1 Handbook 2008-2009 A Guide For Parents and Students Harry V. McKay, Jr. Head of School Saint Andrews Episcopal School 13601 Saratoga Avenue Saratoga, California 95070 408-867-3785 FAX 408-741-1852 www.st-andrews.org
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Handbook 2008-2009 A Guide For Parents and Students
Harry V. McKay, Jr.
Head of School
Saint Andrew s Episcopal School 13601 Saratoga Avenue
Saratoga, California 95070 408-867-3785
FAX 408-741-1852 www.st-andrews.org
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SAINT ANDREW S MISSION STATEMENT..............................................6
ADMINISTRATION .......................................................................................6
STAFF............................................................................................................6
FACULTY ......................................................................................................6
LOWER SCHOOL ..........................................................................................6 MIDDLE SCHOOL..........................................................................................7 ENRICHMENT ...............................................................................................7
HISTORY OF SAINT ANDREW S EPISCOPAL SCHOOL.......................7
BOARD OF TRUSTEES...............................................................................8
MEMBERS OF THE 2008-2009 BOARD OF TRUSTEES ARE: ..........................8
PARENTS ASSOCIATION..........................................................................8
SAINT ANDREW S PARENTS ASSOCIATION BOARD 2008-2009 ...................8 PARENT PARTICIPATION...............................................................................9
ROOM PARENT ROSTER –..................................................................... 10
ADMISSION AND ENROLLMENT POLICIES ........................................ 11
ENROLLMENT AND RE-ENROLLMENT ......................................................... 11
TUITION AND FEES.................................................................................. 11
TUITION POLICIES ..................................................................................... 11
FINANCIAL ASSISTANCE ....................................................................... 11
OTHER FEES/CHARGES ............................................................................ 12
PHILANTHROPY AT SAINT ANREW S EPISCOPAL SCHOOL.......... 12
ANNUAL GIVING CAMPAIGN....................................................................... 12 PLANNED GIFTS – LEAVING LEGACIES ...................................................... 13 PARENTS ASSOCIATION FUNDRAISING: SPRING SOCIAL........................... 13 TRANSFORMATIONAL GIFTS – ASSURE INSTITUTIONAL PERPETUITY ......... 13
GENERAL SCHOOL ROUTINES............................................................. 13
SCHOOL DAYS AND HOURS....................................................................... 13
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SCHOOL OFFICE........................................................................................13 OFFICE HOURS .........................................................................................13 WHOM TO CONTACT..................................................................................13 ILLNESSES AND HOMEWORK......................................................................14 NONSTANDARD ARRIVAL OR DISMISSAL.....................................................14 TELEPHONE MESSAGES ............................................................................14 MEDICATIONS............................................................................................14 EMERGENCIES...........................................................................................14 CRISIS RESPONSE PLAN............................................................................15 SCHOOL VISITS .........................................................................................15
RELIGIOUS INSTRUCTION......................................................................15
CHAPEL AND SCHOOL EUCHARIST.............................................................15
TRANSPORTATION AND TRAFFIC SAFETY REGULATIONS ...........16
TRANSPORTATION .....................................................................................16 TRAFFIC SAFETY REGULATIONS ................................................................16
PARKING LOT MAP ..................................................................................17
SCHOOL COMMUNICATIONS.................................................................18
FIELD TRIPS ..............................................................................................18
LUNCH ........................................................................................................18
SCHOOL LIBRARY....................................................................................19
SAINTS PLACE (STUDENT STORE) .....................................................19
MORNING & AFTER SCHOOL CARE PROGRAMS..............................19
PHILOSOPHY .............................................................................................20 PURPOSE AND GOALS ...............................................................................20 AFTER SCHOOL SPORTS SEASONS ...........................................................21 PRACTICES AND GAMES ............................................................................21 PLAYING TIME ...........................................................................................21 ATHLETIC CODE AND REGULATIONS ..........................................................21 STUDENT-ATHLETE CONDUCT/APPEARANCE.............................................22 GRADES ....................................................................................................23 ATTENDANCE ............................................................................................23 CITIZENSHIP ..............................................................................................23 CONTINUED BEHAVIORAL PROBLEMS ........................................................24 PARENT CONDUCT ....................................................................................24 GENERAL POLICIES ...................................................................................24 DIRECTIONS TO SCHOOLS IN OUR LEAGUE................................................25
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BIRTHDAYS............................................................................................... 26
PARTIES..................................................................................................... 26
CLASSROOM PARTIES............................................................................... 26 END OF THE YEAR PARTY GUIDELINES ..................................................... 27
HARASSMENTT/BULLYING POLICY .................................................... 27
CHARACTER COUNTS! ........................................................................... 27
DISCIPLINE................................................................................................ 27
CYC PROGRAM ........................................................................................ 29
GRADES..................................................................................................... 29
PARENT CONFERENCES........................................................................ 30
CONFERENCE GUIDELINES........................................................................ 30
HOME/SCHOOL COMMUNICATION ...................................................... 30
PROMOTION/GRADUATION REQUIREMENTS.................................... 31
NATIONAL JUNIOR HONOR SOCIETY ................................................. 32
MIDDLE SCHOOL AWARDS ................................................................... 32
ACHIEVEMENT TESTS ............................................................................ 33
TUTORING POLICY .................................................................................. 33
HOMEWORK POLICY............................................................................... 34
EXPECTATIONS FOR MIDDLE SCHOOL CONSISTENCY TO FOSTER PERSONAL STUDENT RESPONSIBILITY ............................................ 34
TECHNOLOGY USE POLICY FOR ALL STUDENTS ........................... 35
A. GENERAL TERMS AND CONDITIONS OF USE ......................................... 36 B. ACCEPTABLE/SAFE USE....................................................................... 36 C. ALTERATION OF THE COMPUTER CONFIGURATION ............................... 37 D. PRIVACY .............................................................................................. 38 E. SECURITY ............................................................................................ 38
SCHOOL RULES....................................................................................... 39
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FIELD AND PLAY AREA RULES.............................................................40
UNIFORMS .................................................................................................40
GIRLS FULL DRESS UNIFORM...................................................................40 BOYS FULL DRESS UNIFORM....................................................................40
PreK to Grade 5 Girls .........................................................................41 PreK to Grade 5 Boys ........................................................................41 Grades 6-8 Girls .................................................................................41 Grades 6-8 Boys.................................................................................41
UNIFORM SOURCE.....................................................................................41 SHOES ......................................................................................................42 MARKING UNIFORMS .................................................................................42 PHYSICAL EDUCATION UNIFORMS .............................................................42
Grades 2-4 ..........................................................................................42 Grades 5-8 ..........................................................................................42
DRESS CODE ADDITIONS...........................................................................42 DRESS CODE VIOLATIONS.........................................................................43 FREE DRESS DAYS....................................................................................43
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SAINT ANDREW S MISSION STATEMENT The mission of Saint Andrew s Episcopal School is to offer an enriched curriculum within the tradition and values of the Episcopal Church. We aim to educate the whole child, developing as fully as possible the intellectual, spiritual, physical, and social capacities of each student. ADMINISTRATION
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Head of School Harry V. McKay, Jr. 206 Lower School Head Victoria Trevor 202 Middle School Head Tekakwitha Pernambuco-Wise 203 Director of Admission Lani C. Mah 208 Director of Technology Carol Mann 204 Chief Financial Officer Corrine Roscoe 231 Dir. of Marketing/Communications Lisa Robinson 266 Director of Development Gail Longfellow 207 STAFF Head s Assistant Carol Scholl 201 Receptionist/Administrative Assistant Donna Miller 200 Director of Athletics/After School Sports Douglas C. Bullard 265 Lunch Duty/After School Care Program Barbara Krasts 223 Accounting Assistant Martha Brownell 232 Admission Assistant/Receptionist/ASC Phyllis Bell* 216 Facilities Manager Amado Alvarez 234 Custodian-Events Coordinator Larry Kragelund 234
FACULTY Lower School PreK Christina Torres 306 Laura Lewis 320 Kindergarten Julianna Gaulden 324 Cassandra Pratt 307 1st Grade Jennifer Turdici 312 Diane Carey 305 2nd Grade Maura Ryan 315 Judy Millerick 322 3rd Grade Grace Tuttle 332 Kelly Fairchild 222 4th Grade Mary Gwynne 314 Carolyn Williams 313 5th Grade Scott Bishop 335 Sarah Clair 303
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Middle School Science & Math, 6th Sue Dvorak 319 English, 7th Alison Halla* 317 Science, 7th & 8th Katie Gerrans 318 Math, 7th & 8th Paul Künzel 321 English, 8th Tami Senner* 311 Social Studies, 6th & Math, 7th & 8th Linda Sherburne 326 Social Studies, 7th & 8th Erin Stacey 334 English & Social Studies, 6th Kristy Sumwalt 308
Enrichment Art Ray Souder 309 Technology TBD 316 French, & Spanish, PK -1st Eileen Springs 329 Spanish, 3rd – 6th Monica Alonso 328 Spanish, 7th – 8th Rosalba Sokhanvari 333 Librarian Erin Lettire 310 Music, PreK – 4th Karen Van Overen* 304 Music/Performing Arts, 5th - 8th Michael Higgins 327 Physical Education Roger Adams 301 Brenda Thornburg 273 Chaplain & Religion (PreK-2, 6-8) The Rev. Meg Brogan 239 Associate Chaplain & Religion (3-5) The Rev. Alison C. Lucas* 233
*part time employee
Email: Faculty & Staff may be contacted by email. To email an employee, substitute the name in the following:
first initial of first name [email protected] example: [email protected] or go to the Saint Andrew s web site: www.st-andrews.org
HISTORY OF SAINT ANDREW S EPISCOPAL SCHOOL Saint Andrew s Episcopal School was founded by Saint Andrew s Episcopal Church. The first classes began in September 1961, with single sections of Kindergarten and First Grade, and subsequent grades were added each year to Grade 8. Saint Andrew s Episcopal School, PreK through Grade 8, today serves approximately 350 students from over 15 communities in the South Bay and Peninsula Area.
