Disclaimer This document is aimed at informing potential applicants for Horizon 2020 funding. It serves only as an example. The actual Web forms and templates, provided in the online proposal submission system under the Participant Portal, might differ from this example. Proposals must be prepared and submitted .via the online proposal submission system under the Participant Portal. H2020 Programme Proposal template 2018-2020 Administrative forms (Part A) Project proposal (Part B) SME instrument Phase 1 Version 3.4 30 October 2018
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Disclaimer This document is aimed at informing potential applicants for Horizon 2020 funding. It serves only as an example. The actual Web forms and templates, provided in the online proposal submission system under the Participant Portal, might differ from this example. Proposals must be prepared and submitted .via the online proposal submission system under the Participant Portal.
H2020 Programme
Proposal template 2018-2020
Administrative forms (Part A)
Project proposal (Part B)
SME instrument Phase 1
Version 3.4 30 October 2018
2
HISTORY OF CHANGES
Version Publication
Date Change Page
1.0 11.12.2013 Initial version
1.1 27.02.2014 Information on Evaluation added - scoring of proposals as they were submitted, rather than on their potential if certain changes to be made (Part B)
1
1.2 10.03.2014 Part A added 7
2.0 28.01.2016 new links added to WP16-17 General Annexes
sentence inserted in instruction page: "The page limit will be applied automatically, therefore you must remove this instruction page before submitting." + page numbers starting at cover page
subtitles "Tables for section 3.n" added in the tables section
explanations on third party parties and subcontracts have been added to section 4.1
2
1 6
7
3.0 21.12.2016 Part A
In ethics issues table: Sub-question on 'destruction of Human embryos' added (S1) Questions on 'Dual use' and 'Misuse' redrafted (S8, S10)
'Exclusive focus on civil applications' added (S9)
SME-status updated calculation method: the system reads now the closing date of the accounts for the financial year on which the assessment of the SME status was based. The confirmation of the SME status applies for two years.
Part B
new instructions added
small correction in paragraph numbering "4.1"
replacement of "malevolent use" by "misuse"
reference to ethics guidance on the Participant Portal
removal of the security paragraph 5.2 since it is not applicable to this type of action
9 11
11
cover
par.4
par.5.1
par.5.1
par.5.2
3.1 21.02.2017 additional bullet point under expected impacts: addressing climate change or the environment, or bringing other important benefits to society
par. 2.1.a
3.2 27.10.2017 On 27/10 the revision of the WP is adopted. New template for the pilot on the European Innovation Council.
3.3 07.11.2017 Small corrections of editorial nature
3.4 30.10.2018 removal of the security paragraph 5.2 since it is not applicable to this type of action
5.2
Proposal Submission Forms
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Please check our wiki for help on navigating the form.
Table of contents
Section Title Action
1 General information
2 Participants & contacts
3 Budget
4 Ethics
5 Call-specific questions
How to fill in the formsThe administrative forms must be filled in for each proposal using the templates available in the submission system. Some data fields in the administrative forms are pre-filled based on the steps in the submission wizard.
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1 - General informationTopic
Deadline Id
Type of Action
Call Identifier
Acronym Acronym Acronym is mandatory
Proposal title Max 200 characters (with spaces). Must be understandable for non-specialists in your field.
Note that for technical reasons, the following characters are not accepted in the Proposal Title and will be removed: < > " &
Duration in months Estimated duration of the project in full months.
The first set of keywords (main keyword 1 and sub-keyword 1) will have the heaviest weight in matching the expert-evaluators who will evaluate the proposal, therefore it is crucial to ensure this first set of keywords reflects the area of your proposal as accurately as possible. In order to ensure your proposal is matched to evaluators with the best expertise, we highly recommend that you choose at least one main keyword and one sub-keyword.
Main Keyword 1
Word or words that best describe(s) the subject of your project.Sub Keyword 1
It is highly recommended to select the highest number of relevant keywords that correspond to your proposal with a maximum of three main keywords and three sub-keywords. The main keyword can be repeated up to three times, but a different sub-keyword should be chosen if possible each time.
Main Keyword 2
Word or words that best describe(s) the subject of your project.Sub Keyword 2
Main Keyword 3
Word or words that best describe(s) the subject of your project.Sub Keyword 3
Free keywords You may enter a number of keywords that you consider necessary to characterise the scope of your proposal. There is a limit of 200 characters.
Example, n
ot to co
mplete
Proposal Submission Forms
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Proposal ID Acronym Acronym is mandatory
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Abstract
Short summary (max. 2,000 characters, with spaces) to clearly explain: • the objectives of the proposal • how they will be achieved • their relevance to the work programme. Will be used as the short description of the proposal in the evaluation process and in communications with the programme management committees and other interested parties . • Do not include any confidential information. • Use plain typed text, avoiding formulae and other special characters. If the proposal is written in a language other than English, please include an English version of this abstract in the “Technical Annex” section.
