BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE. Click to edit Master subtitle style HAMILTON DATA SERVICES Business Process Applications and Services
Hamilton Data Services - Cloud-based business applications
Jun 23, 2015
HDS Corporate and Product Presentation. Headquartered in Paris, France, Hamilton Data Services (HDS) was created in 2003 and offers a wide range of cloud-based software solutions for managing business processes and data flows, creating and sending secure electronic documents. Products include applications for managing travel and expense notes, invoices, purchase order requests, sales and service contracts, sales bonuses and discounts, pharma events etc.
Mobile teams, and increasingly changing legislation and compliance requirements mean that making quick, smart decisions becomes more and more difficult. HDS products enable businesses to improve process efficiency and back-office productivity, to increase transparency of where money spent, and to ensure compliance with internal rules and legislation.
Mobile teams, and increasingly changing legislation and compliance requirements mean that making quick, smart decisions becomes more and more difficult. HDS products enable businesses to improve process efficiency and back-office productivity, to increase transparency of where money spent, and to ensure compliance with internal rules and legislation.
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BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Click to edit Master subtitle style
HAMILTON DATA SERVICESBusiness Process Applications and Services
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
15 YEARS OF EXPERIENCE PROVIDING BUSINESS APPLICATIONS AND DATA SERVICES
Headquarters in France, 3 Offices in Russia, Eastern and Western Europe
100+ employees Highly skilled staff: 75% project
managers, IT engineers, R&D Servicing over 100 large
international organizations Certified ISO 9001 & ISO 27001
Company Overview
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
A few of our customers…
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Clients in 12 countries
Western Europe : UK, France, Germany
Eastern Europe : Russia, Ukraine, Kazakhstan, Belorussia, Armenia, Azerbaijan, Georgia
South Eastern Europe : Bulgaria, Greece
Service Centers
Global Service Center in Bulgaria
Regional Service Center in France
Regional Service Center in Russia
Single users
United States, Spain, Italy, Poland, Hungary, other
International Presence
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Flexible, business applications designed to:•Improve and accelerate decision making •Reduce costs•Increase operational efficiency•Meet compliancy requirements
HDS specializes in
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
TRAVEL & EXPENSE Travel booking &
Authorization Travel Agency billing
approval Expense Report Approval Marketing Events and
Congress management
SALES & AFTER SALES Sales Contracts
preparation & Approval
Credit Control Sales Bonus &
Discount After Sales
PURCHASING & INVOICE Purchase Contract
preparation & Approval Purchase Requisition Purchase Invoice Mobile Phone Invoices
RECEPTION & MAIL DESK Visitor access
management Courrier and package
tracking Meeting Room and
Shared Resource Reservations
ONE PORTAL
Large SaaS Application Offering
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
HDS Products
SaaSBusiness Process Apps
Safety and Security
Secure Document Transfer
– Expense Notes– Travel Booking & Travel Orders– Contract Management (HR, sales,…)
– Procurement / Purchasing– AP Invoice Management– Meeting Rooms & Resource scheduling
– Pay slips, Invoices with compliant electronic signature process
– Visitor Access Management– Incident Tracking
Flexible, business process Applications
Secure Document Transfer
Safety and Security
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Current HDS SaaS Business Process Platform Architecture
HDS Workflow
Engine
HDS Business
Intelligence
HDS Electronic
Archive
HDS OCR
HDS Travel
Management
HDS Expense Reports
HDS PurchasingApproval
HDS Invoice
Approval
HDS Other
High-performing, agile business application hub
•Built on one common platform for all applications (70% of code is shared across all apps)
•All customer-specific data and functionality is parameter based
Þ Reduced time-to-market for application deployment!
Þ Highly customizable, without extra development time
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Sales Offices
Procurement Dept.
Accounting Dept.
Legal Dept.
Other Dept.
CLIENT
Third
par
ties
Vendors
Travel Agencies
BpoProviders
CRM Other
ONE PORTAL
ERP
SCAN
HDS SaaS Business Process Hub Architecture
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Advantages
• Significant Cost Reduction and Productivity improvements (50%)
• Green initiatives - paperless environment!
