Page 1 of 2 AGENDA Franklin PUD Regular Commission Meeting 1411 W. Clark St., Pasco, WA December 11, 2018 | Tuesday | 1 P.M. Guiding Principles: SAFETY FIRST RATES RELIABILITY RELATIONSHIPS AGENDA ITEM PRESENTER 1. Pledge of Allegiance 2. Service Award, Abby Borchers, 10 Years 3. Employee Safety Minute, Aaron Gonzalez, Field Engineer 4. Public Comment 5. Commissioner Reports 6. Consent Agenda 7. Re-opening the 2019 Budgets Public Hearing, Presenting the Final 2019 Operating and Capital Budgets, Closing the Public Hearing and Adopting a Resolution Approving the 2019 Operating and Capital Budgets........................................... Johnson 8. Authorizing the Interim General Manager or her Designee to Approve 2019 Payments for Automated Mailing Services, Bill Inserts, On-line Payment Processing and Annual Software Maintenance, Payable to National Information Solutions Cooperative. ....................................................................................................... Johnson 9. Authorizing the Interim General Manager or her Designee to Execute a Contract for the Purchase and Installation of Data Center Heating, Ventilation and Air Conditioning Units .............................................................................................. Johnson 10. Reporting on the District’s Enterprise Risk Management Model ......................... Johnson 11. Adopting a Resolution Approving the Pre-Qualification of Electrical Contractors for Calendar Year 2019 ...................................................................................... Dohrman 12. Authorizing the Interim General Manager or her Designee to Execute a Task Order with The Energy Authority, for 2019 Consulting Services ................................... Dohrman 13. Authorizing the Interim General Manager or her Designee to Execute an International Swaps and Derivatives Association Stay (ISDA) Protocol to Revise District ISDAs with Counterparties Now Subject to the New Qualified Financial Contracts Stay Rules ......................................................................................................... Dohrman
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AGENDA Franklin PUD
Regular Commission Meeting 1411 W. Clark St., Pasco, WA
December 11, 2018 | Tuesday | 1 P.M. Guiding Principles: SAFETY FIRST RATES RELIABILITY RELATIONSHIPS
AGENDA ITEM PRESENTER
1. Pledge of Allegiance
2. Service Award, Abby Borchers, 10 Years
3. Employee Safety Minute, Aaron Gonzalez, Field Engineer
4. Public Comment
5. Commissioner Reports
6. Consent Agenda
7. Re-opening the 2019 Budgets Public Hearing, Presenting the Final 2019 Operating and Capital Budgets, Closing the Public Hearing and Adopting a Resolution Approving the 2019 Operating and Capital Budgets ........................................... Johnson
8. Authorizing the Interim General Manager or her Designee to Approve 2019 Payments for Automated Mailing Services, Bill Inserts, On-line Payment Processing and Annual Software Maintenance, Payable to National Information Solutions Cooperative. ....................................................................................................... Johnson
9. Authorizing the Interim General Manager or her Designee to Execute a Contract for
the Purchase and Installation of Data Center Heating, Ventilation and Air Conditioning Units .............................................................................................. Johnson
10. Reporting on the District’s Enterprise Risk Management Model ......................... Johnson
11. Adopting a Resolution Approving the Pre-Qualification of Electrical Contractors for Calendar Year 2019 ...................................................................................... Dohrman
12. Authorizing the Interim General Manager or her Designee to Execute a Task Order with The Energy Authority, for 2019 Consulting Services ................................... Dohrman
13. Authorizing the Interim General Manager or her Designee to Execute an International Swaps and Derivatives Association Stay (ISDA) Protocol to Revise District ISDAs with Counterparties Now Subject to the New Qualified Financial Contracts Stay Rules ......................................................................................................... Dohrman
Franklin PUD Regular Commission Meeting 1411 W. Clark St., Pasco, WA
Franklin PUD Regular Commission Meeting 1411 W. Clark St., Pasco, WA
December 11, 2018 | Tuesday | 1 P.M.
Page 1 of 1
1) To approve the minutes of the:
a) November 13, 2018 Special Commission Meeting, b) November 13, 2018 Regular Commission Meeting, c) November 15, 2018 Special Commission Meeting, and d) December 4, 2018 Special Commission Meeting.