The mission of Saint Andrew s Episcopal School is to offer an enriched curriculum within the tradition and values of the Episcopal Church. We aim to educate the whole child, developing as fully as possible the intellectual, spiritual, social, and physical capacities of each student. The school is accredited by the California Association of Independent Schools and the school is a member of the National Association of
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Independent Schools, National Association of Episcopal Schools, the California Association of Private School Organizations, and the Council for the Advancement and Support of Education. BOARD OF TRUSTEES Saint Andrew s Episcopal School is governed by a voluntary board of trustees, which sets policy, reviews and approves budgets and expenditures, actively plans for the future of the school, and communicates the mission, philosophy, and policies of the school to the school community and the community at large. The Board of Trustees includes three standing members: the Rector, the Senior Warden of the Parish and a member of the Parents Association Board, and elected members serve three-year revolving terms. The Board of Trustees meets regularly throughout the year.
Members of the 2008-2009 Board of Trustees are: Eva Miranda, President Steve Kottmeier, Senior Warden of the Vestry and Chair Jessie-Lea Abbott Marian Abbott Rosemary Adamson David Bicknell Ann Marie Cady, PAB rep Patricia Deignan Cindy Fan Mary Fields Renee Gurza Lauren Halden Rebecca Hamilton Lisa Rathjens Jack Smith
PARENTS ASSOCIATION The Parents Association supports Saint Andrew s Episcopal School by encouraging parent participation in its educational and social activities and by initiating and implementing various fundraising activities. All parents of students of Saint Andrew s Episcopal School are members of the Association and are welcome to attend board meetings. Each year the President of the Board selects the Board of Directors, which assists in the smooth running of the Parents Association.
Saint Andrew s Parents Association Board 2008-2009 President – Karen Phillips Vice President – Mary Ann Fox Past President – Jennifer Carrigan Member-At-Large – Terry Tersini
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Secretary – Sharon Bender Treasurer – Juliet Vadvilavich Fundraising Chairperson – Carol Kramer Special Events – Louis Stone-Collonge Room Parent Coordinator – Laurie Garfield Hospitality – Cheryl Halloran, Mary Ellen Stamos Publicity – Karen Tersini Community Service: PreK – 5th Grade (Lower School) – Susan Mau 6th – 8th Grade (Middle School) – Deborah Stolle PreK/K Representative (Early Childhood) – Kelly Brezoczky 1st – 2nd Grade Representative – Sue Garner 3rd – 5th Grade Representative – Suzanne Rivers 6th – 8th Grade Representative (Middle School) – Denise Dulin STAR Representative – Saila Kariat Welcomer – Ann Marie Meacham Historian – Clarissa Schreeder Athletic Liaison – Michelle Marsten-Hicks Hot Lunch Coordinator – Beth Dabagian Board of Trustee Representative – Ann Marie Cady Moderator – Harry V. McKay, Jr. School Store – Ann Blomquist
Parent Participation At Saint Andrew s Episcopal School we believe the education of children must become a partneship between teachers and parents. It is our expectation that the major responsibility for academic life and work lies with the students themselves, but we recognize that an essential contribution is made by parents who wholeheartedly support teachers and students in the acquisition of an outstanding education.
In order that Saint Andrew s Episcopal School develops as fully as possible the intellectual, spiritual, physical, and social capabilities of each pupil, it is essential that parents take an interest in the activities that contribute to a well-rounded educational experience. Significant parent-participation parts of the educational program are the scheduled conferences with parents of each student, as well as conferences held at other times as needed. Parent conferences are planned to ensure each student s continued growth and success.
As the academic year progresses, teachers may request specific assistance from parents with class programs and activities. The administration also provides opportunities for parental involvement in the life of the school. All parents are members of the Parents Association, which encourages and organizes parent participation in the educational and social activities at the school. It works with the administration toward the development and support of the school s programs. We hope that
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parents will respond to the needs of their children and the school, so that together we -- the Saint Andrew s Episcopal School community -- may experience growth through community efforts.
Room Parent Roster – Coordinator: Laurie Garfield Head Party Field Trip Community Service PK Kelly Brezoczky Tammy Matsumoto Cynthia Occhipinti Mona Mayder K Jill Parrish Carla Wilson Allison Prusa Vivien Ekuan 1A Julie Showalter Anne Blomquist Sharon Bender Suzanne Rivers 1B Sharon Bender Ruth Kumagai Maureen O.Heatley Ann Marie Cady 2A Julie Dennerline Jennifer DiNucci Melissa Malley Stevie Caceres 2B Meredith Webster Lynn Mack Sue Garner Lisa Macias 3A Bethany Liou Michelle Comiso Lilah Chang Ruth Peterson 3B Juliet Vadvilavich Chrissy Monroy Melissa Malley Ann-Marie Meacham 4A Paulette Dillon Nancy LaScola Cheryl Halloran Maureen O Grady 4B Paulette Dillon Nancy LaScola Cheryl Halloran Lisa Macias 5A Caroline Selfridge Noelle Shahin Lilah Chang Renee Gurza 5B Irene Koon Beth Dabagian Lina Lee Mary Eschen Head Treasurer Advisory Community Service 6th 6A Sumwalt Christina Wang Hilda Cherekdjian Ruth Chang 6B Dviak Camille Pietro 6C Sherburne Sandy Watkins 6D Alonso Deirdre Dunnion Fish 7th 7A Springs Lynne Streit Saila Kariat Mitch Kane 7B Souder Teri Zingale 7C Sokhanvari Beverly Dunn 7D Gerrans Cindy Fan 8th 8A Adams Jodi Tatro (Wheeler) Jil Britt Jannie Wu 8B Kunzel Anne Seid 8C Thornburg Cheri Chapman 8D Stacey Dena Donahue
All names, addresses, emails, and phone numbers listed are strictly confidential and may be used only for approved school-related purposes. Approval must be sought from the Head of School.
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ADMISSION AND ENROLLMENT POLICIES Saint Andrew s Episcopal School accepts students for admission at all grade levels. Students are accepted on the basis of their ability to achieve and maintain the academic and citizenship standards of Saint Andrew s Episcopal School, without regard to race, creed, ethnic or national origin. Applicants who are siblings of current students, or whose families have been pledging members of Saint Andrew's Parish for at least a year, and who meet all admissions requirements, are given priority consideration.
The admission process is designed to ensure the student and school is well matched. Placement assessments are conducted during February and March. For children applying for Grades 2-8, a portion of the ERB - CTP test will be administered for academic assessment. Candidates for PreK through Grade 1 participate in a visitation assessment. Application and supporting materials should be submitted by February 15 for first pool selection. Admission decisions will be mailed in mid-March. Enrollment contracts and deposits are due within ten days of acceptance.
Enrollment and Re-enrollment Children are enrolled for the full school year only, or if they enter late, for the remainder of the year. Tuition for the full year will be charged for every student whose enrollment is not canceled by written notice to the school. Re-enrollment contracts for the next academic year are sent to parents in February.
TUITION AND FEES School Finances The school is supported entirely by tuition fees. The financial solvency of the school depends on prompt and faithful payments of all tuition and fees.
Tuition Policies The policy of the school is to enforce prompt payment of tuition, due on the first day of each month and delinquent on the ninth day. A late fee and/or finance charge is charged if payment is not received by the ninth of each month. Accounts from the previous term must be paid in full by June 30 or the student will not be allowed to attend school in August. FINANCIAL ASSISTANCE
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Financial aid is available for qualified Saint Andrew s students at all grade levels. Aid is awarded on the basis of a family s demonstrated financial need. Although it may not be possible to meet all requests for financial aid, Saint Andrew s Episcopal School makes every effort to accommodate as many families as much as possible to the extent that funds are available. All financial aid requests, documents and dollar amounts are held in the strictest confidence. Applying for financial aid does not affect any child s enrollment to or acceptance at the school.
Saint Andrew s follows the principles and procedures of the School and Student Service for Financial Aid (SSS) in Princeton, New Jersey. Basically, SSS analyzes the financial information from a family s Parents Financial Statement against standardized national norms, and generates an Estimated Family Contribution which is a third party objective assessment of what that family should be able to contribute towards a student s annual education. The Financial Aid Committee at Saint Andrew s Episcopal School uses the SSS analysis as a guide in evaluating applicants for aid and to determine the School s financial aid award amount and the family contribution.
