Hampton Ford Ward Emergency Plan - Ready 2 Goready2gofoodstorage.com/.../2016/10/Example-Ward-Emergency-Plan… · to prepare and implement the Ward Emergency plan. Stake Oversee

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Hampton Ford Ward

Emergency Plan

Fielding Utah Stake

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Table of Contents

1.0 Likely Disasters……………………………….……………………………………………………………..3

1.1 Localized Emergencies…….……………………………………………………………………3

1.2 Widespread Emergencies……………………………………………………………………..4

2.0 Critical Information………………………………………………………………………………………..5

3.0 Assignment and Procedures…………………………………………………………………………..5

3.1 Prior to a Disaster…………………………………………………………………………………6

3.2 Immediately After a Disaster………………………………………………………………..6

3.3 In the Period Following a Disaster…………………………………………………………7

4.0 Emergency Communication…..………………………………………………………………………7

5.0 Member Preparation……………………………………………………………………………………..7

5.1 Family Emergency Planning………………………………………………………………….8

5.2 Emergency Preparedness Sources………………………………………………………..8

5.3 In Case of Emergency……………………………………………………………………………8

6.0 Guidelines

6.1 Guidelines for Use of Meetinghouses as Emergency Shelters……………….9

6.2 Guidelines for Disaster Cleanup and Church Volunteer Safety…….……..10

Appendix 1: Ward Map…………………………..…………………………………………………………11

Appendix 2: Special Needs………………….………..…………….….………(In Bishopric books)

Appendix 3: Equipment and Skills…………………………….…….……..(In Bishopric books)

Appendix 4: Emergency Contacts…………………………………………..………………………….13

Family Emergency Guide and Plan…………………………………………………………………….14

Community Plan…………………………………………………………………………………………………18

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1.0 Likely Disasters

The types of disasters most likely to occur in our area include earthquakes, floods, fires, weather related

emergencies, etc. The Ward Council and Emergency Preparedness Specialist should consider each type

of disaster and identify specific response actions that could be needed.

1.1 Localized Emergencies

Localized emergencies are those that affect a few homes and families. These may include fires, floods,

trauma, or injury. In these cases, it is expected the communication will be normal and that the local

resources (neighbors, fire department, hospitals, etc. ) will be available to respond. Preparation and

possible responses for localized emergencies include:

Preparation Possible Response Actions

Ward Leaders: - Gather maps, addresses, and contact

information of members - Identify those with special needs - Locate cleanup resources (heavy

equipment, shop vac, blowers, etc. Ward Members:

- Obtain first aid and CPR training - Obtain emergency 72 hour kit - Conduct family emergency drills (See

Family Plan page 14)

- Provide temporary lifesaving care - Contact emergency responders (911) - Coordinate relief efforts through

priesthood channels - Find temporary shelter for displaced

families

In the event you are not able to Stake

contact your home teachers, President

follow the Priesthood channel.

Bishop 1st and 2nd Counselor

Elders Quorum High Priest Group

Presidency Leaders

Home Teachers Home Teachers

Ward Families

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1.2 Widespread Emergencies

Widespread emergencies are those that affect many homes or the entire community. These may include

earthquake, extreme weather (hot or cold), hazardous material releases, long-term power outages, etc.

In these cases, it is expected that communications are impacted and that local resources may not be

available. Preparation and possible responses for widespread emergencies include:

Preparation Possible Response Actions

Ward Members: - Obtain emergency food, water, clothing,

and supplies - Conduct family emergency drills - Obtain first aid and CPR training - Learn how to turn off home water,

electricity, and gas sources

- Provide for immediate family needs - Contact and provide for immediate needs

of neighbors (through block assignments) and home teaching families

- Contact priesthood and ward leaders - Coordinate relief efforts through

priesthood channels - Find temporary shelter for displace

families

In the event of a widespread emergency Stake Church Civil Leadership

follow the Priesthood channel and city President

block assignments. This will allow the

Church and emergency personnel

to administer relief and account for all Bishop Emergency

citizens more effectively. 1st and 2nd counselor Personnel

Elders Quorum High Priest Group City Emergency

Presidency Leaders Specialist

Home Teachers Home Teachers Area Coordinator See page 18 for

assignments

Block Captain

Every individual and family

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2.0 Critical Information

The Ward Council and Emergency Preparedness Specialist will maintain the following emergency

response information:

Appendix 1: A map of the area, including the locations of member and missionary residences

Appendix 2: A list of members with special needs, such as the disabled and elderly.