2) To approve payment of expenditures for November 2018 amounting to $8,157,797.23
as audited and certified by the auditing officer as required by RCW 42.24.080, and as reviewed/certified by the General Manager as required by RCW 54.16.100, and expense reimbursement claims certified as required by RCW 42.24.090 and as listed in the attached registers and made available to the Commission for inspection prior to this action as follows:
Expenditure Type: Amount
Direct Deposit Payroll Umpqua Bank $ 444,096.86
Wire Transfers (Wires) 6,006,707.49
Automated and Refund Vouchers (Checks) 1,176,944.55
Direct Deposits (EFT) 552,072.29
Voids (22,023.96)
Total: $ 8,157,797.23
3) To approve the write-offs as listed on the Write-Off reports dated November 23, 2018
in the amount of $5,355.13.
THE BOARD OF COMMISSIONERS OF PUBLIC UTILITY DISTRICT NO. 1 OF FRANKLIN COUNTY
MINUTES OF THE NOVEMBER 13, 2018
SPECIAL COMMISSION MEETING
The Board of Commissioners of Public Utility District No. 1 of Franklin County held a special meeting at 1411 West Clark, Pasco, WA, on November 13, 2018 at 9:30 a.m. Those present from the District for all or part of the meeting were Commissioner Stu Nelson, President; Commissioner Roger Wright, Vice-President; Commissioner Bill Gordon, Secretary; Carrie Locke, Senior Manager, Human Resources; and Rosario Viera, Executive Assistant. There was no additional staff present for all or part of the meeting.
There were no members of the public present for all or part of the meeting.
Commissioner Nelson called the special meeting to order at 9:30 a.m.
At 9:31 a.m., Commissioner Nelson called for an executive session for the purpose of reviewing the qualifications of the applicants for the General Manager position, pursuant to RCW 42.30.110(1)(g), to begin effective immediately and expected to end at 11:50 a.m.
At 11:50 a.m., Commissioner Nelson ended the executive session and reconvened the special meeting. MEETING ADJOURNED With no further business to come before the Commission, Commissioner Nelson adjourned the special meeting at 11:52 a.m. The next regular Commission meeting will be November 13, 2018 at 1:00 p.m.
_______________________________
Stuart Nelson, President _______________________________
Roger Wright, Vice President _______________________________ William Gordon, Secretary
THE BOARD OF COMMISSIONERS OF PUBLIC UTILITY DISTRICT NO. 1 OF FRANKLIN COUNTY
MINUTES OF THE NOVEMBER 13, 2018 REGULAR COMMISSION MEETING
The Board of Commissioners of Public Utility District No. 1 of Franklin County held a regular meeting at 1411 West Clark, Pasco, WA, on November 13, 2018 at 1:00 p.m. Those present from the District for all or part of the meeting were Commissioner Stu Nelson, President; Commissioner Roger Wright, Vice-President; Commissioner Bill Gordon, Secretary; Holly Dohrman, Interim General Manager; Brian Johnson, Director of Administrative Services; Duane Sams, Director of Engineering; Travis Scott, Director of Operations; Carrie Locke, Senior Manager, Human Resources; Debbie Bone-Harris, Senior Manager, Public Affairs; Brain Iller, Outside General Counsel; and Rosario Viera, Executive Assistant. Other staff present for all or part of the meeting were Ben Hooper, Amy Wilburn, and Anthony Wright. Public present for all or part of the meeting was Mr. Spencer Roundy, District customer. OPENING AND PLEDGE OF ALLEGIANCE
Commissioner Nelson called the meeting to order at 1:00 p.m. and asked Mr. Johnson to lead the Pledge of Allegiance. EMPLOYEE SAFETY MINUTE
The Commission welcomed Ms. Wilburn and asked for an overall rating on the safety culture, and any concerns or suggestions to improve safety at the District. Ms. Wilburn rated the District’s safety culture as fair to good. She noted that active shooter training on how notification would be given to employees in the building would be helpful. Ms. Wilburn reported that sending email updates on the Employee Safety Minute would facilitate employees getting the information. The Commission thanked Ms. Wilburn for attending and noted that it was important for employees to be forth coming on any safety concerns or suggestions. PUBLIC COMMENT
Commissioner Nelson called for public comment and there was none. Commissioner Wright, and Commissioner Gordon, and staff congratulated Commissioner Nelson on winning the recent commissioner election. Commissioner Nelson was thankful for the continued opportunity to serve. COMMISSIONER REPORTS Commissioner Gordon reported that:
He attended the Energy Northwest (ENW) Public Power Forum.
