FACULTY OF ECONOMICS & BUSINESS Syllabus For BACHELOR OF VOCATION (B.Voc.) MANAGEMENT & SECRETARIAL PRACTICES (Semester I - II) Session: 2015-16 GURU NANAK DEV UNIVERSITY AMRITSAR Note: (i) Copy rights are reserved. Nobody is allowed to print it in any form. Defaulters will be prosecuted. (ii) Subject to change in the syllabi at any time. Please visit the University website time to time.
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FACULTY OF ECONOMICS & BUSINESS
Syllabus
For
BACHELOR OF VOCATION (B.Voc.)
MANAGEMENT & SECRETARIAL PRACTICES
(Semester I - II)
Session: 2015-16
GURU NANAK DEV UNIVERSITY
AMRITSAR
Note: (i) Copy rights are reserved.
Nobody is allowed to print it in any form.
Defaulters will be prosecuted.
(ii) Subject to change in the syllabi at any time.
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Bachelor of Vocation (B.Voc.)
(Management & Secretarial Practices) (Semester-I)
Paper-III: INTRODUCTION TO INTERNET
Time: 3 Hrs Max. Marks: 75
Note: Eight questions are required to be set giving equal weight age to all the units. The candidates will have to attempt any five. All questions carry equal marks.
PART – I Internet: Definition & History of Internet- Uses of Internet-Definition of Web Addressing-URL, web Browsers.
E-mail: Anatomy of e-mail, e-mail address, finding e-mail address, adding signature, attaching files, opening attachments, managing an e-mail account, Web mail, Gmail, yahoo mail.
Concepts of Networking : Introduction. Keywords: URL, IP address, Hyperlinks, Web pages, Home page, web sites, WWW, Dial-up, Broadband, Wi-Fi, ISP, Browser, DSL, DNS, Gateways, Chat rooms, Downloading and Uploading.
PART – II Creation and management of Blogs: Brief introduction.
Introduction to various devices & Applications: Electronic gadgets other than the computers used by executives in the Offices like Tablet, Smart Phone.
Introduction to Applications like– UC browser, WhatsApp, WeChat, Skype, Viber, Maps, Skydrive etc. Working with Browser: Opening a web page, opening multiple browser windows, opening multiple tabs in a single browser windows and their management, working offline, deleting temporary files, exploring Internet Options. Net Etiquettes, Searching the Web: Meaning of Search Engines, Keywords REFERENCES
1. Introduction to HTML and DHTML, Ivan Bayross, BPB Publishers. 2. Text Book of Internet Technology & Applications, Nayak A.K., Dominant
Publishing & Distributors.
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Bachelor of Vocation (B.Voc.)
(Management & Secretarial Practices) (Semester-I)
Paper-IV: MS OFFICE
Time: 3 Hrs Max. Marks: 75
Note: Eight questions are required to be set giving equal weightage to all the units. The candidates will have to attempt any five. All questions carry equal marks.
PART – I
MS WORD Working with Documents-Opening & Saving files, Editing text documents, Insert, Delete, Cut, Copy, Paste, Undo, Redo, Find, Search, Replace, Page setup and style Converting files to different formats, Sending files to others. Using Tool bars, Ruler, Using Icons, using help.
Formatting Documents- Font styles, Font selection- style, size, color etc, Type face- Bold, Italic, Underline, Case settings, Highlighting, Special symbols, Paragraph style, Alignments, Indents, Line Space, Margins, Bullets & Numbers
Settings: Header & footer, Setting Footnotes & end notes; Inserting manual page break, Column break and line break, Creating sections and frames.
Creation of Table: With index, page number, author name, date and time etc., Creating Master Documents, Web page. Table settings, Borders, Alignments, Insertion, deletion, Merging, Splitting, Sorting, and Formula. Drawing- Inserting Clipart, Pictures/Files etc.
Tools – Word Completion, Spell Checks, Mail merge, Templates, Creating Web pages, Using Wizards. Printing Documents – Shortcut keys, Importing & Exporting documents
PART – II
MS POWER POINT
Introduction to presentation – Opening new presentation, Different presentation templates, setting backgrounds, selecting presentation layouts.
Creating a presentation – Setting Presentation style, Adding text to the Presentation.
Adding Graphics to the Presentation- Inserting pictures, movies, tables etc into presentation, Drawing Pictures using drawing tools.
Adding Effects to the Presentation- Setting Animation & transition effect. Printing Handouts, Generating Standalone Presentation viewer.
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Bachelor of Vocation (B.Voc.)
(Management & Secretarial Practices) (Semester-I)
PART – III
MS EXCEL
Worksheet: Worksheet basics, creating worksheet, entering into worksheet, heading information, data, text, dates, alphanumeric values, saving & quitting worksheet, Opening and moving around in an existing worksheet, Toolbars and Menus, Keyboard shortcuts, Working with single and multiple workbook, working with formulae & cell referencing, Auto sum, Coping formulae, Absolute & relative addressing, Worksheet with ranges, formatting of worksheet, Previewing & Printing worksheet, Graphs and charts, Database, Creating and Using macros.
