APPROVED BY BOARD HAMILTON COUNTY BOARD OF EDUCATION QUARTERLY SESSION – December 15, 2016 INDEX Quarterly Session ................................................................................................................. 1 Roll Call ............................................................................................................................... 1 Meditation and Pledge to the Flag ...................................................................................... 1 I. Approval of the Agenda ...................................................................................................... 1 EXECUTIVE SESSION ................................................................................................................. 1 II. Recognitions and Presentations 1 A. Remembering Woodmore Elementary – Chairman Highlander and Vice Chairman Jones .......................................................................................................... 1 B. Loftis BETA Tower of Power Team – Brent Eller .................................................. 2 III. Delegations........................................................................................................................... 2 A. Dan Liner, HCEA ...................................................................................................... 2 B. Ms. Kirsten Johnson, Harrison Elementary PTA ..................................................... 2 IV. Approval of the Minutes of the September 13, 2016 Special Called Session and the September 15, 2016 Quarterly Session............................................................................... 2 V. Approval of the Consent Agenda ........................................................................................ 2 A. Executive Committee Report .................................................................................... 2 B. School Operations – Zac Brown ........................................................................... 3 (1) Field Trips ......................................................................................................... 3 (a) Karen Hollis and Neelie Parker (2) ........................................................ . 3 (b) Dr. Robert Sharpe and Le Andrea Ware (15) ........................................ . 3 Remove from Agenda ...................................................................................... . 3 #2. East Hamilton School – One hundred students enrolled in middle school band and choir will travel to Pigeon Forge, Tennessee May 5-6, 2017 to perform in the Trills and Thrills Music Festival. 3 #7. Ooltewah High School – Approximately twenty-five students enrolled in band will travel to Gatlinburg, Tennessee February 2-4, 2017 to participate in the ETSBOA All State East Sr. Band Clinic. 4 #8. Ooltewah High School – Approximately eight students enrolled in band will travel to Nashville, Tennessee April 5-8, 2017 to participate in the TMEA All State Music Conference In-Service. 4 (c) David Cowan (1) ............................................................................... 4 C. Business and Finance – Christie Jordan ................................................................... 4 (1) Bids ................................................................................................................... 4 (2) Conferences and Consultants........................................................................... 5 (3) Financial Reports ............................................................................................. 5 (4) Budget Amendments ....................................................................................... 5 (a) General Operating ............................................................................. 5 (b) Fund Balance Appropriation ................................................................. . 5 D. Human Resources ..................................................................................................... 6 A. Request for New Position .............................................................................. 6 VI. Human Resources – Stacy Stewart................................................................................... . 6 A. Calendar Vote............................................................................................................ 6
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APPROVED BY BOARD
HAMILTON COUNTY BOARD OF EDUCATION
QUARTERLY SESSION – December 15, 2016
INDEX
Quarterly Session ................................................................................................................. 1 Roll Call ............................................................................................................................... 1 Meditation and Pledge to the Flag ...................................................................................... 1
I. Approval of the Agenda ...................................................................................................... 1EXECUTIVE SESSION ................................................................................................................. 1
II. Recognitions and Presentations 1 A. Remembering Woodmore Elementary – Chairman Highlander and Vice
Chairman Jones ..........................................................................................................1
B. Loftis BETA Tower of Power Team – Brent Eller .................................................. 2III. Delegations ........................................................................................................................... 2
A. Dan Liner, HCEA ...................................................................................................... 2 B. Ms. Kirsten Johnson, Harrison Elementary PTA ..................................................... 2
IV. Approval of the Minutes of the September 13, 2016 Special Called Session and the September 15, 2016 Quarterly Session ...............................................................................