Minutes of the Franklin PUD November 13, 2018 Regular Commission Meeting Page 2 of 8
Commissioner Wright reported that: He also attended the ENW Public Power Forum and noted the new CEO did a good
job presenting. He attended the PNUCC Annual meeting and noted a presentation on the creation of
drones was provided. He reported that although the subject matter was not directly related to utilities the presentation provided good insight on the importance of effective communication.
He provided questions on the November meeting packet that required additional follow up to Ms. Dohrman.
He will attend the November NoaNet meeting tomorrow and noted discussion on the additional capital funding issues will continue.
The Commission continues with the search for a General Manager. He noted that the focus was on hiring the best person for the District and its customers.
Commissioner Nelson reported that: He attended the monthly PPC meeting. He attended BPA’s 2018 Roadshow. He attended the Pasco, and Tri-City Hispanic Chamber monthly luncheons.
AGENDA ITEM 5 - CONSENT AGENDA
The Commission reviewed the Consent Agenda. Commissioner Wright moved and Commissioner Gordon seconded to approve the Consent Agenda as follows: 1) To approve the minutes of the:
a) October 18, 2018 Special Commission Meeting, and b) October 23, 2018 Regular Commission Meeting.
2) To approve payment of expenditures for October 2018 amounting to $7,405,438.29 as audited and certified by the auditing officer as required by RCW 42.24.080, and as reviewed/certified by the General Manager as required by RCW 54.16.100, and expense reimbursement claims certified as required by RCW 42.24.090 and as listed in the attached registers and made available to the Commission for inspection prior to this action as follows:
Expenditure Type: Amount
Direct Deposit Payroll Umpqua Bank 458,360.39
Wire Transfers (Wires) 5,302,281.85
Automated and Refund Vouchers (Checks) 1,212,233.24
Direct Deposits (EFT) 811,455.65
Voids (378,892.84)
Total: $ 7,405,438.29
3) To approve the write-offs as listed on the Write-Off reports dated October 24, 2018 in the
amount of $4,144.38. The motion passed unanimously.
Minutes of the Franklin PUD November 13, 2018 Regular Commission Meeting Page 3 of 8
AGENDA ITEM 6 – RE-OPENING THE 2019 BUDGETS PUBLIC HEARING, PRESENTING UPDATED PRELIMINARY 2019 OPERATING AND CAPITAL BUDGETS, AND RECESSING THE PUBLIC HEARING. Commissioner Nelson re-opened the public hearing. Mr. Johnson introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. He reviewed the preliminary 2019 Operating and Capital budgets as noted on Attachments A and B of the Agenda Item. He noted a crosswalk item was listed on Attachment B, and that it was for a used transmission truck. As was requested, Mr. Johnson provided a hand out that showed the 2019 Capital Budget Projects that staff would like to include as crosswalk items in December. He reported that these projects were removed from the 2019 capital budget prior to the initial preliminary budget presentation to the Commission in September. A second handout provided showed more detail on the actuals for capital spending done in the last five years and the projected capital spending for the next five years. The Commission asked various questions on the impact to rates if the 2019 Capital Budget Projects shown on the handout were to be included. The Commission reiterated the importance of maintaining a consistent budget to ensure stable rates and systems reliability. Discussion ensued. The Commission requested staff include the projects listed on the handout as crosswalk items in the 2019 Capital Budget in December. Staff reviewed their recommendation.