Detailed information about the SSS methodology and process, along with the required forms, are available in the Business Office. Whether you are a new applicant or are reapplying for aid from the prior year, you must submit a new application to the Business Office by March 1st.
Other Fees/Charges Pictures/Photographs: Pictures are taken of each pupil in the early fall and are available for purchase. The school panorama picture will be taken in the spring and will also be available for purchase. In addition to the fees/charges noted, parents should anticipate that there will be small expenses during the year, some of which are difficult to indicate exactly in advance.
PHILANTHROPY AT SAINT ANREW S EPISCOPAL SCHOOL We rely upon generous unrestricted support from parents, alumni, grandparents, trustees, faculty, staff and other friends of the school. All donations are fully tax-deductible. Funds raised are used to advance institutional priorities and goals, based on our strategic plan.
Annual Giving Campaign All families are expected to donate to the best of their ability to this vital annual fundraising endeavor. 100% of the faculty, staff, PAB, and Trustees of the school contribute to this important campaign! Each fall letters are mailed and calls are made to encourage participation from all families. Each spring a reception is held to honor leadership-level donors
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and campaign volunteers. Results are reported each year in the school s Annual Report. Pledge payments are easily arranged. Gifts and pledges may be paid via check, credit card, stock, or via PayPal at the school s website, www.st-andrews.org.
Planned Gifts – Leaving Legacies All students at Saint Andrew s Episcopal School currently benefit from the wisdom and foresight of those who came before us. If you are interested in making a bequest or other type of planned gift to Saint Andrew s EpiscopalSchool, please contact Gail Longfellow, Director of Development at (408) 867-3785 ext. 207, or at [email protected].
Parents Association Fundraising: Spring Social Each spring Saint Andrew s parents, faculty & staff, alumni and friends enjoy attending an evening of great camaraderie: fun, food, games, and a silent and live auction. This event raises money to fund the Parents Association budget and to provide a gift that directly benefits our students.
Transformational Gifts – Assure Institutional Perpetuity Major gifts may be paid over a period of three or more years. Naming opportunities are available to honor those who make gifts at this level. For more information about fundraising at Saint Andrew s Episcopal School, please contact Gail Longfellow, Director of Development, at (408) 867-3785 x 207 or via email at [email protected].
GENERAL SCHOOL ROUTINES School Days and Hours Kindergarten through 8th Grade: Monday - Friday, 8:15 a.m. to 3:00 p.m. PreK: Monday - Friday, 8:15 a.m. to 11:45 a.m.
School Office Students are permitted in the school office on business only, and must report to the receptionist the reason for visiting the office.
Office Hours Monday – Friday, 8 a.m. to 4 p.m. When school dismisses at 12:00 p.m., the office closes at 12:15 p.m. Summer hours: Monday - Friday, 9 a.m. to 3 p.m.
Whom to Contact Admissions - Lani Mah, ext. 208 After School Sports - Doug Bullard, ext. 265 Accounting/Billing - Business Office, ext. 231 or ext. 232 Buses for field trips - Donna Miller, ext. 200
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Health Requirements - school office, ext. 200 Homework Requests - school office, ext. 200 Facility Reservations (for meetings) – Donna Miller, ext. 200 All other requests - ext. 200
Illnesses and Homework If your child is ill, please notify the school office by 9:30 a.m. At this time you can inform the school if you wish to pick up any homework. Homework requests must be made by 9:30 a.m. so that the teachers have time to prepare the work. Homework can be picked up in the school office 2:45 - 4:00 p.m.
Nonstandard Arrival or Dismissal Students must always report to the school office when coming to school late or when leaving for or returning from an appointment. If you need to pick up your child early, please send a note to the school office in the morning. Your child will be given a blue pass to excuse him/herself from class. You must sign your child out and sign him/her in when he/she returns.
Telephone Messages The phones in the office may be used only in an emergency. Messages or articles for teachers should be delivered to the school office. Articles may not be delivered to students or to classrooms. The school office can only take telephone messages from parents for students that are of an emergency nature; parents are asked to request delivery of these emergency messages to students prior to 2:00 p.m., if at all possible. Telephone messages for teachers may be left through the school s voice mail system at (408) 867-3785. During the school day, the receptionist will direct your call to the teacher s voice mailbox. Faculty are asked to check their voice mailboxes each day and will return calls as soon as they are able to do so. Messages may be left for teachers after the school office closes at 4 p.m.; please follow the voice mail system instructions. It is the policy of Saint Andrew s Episcopal School that parents do not call teachers at their homes. Parents may email teachers.
Medications Any medications that need to be taken during the school day to a child will be given in the school office. These medications must be sent from home by the parents, labeled with the child s name and written instructions provided by the physician. Prescription medicine should be stored in the original bottle with dosages detailed. A dated and timed record of all treatments will be kept and initialed. Tylenol and Advil and other OTC medications are not available. Emergencies
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An emergency form is required for each student and must be submitted each year. Minor accidents are attended to in the school office. Accidents other than slight accidents are referred at once to the parents, who can arrange to take the child home or to a physician.
Crisis Response Plan Saint Andrew s has a comprehensive crisis response plan. In the event of a crisis, an automatic message system will be employed to send voicemail and/or email messages containing information about the situation and any instructions parents may need to follow. Please ensure that your contact information is kept up-to-date with the school. A copy of the full plan is available in the school office.
School Visits Parents are welcome to visit the school during the school day, and must check in the school office when on campus. Appointments for visits must be made in advance, and the visit should be limited to one half-hour. Visitors must check in the school office before going to the classroom.
RELIGIOUS INSTRUCTION Regular Chapel services and weekly religious studies are included in the curriculum. Our program is designed to expose students to the dynamic elements in the community of faith in the forms of worship, music, art and history. Through these and other outward means, God has spoken to us and continues to speak to us today. It is, therefore, our purpose to assist in deepening the experience of God in the lives of our students and to help them interpret what this can mean for their own lives.
As an Episcopal school, Saint Andrew s is interested in providing an opportunity for its students to consider the spiritual aspects of life and learning. In our programs of regular worship and religious studies, we consider the Biblical and historical traditions of the Christian Church, discussing them in the context of our own experience. While we feel the necessity of symbolizing the importance of life s spiritual dimension, our religious instruction makes no attempt to proselytize to the students, but to offer everyone in our school community the opportunity to become more aware of the role of spirituality in their lives. Students, faculty and parents include and represent not only the Episcopal Church but other religious faiths and traditions, and no faith tradition. It is our hope that involvement in our religious educational program will strengthen an understanding of and participation in each student s own religious heritage.
Chapel and School Eucharist Chapel is scheduled each week for Grades K - 8 as follows: Monday: Grades K-2
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Tuesday: Grades 3-5 Wednesday: Grades 6-8 Thursday: All School Chapel
School Eucharists are observed once a month during the school year. All are welcome to receive the Sacrament. Students not communing receive a blessing by folding their arms across their chests. As the church is sacred space it is expected that personal conduct reflect respect and reverence. Food, drinks, baby food or children s snacks are not permitted there.
TRANSPORTATION AND TRAFFIC SAFETY REGULATIONS Transportation Saint Andrew s Episcopal School endeavors to assist parents in making transportation arrangements by providing a list of all parents to each family. The school must have a written list of the names of persons, other than parents, who are authorized to drive children to and from school.
Permission for children to walk to and from school must be given to the school office in writing prior to the opening day of the school year. Students will not be dismissed early to ride the county bus except for rare and unusual necessity when parents have requested permission in writing, justifying early dismissal, and receive approval of the Head of School.
Bicycle riding to and from school is not encouraged, because the only access is on busy Saratoga Avenue. If, however, your child is to ride a bicycle to school, he/she must be at least in the 3rd grade, and written permission must be given to the school by the parents. Students must walk bicycles to and from the street, and keep them in the specified area during the day. Bicycles, skateboards, roller skates and roller blades are not permitted in the parking lot at any time.
Traffic Safety Regulations All parents, carpool drivers, faculty, and staff are asked to observe the following rules for the safety of the children and for the smooth flow of traffic into the entrance to the school campus and parking lot. Traffic is particularly heavy before and after school, so your cooperation and patience is mandatory for the safety of our students.
1. When walking from the parking lot to the campus use only the marked crosswalk.
2. DO NOT DROP STUDENTS OFF AT THE CURB ON SARATOGA AVE.
3. Please respect the reserved parking spaces marked Church Staff.
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4. School begins promptly at 8:15 a.m. (and chapel at 8:20). Please plan to drop your child off at the drop-off site no later than 8:10 a.m. If your child arrives late, you must park in a designated parking spot, walk your child to the office, and sign him/her in at the school office.
5. School is dismissed promptly at 3:00 p.m. In the afternoon the children will be waiting for you at designated areas along the pick up zone ( The Yellow Brick Road ). You will simply drive by and pick up your passengers.
6. Parents of PreK students must (by law) sign children in and out daily.
7. The speed limit on the school grounds is 15 mph. 8. Children are not allowed to walk in the parking lot unattended. 9. K through 3rd grade students should report to the lower playground
in the morning. They may leave lunch boxes and other belongings outside their classrooms en route to the playground. Students in grades 4 through 8 should report to the classroom immediately upon arrival at 8:00 a.m.