2
V. Approval of the Consent Agenda ........................................................................................ 2 A. Executive Committee Report .................................................................................... 2 B. School Operations – Zac Brown ........................................................................... 3 (1) Field Trips ......................................................................................................... 3 (a) Karen Hollis and Neelie Parker (2) ......................................................... 3 (b) Dr. Robert Sharpe and Le Andrea Ware (15) ......................................... 3 Remove from Agenda ....................................................................................... 3 #2. East Hamilton School – One hundred students enrolled in middle
school band and choir will travel to Pigeon Forge, Tennessee May 5-6, 2017 to perform in the Trills and Thrills Music Festival.
3
#7. Ooltewah High School – Approximately twenty-five students enrolled in band will travel to Gatlinburg, Tennessee February 2-4, 2017 to participate in the ETSBOA All State East Sr. Band Clinic.
4
#8. Ooltewah High School – Approximately eight students enrolled in band will travel to Nashville, Tennessee April 5-8, 2017 to participate in the TMEA All State Music Conference In-Service.
4
(c) David Cowan (1) ............................................................................... 4 C. Business and Finance – Christie Jordan ................................................................... 4 (1) Bids ................................................................................................................... 4 (2) Conferences and Consultants........................................................................... 5 (3) Financial Reports ............................................................................................. 5 (4) Budget Amendments ....................................................................................... 5 (a) General Operating ............................................................................. 5 (b) Fund Balance Appropriation .................................................................. 5 D. Human Resources ..................................................................................................... 6 A. Request for New Position .............................................................................. 6
VI. Human Resources – Stacy Stewart.................................................................................... 6 A. Calendar Vote ............................................................................................................ 6
VII. Administrative/Business Matters – Dr. Lee McDade...................................................... 6 A. Second Reading of Board Policy ........................................................................ 6 (1) Board Policy 5.305 – Family and Medical Leave ..................................... 6 B. Zero Tolerance Suspension Appeal .................................................................... 6 C. Renaming of PALS Center ...................................................................................... 7
VIII. Board Matters ...................................................................................................................... 7 A. State Report Card – Dr. Kelly ................................................................................... 7 B. iZone Schools – Update – Dr. Kelly ................................................................... 7 C. Municipalities – Dr. Highlander and Dr. McDade ................................................ 7
IX. Schedule of Events/Announcements .................................................................................. 8
MINUTES
HAMILTON COUNTY BOARD OF EDUCATION 1 _QUARTERLY SESSION – DECEMBER 15, 2016
The Hamilton County Board of Education met in Quarterly Session in the Board Room at 3074 Hickory Valley Road on Thursday, December 15, 2016. Chairman Highlander called the meeting to order at 5:30 p.m.
ROLL CALL: Present were Chairman Highlander, Vice Chairman Jones,
Mr. Galloway, Mrs. Lennon, Mrs. Robinson, Mr. Smith, Mr. Testerman, Mrs. Thurman, Mr. Wingate, Mr. Anderson, and Interim Superintendent Kelly.
I. Approval of the Agenda Chairman Highlander stated the following amendment to the agenda: Under item II. Recognitions and Presentations, please add B.
Remembering Woodmore Elementary – Chairman Highlander and Vice Chairman Jones. Dr. Highlander stated he would be moving Remembering Woodmore to A. Under Item V.B.(b) Field Trips – Dr. Robert Sharpe and Le Andrea Ware, please removed #2, #7, and #8. Under the Consent Agenda Please add D. Human Resources, Request for New Position. Add Board Matters as item VIII. Add items: A. State Report Card – Dr. Kelly, B. iZone Schools – Update – Dr. Kelly, C. Municipalities – Dr. Highlander and Dr. McDade.
Mr. Testerman made a motion, seconded by Mrs. Jones, to approve
the agenda, as amended. ROLL CALL VOTE: Mr. Galloway, Mrs. Jones, Mrs. Lennon, Mrs.
Robinson, Mr. Smith, Mr. Testerman, Mrs. Thurman, Mr. Wingate and Chairman Highlander voted aye.