Commissioner Nelson called for public comment and there was none. Commissioner Wright moved and Commissioner Gordon seconded to recess the 2019 Operating and Capital Budgets public hearing until the December 11, 2018 regular Commission meeting. The motion passed unanimously. AGENDA ITEM 7 - AUTHORIZING THE INTERIM GENERAL MANAGER OR HER DESIGNEE TO EXECUTE A CONTRACT FOR THE PURCHASE OF A 220KW TOWABLE MOBILE DIESEL ELECTRICITY GENERATOR. Mr. Johnson introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. He noted that in October 2018, the District requested bids for the purchase a 220kW Towable Mobile Diesel Electricity Generator. Mr. Johnson reported that this expenditure was approved for inclusion in the 2018 Capital Budget by the Commission at the August 28, 2018 meeting and was needed for the NoaNet Collocation Services contract. He noted that staff received and evaluated two (2) bid(s) from:
Graybar Electric Company………………………$93,163 Western States Equipment……………………...$96,897
Staff determined that Graybar Electric Company submitted the lowest responsive bid that was within the District’s estimate. Staff reviewed their recommendation. The Commission asked various questions regarding the storing and use of the generator and staff provided the information.
Minutes of the Franklin PUD November 13, 2018 Regular Commission Meeting Page 4 of 8
Commissioner Wright moved and Commissioner Gordon seconded to find Graybar Electric Company the lowest responsive bidder, and to authorize the Interim General Manager or her designee to execute a contract for the purchase of a 220kW Towable Mobile Diesel Electricity Generator in an amount not to exceed $93,163. The motion passed unanimously. AGENDA ITEM 8 – APPROVING A SERVICE AREA EXCEPTION ALLOWING SERVICE FROM BIG BEND COOPERATIVE TO A DISTRICT CUSTOMER. Mr. Sams introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. Mr. Sams noted that the property is located in the northwest corner of the District’s service area, as shown on Attachment A of the Agenda Item. He noted that staff reviewed the request and had determined that it was in the District’s best interest to allow the service exception since Big Bend Cooperative was closer and is better able to serve the property. Staff reviewed their recommendation. Commissioner Wright moved and Commissioner Gordon seconded to approve the Service Area Exception request as presented. The motion passed unanimously. AGENDA ITEM 9 – APPOINTING THE 2019 BOARD OF COMMISSION OFFICERS. Ms. Dohrman introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. She noted the 2019 Commission Officers was based on customary rotation and she reviewed staff’s recommendation. Commissioner Gordon moved and Commissioner Wright seconded to appoint the District Commission Officers for 2019, effective January 1, 2019, as follows: Roger Wright, President; Bill Gordon, Vice President; and Stu Nelson, Secretary. The motion passed unanimously. AGENDA ITEM 10 - APPROVING THE 2019 REGULAR COMMISSION MEETING SCHEDULE.
Ms. Dohrman introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. She noted that a potential conflict has been identified for the fourth Tuesday of February 2019 with the American Public Power Association Legislative Rally and recommended that for the month of February 2019 the Commission meet on the second Tuesday of the month, and on the fourth Tuesday of the month only if there is business to transact. She reviewed the regular meeting schedule as presented on Attachment A of the Agenda Item. Staff reviewed their recommendation. Commissioner Gordon moved and Commissioner Wright seconded to approve the 2019 Regular Commission meeting schedule as presented. The motion passed unanimously.
Minutes of the Franklin PUD November 13, 2018 Regular Commission Meeting Page 5 of 8
AGENDA ITEM 11 - ADOPTING A RESOLUTION APPROVING THE REVISED RULES AND REGULATIONS FOR ELECTRIC SERVICE AND SUPERSEDING RESOLUTION 1246.
Ms. Dohrman introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. She reviewed the main revisions done to the Rules and Regulations as were discussed at the October meeting. Ms. Dohrman noted that the Resolution needed a minor correction of including “Interim” as part of the General Manager title. Staff reviewed their recommendation. Commissioner Wright moved and Commissioner Gordon seconded to adopt Resolution 1309 with the minor correction noted by staff. The motion passed unanimously.