Remaining characters 2000
Has this proposal (or a very similar one) been submitted in the past 2 years in response to a call for proposals under Horizon 2020 or any other EU programme(s)? Yes No
Please give the proposal reference or contract number.
xxxxxx-x Remove
Example, n
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Proposal Submission Forms
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Proposal ID Acronym Acronym is mandatory
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Declarations
1) The coordinator or sole applicant declares to have the explicit consent of all applicants on their participation and on the content of this proposal.
2) The information contained in this proposal is correct and complete.
3) This proposal complies with ethical principles (including the highest standards of research integrity — as set out, for instance, in the European Code of Conduct for Research Integrity — and including, in particular, avoiding fabrication, falsification, plagiarism or other research misconduct).
4) The coordinator or sole applicant confirms:- to have carried out the self-check of the financial capacity of the organisation on https://ec.europa.eu/research/participants/portal/desktop/en/organisations/lfv.html. Where the result was “weak” or “insufficient”, the coordinator confirms being aware of the measures that may be imposed in accordance with the H2020 Grants Manual (Chapter on Financial capacity check); or- is exempt from the financial capacity check being a public body including international organisations, higher or secondary education establishment or a legal entity, whose viability is guaranteed by a Member State or associated country, as defined in the H2020 Grants Manual (Chapter on Financial capacity check); or
- as sole participant in the proposal is exempt from the financial capacity check.
5) The coordinator or sole applicant hereby declares that each applicant has confirmed:
- they are fully eligible in accordance with the criteria set out in the specific call for proposals; and
- they have the financial and operational capacity to carry out the proposed action.
The coordinator is only responsible for the correctness of the information relating to his/her own organisation. Each applicant remains responsible for the correctness of the information related to him and declared above. Where the proposal to be retained for EU funding, the coordinator and each beneficiary applicant will be required to present a formal declaration in this respect.
According to Article 131 of the Financial Regulation of 25 October 2012 on the financial rules applicable to the general budget of the Union (Official Journal L 298 of 26.10.2012, p. 1) and Article 145 of its Rules of Application (Official Journal L 362, 31.12.2012, p.1) applicants found guilty of misrepresentation may be subject to administrative and financial penalties under certain conditions. Personal data protection The assessment of your grant application will involve the collection and processing of personal data (such as your name, address and CV), which will be performed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your replies to the questions in this form and any personal data requested are required to assess your grant application in accordance with the specifications of the call for proposals and will be processed solely for that purpose. Details concerning the purposes and means of the processing of your personal data as well as information on how to exercise your rights are available in the privacy statement. Applicants may lodge a complaint about the processing of their personal data with the European Data Protection Supervisor at any time. Your personal data may be registered in the Early Detection and Exclusion system of the European Commission (EDES), the new system established by the Commission to reinforce the protection of the Union's financial interests and to ensure sound financial management, in accordance with the provisions of articles 105a and 108 of the revised EU Financial Regulation (FR) (Regulation (EU, EURATOM) 2015/1929 of the European Parliament and of the Council of 28 October 2015 amending Regulation (EU, EURATOM) No 966/2012) and articles 143 - 144 of the corresponding Rules of Application (RAP) (COMMISSION DELEGATED REGULATION (EU) 2015/2462 of 30 October 2015 amending Delegated Regulation (EU) No 1268/2012) for more information see the Privacy statement for the EDES Database.
International organisation .........................................unknown
International organisation of European interest ........unknown
Secondary or Higher education establishment .........unknown
Research organisation ..............................................unknown
SME self-declared status........................................... unknown
SME self-assessment ............................................... unknown
SME validation sme................................................... unknown
Based on the above details of the Beneficiary Registry the organisation is not an SME (small- and medium-sized enterprise) for the call.
Enterprise Data
Industry (private for profit)..................unknown
Example, n
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Proposal Submission Forms
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Proposal ID Acronym Acronym is mandatory Short name
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Department(s) carrying out the proposed work
Department name Name of the department/institute carrying out the work.
Street Please enter street name and number.
Town Please enter the name of the town.
Same as organisation address
Department 1
not applicable
Country Please select a country
Postcode Area code.
Example, n
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Proposal Submission Forms
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Proposal ID Acronym Acronym is mandatory Short name
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Person in charge of the proposal
The name and e-mail of contact persons are read-only in the administrative form, only additional details can be edited here. To give access rights and basic contact details of contact persons, please go back to Step 4 of the submission wizard and save the changes.
First name Last name
E-Mail
Town Please enter the name of the town. Post code Area code.
Street Please enter street name and number.