Advanced excel features: Auto Filter, Password protecting Worksheets, data validation,
Recording and running macro, Storing macro in different books, Creating buttons and
assigning macro, Workbook objects, Worksheet objects and Range objects, Charts objects.
PART – IV
MS ACCESS Database Basics: Databases, Records · Fields, data types, Database types · Library Catalogues, Introduction into Microsoft Access, Starting Up Microsoft Access, creating New, and Opening Existing Databases, Creating a database using a wizard, Creating a database without using a wizard.
Tables - What they are and how they work, Create a table from scratch in Design view, Primary Keys, Switching Views, Entering Data, Manipulating Data, Advanced Table Feature Examples, Relationships - How to link multiple tables together.
Forms -What they are and how they work.
Reports - What they are and how they work. Creating a Report Using a Wizard. REFERENCES 1. Windows Based Computer Courses, Rachhpal Singh &Gurvinder Singh.
2. Information Technology, Hardeep Singh &Anshuman Sharma.
3. Office Complete, BPB Publications.
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Bachelor of Vocation (B.Voc.)
(Management & Secretarial Practices) (Semester-I)
Paper-V: COMPUTER FUNDAMENTALS
Time: 3 Hrs Max. Marks: 50 Note: Eight questions are required to be set giving equal weightage to all the units. The candidates will have to attempt any five. All questions carry equal marks.
PART –I COMPUTER FUNDAMENTALS Basic Terms: Terms related to Computer, Characteristics of Computer: Speed, Storage, Versatility and Diligence – Hardware & Software, Memory. CPU: Components of CPU - Mother board, Hard disk, RAM, ROM, Processor, SMPS & Connecting wire - Graphics Card, Sound Card, Network Card –Modem. Input/Output devices: Keyboard, Mouse, Scanner, Digital Camera, Joystick, Pen drive, Monitor, Printer, Plotter - Floppy Drive – Connecting port – Serial, parallel – USB port
PART- II
INTRODUCTION TO WINDOWS
Desktop icons and their functions: My Computer, My documents, Network neighborhood, Recycle Bin, Quick launch tool bar, System tray, Start menu, Task bar
Dialog Boxes: List Box, Spin Control Box, Slide, Drop-down list, Radio button, Check box, Text box, and Start button
Parts of Windows -Title bar-Menu bar - Scroll bar- Status bar, Maximize, Minimize, close and Resize & Moving a Window
Windows - Start Menu –Help Menu- Preview Menu.
Logoff & Shutdown Keyboard Accelerators: Key board short keys or hotkeys
PART III Database Management System (DBMS): Meaning and need of a database, Advantages, Limitations of databases, Applications of Database, Meaning and need of DBMS, Database Components: Tables, Rows, Columns, Attributes, Queries, Record, Primary Key, Foreign Key, Relationship between tables, Database error management, Database security management.
REFERENCES 1. Computer Fundamentals, P.K. Sinha.
2. Introduction To Computers, Peter Norton.
3. Computer Fundamentals, Ram B., New Age Int., New Delhi
Note: Eight questions are required to be set giving equal weightage to all the units. The candidates will have to attempt any five. All questions carry equal marks.
PART – I
ADOBE PHOTOSHOP
INTRODUCTION TO ADOBE PHOTOSHOP About Photoshop, Navigating Photoshop, Menus and panels, Opening new files, Opening existing files.
GETTING STARTED WITH PHOTOSHOP Exploring the Toolbox, Exploring Panels & Menus, Creating & Viewing a New Document, Customizing the interface, Setting Preferences.
WORKING WITH IMAGES Zooming & Panning an Image, Working with Multiple Images, Rulers, Guides & Grids, Undoing Steps with History, Adjusting Color with the New Adjustments Panel, The New Masks Panel &Vibrance Color Correction Command, The New Note Tool & the Save for Web & Devices Interface, The New Auto-Blend & Auto-Align Layers Commands.
RESIZING & CROPPING IMAGES Understanding Pixels & Resolution, The Image Size Command, Resizing for Print & Web, Cropping & Straightening an Image, Adjusting Canvas Size & Canvas Rotation. WORKING WITH BASIC SELECTIONS Selecting with the Elliptical Marquee Tool, Using the Magic Wand & Free Transform Tool, Selecting with the Regular & Polygonal Lasso Tools, Combining Selections, Using the Magnetic Lasso Tool
GETTING STARTED WITH LAYERS Understanding the Background Layer, Creating, Selecting, Linking & Deleting Layers, Locking & Merging Layers, Copying Layers, Using Perspective & Layer Styles, Filling & Grouping Layers, Introduction to Blending Modes, Blending Modes, Opacity & Fill,
PAINTING IN PHOTOSHOP Using the Brush Tool, Working with Colors & Swatches, Creating & Using Gradients, Creating & Working with Brushes, Using the Pencil & Eraser Tools, Painting with Selections,
PHOTO RETOUCHING The Red Eye Tool, The Clone Stamp Tool, The Patch Tool & the Healing Brush Tool, The Spot Healing, Brush Tool, The Color Replacement Tool, Painting with History.