Commissioner Gordon inquired on the status of staff’s follow up with the customer that had attended the October meeting regarding late-comers or cost sharing agreements. Ms. Dohrman reported that staff met and was in the process of researching the matter further and will bring the findings to the Commission in December. She noted that staff will follow up with the customer after the Commission has reviewed the information and provide further direction to staff. Discussion ensued. AGENDA ITEM 12 - AUTHORIZING THE INTERIM GENERAL MANAGER OR HER DESIGNEE TO EXECUTE A TRANSMISSION CUSTOMER SETTLEMENT AGREEMENT WITH BONNEVILLE POWER ADMINISTRATION. Ms. Dohrman introduced the agenda item and reviewed the background information as reported on the Agenda Item Summary included in the meeting packet. She noted that staff has been heavily involved in the discussions with Bonneville Power Administration (BPA) regarding this matter. She reported that the purpose of the Transmission Customer Settlement Agreement (TC Settlement Agreement) is to document the terms of the settlement in relation to the generally applicable terms and conditions for transmission service that will apply to all existing transmission service taken under the current contract, and to all new generator interconnection service agreements. Ms. Dohrman reported that the terms of the TC Settlement Agreement limit the changes that BPA can make to its business practices without further studies and addresses agreed upon rate increases to Network Integrated Transmission and Point-to-Point transmission customers. The Commission asked various questions on BPA’s current contract, services being provided and the energy imbalance market and staff provided the information. Staff reviewed their recommendation. Commissioner Gordon moved and Commissioner Wright seconded to authorize the Interim General Manager or her designee to execute the Transmission Customer Settlement Agreement with Bonneville Power Administration. The motion passed unanimously. CLAIMS
Ms. Dohrman reported there were no new claims to report.
Minutes of the Franklin PUD November 13, 2018 Regular Commission Meeting Page 6 of 8
INTERIM GENERAL MANAGER’S REPORT
Ms. Dohrman reported that: The Commission Travel report for 3rd quarter was complete and provided a copy to the
Commission. She was featured in a Clearing Up news article regarding the District opposing Initiative
1631 and she provided a copy to the Commission. Her report was included in the meeting packet and brought attention to item, F. TS1
(Turtle) Meter Update. She reviewed the current issue and noted the options to move forward. There was discussion on the costs of the options presented and the Commission requested staff continue to read the meters manually until a firm recommendation can be provided. Further, the Commission noted that this was a significant investment and a thorough analysis needs to be done on Gridstream meters before action can be taken. Commissioner Wright requested clarification on item C, Frederickson, and Ms. Dohrman provided it.
In follow up, there are 245 participating customers receiving solar incentives. She noted this included participants of the community solar project. She reported that most participating customers have received their incentive and noted that those remaining are pending required documentation. Ms. Dohrman reported that this was the first year that Washington State University administered the program and noted some of the challenges.
For her audit, she reviewed the change in annual dues paid to organizations over the last 5 years. She noted that while dues have increased many have remained flat or had a slight increase slight.
The Commission thanked Ms. Dohrman for providing her staff report in written format in advance of the meeting and noted it was very helpful. STAFF REPORTS:
Mr. Johnson reported that: He and Ms. Bone-Harris completed a joint audit. He reported that they reviewed
employee volunteerism to make sure the process is being followed and that the proper documentation was obtained. He noted there were no exceptions.
In follow up, the District’s Connell Wi-Fi pilot project has 23 out of the 28 proposed access points up and running. He noted the remaining five are planned for completion in 2019.
Ms. Locke reported that: A lineman and the General Manager position are still open. The benefits open enrollment period began in November and reminded the
Commission of the enrollment requirements. For her audit, she reviewed the trend performance on the District’s vision, dental,
prescription, medical PPO and medical CDHP plans for the District. She noted that as of end of September 2018, most were at 90% or above and will likely exceed 100%.
Minutes of the Franklin PUD November 13, 2018 Regular Commission Meeting Page 7 of 8
Ms. Bone-Harris reported that: November 14, 2018 was National Utility Scam Awareness Day and noted that a press
release was sent out. She reviewed the 2018 election results and noted potential impacts to the District. Staff was contacted by the Wall Street Journal on a potential cyber-attack from June
2017 and she provided more detail on the inquiries from the Wall Street Journal. She noted that the District had not been compromised and credited the IT staff.