10. At the end of the school day, students are to leave promptly unless engaged in after-school sports or some other authorized program. Children must leave in the custody of parents or of someone authorized by the parents. If other than usual arrangements are necessary, prior notice must be given by the parents in writing or by a properly verified telephone call to the school office before 2:00 p.m.
11. Students may not remain on the upper campus after 3:20 p.m. Unless they are engaged in scout meetings, after school sports, or have been asked to remain after school by a teacher, students will go to the after school care program at 3:20 p.m.
PARKING LOT MAP Please note the flow of traffic. Drop-off will be allowed only along the curb. Do not drop students off in the middle of the parking lot.
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SCHOOL COMMUNICATIONS Wednesday Folders are sent home each week with all Lower School students. Parents are to sign the folder to show that they have reviewed all enclosures.
The Leaflet is a publication which summarizes school activities and events. It is distributed each week to all parents. Parents wishing to contribute to The Leaflet must submit articles to the Director of Marketing and Communications for approval, and then email the approved articles to [email protected] by the Friday prior to printing. Articles may only announce future events or provide information that would be useful for the entire school community.
The Parents Association Newsletter is designed to inform parents and to encourage participation in Association events.
The Oak is a school publication of general interest to all members of the Saint Andrew's Episcopal School extended community. It contains articles relating to our mission, curriculum, enrichment programs, and other academic news.
Saint Andrew s Episcopal School Web Site Please visit our web site at www.st-andrews.org
FIELD TRIPS In support of Saint Andrew s mission to educate the whole child, our students take a number of planned field trips throughout the year. We link field trips to the curriculum at each grade level. Research confirms that relevant, hands-on experience outside the classroom profoundly influences students retention of skills and extension of knowledge. The Field Trip Transportation Form is to be completed by all drivers (passenger vehicles) transporting students off campus. Please note that all drivers are required to attach a photocopy of their current driver s license and proof of insurance. This form must be completed each year, and is available in the school office.
LUNCH Students eat lunch at tables in the shaded lunch area or, in inclement weather in their classrooms. Students may bring their lunches from home, or participate in our daily lunch program. Students in PreK-4 must bring lunches in permanent containers, properly labeled with their name on the outside. Students in grade 5-8 may bring their lunches in paper bags. Saint Andrew s Episcopal School is committed to waste-free lunch. In an effort to secure higher waste reduction levels, all grades are strongly encouraged to bring snacks and beverages to school in reusable containers and to recycle products on campus. The school will provide milk or an alternate beverage. Students will be assigned to assist in
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cleaning up after lunch.
To promote responsibility, we do not allow students to call home for replacement of lost or forgotten lunches. We do not permit parents to deliver lunches to school. Please note that alternative arrangements are made on such occasions.
Information regarding our hot lunch program is available on line. The vendor has been approved by the Hot Lunch Committee and considered to promote high nutritional standards as well as a waste- free lunch by encouraging the reduction and reuse of lunch resources.
SCHOOL LIBRARY The School Library is available to all Saint Andrew s students. Grades PreK-5 have a library class each week. Middle School students (Grades 6-8) are encouraged to use the library before and after school and during their lunch period. The library will also be open Monday through Thursday from 3:00 to 3:30 pm for use by all students. All students in Kindergarten and above may borrow books. Parents may also borrow books by arrangement with the librarian. Students take responsibility for the books they borrow. They need to care for the books and return or renew them on time. Overdue notices will be sent out at the end of each quarter. All books must be returned by the Friday before the end of the school year. All books not returned by this date will be considered lost and parents will be billed for the cost of the book(s) plus a $5.00 per book handling fee. If the book is returned later the money will be refunded minus the handling fee.
SAINTS PLACE (STUDENT STORE) The student store carries supplies that children may need for the school year. In addition to the basic classroom supplies, apparel and water bottles are available. Please visit the store link on the school website, www.st-andrews.org for on-line shopping and more information. Saints Place is run by volunteers.
MORNING & AFTER SCHOOL CARE PROGRAMS Morning Care is available from 7:00-8:00 a.m. Monday through Friday. All students on campus before 8:00 a.m. must report to the supervised area in room 22 unless he/she is directly supervised by a parent or other adult prior to 8:00 a.m. There is no charge for the Morning Care Program. All students are dismissed at 8:00 a.m. to go to their classes.
The After School Care Program is offered to all Saint Andrew s students who need to remain at school beyond the close of regular classes at 3:00 p.m. The program is open Monday-Friday from 3:15 - 6:00 p.m. when school is in session. The program is on a “drop in” basis and students who need to stay must register daily at the lower playground area. All
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students who remain on campus after 3:20 p.m., and are not enrolled in a school sponsored activity, such as sports, are required to be supervised by our after school care program. Parents are billed for this service on their monthly statements at the rate of $3.00 per half hour or portion, per child. If you are later than 6:00 p.m. you will be charged $1.00 per minute.
After School cell phone: 408-422-6737
AFTER SCHOOL STUDY HALL The school provides an after school study hall from 3:30-4:30, Monday through Thursday. Students first check in to after school care and then are released to study hall. AFTER SCHOOL SPORTS PROGRAM Students in grades 5 - 8 may participate in after school sports program.
Philosophy Athletics means more than competition between individuals representing different schools. Athletics is a means of learning a way of life which exemplifies that idea that hard work, drive and self-determination will eventually bring success. Good sportsmanship, both as a winner and a loser, and the concepts of teamwork and self-discipline are inherent parts of any athletic program, as well as of life.
Athletics teach us the understanding of and appreciation of teamwork. An athlete should recognize training rules as a means of victory for the team. To break training interrupts the progress of the individual and places the morale and success of the team in jeopardy.
Purpose and Goals The Athletic Department is committed to enriching campus life through a program of interscholastic athletics and to promoting the development of qualities in the student-athlete that will serve the individual and community.
The Athletic Department offers competition for boys and girls, the goals of which are:
...to instill in the student-athlete a sense of responsibility by demanding consistently high standards of behavior and by making the student-athlete aware and respectful of the needs of others;
...to engender commitment in the student-athlete through his/her teammates;
...to nurture unselfishness in the student-athlete by requiring that his/her actions on and off the court or field be consistent with the goals of the team as a whole and not be directed towards individual honors;
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...to generate in the student-athlete a willingness to sacrifice his/her time and energy towards the fulfillment to the shared goals;
...to further a sense of personal discipline in the student athlete by demanding abstention from activities that limit his/her academic, athletic, and personal potential.
After School Sports Seasons Fall - begins 1st or 2nd day of school & ends about the 1st week of November. Boys Flag Football Girls Volleyball Boys and Girls Cross Country
Winter - begins 2nd week of November & ends about the 1st week of March. Boys Basketball Girls Basketball
Spring - begins on Monday after the school play, ends about 2nd week of May. Boys Volleyball Girls Softball Boys and Girls Track
Practices and Games Practices for Cross Country and Track will be held at 7:00 am, on Tuesdays and Thursdays. Meets will be held after school. Practices for all other sports will be held after school during the week.
Most games are during the week with possible Saturday or Sunday tournament games.
Up-to-date game and practice schedules are available on the “Athletics” link of our school web page, www.st-andrews.org.
Playing Time Everybody will get playing time, but the amount of playing time is not guaranteed. Playing time is based on attendance, effort, and behavior.
Athletic Code and Regulations The following are the requirements that are expected of the student-athlete, the parent, the coach and the Athletic Department at Saint Andrew s Episcopal School, as well as important information.
In order to participate in the after school sports program, a medical/permission form must be on file. This form acknowledges reading and understanding the Commitment Letter, and the Athletic
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Code and Regulations. The student-athlete and at least one parent must sign the form.
The Athletic Code and Regulations has been developed and approved by the Saint Andrew s Episcopal School administration. It has been developed to help promote the Athletic Department's philosophy and purpose.
Coaches have been instructed to develop reasonable expectations of the student-athletes and these expectations are to be fair, impartial and consistently applied.
Enforcement will be the responsibility of the coaches and the Athletic Director. Students who fail to comply with the regulations are subject to suspension or removal.
Student-Athlete Conduct/Appearance The conduct of the student-athletes is closely observed in many areas of their lives. Athletes are representatives of the school and easily recognizable, as is their behavior. Athletes should think of themselves as leaders, having certain obligations and responsibilities.
In the classroom and while on campus during school, a student athlete must be even more aware of the school's and the instructors rules. The student-athlete shows respect for everyone and everything.
As a participant in the after school sports program, a student-athlete should consider practice and games as another class period. Student-athletes should act as if they are in a class, but learning athletic skills, instead of academics. Respect should be given to the coaches and student-athletes should pay attention and give coaches the same consideration as they would any teacher.
Taunting, trash-talking, or any other forms of derisive behavior are unacceptable. Coaches of individual teams will determine sanctions for such behavior; repeated offenses make a student-athlete subject to expulsion from the program.
Swearing or abusive language will not be tolerated. Coaches of individual teams will determine sanctions for such behavior; repeated offenses make a student-athlete subject to expulsion from the program.