MOTION UNANIMOUSLY APPROVED Executive Session No Executive Session was called. Meditation and Pledge to the Flag was presented by David
Carpenter, Principal of Brown Middle School. Mr. Carpenter brought four students from Brown Middle School to
lead the pledge. II. Recognitions and Presentations A. Remembering Woodmore Elementary – Chairman Highlander
and Vice Chairman Jones Chairman Highlander began by recognizing Mrs. Cothran,
principal of Woodmore Elementary. He spoke from the heart
HAMILTON COUNTY BOARD OF EDUCATION 2 _QUARTERLY SESSION – DECEMBER 15, 2016
regarding the tragedy of the Woodmore Elementary bus accident where six students lost their lives. Vice Chairman Jones read a prepared statement in remembrance of the Woodmore students.
B. Loftis BETA Tower of Power Team – Brent Eller Mr. Eller, Principal of Loftis Middle School recognized the
members of the Tower of Power Team along with their sponsor, Ms. Deanna Rice. Ms. Rice stated that this team has won the state championship and now they are on their way to Disney World to compete for the National title.
III. Delegations A. Dan Liner, HCEA Mr. Liner spoke on behalf of the teachers system-wide regarding
a new initiative regarding the community school movement in the State. He suggested the system consider transforming some of the HCDE schools to community schools. The data shows a tremendous transformation in terms of achievement and an increase in enrollment.
B. Ms. Kirsten Johnson, Harrison Elementary PTA Ms. Johnson spoke as a parent regarding the conditions of the
Harrison Elementary School building. *IV. Approval of the Minutes of the September 13, 2016 Special Called
Session and the September 15, 2016 Quarterly Session Mrs. Jones made a motion, seconded by Mrs. Robinson, to approve
the minutes. ROLL CALL VOTE: Mr. Galloway, Mrs. Jones, Mrs. Lennon,
Mrs. Robinson, Mr. Smith, Mr. Testerman, Mr. Wingate and Chairman Highlander voted aye. Mrs. Thurman had left due to a previous commitment.
MOTION APPROVED
**V. Approval of the Consent Agenda Mr. Galloway made a motion, seconded by Mrs. Lennon, to approve
the Consent Agenda. ROLL CALL VOTE: Mr. Galloway, Mrs. Jones, Mrs. Lennon, Mrs.
Robinson, Mr. Smith, Mr. Testerman, Mr. Wingate and Chairman Highlander voted aye. Mrs. Thurman had left due to a previous commitment.
MOTION APPROVED A. Executive Committee Report – Approval of the Executive
Committee Report for period of November 17, 2016 through December 15, 2016.
HAMILTON COUNTY BOARD OF EDUCATION 3 _QUARTERLY SESSION – DECEMBER 15, 2016
B. School Operations – Zac Brown (1) Field Trips (a) Karen Hollis and Neelie Parker (2)
#1 Big Ridge Elementary – Eighty students enrolled in fifth grade will travel to Rock Eagle Environmental Center in Eatonton, Georgia, March 6-10, 2017 to participate in Math, Reading, and Science.
#2 Spring Creek Elementary – Thirty-five students enrolled in fourth and fifth grade Beta Club will travel to Rock Eagle Environmental Center in Eatonton, Georgia, March 6-10, 2017 to participate in Math, Reading, and Science.
(b) Dr. Robert Sharpe and Le Andrea Ware (15) #1 East Hamilton School – Fifteen members of the
boys’ basketball team will travel to Elizabethton, Tennessee December 27-31, 2016 to compete in the Chick-Fil-A Holiday Tournament.
#2 East Hamilton School – One hundred students enrolled in middle school band and choir will travel to Pigeon Forge, Tennessee May 5-6, 2017 to perform in the Trills and Thrills Music Festival. Removed from Agenda.
#3 East Ridge High School – Twenty-four members of the boys’ and girls’ varsity basketball teams will travel to Gallatin, Tennessee December 16-17, 2016 to compete in the Holiday Basketball Classic.