Appendix 3: A list of members with equipment or skills (such as medical or emergency response

training) that would be critical in a disaster.

Appendix 4: Contact information for public safety agencies, community organizations that provide

emergency services, and church leaders.

Ward Directory: Contact data for all members and missionaries living within ward boundaries.

3.0 Assignments and Procedures

The bishop reports to the stake president and is responsible to direct the ward’s efforts to prepare for

and respond to emergencies. The Ward Council works with the Ward Emergency Preparedness Specialist

to prepare and implement the Ward Emergency plan.

Stake Oversee stake emergency preparation

President and response efforts

Bishop Oversee ward emergency preparation

and response efforts

Assist with Ward Emergency MP Quorum Teach emergency

preparedness efforts. Specialist Leaders preparation principles.

Interface with city Assess and report

emergency response Communication Relief Society emergency response

personnel. Specialist President needs. Coordinate

emergency response

efforts.

Primary

President

The Ward Council plans how the ward will organize and carry out each of the tasks listed below,

identifying who will be responsible for each and what procedures they will follow.

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3.1 Prior to a Disaster

Task Ward Plan

Designate a primary and an alternate central location where council members will gather after an emergency to direct relief efforts

Primary Location: Ward Building/Stake Center Alternative Location: Bishop’s house

Develop working relationships with civil authorities and other community relief organizations

Emergency Preparedness Specialist will coordinate with Fielding city and Box Elder County. Ward members will be encouraged to obtain block captains and CERT training.

3.2 Immediately After a Disaster

Task Ward Plan

Determine and report the condition of members and missionaries

Adults who are home during the disaster should provide for urgent family needs then contact and provide for immediate needs of neighbors and home teaching families. Reports on member needs generally come from home teachers to quorum leaders, who then report them to the bishop. Use channel __ on any family band radio to communicate with other ward leaders. The bishop in turn, will report to the Stake president.

Help to locate and reunite family members who have become separated.

The bishop and priesthood leaders will coordinate efforts to reunite separated family members. Ward members who are not in the area can contact their bishop or priesthood leaders to look for missing family members. Displaced individuals and families can gather at the ward building or bishop’s house. Primary leaders will be responsible for the safety and security of young children.

Obtain medical care for those who have been injured or who have other health challenges

Ward members may need to provide lifesaving emergency care for family members or neighbors. Ward members with specialized first aid or medical training are identified in Appendix 3.

Coordinate response efforts with civil authorities and community relief organizations

The Bishop and Emergency Preparedness Specialist will coordinate with the city plans by block captains and triage cards.

Assess needs and arrange for a supply of basic provisions and services--such as food, temporary shelter, sanitation, and clothing--for members and others

The bishop will consult with the Stake President to coordinate needed provisions and services. The Relief Society will aid in providing that relief to the ward. (See section 6.1 for use of meeting houses as emergency shelter guidelines)

Determine and report the condition of Church buildings and property

The bishop should be prepared to report the nature of the disaster, welfare of the members and missionaries, conditions of meetinghouses, and any requests for assistance.

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3.3 In the period following a disaster

Task Ward Plan

Provide assistance to members who have suffered damage to homes or belongings, emotional trauma, or loss of livelihood

Under the bishop’s direction, the ward Relief Society presidency, the elder’s quorum presidency, and the high priest’s group leadership will assess immediate needs of the ward members and organize necessary assistance. The Relief Society President will assist the bishop by visiting members who need welfare assistance to evaluate their needs and suggest ways to respond to them.

Work with civil authorities and relief organizations to identify and respond to opportunities for the Church to assist with community needs.