Student-athletes who are in possession of, or use illegal drugs, tobacco, or alcohol are subject to expulsion.
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Student-athletes must dress in keeping with the community standards while representing Saint Andrew s Episcopal School. Hair shall be neat, clean and groomed in keeping with the community standards. No extreme styles, lengths, or colors will be allowed.
No facial hair is allowed; sideburns must be above the middle of the ear.
Additionally, when at an athletic contest playing a game, a student athlete will: 1) respect the rules and decisions of the officials 2) be modest in victory and gracious in defeat 3) control his/her temper at all times 4) know that profanity and illegal tactics are signs of poor sportsmanship 5) show respect for visiting teams and their equipment.
On trips and during away games, a student-athlete will: 1) act in such a matter that is a good representation of the team, the
Athletic Department, Saint Andrew s Episcopal School and the community
2) help take care of the team equipment 3) respect the regulations and property of the host school.
Grades During the course of a school year, students must have no lower than a 2.00 grade point (C) average and no "F" grades. These requirements must be maintained if the student wishes to remain on the team.
Attendance Student-athletes will adhere to regular school attendance policies. Any violation of attendance policies may result in suspension or dismissal from the team, as determined by the Athletic Director and the Head of School.
Any student-athlete not attending class by 11:00 am will not be allowed to participate in that day s practice or contest, unless excused by the Athletic Director.
A student-athlete, not participating in an assigned physical education course for that day, due to any reason, may not be able to participate in that day s practice or contest.
It will be up to the discretion of the coach to determine if and/or how much a student-athlete will play in the next game if practices are missed leading up to that game, or missed consistently during the season.
Citizenship
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Student-athletes will maintain appropriate citizenship points, as described by the Middle School Advisory system, to remain eligible for games and practices. Consultation will be made with the student-athletes advisors.
Continued Behavioral Problems Any continued behavior problems during the season may result in suspension or removal of the individual from the team and any further participation in the After School Sports program.
It is the duty of the Athletic Director, with the consultation of the school administration, to enforce all eligibility requirements.
Parent Conduct Parents should be mindful of the responsibilities that come with being a parent of a student-athlete. Parents are to refrain from abusive language directed at officials, players or coaches. He/she should also avoid giving instructions to players from the stands or sidelines, as this can place the student-athlete in a difficult position of trying to please the coach as well as the parent.
Any parent who directs abusive behavior or language at officials, players or coaches, or who repeatedly gives instructions to players from the stands or sidelines, may be excused from a particular contest. A pattern of this behavior may result in a parent being excluded from all contests of a specified team. A student-athlete whose parent does not cooperate with coaches and the Athletic Director in matters of language and behavior may be excluded from participation in the Athletic Program.
General Policies Each team will need one team parent. Volunteer parents are appreciated and should contact the athletic director if interested. Team parents will assist the athletic director and coaches in any area that might make the season run smoothly.
If any major rules are broken, it will be up to the Athletic Director, with consultation from the school administration, to enforce discipline for the infraction. Possible repercussions may include: extra running, suspension or dismissal from the team and even possibly omission from future participation in Saint Andrew s Athletic Programs.
To be excused from a practice or game, student-athletes must have a note to excuse them from any or all time missed. Also, to leave early from practice due to an appointment, the student-athlete must turn in a note to the coach before the practice begins.
No refunds of athletic fees will be given once games begin.
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If a student-athlete decides to quit a team during its season, the reason will be evaluated by the Athletic Department. If the reason is not deemed valid, that player may be ineligible from participating in any other Saint Andrew s After School sports program team.
If a problem arises, the coach(es) should not be confronted before, during or after a practice or game. Complaints should be registered with the Athletic Department in writing stating what the nature of the problem. This letter must be signed and dated. The Athletic Director will pursue the problem and usually call a meeting of the parties involved.
The Athletic Director and the school administration will take the opportunity to evaluate the enforcement of any of the regulations when necessary. Any changes to the Athletic Code and Regulations made during the academic year will be distributed in writing, as soon as possible.
Directions to Schools in Our League Holy Spirit - 1198 Redmond Ave. San Jose, Ca. 95120
Turn left onto Saratoga Ave., take Hwy 85 south (about 7.2 miles). Take the Almaden Expwy. exit, turn right onto Almaden Expwy. and go about 1.7 miles, then turn right on Redmond Ave. The school will be on your left. The gym is in the back of the school.
Holy Spirits Field (Guadalupe School)
From Holy Spirit School, turn left onto Redmond Ave. (away from Almaden Expwy.). Stay on Redmond Ave. until it dead-ends into Coleman Road. Turn left onto Coleman Rd., then take your next left onto Vera Cruz and the school is on your left.
Sacred Heart - 13718 Saratoga Ave. Saratoga, Ca. 95070
Turn right onto Saratoga Ave. The school will be on the left, with the field and gym behind the church.
Saint Clare - 725 Washington St. Santa Clara, Ca. 95050
Turn left onto Saratoga Ave., take Hwy 85 south, then take Hwy 17 north. Take the Bascom Ave. North exit. Bascom becomes Washington St. Washington St. becomes Lafayette St. Turn left onto Santa Clara St. Turn right onto Washington St.
Saint Frances Cabrini - 15325 Woodard Rd. San Jose, Ca. 95124
Turn left onto Saratoga Ave., take Hwy 85 south. Take the Bascom Ave. exit and turn left onto Bascom Ave. Turn right onto Woodard Rd. Go about three blocks, and the school will be on your left. The gym and the field are behind the church.
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Saint Lucy s - 76 Kennedy Ave. Campbell, Ca. 95008 Turn left onto Saratoga Ave., take Hwy 85 south. Take the Winchester Ave. exit and turn left onto Winchester Ave. The school will be on your right after about 1 mile (cross street Budd Ave.). The gym is in front of the school.
St. Lucy s Field (John D. Morgan Park)
Turn left onto Saratoga Ave., take Hwy 85 south. Take the Winchester Ave. exit and turn left onto Winchester Ave. The school will be on your right after about 1 mile. Turn left at the light in front of the school (Budd Ave.). The park will be on the right.
Saint Mary s - 30 Lyndon Ave. Los Gatos, Ca. 95030
Turn left onto Saratoga Ave., then turn right onto Fruitvale Ave. Turn left onto Hwy 9. Turn right onto N. Santa Cruz Ave. Turn right onto Bean Ave. The gym is on the left.
St. Mary s Field (Oak Meadow Park)
Turn left onto Saratoga Ave., then turn right onto Fruitvale Ave. Turn left onto Hwy 9. Turn left onto N. Santa Cruz Ave. Turn right onto Blossom Hill Rd. pass University Ave. The park will be on the left before Vasona Park.
BIRTHDAYS Birthdays are remembered at the Altar during Chapel services. Parents at every grade level are welcome to provide very simple refreshments (healthy snacks or fruit) for the class on their child s birthday. This is shared during the mid-morning recess or at a time agreed by the teacher. We realize that birthdays and class parties are special days. On these occasions, it is fine to bring cake, cupcakes or cookies. However, please avoid products that contain trans fats and excessive frosting. Please be sensitive to known food allergies when planning snacks.
PARTIES Children in the school like to invite their classmates to their homes for an afternoon or overnight. If a child invites more than a few of her/his friends in school, we ask that all classmates (or those of the same sex) be invited, so that no child will feel excluded. Party invitations should be mailed, not brought to the school.
Classroom Parties Parties are designated by the teacher and usually planned by Room Parents or other parent volunteers. Middle School events are often planned with student assistance. Authorized occasions include:
Through Grade 5 Halloween Christmas
Valentine's Day
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Middle School Christmas (homeroom party
and/or service project)
4 school-sponsored dances
End of the Year Party Guidelines Parties during the school year should be held on campus. End of the year parties are held off campus after school is dismissed at noon. Please follow these guidelines:
1. Parties must be restricted to the designated day during the last week of school.
2. Students must be in school 1/2 day before leaving for the party. 3. If the party is a swim party, lifeguards must be present, 4. A detailed permission/information slip should be sent home prior
to the party. 5. Notify the school office of the location and time of the gathering. 6. Please provide nutritionally balanced food items such as one
savory and/or sweet course.
HARASSMENTt/BULLYING POLICY Saint Andrew s supports an environment free of harassment and/or bullying. Our policy prohibits harassment because of race, color, ancestry, national origin, religion, gender, sexual orientation, physical or mental disability, medical condition, or any other basis protected by federal, state or local law. All such harassment is unlawful. If you believe your child has been unlawfully harassed or bullied, please notify the Division Head and provide a written complaint to the Head of School as soon as possible. The School will immediately undertake a thorough and objective investigation of the allegations. If the School determines that unlawful harassment or bullying has occurred, effective remedial action will be taken in accordance with the circumstances involved.
CHARACTER COUNTS! Saint Andrew s Episcopal School is proud to be a member of the CHARACTER COUNTS! Coalition. CHARACTER COUNTS! provides a framework for ethical behavior based on the Six Pillars of CharacterSM: Trustworthiness, Respect, Responsibility, Fairness, Caring and Citizenship. We invite your participation as parents. CHARACTER COUNTS! and Six Pillars of Character are service marks of the CHARACTER COUNTS! Coalition, a project of the Josephson Institute of Ethics. Please visit www.charactercounts.org for more information.