About 800 local 8th graders attended the Energy Experience event. A customer service survey will be conducted in early January 2019. The Helping Hand Wagon raffle will begin the first week of December and noted that
the raffle will take place in late December. Mr. Isaac Kastama will be one of the keynote speakers at the TRIDEC November
membership luncheon and that he will provide a Washington State legislative update. Representative Terry Nealy will be recognized as WPUDA’s 2018 Legislative
Champion of the Year at the WPUDA annual meeting in December. The final comments on the Orca Task Force are due this week. The Seattle Times published an entire section along with the front page on the orcas
and she provided a copy to the Commission. The annual employee Christmas lunch will be December 12.
Mr. Scott reported that:
Line crews remain busy with new housing developments, and system maintenance work.
In follow up, he had reached out to various contractors to see if the line crews alternate work schedules were impacting them. He noted that none of the contractors he spoke with had concerns.
The potential customer for the Pasco CT found a different option and will not be pursuing the purchase of the Pasco CT further. He noted that Mr. Axford continues to market the Pasco CT. The Commission requested information on the costs of scrapping the Pasco CT and Mr. Scott noted he will provide it.
For his audit, he reviewed the bidding process and the specifications used for bids to purchase equipment needed at operations. He noted that no exceptions were found.
Mr. Sams reported that:
In addition to the service area exception brought today, staff had received another one for the District to provide service to a Big Bend Cooperative customer. He noted that the District already provides service there and has begun the process to ask Big Bend to authorize the service exception.
For his audit, he reviewed the District’s service area exceptions and noted that all the documentation is in place for the allowed service exceptions. He noted that in total Big Bend has authorized 18 service exceptions and the District has authorized 29.
Mr. Iller did not report.
Minutes of the Franklin PUD November 13, 2018 Regular Commission Meeting Page 8 of 8
MEETING ADJOURNED With no further business to come before the Commission, Commissioner Nelson adjourned the meeting at 2:37 p.m. The next regular meeting will be on December 11, 2018 and begin at 1:00 p.m.
________________________________ Stuart Nelson, President
________________________________ Roger Wright, Vice President
_________________________________ William Gordon, Secretary
THE BOARD OF COMMISSIONERS OF PUBLIC UTILITY DISTRICT NO. 1 OF FRANKLIN COUNTY
MINUTES OF THE NOVEMBER 15, 2018
SPECIAL COMMISSION MEETING
The Board of Commissioners of Public Utility District No. 1 of Franklin County held a special meeting at 1411 West Clark, Pasco, WA, on November 15, 2018 at 1:00 p.m. Those present from the District for all or part of the meeting were Commissioner Stu Nelson, President; Commissioner Roger Wright, Vice-President; Commissioner Bill Gordon, Secretary; Carrie Locke, Senior Manager, Human Resources; and Rosario Viera, Executive Assistant. There was no additional staff present for all or part of the meeting.
There were no members of the public present for all or part of the meeting.
Commissioner Nelson called the special meeting to order at 1:00 p.m.
At 1:00 p.m., Commissioner Nelson called for an executive session for the purpose of reviewing the qualifications of the applicants for the General Manager position, pursuant to RCW 42.30.110(1)(g), to begin effective immediately and expected to end at 2:00 p.m.
At 2:00 p.m., Commissioner Nelson ended the executive session and reconvened the special meeting. MEETING ADJOURNED With no further business to come before the Commission, Commissioner Nelson adjourned the special meeting at 2:02 p.m. The next regular Commission meeting will be December 11, 2018 at 1:00 p.m.
_______________________________
Stuart Nelson, President _______________________________
Roger Wright, Vice President _______________________________ William Gordon, Secretary
THE BOARD OF COMMISSIONERS OF PUBLIC UTILITY DISTRICT NO. 1 OF FRANKLIN COUNTY
MINUTES OF THE DECEMBER 4, 2018
SPECIAL COMMISSION MEETING
The Board of Commissioners of Public Utility District No. 1 of Franklin County held a special meeting at 1411 West Clark, Pasco, WA, on December 4, 2018 at 9:00 a.m. Those present from the District for all or part of the meeting were Commissioner Stu Nelson, President; Commissioner Roger Wright, Vice-President; Commissioner Bill Gordon, Secretary; Carrie Locke, Senior Manager, Human Resources; and Rosario Viera, Executive Assistant. There was no additional staff present for all or part of the meeting.