The Ward or Stake may organize volunteers to assist in the community following a disaster. Church volunteers should focus on cleanup rather than reconstruction. All volunteers should adhere to Church safety guidelines for disaster cleanup. (See section 6.2 for disaster cleanup guidelines)

4.0 Emergency Communication

Alternative communication methods will be needed incase phone lines, cellular phone service, or vehicle

transportation routes are disrupted during a disaster. Such methods may include:

- Internet communications (including email and social media)

- Text messaging via cellular phone (which may be available even if voice service is not)

- Amateur radio

- HAM or satellite radio

- Personal contact via foot, bicycle, etc.

As needed, priesthood leaders may call members of their units to be communication specialists. See

page 13 for communication specialist contact.

5.0 Member Preparation

Under the bishop’s direction, the ward Relief Society presidency, the elder’s quorum presidency, and the

high priest’s group leadership help individuals and families become self-reliant and prepare for

emergencies. Opportunities for doing this might include:

- Priesthood quorum and Relief Society meetings

- Sacrament meeting or stake conference talks

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- Home and visiting teaching messages

5.1 Family Emergency Planning

Church members are encouraged to prepare a simple emergency plan. Items to consider may include:

- Three- month supply of food that is part of your normal daily diet

- Drinking water

- Financial reserves

- Longer-term supply of basic food items

- Medication and first aid supplies

- Clothing and bedding

- Important documents

- Ways to communicate with family following a disaster (see page 14)

5.2 Emergency Preparedness Resources

The following resources are available to help with family emergency preparedness:

- www.lds.org/topics/emergency-preparedness

- All Is Safely Gathered In: Family Home Storage

- All Is Safely Gathered In: Family Finances

- www.bereadyutah.gov

- www.fema.gov

- www.redcross.org

5.3 In Case of Emergency

1. Move to a safe place

2. Locate and contact family members

3. Check with immediate neighbors and home teaching families

4. Contact your priesthood leader

5. Help with cleanup and recovery

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6.0 Guidelines

6.1 Guidelines for Use of Meetinghouse as Shelters

Following a disaster, the use of a Church meetinghouse as a community emergency shelter is occasionally needed. Permission to use a meetinghouse is granted by the stake president, after consulting with a member of the Presidency of the Seventy or the Area Presidency. Following approval, the priesthood leader should contact his Church physical facilities representative (PFR).

General Conditions and Guidelines

While the use of a meetinghouse as a temporary community shelter may occasionally be needed, a Church building generally should not be the first choice. Other community facilities are better suited to accommodate the lodging of large numbers of people.

If wards or stakes are approached by a local organization desiring to enter into a pre-disaster agreement, the stake president should seek area approval. Following approval, the insurance section of the Risk Management Division should be contacted for needed documents.

When a meetinghouse is used by a community agency, Word of Wisdom standards should be observed in the building and on surrounding Church property. The chapel and offices are not to be used except for Church purposes. Cooking equipment and heaters that are not part of the meetinghouse furnishings may not be used in the building. Pets, other than service animals, are not allowed in the building.

The stake president or bishop should assign a priesthood holder to be present any time the building is being used.

References:

Handbook 1: Stake Presidents and Bishops, section 5.1.3.

6.2 Guidelines for Disaster Cleanup and Volunteer Safety

This fact sheet addresses the general conditions and the health and safety guidelines that volunteers should understand before they participate in voluntary cleanup efforts. Before cleanup begins, leaders should discuss these items with volunteers and, if possible, give a copy of this document to each volunteer. Volunteers should read this document before filling in the Record of Donated Labor Hours on the third page.

General Conditions

Volunteers serve at their own risk. Youth under age 18 should participate only when accompanied by a parent or when parental permission has been given.

The focus for Church volunteers is to assist in cleanup, not reconstruction. Church volunteers should not work on condemned buildings.

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Volunteer work is to be conducted with the consent and oversight of the homeowner. Chain saws are to be used only by adults with experience operating them. They are not to be

used to cut large trees or tree trunks. Training should be given on incident and injury prevention. Injury-related incidents should be

reported promptly to ecclesiastical leaders. Primary insurance coverage is the volunteer’s own health insurance.