DISCIPLINE Formal enrollment by any student with the signature of his/her parents or guardian is deemed equivalent to a statement of willingness to comply with all regulations of the school. All regulations are planned to insure a
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complete and orderly routine for health, safety, studies, and social activities.
Regularity in attendance, earnest application to work assigned, conformity to the regulations and good conduct is required of all students. The school does not hold itself responsible for offenses committed outside its jurisdiction, but conduct detrimental to the reputation of the institution or which hinders the advancement of the students is sufficient cause for probation, suspension or dismissal. The school reserves to itself the right to dismiss at any time, any student who s scholastic and/or citizenship deficiency it considers detrimental to the school. The possession or use of tobacco, marijuana, alcohol, or unauthorized drugs, knives, firearms, other weapons, or the inability to maintain healthy relationships is prohibited and will result in expulsion. The school reserves the right to inspect students lockers and personal belongings. Physical fighting, plagiarism, cheating, or vulgar language directed at another student typically results in suspension or expulsion. Together, students, parents and the school share responsibility for fulfilling our mission. We encourage honesty, kindness and respect for all members of our community. To further these goals, we d like to share our discipline policy with you.
Each class, with guidance from the teacher, designs a set of classroom rules for responsible behavior. Our desire is to guide students to make good choices. We realize that occasionally children will make mistakes in judgment or behavior and they will need adult intervention to learn from those mistakes. Typically, teachers and other supervising adults handle the misbehavior. In cases of repeated or egregious inappropriate behavior, students will be referred to the Division Head. The Division Head will contact you and plan a course of action to remedy the situation.
Third through eighth graders are helped to be held accountable for their actions with our Check Your Character (CYC) policy. Complete statements of this policy are posted in each of the classrooms and reproduced below. Relatively minor transgressions such as tardiness, gum chewing, or dress code violations may result in a CYC or five-point deduction in your child s citizenship grade. These points can be restored if, within one week, the student performs one half hour of service to the school. Five points will be deducted for instances of inappropriate language, disruptive behavior in class, or other serious breaches of conduct and those points will not be subject to restoration. Instances of physical fighting, gross misconduct, lying or cheating, possession of weapons, drugs or alcohol will result in suspension and/or expulsion. We realize that every situation must be treated individually and the school reserves the right to decide on appropriate disciplinary measures.
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CYC PROGRAM Students in grades 3-8 follow the “Check Your Character” (CYC) program which is summarized as follows. Classroom teachers in grades 3-5 administer the program. In grades 6-8 that responsibility is held by advisors. Check Your Character C.Y.C. s* will be given for the following:
Tardy to class Dress code violations Gum chewing Eating in class Students in an unsupervised area on campus Teacher discretion
*C.Y.C. s can be made up within five (5) school days of each infraction by performing authorized school service.
Five or more points will be taken off from the student s character grade for the following:
Profanity or inappropriate language Disruptive or uncooperative behavior Irresponsibility (Failure to make up the C.Y.C. in the allotted 5 school day period)
Every third C.Y.C. (3rd, 6th, 9th, etc.) per quarter Teacher discretion
The above infractions cannot be made up.
Character Counts Checklists “The Yellow Sheets” are completed by the teachers as a warning for inappropriate behaviour. The Checklists are reviewed weekly by a teacher-led committee. Pupils whose behaviour warrant a CYC may receive one following the Checklist review.
All Students: A written notice from the classroom teacher or advisor to the parents will go home if a student reaches 90 points in a quarter.
If a student loses 20 character points in a quarter, parents will be notified in writing that student will lose the next Saint Andrew s activity (dance, sporting event, free dress, etc.)
If a student loses 25 character points in a quarter, a one-day suspension and conference with parents will result.
In the event of a suspension for other than losing 25 points in a quarter, the student loses 25 character points, and the next Saint Andrew s activity.
GRADES
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Student progress in the lower grades (PreK - Grade 3) is indicated on the report card using the letters: E=Excellent, S=Satisfactory, and N=Needs Improvement. Students in grades 4-8 earn letter grades using the standard A - F scale. The grading system for grades 6-8 is as follows:
100 A+ 94-99 A 90-93 A- 87-89 B+ 84-86 B 80-83 B-
77-79 C+ 74-76 C 70-73 C- 67-69 D+ 64-66 D 60-63 D-
< 60 F
PARENT CONFERENCES The best way to deal with problematic situations is to deal with them promptly. Therefore, parent conferences should be conducted when deemed necessary. Formal Parent-Teacher Conferences are scheduled twice per year: following the first grading period and mid-third quarter. Appointments for these conferences are made on-line by parents.
Conference Guidelines PreK through Grade Five
• Two full days are provided. • Conferences are 20 minutes in length
Grades Six through Eight • Two full days are provided, with a partial 3rd day as needed. • Conferences are 15 minutes in length. • Parents are to schedule with no more than 3 teachers. • Group conferences should be scheduled on days other than
conference days. • Teachers should send a Progress Report in advance of the sign-
up period to those parents who NEED to set a conference time. • It is the expectation of the school that teachers will conference
with all parents in PreK through grade five on these days. If you expect a difficult conference and would like administrative support please request in advance that a Division Head be present.
HOME/SCHOOL COMMUNICATION Academic and social concerns about students should first be discussed with the classroom teacher. Informal conversations between classes or at the end of each day are often unsatisfactory for both parent and teacher. A scheduled telephone call or conference is preferred. These can be arranged by calling the school office or sending a note or an email to the teacher. Comments, suggestions, or concerns regarding the
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curriculum or unresolved problems should be made directly to the administration of the school through the school office. Parents are asked to please remember that the proper channel for these observations or any concerns is first through the teacher, then the Division Head, or Head of School. The school will endeavor to extend the courtesy of acknowledging all comments, and will attempt to provide satisfactory explanations and solutions.
PROMOTION/GRADUATION REQUIREMENTS To be promoted into grades 6-8 a student will achieve a minimum cumulative “C-“ average for the first and second semester combined, and not earn an “F” in any graded subject second semester. Any student not satisfying these conditions will be required to pass an approved summer school program or an approved tutorial program as outlined below. Summer school tutorial program guidelines:
1. The summer school course(s) will be approved by Saint Andrew s for content and appropriateness.
2. The tutor and tutorial program will be approved by Saint Andrew s. The tutor will meet with Saint Andrew s staff to establish an appropriate program for each subject area.
3. Both programs will be outlined in a contract established between Saint Andrew s, the child s parents and, if applicable, the tutor.
4. The contract will be established and signed by June 15th and specify a completion date of no later than August 15th.
5. A time log will be submitted to Saint Andrew s upon completion of the program, no later than August 15th, specifying the time spent and the material covered at each session.
6. A portfolio of the student s work will be submitted to Saint Andrew s upon completion of the program, no later than August 15th, for review.
7. Summer school/tutorial programs are not part of the Saint Andrew s tuition and will be financed separately by the family of the student.
To graduate from Saint Andrew s Episcopal School with a Diploma, an eighth grade student will achieve a minimum cumulative grade point average of 2.0 for both semesters of eighth grade. The student must not earn a second semester “F” in any class which meets three or more times per week or in any combination of classes which have a total of three or more class meetings per week.
Any eighth grader not satisfying the conditions will receive a Certificate of Attendance in lieu of a diploma.
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NATIONAL JUNIOR HONOR SOCIETY Students who are in the seventh or eighth grade are eligible for National Junior Honor Society. Eligibility is based on semester grades, beginning with the first semester of seventh grade. In order to qualify for and maintain membership in National Junior Honor Society, a student must:
1. Have and maintain a minimum of a 3.66 weighted semester grade point average. Once admitted to Honor Society, the quarter grades must also be a 3.66 or above average. The grade point average is based on each course having 1 unit for each time it meets during the week.
2. Must have good citizenship grades ( S+ or above in all subjects) 3. Must not have lost more than 5 points during any one quarter. 4. Must not have received more than 3 CYCs during any one quarter. 5. Have a recommendation from all teachers. 6. Perform at least 3 hours per month of service to the school and/or
community. In order to maintain good standing once inducted into NJHS, these standards must be kept on a quarterly basis. One quarter s probation will be granted if a student fails to maintain these standards.
MIDDLE SCHOOL AWARDS In addition to subject area awards given at the end of the year to eighth graders, these awards are announced at the graduation ceremony. Decisions on award recipients are made by Middle school faculty and administration.
Lion s Club Citizenship Award and Service Award
Rotary Club Citizenship Award and Service Award
D.A.R. Award (presented in February) Citizenship, patriotism, school service
Geoffrey Andrew Ladd Discovery Award (presented in March) Sixth or seventh grade student and adult provided with a trip to Australia, for citizenship, civility, curiosity, passion for discovery and learning
Carol Clarke Service Award Consistent, dedicated service to the school
The Judy Tatro Spirit Award Exemplifies the spirit of Saint Andrew s Episcopal School by being positive in outlook, supportive of peers, and a leader in nurturing and maintaining healthy relationships
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Mary Jane Maxfield Award Athlete who exemplifies courage, commitment and sportsmanship
George Hedley Award Greatest concern for peers and the Saint Andrew s community
Faculty Award Academic achievement (GPA)
Head of School s Award Overall improvement with regard to self motivation, self discipline; greatest overall improvement during the last academic year
Rector s Award Considered highest award of all; positive attitude, citizenship, participation, intellectual development
ACHIEVEMENT TESTS The ERB (Educational Records Bureau) Test is administered to all students in grades 3 - 8 in the spring. Tests results give the school an objective estimate of the student s academic progress and needs in fundamentals, and will be shared with the parents. Partial tests are given to 1st and 2nd grade students for use by teachers in curriculum planning, and results are not shared with parents. During the testing period, little or no homework is assigned.