#4 East Ridge High School – Fifteen members of the wrestling team will travel to Franklin, Tennessee February 2-4, 2017 to compete in the state wrestling tournament.
#5 East Ridge High School – Fifteen members of the wrestling team will travel to Franklin, Tennessee February 16-18, 2017 to compete in the state wrestling tournament.
#6 Lookout Valley Middle/High School – Ten members of the high school girls’ basketball team will travel to Harriman, Tennessee December 28-29, 2016 to compete in the Harriman High School Basketball Christmas Tournament.
#7 Ooltewah High School – Approximately twenty-five students enrolled in band will travel to Gatlinburg, Tennessee February 2-4, 2017 to participate in the ETSBOA All State East Sr. Band Clinic. Removed from Agenda
HAMILTON COUNTY BOARD OF EDUCATION 4 _QUARTERLY SESSION – DECEMBER 15, 2016
#8 Ooltewah High School – Approximately eight students enrolled in band will travel to Nashville, Tennessee April 5-8, 2017 to participate in the TMEA All State Music Conference In-Service. Removed from Agenda
#9 Signal Mountain Middle/High School – Fifteen members of the high school boys’ basketball team will travel to Cherokee, North Carolina December 21-23, 2016 to compete in a tournament.
#10 Signal Mountain Middle/High School – Nine members of the Science Bowl Team will travel to Knoxville, Tennessee February 17-18, 2017 to compete in the Tennessee Regional Science Quiz Bowl.
#11 *Hamilton County Collegiate High School – One student traveled to Nashville, Tennessee November 17-20, 2016 to participate in the TISL Conference.
#12 *Red Bank High School – Seven members of the boys’ cross country team traveled to Brentwood, Tennessee November 4-5, 2016 to compete in the TSSAA State A-AA Cross Country Championships.
#13 *Sale Creek Middle/High School – One member of the cross country team traveled to Brentwood, Tennessee November 4-5, 2016 to compete in the TSSAA State Cross Country Championships.
#14 *Signal Mountain Middle/High School – Fifteen members of the cross country team traveled to Brentwood, Tennessee November 4-5, 2016 to compete in the TSSAA State Cross Country Championships.
#15 *Soddy Daisy High School – Fifty-one members of the Forensics team traveled to Johnson City, Tennessee November 18-19, 2016 to compete in a Forensics Tournament.
*Previously approved by Superintendent and Chairman. (c) David Cowan (1) #1 East Hamilton High School - Twelve students to
compete in the Honors Virtual Enterprise competition April 2-7, 2017 in New York, NY.
C. Business and Finance – Christie Jordan (1) Bids/Contracts 1A. Recommended Contract Extension with Praters, Inc.
for Refinish Gym Floors (Bid File 15-18)
HAMILTON COUNTY BOARD OF EDUCATION 5 _QUARTERLY SESSION – DECEMBER 15, 2016
1B. Request Approval to Purchase Science Ancillary Materials from School Specialty dba CPO Science/Delta Education, LLC.
1C. Request Approval of Contract Renewal with PowerSchool for Software Maintenance Subscription and Support.
1D. Request Approval of Contract with Mastery Connect for The Howard School and Orchard Knob Middle School.
1E. Request Approval of Contract with Momentum Behavior Analysis (ABA).