Health and Safety Guidelines

Wear appropriate clothing. Also, when appropriate, wear hard hats, hard-soled, high-topped shoes; work gloves; and safety glasses. Use hearing protection. Use repellant in mosquito-infested areas. Use sunscreen with an SPF of at least 30. Dust masks are recommended when working in dust, ashes, or smoky conditions.

Avoid becoming overheated or dehydrated. Drink lots of water (but beware of contaminated water), and rest when needed. Seek medical attention immediately if you have symptoms of heat exhaustion.

Avoid contact with hazardous chemicals, fallen power lines, and stray or wild animals. In enclosed areas, avoid using equipment that produces carbon monoxide gas. This may include

charcoal grills, camp stoves, or equipment powered by internal combustion engines, such as generators. Carbon monoxide gas is colorless and odorless, making it difficult to detect, and in an enclosed space it can be deadly.

Beware of unstable structures, uneven surfaces, and broken glass, nails, and other protruding sharp objects. Tetanus and other needed immunizations should be current.

Beware of working high off the ground. Tie off to a secure object if possible. Always lift with your legs, with knees bent to minimize back strain. Work with a partner, and

know your limits. Volunteers with pre-existing health conditions, in particular, should perform only those tasks that are within their limitations.

Use caution when working with mold. Wear a properly fitting N-95 respirator or dust mask (available at building supply stores) and rubber gloves. Do not attempt to clean up areas of mold that exceed 10 square feet. After working with mold, wash using soap or hand sanitizer. Wash hands frequently, and change into clean clothes after working with mold or after participating in any disaster cleanup duties.

Work teams should always have with them a list of emergency contact numbers, the address or GPS location of where they are working, clean drinking water, soap or hand sanitizer, and a basic first aid kit.

Treat wounds with soap, clean water, and if available, an antibiotic ointment. Puncture wounds and animal and snake bites require rapid, specialized medical attention.

Be aware of motorized traffic in the area at all times. When walking or working in areas where motor vehicles are passing or where heavy equipment is being used, walk facing oncoming traffic.

Go to http://www.osha.gov/OshDoc/flood-tornado-recovery.html for further information on health and safety precautions

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Appendix 1: Ward Map

A current map of the area, including the locations of member and missionary residences. Also mark

primary and alternate meeting locations and homes with special needs (Appendix 2)

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Appendix 2: Special Needs (This list will be included in the Bishopric books)

Appendix 3: Equipment and Skills (This list will be included in the Bishopric books)

Appendix 4: Emergency Contacts

Contact Information for public safety agencies, community organizations that provide emergency

services, such as food, shelter, and medical care.

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Family Emergency Guide

Family Information: Update yearly and include a copy of important cards or prescriptions.

Out of Area Contact

Name:_________________________________________________________________________

Home:_________________________________________________________________________

Cell:___________________________________________________________________________

Email:_________________________________________________________________________

Home Disaster Meeting Place:____________________________________________________________

Neighborhood Meeting Place:____________________________________________________________

Insurance Information

Medical Insurance:_______________________________________________________________

Phone number:_________________________________________________________________

Policy number:__________________________________________________________________

Homeowners/Rental Insurance:____________________________________________________

Phone number:_________________________________________________________________

Policy number:__________________________________________________________________

Medical Contacts

Doctor:________________________________________________________________________

Phone number:_________________________________________________________________

Pediatrician:____________________________________________________________________

Phone number:_________________________________________________________________

Work Information

Workplace:_____________________________________________________________________

Phone number:_________________________________________________________________

Address:_______________________________________________________________________

School Information

School:________________________________________________________________________

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Phone number:_________________________________________________________________

Address: _______________________________________________________________________

Family Member Information:

Name:____________________________________________________________

Birth Date:________________________________ Age:________ Sex:________

Employer or School:________________________________________________

Phone:____________________________ Cell:___________________________

Height:____________________________ Weight:________________________

Hair Color:_________________________ Birthmarks:_____________________

Physician:__________________________ Phone:_________________________

Medications:______________________________________________________

Special Medical Conditions:______________________________________________________________

