H2020 TIME RECORDS PROJEKTØKONOMI, TINA RYDING 22. 05. 2015
Jan 05, 2016
H2020 TIME RECORDS
PROJEKTØKONOMI, T INA RYDING
22. 05. 2015
Grant Agreement – Personnel costs - highlights
• Actually incurred costs• Within the project period• Connected with the action and necessary for its implementation• Identifiable and verifiable
Grant Agreement – Keeping records (art 18.1.1) – highlights
• …for personnel costs (…) the beneficiaries must keep time records for the number of hours declared. The time records must be in writing and approved by the persons working on the action and their supervisors, at least monthly.
The registration must include (from Model Grant Agreement v. 2, p. 157):• The number of hours detailed per day (hours worked for the action in each
day)• A reference to the action tasks or work package described in Annex 1, to
easily verify that the work carried out matches the work assigned and the person-months reported to the action
• A brief description of the activities carried out, to understand and show what work was carried out.
Grant Agreement – Keeping records (art 18.1.1) – highlights
INFORMATION INCLUDED IN TIMESHEETS MUST MATCH RECORDS OF:
• ANNUAL AND SICK-LEAVE TAKEN, • DAYS OFF (HOLIDAY), • AND WORK-RELATED TRAVEL
AAU time recording system
Quick guide in English:
http://www.aauhaandbog.aau.dk/file/6250/Quick-guide-english-20120326.pdf
Access to the financial system (ØSS):
http://www.adm.aau.dk/vue/index.php3
Monthly deadlines: The timesheet must be delivered and approved by the fifth working day of the following month!
Example Work packages (from GA)
WP title Months + AAU person months AAU analysenr.
WP1: Project ManagementMths 1-36AAU: 1 month
80101
WP2: Bio-assay developmentMths 1-36AAU: 3 months
80102
WP3: Photonic sensing deviceMths 1-36AAU: %
80103
WP4: Bio-functionalizationMths 1-36AAU: 26 months
80104
WP5: Biochip integrationMths 6-36AAU: 0,5 months
80105
WP6: Readout deviceMths 10-24AAU: 0,5 months
80106
WP7: Preliminary validationMths 1-36AAU: 1 month
80107
WP8: Exploitation, standardization and roadmapping
Mths 1-36AAU: 0,5 months
80108
WP9: Dissemination and communicationMths 1-36AAU. 2 months
80109
Examples of description of activity
• Coordination• Reporting• Travelling• Meeting• Testing• Etc.
• Brief description – estimate the level of detail • Use the area ”Kommentar” in AAU time recording• Tick the box ”Husk” to keep the description for the registration in next month