There were no members of the public present for all or part of the meeting.
Commissioner Nelson called the special meeting to order at 9:00 a.m.
At 9:00 a.m., Commissioner Nelson called for an executive session for the purpose of reviewing the qualifications of the applicants for the General Manager position, pursuant to RCW 42.30.110(1)(g), to begin effective immediately and expected to end at 9:15 a.m.
At 9:15 a.m., Commissioner Nelson ended the executive session and reconvened the special meeting. MEETING ADJOURNED With no further business to come before the Commission, Commissioner Nelson adjourned the special meeting at 9:16 a.m. The next regular Commission meeting will be December 11, 2018 at 1:00 p.m.
_______________________________
Stuart Nelson, President _______________________________
Roger Wright, Vice President _______________________________ William Gordon, Secretary
Item Check/Tran Date Pmt Type Vendor # Vendor Name Reference Amount1 538 11/08/2018 WIRE 113257 EFTPS - PAYROLL TAXES FEDERAL INCOME TAX 86,212.762 539 11/08/2018 WIRE 112776 MORGAN STANLEY CAPITAL GROUP GAS SWAP 484,020.003 540 11/08/2018 WIRE 112793 CITIGROUP ENERGY INC GAS SWAP 396,540.004 543 11/14/2018 WIRE 112776 MORGAN STANLEY CAPITAL GROUP POWER SWAP 81,179.125 544 11/14/2018 WIRE 112902 EDF TRADING NORTH AMERICA POWER SWAP 25,661.766 542 11/15/2018 WIRE 100464 WA STATE DEPT OF RETIREMENT SYSTEMS PERS PLAN 2 68,379.607 545 11/15/2018 WIRE 112714 MACQUARIE ENERGY NORTH AMERICA TRADING POWER SWAP 164,403.368 546 11/15/2018 WIRE 112793 CITIGROUP ENERGY INC POWER SWAP 125,042.499 547 11/15/2018 WIRE 112707 THE ENERGY AUTHORITY TEA CONSULTING/SCHEDULING & DISPATCH 154,683.18
10 558 11/21/2018 WIRE 113257 EFTPS - PAYROLL TAXES FEDERAL INCOME TAX 79,145.3111 553 11/23/2018 WIRE 112715 POWEREX CORP OCTOBER FREDERICKSON GAS 174,409.4612 554 11/26/2018 WIRE 112689 BONNEVILLE POWER ADMINISTRATION POWER/TRANSMISSION 3,086,901.0013 555 11/26/2018 WIRE 112689 BONNEVILLE POWER ADMINISTRATION POWER/TRANSMISSION 433,676.0014 556 11/26/2018 WIRE 112706 FREDERICKSON POWER LP POWER 436,377.6915 557 11/26/2018 WIRE 112717 PUGET SOUND ENERGY INC FREDERICKSON GAS 31,250.0016 559 11/26/2018 WIRE 100464 WA STATE DEPT OF RETIREMENT SYSTEMS PERS PLAN 3 67,328.2217 560 11/26/2018 WIRE 109978 WA STATE DEPT OF REVENUE OCTOBER 2018 EXCISE TAX 3,933.9818 563 11/29/2018 WIRE 100521 PUD ADVANCE TRAVEL PUD ADVANCE TRAVEL 2,597.7219 562 11/30/2018 WIRE 112709 LL&P WIND ENERGY INC WHITE CREEK WIND 104,965.84
Total for Bank Account - 3: (19) 6,006,707.49Grand Total: (19) 6,006,707.49
Bank Account: 3 - FPUD REVENUE ACCOUNT11/01/2018 To 11/30/2018Warrant Register - Wires
Accounts PayableFRANKLIN COUNTY PUD
Revised 12.03.18 December 11, 2018 Commission Meeting Page 1 of 1
