Gujarat Infotech Limited. Gujarat Infotech Limited (GIL ® ) ISO 9001 : 2008 certified company, was incorporated as Public Limited Company on 17- 04-1995.

Gujarat Infotech Limited

Gujarat Infotech Limited (GIL®)ISO 9001 : 2008 certified company, was incorporated as Public Limited Company on 17-04-1995 under Companies Act 1956

Field of Specialization / Products & Services

IT ServicesIT Services

Field of Specialization / Products & Services :-

Digitization & Document Management

Workflow Management

E-Governance, Data Entry & Data Processing Projects

Software Development

Facility Management

Computer Networking, Hardware & AMC

IT Training

Online Surveillance and monitoring

CCTV

Specialization in Digitization (Land Records) :-

GIL has experience of digitized more than 2 Crore pages (80 lakhs of old land records). We digitize on average 100,000 pages each month. Our method and processes result in complete, clean, high-quality, functional digital replicas of print materials that can be trusted and relied upon by content owners and users.

Our Experience :-

Specialization in Digitization (Land Records) :-

Digitization :-

• Digitizing information makes it easier to preserve, access, and share. • For example, an original document may only be accessible to people who visit its physical location, but if the document content is digitized, it can be made available to people by just clicking mouse. • There is a growing trend towards digitization of historically and culturally significant data.

Specialization in Digitization (Land Records) :-

Digitization :-

• Digitization is the process of converting information (image / text) into a digital format . • In this format, information is organized into discrete units of data (called bits).• This is the binary data that computers and many devices with computing capacity can process.

Specialization in Digitization (Land Records) :-

• Create a master image, saved as a TIFF File.• Generate derivative or access images from this master image.• Save the master images onto CD-R disks or other long term storage and mount the access images on a web server for public access.• 300 dpi minimum.• 24-bit RGB color.• Sharpen lightly if needed using un sharp mask filter.• Flat bed Scanner, ADF Scanner, Bookeye Scanner & Digital camera

Digitization Standards :- GIL creates :-

Specialization in Digitization (Land Records) :-

Digitization Processes :-

• We follow our own design digitization process. • GIL team follows it with closely working with the content owners and contractors. It is a labor- intensive approach. • We describe at a high-level steps involved in digitization.

Continue…

Hardcopy (Text /

Images)

Hardcopy (Text /

Images)

InventoryInventory ScanningScanning Meta Data Entry

Meta Data Entry

Image Enhancing

Image Enhancing

Final Customer

Data

Final Customer

Data

QC QC QC

Application

Work Flow Management

Application

Work Flow Management

Web Application

For Public Use

Web Application

For Public Use

Database Database

( Digitization process )

QC

Specialization in Document Management System :-

• Document management is a process taken with document within an organization, with respect to the creation, distribution and deletion of documents.

ScannerAll Documents are scanned using Scanner

Physical location of Documents (Cabinets)

Server where all documents images are stored.So, document retrieval is very Fast.

Digital Documents are viewed from the location.

Document Management of - Non Agriculture Land Document Management of - Non Agriculture Land Application (NA) Application (NA)

Developed & Managed Projects Related to Land Records Document Management

Jan Seva

Kendra

(JSK)

Jan Seva

Kendra

(JSK)

DCNADCNA

TATKAL

CollectorCollector

(Decision taken by NASoftware)

MamlatdarMamlatdar

GENERAL

ChitnishChitnish

Deputy

Collector

Deputy

Collector

Document Management for Non Agriculture Land Application

Security of Documents :-

• Access Level Rights: It shows log on the system for folders & files.

• Feature Level Rights: Additional features which includes to add, pages, annotating, copying, printing or deleting records.

Two types of security of documents :-

FEATURES

• Computerized document management

• Computerized process flow management

• Decision support system

• The Official will do scrutiny, verification, observations, remarks, shortcomings, objections, recommendations and forward back to previous official (in case of query) , or to the next official, until completion of final process of granting or refusing permission

• Reports generation

• Better, Faster, Transparent Citizen Services

• Reminders / alerts / e-Mail / SMS to concerned officials (and to higher authority) at various stages so as to facilitate timely processing

• Saving enormous valuable time of Govt. Officials and citizen

• Cost effective

FEATURES

Benefits of Digitization and Document Management :-

Enhance corporate transparency and governance

It improves work efficiency of employees

Cost reduction

Accessing documents: Anywhere; Anytime

It shares knowledge and information

Communication thru web instantly

It can publish on CD, DVD or web

It is the toughest task to make people discard old working

style into new working style.

Adopt new technologies

Data can be store in remote location thru data center

Data Security / Data Theft

Challenges of Digitization and Document Management :-

Questions to be asked :-

Is your department ready to adopt new technology?

Do you know what types documents you have?

Do you know how many categories and documents you have?

Do you have proper inventory of documents?

Do you know who access them?

Do you know how they search for them?

Multi State Presence

• Gujarat

• Himachal Pradesh

• Rajasthan

• New Delhi

• Maharashtra

For Gujarat

• Empanelled as TSP (Total IT Solutions / Services Provider) to Govt. of Gujarat • we are running 24 location of IGR – SROs office

• Empanelled by Chief Electoral Officer, Gujarat for (1) Preparation of Electors Photo Identity Cards (2) Data-Entry of Electoral Roll

For Maharashtra

• Computerized Photo-Electoral Roll of 7 Crore Electors of 288 ACs of all districts of Maharashtra for Chief Electoral Officer Maharashtra State (Project value Rs.1.89 Crore)

For Rajasthan

Empanelled by RajCOMP, Rajasthan for

• Software Development

• FMS (Facility Management Services)

• Data entry & Misc. Services

For New Delhi

• Empanelled by NIC, Dept of IT, Govt. of India, Delhi for providing Technical Manpower Support for High Courts, District Courts in Gujarat

For Himachal Pradesh

• Empanelled as IT Solution Provider to Govt. of Himachal Pradesh for Data-entry, Document Management, DTP, Printing, Scanning, OCR Services

Thank YouPlease Visit Stall No. 19

[email protected]