INTRODUCTION TO COLOR CORRECTION Color Spaces & Color Modes, Adjusting Levels, Adjust Curves, Non-Destructively, with Adjustment Layers.
USING QUICK MASK MODE Quick Mask Options, Painting a Selection, Saving & Removing a Selection from the Background,
WORKING WITH THE PEN TOOL Understanding Paths & the Pen Tool, Creating Straight & Curved Paths, Creating Combo Paths, Creating a Clipping Path.
EXPORTING YOUR WORK Saving with Different File Formats, Saving for Web & Devices, Printing Options, Credits.
PART – II BASICS OF CORELDRAW Introduction-Getting Started-Creating A New File - Title Bar-Menu Bar-Work Area- Printable Page-Property Bar-Page Counter Bar-Colour Palette-Toolbox-Status Bar-Drawing Figures-Lines-Ellipse-Circles-Rectangle-Square-Polygon-Saving-Closing-Opening-Views- Normal View-Preview-Wire Frame View-Draft View-Zoom-View Manager-Creating a View. DRAWING Introduction - Toolbox-Selecting an Object-Resizing an Object-Moving an Object-Changing the Shape-Combining Two Objects-Skewing-Welding the Objects-Blending-Curve Lines- Straight Lines-Continuing a Line-View Mode-Changing-Media Tool-Rotating An Object- Grouping-Fill Tool Fly Out-Filling-Spray Mode. TEXT Introduction-Text Tool-Entering Artistic Text-Entering Paragraph Text-Converting Text- Formatting Text-Changing the Font Size-Arranging Objects-Ordering The Objects-Changing the Font-Bullets-Decorating the Text-Webdings-Text Editor-Opening-Changing the Alignment-Type Style-Spell Checking-Grammar-Searching Synonyms-Find-Replace- Editing-Kerning-Formatting Characters.
Note: Eight questions are required to be set giving equal weightage to all the units. The candidates will have to attempt any five. All questions carry equal marks.
PART I Varieties of English Organs of Speech The R.P.English, IPA alphabet
General Indian English
The Sounds of English
Articulation, description and classification of English phonemes
Allophonic Variants in R.P.English
PART II The Syllable and its structure Stress and stress change in English words
Stress rules
Features of Connected English Speech
Weak form,
Intonation patterns of English
Functions of Intonation
REFERENCES
1. Jones, Gimson and Ramsaran, English Pronouncing Dictionary, 14th ed. UBS. 2. Sethi, J. and Dhamija P.V.A Course in Phonetics and Spoken English, ND: Prentice
Hall of India, 1990. 3. Sethi J. and Jindal, D.V. A Handbook of Pronunciation of English Words, ND:
Prentice Hall of India, 1993.
4. Bansal, R.K. and Harrison, J.B.Spoken English for India, ND: Orient Longman,
Note: Eight questions are required to be set giving equal weightage to all the units. The candidates will have to attempt any five. All questions carry equal marks.
PART I Office and office Management – meaning of office, function of office, primary and administrative functions, importance of office. Relation of office with other departments of business Organization. Concept of paperless office, virtual office, back and front office, open and private office. Definition and elements of office management, duties of an Office Manager.
Filing and Indexing – Meaning and importance of filing, essential of good filing system. Centralized and decentralized filing system. Meaning need and types of indexing used in the business organization.
Office forms– Meaning and types of forms used in business organization, advantages, forms controls, objectives, form designing, principles of forms designing and specimens of forms used in office. Office Record Management – Meaning, importance of record keeping management, principles of record management and types of records kept in a business organization.
PART II Office Machines and equipments – Importance, objectives of office machines. Office Safety and Security – Meaning, importance of office Safety, safety hazards and steps to improve office safety. Security hazards and steps to improve office security.
Measurement of Office Work – Importance, purpose, difficulty in measuring office work. Different ways of measurement, setting of work standards, benefits of work standards. Techniques of setting standards. Office Manuals – Meaning, need, types of office manuals and steps in preparing of office manuals. REFERENCES
1. Chhabra, T.N., Modern Business Organisation, New Delhi, DhanpatRai& Sons. 2. Duggal, Balraj, Office Management and Commercial Correspondence, KitabMahal, New Delhi. 3. P.K. Ghosh, “Office Management”, Sultan Chand & Sons. New Delhi
4. R.K. Chopra, Office Management, Himalaya Publishing House