• Compliance– With company policies– With local rules and laws (SOX,…)– High complexity can be integrated easily
example: Pharma Industry + FCPA + Russian legislation
• Extensive language support
• Quality Service– Help desk: 24/7 phone and email support available– Customized SLAs
• Certified quality norms– Information Security : ISO 27001 certified– Quality Management : ISO 9001 certified
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
•SaaS APP, accessible from anywhere - including mobile!•Adapted to your company approval workflows•Manage multiple currencies and VAT rates•Receipt and invoice scanning•Extensive compliancy features and complete traceability•Automated reminders and escalations•ERP and storage integration
Expense Report Management – Main Features
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Travel management
•Accessible from anywhere•Pre-authorization by travel managers•Interface with travel agency for ticket reservation•Directly interfaced with travel booking platform•Compliancy features and complete traceability•Adapted to your company approval workflows
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Procurement
•Accessible from anywhere•Approval structure adapted to your purchasing policies and approval hierarchy•Tables for articles and suppliers•Automated preparation and delivery of requests for quotation and purchase orders•Receipt confirmation in the system•Match POs with invoices
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
•Centralize management of meeting rooms with online interactive planning tool•Manage equipment and vehicle reservations, organize external or internal catering orders•Configure system to verify room capacity and equipment availability.•Manage recurring reservations•Sends invitations to all participants•Easily configure parameters to adapt to internal procedures. Manage user access rights.
Gesroom – Meeting Room Planner
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
eInvoice - Features
•Secure electronic document routing platform•Four step process:•Upload documents (one or multiple, in format you use)•Sign and send with electronic signature/certificates•Confirmation of Reception•Archiving and reporting
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
eInvoice - Advantages
•Save money - up to 50% over paper invoicing•Get paid faster•Be more productive and save time.•Traceability – complete event history•Legal compliance – legal and tax audit requirements•Top security – electronic documents are more reliable than paper documents
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Adecco
•Using the eInvoice platform for the delivery of thousands of pay slips each month.•Secure, encrypted documents•Accessible at any time and archived•Electronic certificate guarantees authenticity•Saved time and significantly reduced paper costs
CASE STUDY
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
•Two products:•TELEMAQUE – Visitor access management•OMNIGARDE – Incident tracking and reporting tools•Adapted for specific industry requirements by organizations such as SEVESO or national defense sites.
Security and Quality on Site
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
•Manage the flow of visitors on and off site •Telemaque manages over 18Mvisitors/year•Define unique work flows that map to your business practices•Adapt easily to different countries, security protocols and physical infrastructures.•Integrate electronic scanning device/cameras•Support for LDAP, Active Directory. Connect via Web or API to CRM and ERP applications. •On-premise or Cloud-based solutions
Telemaque Visitor Management
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
•Pre-registration of visitors•Coordinate taxis for visitors•Manage couriers and packages (sent, in-transit, received)•Track and manage parking access for visitors•Key Keeper – manage lending of keys
Telemaque Add-ons
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
•Major insurance company•Monitors 8 sites, with 7,000 employees•Interfaced with 8 different Access Control Systems•Manages the flow of visitors and the movements of badges for the employees•This app will manage all 27 sites for AXA in France in 2014
CASE STUDY
Telemaque – AXA Banking and Insurance
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
•Nuclear Authority in France•Telemaque• Dedicated Data base, common for all CEA sites• Pre-registration and control of visits by Security
Officer• Management of physical zones with different
access rights.• 350,000 visits by year
CASE STUDY
Telemaque – CEA Atomic Security
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
•Meets the real-time traceability requirements of your supervision and security teams•Integrates with existing Intrusion, Fire Detection and Access Control Systems. •Identity management, biometric identification and authentication, event traceability and secure duty logs•Intervention reports•Shift change controls, mission management and planning
Omnigarde Incident Tracking
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
World leader in naval defenseManaging worker safety on naval construction sites:• Workers must be registered 2-5 days
ahead• Report exactly where they will work and
level of danger for better incident tracking and safety
• Real-time guardsmen reader and devices
CASE STUDY
Omnigarde – DCNS Working Security
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Omnigarde TF1- Safety and Security
French National Television station Using Omnigarde for safety and security incident tracking•Create different groupings of incident types•Include guardsmen rounds data from handheld data loggers•Manages reporting for 150 security guards in system
CASE STUDY
BUSINESS PROCESS IMPROVEMENT – REDUCED COSTS - COMPLIANCE.
Telemaque + Omnigarde Interxion - Data Center Safety Management
• Multi Sites & Multi application Solution : Telemaque + Omnigarde• Before Visit: Pre-registration by employee + Pre-approval by Security officer• During visit: ID Reader / Biometric Control / Signature Tablet / WebCam => Badge Encryption +
Monitoring Geographic Rights• Monitoring and Traceability of Visitor Flow• Monitoring and Traceability of Parcel & Equipment Flow• Management and Traceability of Incidents : fire detection / water detection / disease detection
Biometric Authentication
PreregistrationPre-Approval by
Security Officer
Badge Encryption
Monitoring Rights in Access Control System
Signature Tablet for Visitors
TelemaqueOmnigarde
ID Reader & WebCam
CASE STUDY
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