Name:____________________________________________________________

Birth Date:________________________________ Age:________ Sex:________

Employer or School:________________________________________________

Phone:____________________________ Cell:___________________________

Height:____________________________ Weight:________________________

Hair Color:_________________________ Birthmarks:_____________________

Physician:__________________________ Phone:_________________________

Medications:______________________________________________________

Special Medical Conditions:______________________________________________________________

Name:____________________________________________________________

Birth Date:________________________________ Age:________ Sex:________

Employer or School:________________________________________________

Phone:____________________________ Cell:___________________________

Height:____________________________ Weight:________________________

Hair Color:_________________________ Birthmarks:_____________________

Physician:__________________________ Phone:_________________________

Medications:______________________________________________________

Special Medical Conditions:______________________________________________________________

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Name:____________________________________________________________

Birth Date:________________________________ Age:________ Sex:________

Employer or School:________________________________________________

Phone:____________________________ Cell:___________________________

Height:____________________________ Weight:________________________

Hair Color:_________________________ Birthmarks:_____________________

Physician:__________________________ Phone:_________________________

Medications:______________________________________________________

Special Medical Conditions:______________________________________________________________

Name:____________________________________________________________

Birth Date:________________________________ Age:________ Sex:________

Employer or School:________________________________________________

Phone:____________________________ Cell:___________________________

Height:____________________________ Weight:________________________

Hair Color:_________________________ Birthmarks:_____________________

Physician:__________________________ Phone:_________________________

Medications:______________________________________________________

Special Medical Conditions:______________________________________________________________

Name:____________________________________________________________

Birth Date:________________________________ Age:________ Sex:________

Employer or School:________________________________________________

Phone:____________________________ Cell:___________________________

Height:____________________________ Weight:________________________

Hair Color:_________________________ Birthmarks:_____________________

Physician:__________________________ Phone:_________________________

Medications:______________________________________________________

Special Medical Conditions:______________________________________________________________

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House Plan

It is important for your family to have a primary and alternative route of evacuation in your family plan.

Pick a place outside of your home where you can meet in an emergency. In case of fire, earthquake or

other emergency, turning off your utilities can prevent unnecessary damage or danger. Draw a floor

plan of your home in the space below and identify exit routes, disaster supply kits, first aid kits, meeting

place, and utility shut off.

Home Disaster Meeting Place:

_______________________________________

Neighborhood Meeting Place:

_______________________________

Plan where you will meet if you are not

at home. Draw a map of your meeting

location.

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Community Plan

Block Assignments and Checklist

Checklist for Individuals and Families

Save your own life and your family first!

Provide first aid to your family if necessary.

Families should gather in a safe, predestinated area to assess the physical and emotional needs of each

family member. (Family Plan)

As soon as possible, contact your Block Captain either by phone (if working) or by going to the Block

Captain’s home in person. Report on the property, physical, and medical conditions of yourself and/or

family, whether they are okay, hurt mildly, needing immediate first aid, dead, or missing. Hang the

appropriate 8 ½ x 11 Status Card on your home, as close to or on the front door as possible or where the

front door was:

- GREEN: “All is Well”

- YELLOW: “ We need help, but it is not critical”

- RED: “We need Immediate help or critical care”

- WHITE: “This home is vacant or nobody home”

- BLACK: “There is a deceased person(s) here”

o The Black Card should be used in conjunction with any of the other four cards,

depending on the situation.

If you have a critical or life-threatening injury, report to your Block Captain and then go directly to the

Hospital. Your Block Captain will be informed if a critical care station for more extensive injuries will be

set up if the Hospitals are unavailable.

If your area is required to evacuate, make sure all living household members evacuate together with

members of your block and possibly area. If your situation becomes dangerous waiting for Block

members who do not report, leave without them BUT leave a note where you are going.

If you are asked to “Shelter-in-Place,” stay in your home for the amount of time local authorities deem it

is necessary.

If the emergency is a nuclear incident, wait in your shelter or home 14 days after the last explosion

before starting this checklist.

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