3. For your information is the purchase of motor fuel. (2) Conferences and Consultants 1. A+ Educators for Notre Dame High School -
Funding Source: School based Federal Title I and Title II private school budget allocation
2. Public Consulting Group/PATHS Curriculum for Brainerd High School - Funding Source: Federal Programs School Improvement Grant (pending State approval)
3. Dr. Beverly Tyner, Consultant for East Side Elementary School - Funding Source: School Based Federal Title I
(3) Financial Reports The presentation of the monthly financial statement
compares actual year-to-date expenditures to the original adopted budget and the year-to-date amended budget. (Addendum I)
(4) Budget Amendments (a) General Operating Board approval is needed to amend the FY2016-2017
budget for the Pre-K State Grant Award and the matching budget. The amendments reclassify existing budget appropriations between various accounts as indicated in the attachments. (Addendum II and III)
(b) Fund Balance Appropriation Approval is recommended to appropriate Fund
Balance Committed for Education carried forward from prior year to purchase school technology needs. Recommendation: It is recommended that the Board approve the following budget amendment:
HAMILTON COUNTY BOARD OF EDUCATION 6 _QUARTERLY SESSION – DECEMBER 15, 2016
Source of Funds: 10000000-30004655 Committed for Education Fund Balance $494,105 Use of Funds: 19240000-52417221 Regular Instructional Equipment $ 71,500 19160000-51107221 Regular Instructional Equipment $340.233 19160000-51103995 Hardware/Software $ 82,372
D. Human Resources – Stacy Stewart (1) Request for New Position
VI. Human Resources – Stacy Stewart A. Calendar Vote (Addendum IV) Ms. Stewart requested approval for the calendar for the 2017-18
school year as voted on by the employees. Draft #1 was selected. Mr. Testerman made a motion, seconded by Mr. Galloway, to approve
the 2017-2018 school year calendar. ROLL CALL VOTE: Mr. Galloway, Mrs. Jones, Mrs. Lennon, Mrs.
Robinson, Mr. Smith, Mr. Testerman, Mr. Wingate and Chairman Highlander voted aye. Mrs. Thurman had left due to a previous commitment.
MOTION APPROVED VII. Administrative/Business Matters – Dr. Lee McDade A. Second Reading of Board Policy 1. Board Policy 5.305 – Family and Medical Leave Mr. Galloway made a motion, seconded by Mr. Testerman, to
approve Board Policy 5.305 – Family and Medical Leave. ROLL CALL VOTE: Mr. Galloway, Mrs. Jones, Mrs. Lennon,
Mrs. Robinson, Mr. Smith, Mr. Testerman, Mr. Wingate and Chairman Highlander voted aye. Mrs. Thurman had left due to a previous commitment.
MOTION APPROVED B. Zero Tolerance Suspension Appeal Mr. Galloway made a motion, seconded by Mr. Testerman, to
uphold the decision of the administration in regard to the zero tolerance suspension.
HAMILTON COUNTY BOARD OF EDUCATION 7 _QUARTERLY SESSION – DECEMBER 15, 2016
ROLL CALL VOTE: Mr. Galloway, Mrs. Jones, Mrs. Lennon, Mrs. Robinson, Mr. Smith, Mr. Testerman, Mr. Wingate and Chairman Highlander voted aye. Mrs. Thurman had left due to a previous commitment.
MOTION APPROVED C. Renaming of PALS Center Mr. Galloway made a motion, seconded by Mr. Wingate to
rename the PALS Center at West 40th Street to the Amy Piazza Preschool Assessment and Learning Services Center.
ROLL CALL VOTE: Mr. Galloway, Mrs. Jones, Mrs. Lennon,
Mrs. Robinson, Mr. Smith, Mr. Testerman, Mr. Wingate and Chairman Highlander voted aye. Mrs. Thurman had left due to a previous commitment.
MOTION APPROVED
VIII. Board Matters A. State Report Card – Dr. Kelly Dr. Kelly gave an overview of the annual report card from the
State for 2016. B. iZone Schools – Update – Dr. Kelly Dr. Kelly gave a status overview/update of the iZone schools.
Mrs. Robinson asked for an update on the iZone schools on the agenda for the next six months so it is always at the forefront. Dr. Kelly stated that an update could be provided. Discussion continued.
C. Municipalities – Dr. Highlander and Dr. McDade Dr. McDade stated he met with one of the municipalities and
had a good meeting. Dr. Kelly and Dr. McDade both attended. Both offered assistance in their investigating their breakaway. Also explained to them that both felt our system would be stronger as one instead of splintered. Dr. Highlander agreed that the system would be stronger as one rather than separated. Discussion continued.