Website
Position in org. Please indicate the position of the Contact Point above in the organisation.
Department Name of the department/institute carrying out the work.
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4 - EthicsPlease, take into account that the ethics issues in SME Instrument Phase 1 only relate to the feasibility study and not to a possible further innovation project (i.e. Phase 2)
1. HUMAN EMBRYOS/FOETUSES Page
Does your research involve Human Embryonic Stem Cells (hESCs)? Yes No
Does your research involve the use of human embryos? Yes No
Does your research involve the use of human foetal tissues / cells? Yes No
2. HUMANS Page
Does your research involve human participants? Yes No
Does your research involve physical interventions on the study participants? Yes No
3. HUMAN CELLS / TISSUES Page
Does your research involve human cells or tissues (other than from Human Embryos/Foetuses, i.e. section 1)?
Yes No
4. PERSONAL DATA Page
Does your research involve personal data collection and/or processing? Yes No
Does your research involve further processing of previously collected personal data (secondary use)?
Yes No
5. ANIMALS Page
Does your research involve animals? Yes No
6. THIRD COUNTRIES Page
In case non-EU countries are involved, do the research related activities undertaken in these countries raise potential ethics issues?
Yes No
Do you plan to use local resources (e.g. animal and/or human tissue samples, genetic material, live animals, human remains, materials of historical value, endangered fauna or flora samples, etc.)?
Yes No
Do you plan to import any material - including personal data - from non-EU countries into the EU?
Yes No
Do you plan to export any material - including personal data - from the EU to non-EU countries?
Yes No
In case your research involves low and/or lower middle income countries, are any benefits-sharing actions planned?
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Could the situation in the country put the individuals taking part in the research at risk? Yes No
7. ENVIRONMENT & HEALTH and SAFETY Page
Does your research involve the use of elements that may cause harm to the environment, to animals or plants?
Yes No
Does your research deal with endangered fauna and/or flora and/or protected areas? Yes No
Does your research involve the use of elements that may cause harm to humans, including research staff?
Yes No
8. DUAL USE Page
Does your research involve dual-use items in the sense of Regulation 428/2009, or other items for which an authorisation is required?
Yes No
9. EXCLUSIVE FOCUS ON CIVIL APPLICATIONS Page
Could your research raise concerns regarding the exclusive focus on civil applications? Yes No
10. MISUSE Page
Does your research have the potential for misuse of research results? Yes No
11. OTHER ETHICS ISSUES Page
Are there any other ethics issues that should be taken into consideration? Please specify Yes No
I confirm that I have taken into account all ethics issues described above and that, if any ethics issues apply, I will complete the ethics self-assessment and attach the required documents.
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5 - Call specific questionsCall specific declaration(s)
I declare on my honour that: Neither I nor any of the members of the consortium (if relevant) are involved in concurrent submission or implementation with another SME instrument Phase 1 or Phase 2 project.
Excluded Reviewers
You can provide up to three names of persons that should not act as an evaluator in the evaluation of the proposal for potential competitive reasons.
First Name
Last Name
Institution
Town
Country
Webpage
Example, n
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Proposal Submission Forms
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Validation result
Section Description
Show Error
Show Warning
The red 'Show Error' button indicates an error due to a missing or incorrect value related to the call eligibility criteria. The submission of the proposal will be blocked unless that specific field is corrected!
The yellow 'Show Warning' button indicates a warning due to a missing or incorrect value related to the call eligibility criteria. The submission of the proposal will not be blocked (proposal will be submitted with the missing or incorrect value).
Section Description
The form has not yet been validated, click "Validate Form" to do so!
Example, n
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Proposal Submission Forms
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Example, n
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template WP18-20 v20181030
Proposal template
(Technical annex)
SME instrument – phase 1
[Adapted for EIC]
Proposal must be based on an initial business plan and describe the activities to be undertaken that shall
result in a comprehensive feasibility study.
Please follow the structure of the template when preparing your proposal. It has been designed to ensure that
the important aspects of your innovation and planned work are presented in a way that will enable the
experts to make an effective assessment against the award criteria.
If you upload a proposal longer than 10 pages (only sections 1-3, including cover page and executive
summary) before the cut-off date, you will receive an automatic warning and will be advised to shorten and
re-upload the proposal. After the call cut-off date, excess pages will be automatically made invisible and will
not be taken into consideration. The proposal is a self-contained document.
Please, do not consider the page limit as a target! It is in your interest to keep your text as concise as
possible, since experts rarely view unnecessarily long proposals in a positive light.
Please respect the following formatting constraints:
– Times New Roman, Arial or similar, at least font size 11, page size A4, margins (2.0 cm side and 1.5 cm
top and bottom), at least single line spacing.
Further guidance is available in the Guidelines for Applicants.