Each fall, the ERB WrAP (writing proficiency) exam is given to students in grades 3-8. Again, these results are for use by teachers to better tailor curriculum to student needs.
TUTORING POLICY Good schools work in partnership with parents in order to develop students to their potential. The major academic input is within the school curriculum and within the school day. However, from time to time there is a need to work with students outside of class. This extra support is offered free of charge as part of the individualized teaching the school provides.
Paid tutoring should be an exception and not the norm as children need time to play and to develop other aspects of their capabilities and character. Paid tutoring of students by Saint Andrew s faculty members will occur only with the approval of the Division Head and knowledge of the class teacher. Teachers are not normally permitted to give extra paid tutoring to students in their grade or advisory group. However, approval for specific subject tutoring may be considered after discussion with the Division Head.
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HOMEWORK POLICY At Saint Andrew s Episcopal School the aim of homework is to encourage the child and give practice in good study habits, to establish a pattern of inquiry and application of learning which can be carried into high school and college. The provision of a private place for study, free from interruption by radio, television, telephone or outside conversation is important. Parents should always express interest in the child's work and in specific assignments and never lead the child to feel the work is burdensome or unimportant. At the same time, parents should avoid pressure. If an assignment is not understood, it is better for the child to seek an explanation from the teacher the next day.
Homework is an integral part of learning at Saint Andrew s. It is intended to be meaningful work designed to reinforce classroom instruction, and it should be done by the student. Homework should always be an extension of something modeled in class rather than a new learning situation. Students will be given clear instructions and examples in all homework assignments. Homework should not be a time for parents to have to teach new material or to reteach a lesson taught earlier that day.
Homework will be assigned starting in first grade and continuing through eighth grade.
General expectations (on average) for homework assignments per grade level: Grade 1 10-15 minutes Grade 2 20-30 minutes Grade 3 30-45 minutes Grade 4 60 minutes
Grade 5 60 minutes Grade 6 90 minutes Grade 7 2 hours Grade 8 2 hours
Homework will be coordinated among all Middle school teachers to ensure an equal distribution. Tests and projects will also be coordinated in Middle school classes, as well, so that no student will have more than two tests and/or projects due on any single day. These are posted on our school web site. Long-term assignments such as book reports are considered when designing the regular homework schedule. In general, school vacations are respected as family time.
In the event of absence, students will be given time to make up work. Typically, one extra day for each day of absence will be given for assignment completion.
EXPECTATIONS FOR MIDDLE SCHOOL CONSISTENCY TO FOSTER PERSONAL STUDENT RESPONSIBILITY Students must arrive to class in a timely manner fully prepared to work with no trips to locker to retrieve forgotten materials:
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Subject spiral notebook or binder (plenty of paper in stock at all times) with any assignments due for the day
Pens in standard blue or black ink, pencils and calculators for math/science
Any text book being used in classroom instruction (includes paperback novels for English)
Students must take care of "personal business" during break, lunch, or before arriving to class
Bathroom breaks Water breaks These breaks should not be given during class time, or certainly
limited as much as possible to emergencies Students should not eat or drink during class time – food and beverages are only allowed during break or lunch.
Exceptions: water in clear bottles ok in class, medical necessities. Students must turn in all assignments for all subjects in uniform format
Complete, correct heading in upper right hand corner of page (subsequent pages on multiple page assignment should have last name and page number):
Full name (first, last) Class/subject (7C/English) Date (month, day, year) Assignment (page #, item # s, etc)
Work must be legible in standard color blue or black ink, except for math which must be done in pencil.
Illegible, improperly formatted, or assignments without names can be corrected and turned in the next day as late assignments, with the appropriate amount of points deducted.
Students must have binders/notebooks organized according to teacher s specified instructions. These notebooks should be available at any time for periodic checks for neatness and completeness. Students must turn in all assignments on time - only partial credit will be given any assignment not turned in on due date. Graded assignments will be accepted one day late only. Those assignments turned in late will only be eligible for 70% of the credit actually earned. No assignments will be accepted after one day late. Extra credit will not be given to make up missed assignments, or to raise grades at the end of terms. This does not have anything to do with missed assignments due to absence. Students will receive these expectations clearly and consistently from all Middle-school teachers, and their grades will reflect any ongoing lapses in personal responsibility.
TECHNOLOGY USE POLICY FOR ALL STUDENTS
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Saint Andrew s Episcopal School is committed to the integration of technology throughout its academic programs. To realize this goal, we have provided technology for our students to use that we believe supports and enhances the educational process. To ensure a safe and successful program, this policy sets forth the reasonable rules and standards our students must abide by to be allowed to access these resources.
Use of the Saint Andrew s Episcopal School technology resources is a privilege, not a right. Failure to adhere to this policy and any other administrative procedures may result in suspension or revocation of access to these resources. Willful or intentional misuse could lead to disciplinary action or criminal penalties under applicable state and federal law. A. General Terms and Conditions of Use
1. Transmission of any material in violation of federal, state, or local law, ordinance, or school policy is prohibited. This includes, but is not limited to, the following: misuse of copyrighted material; cyber-bullying; accessing or distributing threatening, obscene, or pornographic material, or material protected by trade secret; or creating or distributing computer viruses or other malware. 2. Use of technology for commercial activities is prohibited. Commercial activity includes, but is not limited to, the following:
• any activity that requires an exchange of money and/or credit card numbers;
• any activity that requires entry into an area of service for which the school will be charged a fee;
• any purchase or sale of any kind; and • any use for product advertisement or political lobbying.
3. Damaging school technology resources, including defacing the computers or causing the system to become inoperable in anyway, is prohibited.
B. Acceptable/Safe Use The following rules are in effect for all Saint Andrew s Episcopal School students unless otherwise directed by a teacher or administrator:
1. Students should use the resources available through the Internet and other school technology to supplement material available through the classroom, media center, or through any other resource provided by the school. 2. It is the responsibility of each student to ensure that only appropriate files and projects needed for instructional or educational requirements are saved to system storage space and that they are saved in the appropriate place as directed by the teacher.
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3. Additions, modifications, or deletion of files, except in the student's home folder or server folder, are prohibited. Putting non-school related material (files) on a school file server, lab computer, or school laptop is prohibited. 4. Students are prohibited from accessing or attempting to access instant messages, chat rooms, forums, e-mail, message boards, or personal web pages while on campus. Teachers may authorize students to use appropriate collaborative tools during class time for instructional purposes only. 5. Students are prohibited from playing games during class time unless otherwise directed by a teacher or administrator. 6. Appropriate language should be used in all communications. The student should not use profanity or obscenity and should avoid offensive or inflammatory speech. The student should not participate in cyber-bullying such as personal attacks and/or threats on/against anyone. The student should report to responsible school personnel any personal electronically transmitted attacks in any form made by others. 7. Students should not make use of material (files) or attempt to locate material (files) that is unacceptable in a school setting. This includes, but is not limited to, pornographic, obscene, graphically violent, or vulgar images, sounds, music, language, video or other materials (files). The criteria for acceptability are demonstrated by the types of material made available to students by administrators, teachers, and the school media center. Specifically, all school-owned computers, including laptops, should be free at all times of any pornographic, obscene, graphically violent, or vulgar images, sounds, music, language, video or other materials (files). 8. The illegal use, distribution, or transfer of copyrighted material on school computers, including laptops, is prohibited. Students should only download/import legal music, video, or other files when directed by a teacher or administrator. A teacher will provide appropriate and safe web sites for students to use to access these files.
C. Alteration of the Computer Configuration Altering/modifying the original computer configuration is prohibited. Any student found to alter the computer configuration will be subject to disciplinary action by the school. Examples of prohibited activities include, but are not limited to:
• Altering security software or attempting to bypass school filtering software
• Altering the operating system or applications • Loading/installing or removing any software applications • Taking apart the computer for access to internal parts or
damaging the computers in anyway, including the mice and keyboards
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• Changing the system preferences of the lab computers, including desktop picture, or the computer or user account s name
• Changing or attempting to change the configuration of the software that controls access to the Internet or any other electronic media
D. Privacy To ensure the safety of all users of school technology resources, it is important to protect every user s privacy. The following rules should be followed:
1. Students should respect the privacy of others. Unauthorized sharing of personal information about yourself or others is prohibited; this includes sharing private communications without the sender s knowledge or permission. 2. Students should not expose their own or others personal information electronically. When creating profiles or registering for services such as email, students should not use their personal information. It is a good idea to have a parent or teacher review profiles or registration screens before submitting. 3. Students should be very cautious when communicating with others electronically. Using a computer to communicate with others may feel private but it may not be; chats, emails, and other communications can be shared with others without the student s knowledge. 4. Electronic communication should be limited to people personally known by the student. Guard against unknowingly giving personal, identifying information about yourself or fellow students, such as your age, the school you attend, or other personal activities. Let a parent, teacher, or administrator know if strangers are bothering you electronically.
