...............................................23

ACTIVITIES…………………………………………………..………..………….….26

HELPFUL PHONE NUMBERS……………………......……………………...27

MAPS…………………………………………………………………………………...28

27




OV Security………………………………………....203-377-5502





South Comm. Bldg..……………………………….203-377-5435

Cablevision………...……………………………….203-336-2225



[email protected]

272

2

INDEX

INTRODUCTION……………………………………………….……………..………3

THE BASICS…...………………………………………..................................3





FIRE HAZARDS………………………………...……................................13

NUISANCES………………………………….…………………………………….…14


MISCELLANEOUS………………………………………..………………………..16

MAINTENANCE…….………………...………………………...…................17



TRAFFIC...…………………………………………………………………………..…23

COMMITTEES….………………………...............................................23

ACTIVITIES…………………………………………………..………..………….….26

EMERGENCY PHONE NUMBERS…………………………………………...27

MAPS…………………………………………………………………………………...28

27




OV Security………………………………………....203-377-5502





South Comm. Bldg..……………………………….203-377-5435

Cablevision………...……………………………….203-336-2225



[email protected]

Helpful Phone Numbers:Police, Fire, Medical Emergency ..................................911

OV Security.................................................. 203-377-5502

North Business Office / OVCA & OVTD ...... 203-377-5313

Maintenance Department .......................... 203-375-8853

South Comm. Bldg ...................................... 203-377-5435

United Illuminating ..................................... 800-722-5584

Gas leak (Southern CT Gas Co.) .................. 800-513-8898

Cablevision .................................................. 203-336-2225

Handbook and Overview of Rules Regulations - Oronoque … · Handbook and Overview of Rules and Regulations ... Table Tennis and Zumba. ... laws which govern us are voluminous and

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