Mr. Testerman asked that the public be given an explanation as to why
the East Ridge High School property discussion wasn’t on the agenda. Dr. McDade explained that the system drew up proposals and sent over to East Ridge. Their attorney asked that it be tabled to allow time for face to face meetings to work out some issues. Mr. Testerman thanked Dr. McDade for helping everyone be more informed.
HAMILTON COUNTY BOARD OF EDUCATION 8 _QUARTERLY SESSION – DECEMBER 15, 2016
IX. Schedule of Events/Announcements Chairman Highlander stated he had scheduled a conference call with
the search firm, Coleman, Lew and Associates for Wednesday, December 28th. Mrs. Robinson also asked for a Work Session for that day to discuss the Durham Bus contract. Chairman Highlander stated that the contract with the custodial service could be discussed at the same meeting. Chairman Highlander called for the conference call at 3:00 p.m. followed by the work session at 4:00 p.m.
Chairman Highlander also stated he had planned a face to face with stake holders and the search firm on January 12th. There will be eight groups meeting approximately 30 minutes at a time starting at 8:00 a.m. The Board would meet with Coleman, Lew and Associates at 4:00. They would also like to get a survey on the system website.
Mrs. Jones stated that there would be a community event – Christmas at Woodmore – Saturday, December 17 from 12:00-4:00 at Woodmore Elementary. Free food, games, prizes, haircuts, and much more will be provided.
A. December 16, 2016 – Last
Day of Classes Before Winter Holidays
B. December 19-30, 2016 – Winter Break
C. January 2-3, 2017– Teacher
Professional Development D. January 4, 2017 – School
Reopens E. January 6, 2017 – Report
Cards
F. January 12, 2016 Board Agenda Work Session Board Room 5:00 p.m.
G. January 16, 2017 – Martin
Luther King Day
H. January 19, 2016 Regular Session Board Meeting Board Room 5:00 p.m. (5:30 if no Ex. Session)
Chairman Highlander adjourned the meeting at 7:45 p.m.
HAMILTON COUNTY SCHOOLSREVENUE/OBLIGATIONS VS BUDGET
PERIOD ENDEDOCTOBER, 2016
General Purpose Federal Programs Self-Funded Programs Child Nutrition Grand TotalsREVENUES Budget Revised Budget YTD Actual Budget Revised Budget YTD Actual Budget Revised Budget YTD Actual Budget Revised Budget YTD Actual Budget Revised Budget YTD ActualLOCAL TAXES 203,673,109 203,673,109 19,500,666 203,673,109 203,673,109 19,500,666 LICENSES AND PERMITS 12,500 12,500 3,486 12,500 12,500 3,486 CHARGES FOR CURRENT SERVICES 385,674 385,674 95,729 3,484,182 3,479,247 1,223,472 3,623,237 3,623,237 1,178,370 7,493,093 7,488,158 2,497,571 OTHER LOCAL REVENUES 1,987,500 1,987,500 2,180,969 2,411,543 2,487,284 613,166 13,496 13,496 7,110 4,412,539 4,488,280 2,801,245 STATE OF TENNESSEE 152,405,749 152,752,749 45,014,754 190,000 190,000 - 152,595,749 152,942,749 45,014,754 OTHER STATE REVENUES 1,115,000 1,115,000 522,726 384,424 434,783 33,924 1,499,424 1,549,783 556,650 FEDERAL GOVERNMENT 946,647 946,647 432,846 27,016,100 30,611,357 2,833,654 17,529,138 17,529,138 3,649,951 45,491,885 49,087,142 6,916,451 OTHER SOURCES 1,306,764 1,306,764 1,306,764 1,306,764 - RESERVES/FUND BALANCE 1,208,206 4,693,206 - 200,000 23,000 163,580 1,231,206 5,056,786 -