E. Security Security on any computer system is a high priority.
1. Attempts by a user to log on to the Saint Andrew s Episcopal School network using another's identity are prohibited. 2. Bypassing or attempting to bypass school filtering or security software is prohibited. 3. Students should not connect personal, non-school-owned desktop computers, laptop computers, wireless personal digital assistants (PDA), or any other network (wireless or directly plugged) devices to any part of the Saint Andrew s Episcopal School network. 4. Students are prohibited from sharing passwords with one another for any reason and should make every effort to keep all passwords secure and private. If there is a chance that a student s password is known by another, they should have the password changed immediately.
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5. Students should not attempt to discover or “crack” passwords or use other measures to try to control access to the Internet, the school s network, or computers. 6. Attempts to access, copy, change, read, or use files in another user s storage area (such as hard disk space, flash disks, server space, or personal folders, etc.) are prohibited. 7. Students should not download any programs, pictures, games, or any files from the Internet or other sources unless specifically directed to do so by their teacher. Teachers will provide appropriate sites for downloading safe, legal information. 8. Students should not knowingly introduce or knowingly allow the introduction of any computer virus into the school s technology system. 9. School technology resources must not be used for any illegal activity. This includes, but is not limited to, tampering with computer hardware or software, unauthorized entry into computers, and vandalism or destruction of computer files. 10. All security problems must be reported to a teacher or administrator immediately.
If students or parents have any questions about acceptable technology use at Saint Andrew s Episcopal School, they should contact their classroom teacher, Technology teacher, or the Director of Technology for more information. SCHOOL RULES There are specific customs, traditions, and rules, which are observed at Saint Andrew s Episcopal School, to help us study, play, and work together in a safe and pleasant environment. A Saint Andrew s student: 1. Leaves the assigned area at noon or recess only with permission of
supervisor. 2. Chews gum, if necessary, somewhere other than at school. 3. Enters a classroom at noon or recess only with permission of and
supervision by a teacher. 4. Asks for assistance in the school office if an emergency develops
requiring a teacher, rather than going to the faculty lounge. 5. Goes to supervised care area immediately when bell rings at 3:20
p.m. if transportation has not arrived. 6. Walks quietly, never runs, in the passageways and to and from the
playground. 7. Plays with balls & other P.E. equipment only in playground areas, not
on the plaza in front of the church, under the Oak Tree, in the lunch areas.
8. Climbs and swings on playground equipment rather than on the trees.
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9. Never goes over the fence into other property or into the street to retrieve balls at recess time.
10. Plays on the authorized playgrounds rather than on stairs and handrails.
11. Goes to the playing field on Crestbrook only under supervision. 12. Uses the bathrooms for their intended purpose rather than for social
gatherings. 13. Leaves skateboards and roller skates/blades at home, since they are
not permitted at school. 14. Leaves matches, pocket knives of all kinds, or any type of weapon at
home, since they are prohibited. 15. Leaves electronic devices at home. 16. Wears a jacket, if necessary, only over the school sweater, and not
in lieu of the sweater. 17. Wears a school sweater, school jacket or school sweatshirt to
chapel, and wears the school sweater to Thursday chapel.
FIELD AND PLAY AREA RULES 1. Walk, don t run, on the path to and from the field. 2. No physical fighting. 3. No rough playing, i.e., tackling or climbing on each other. 4. Carry play equipment to and from the field. Don t dribble or toss
balls. 5. Always use the stairs at the field when moving to or from the
blacktop. 6. The supervisor will retrieve any play equipment that goes out of the
play area. 7. Go down slides feet first. 8. Do not throw tan bark, sand, rocks, etc. 9. No standing on or jumping off swings.
UNIFORMS Please Label Everything!
Full Dress Uniform is required every Thursday In unusually hot weather, the school will notify students when shorts will be permitted on Full Dress Uniform Days.
Girls Full Dress Uniform Uniform jumper, skirt or pants White blouse, polo shirt or turtleneck Navy blue cardigan or pull over
Boys Full Dress Uniform Navy blue uniform slacks Short sleeved white shirt, polo shirt or turtleneck
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Navy blue cardigan or pull over
PreK to Grade 5 Girls Black Watch tartan jumper (no more than 3” from top of knee) Navy blue uniform slacks or uniform shorts 5th grade girls may wear skirts or jumpers White blouse – cotton, knit pullover or white turtleneck shirt Navy blue cardigan with the school shield on the upper left side, the embroidered navy blue pullover sweater or the school sweatshirt Plain white or navy socks Navy or white tights in cold weather (no leggings)
PreK to Grade 5 Boys Navy blue uniform slacks with belt or uniform shorts (PreK, K belts optional) White shirt, cotton, polo or turtleneck Navy blue cardigan with the school shield on the upper left side, the embroidered navy blue pullover sweater or the school sweatshirt Plain navy blue or white socks
Grades 6-8 Girls Black Watch tartan skirts (no more than 4” from top of knee), Navy blue uniform slacks or uniform shorts (no cargo pants or cargo shorts) White blouse- cotton, polo or white turtleneck shirt Blouse must be tucked in Navy blue cardigan with the SA emblem on the right pocket, the embroidered navy blue pullover sweater or the school sweatshirt No hoods or hats may be worn in class Plain navy blue or white socks Navy or white tights in cold weather (no leggings)
Grades 6-8 Boys Navy blue uniform slacks or uniform shorts (No cargo pants or cargo shorts) White shirt- cotton, polo or turtleneck Shirt must be tucked in Navy blue cardigan with the SA emblem on the right pocket, the embroidered navy blue pullover sweater or the school sweatshirt No hoods or hats may be worn in class Plain navy or white socks Belt must be worn with pants or shorts; belt must be solid color in black, navy blue or brown
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Uniform Source Uniforms may be purchased at Merry Mart, 33 Washington Street, telephone 408-296-0423. The School shield ($5.40) and the SA emblems ($8.00) may be purchased through Saints Place (school store).
Shoes We require lace up, buckle or Velcro shoes in one of the following predominant colors: white, navy blue, black, gray or brown. No cartoon logos, patterns, lights, fluorescents, wheels, etc. Platform shoes, open-toe shoes, sandals or UGGS are not allowed, whether as part of the uniform or on free dress days. No additional art may be added to shoes.
Marking Uniforms Because of the difficulty in identifying individual items of clothing, it is essential that all items be marked with the student's name. If nametapes are not used, we request that an indelible marking pen be used. Unmarked articles of clothing which are turned in to the Lost and Found will be kept for a reasonable period of time, and will then be sent to charity.
Physical Education Uniforms Grades 2-4 Lace up athletic shoes required Girls must wear shorts (plain white, navy or black) under their jumpers (shorts must not exceed the length of the jumper)
Grades 5-8 Lace up athletic shoes required PE uniforms are available through the school store Uniforms must be taken home weekly to launder P.E. uniforms may be worn to school only if the student has P.E. first period.
Dress Code Additions Saint Andrew s Episcopal School s dress code includes the following guidelines and regulations: All underclothing worn under the shirt or blouse must be white.
Colored T-shirts are not permitted. Capri length pants are not permitted as a uniform choice. Skirts and
shorts may be no shorter than 4 inches above the kneecap. Pants must fit properly (i.e., correct waist size with pants riding on
top of the hips) and be worn with a belt. Jackets may be worn in cold weather over the uniform sweater, but
not in lieu of the sweater. Jackets, including Saint Andrew s jackets, should not be worn in classrooms.
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Students are expected to wear their school sweater, not sweatshirt, to All School Chapel on Thursdays.
Hats, caps and hoods may be worn for protection from the elements outside the classroom only.
Scout and similar uniforms may be worn to school on the day required for a meeting.
Hair color must be student s own natural color. No bleaching, coloring, highlights or “trendy” colors.
Hair length for boys must be above the eyes, the ears, and above the collar.
Make-up is not permitted, with the exception of mascara, which may be worn by 8th grade girls.
Girls only may wear small, stud type earrings, one earring per ear. Remember, open-toed shoes and sandals are not permitted at
school.
Dress Code Violations If a student arrives at school out of uniform, he or she will receive one warning (that warning may take the form of a CYC). Upon the next violation, the student will be sent to the office to wait for a change of clothes brought by the parent. The student will receive no credit for classwork missed while waiting for appropriate attire.
Free Dress Days Free dress days are observed at regular intervals, when students need not wear uniforms. Free dress does not include bizarre and unusual attire, but implies reasonable standards of good taste. (i.e., no extremely baggy pants, spaghetti straps, bare midriff, open-toed shoes, etc.) We ask for parental assistance in seeing that your child comes to school in clothing of appropriate length (shorts and skirts must follow the same length requirement as regular uniform), style, and that will not distract from the purpose of the school. Hats, caps or hoods worn outside of classrooms and chapel, are acceptable on Free Dress Days.
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