Item Check /Tran Date Pmt Type Vendor # Vendor Name Reference Amount1 32617 11/01/2018 CHK 100025 AAW AUTO PARTS AUTO PARTS 56.692 32618 11/01/2018 CHK 100028 ABADAN PRINTER MAINTENANCE 715.623 32619 11/01/2018 CHK 112768 AG-NEWS ADVERTISING 943.004 32620 11/01/2018 CHK 109927 ARAMARK UNIFORM SERVICES MATS AND COVERALLS 129.275 32621 11/01/2018 CHK 100360 CITY OF PASCO UTILITY SERVICES 415.366 32622 11/01/2018 CHK 110413 COMPUNET INC SOFTWARE MAINTENANCE 5,784.207 32623 11/01/2018 CHK 113369 CORWIN FORD - TRI CITIES AUTO PARTS 695.898 32624 11/01/2018 CHK 100292 DEPARTMENT OF LABOR & INDUSTRIES CORRECTIVE NOTICE REDETERMINATION 1,200.009 32625 11/01/2018 CHK 103273 DEX MEDIA WEST INC YELLOW PAGES 88.20
10 32626 11/01/2018 CHK 100206 FRANKLIN COUNTY GRAPHIC ADVERTISING 83.7011 32627 11/01/2018 CHK 100518 FRANKLIN COUNTY PUBLIC WORKS PROFESSIONAL SERVICES 220.3912 32628 11/01/2018 CHK 100229 GRAINGER INC OPERATING SUPPLIES 352.9413 32629 11/01/2018 CHK 112885 INDEPENDENT STATIONERS OFFICE SUPPLIES 823.1214 32630 11/01/2018 CHK 113241 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 4,413.9615 32631 11/01/2018 CHK 100006 LOURDES OCCUPATIONAL HEALTH CENTER MEDICAL SERVICE 76.0016 32632 11/01/2018 CHK 113201 NAPA AUTO PARTS 2,458.0717 32633 11/01/2018 CHK 113269 NISC MAILING SERVICES 20,472.2818 32634 11/01/2018 CHK 100452 ORKIN EXTERMINATING INC PEST CONTROL 117.7819 32635 11/01/2018 CHK 100424 PASCO CHAMBER OF COMMERCE DUES & MEMBERSHIP 110.0020 32636 11/01/2018 CHK 113698 PTARMIGAN SOFTWARE INC SOFTWARE MAINTENANCE 2,389.2021 32637 11/01/2018 CHK 113559 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 284.6222 32638 11/01/2018 CHK 113445 RELIABLE EQUIPMENT & SERVICE COMPANY OPERATING SUPPLIES 1,779.2623 32639 11/01/2018 CHK 100291 STATE AUDITOR'S OFFICE AUDIT SERVICES 213.3624 32640 11/01/2018 CHK 104190 UPS POSTAGE 21.2025 32641 11/01/2018 CHK 113420 VERIZON WIRELESS FLEET MANAGEMENT SERVICES 988.2726 32642 11/01/2018 CHK 111471 VERIZON WIRELESS PHONE SERVICES 576.9827 32643 11/01/2018 CHK 113626 WATER STREET PUBLIC AFFAIRS LLC CONSULTING 3,250.0028 32644 11/01/2018 CHK 111202 WESTERN RENEWABLE ENERGY WREGIS TRANSFER FEES 7.8229 32645 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 178.2130 32646 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 44.2931 32647 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 44.6432 32648 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 35.3333 32649 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 194.6334 32650 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 203.54
Checks and Customer RefundsAccounts Payable
FRANKLIN COUNTY PUD
11/01/2018 To 11/30/2018Bank Account: 1 - ZBA - WARRANT ACCOUNT
Revised 12.07.18 December 11, 2018 Commission Meeting Page 1 of 9
Item Check /Tran Date Pmt Type Vendor # Vendor Name Reference Amount
Checks and Customer RefundsAccounts Payable
FRANKLIN COUNTY PUD
11/01/2018 To 11/30/2018Bank Account: 1 - ZBA - WARRANT ACCOUNT
35 32651 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 103.0836 32652 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 163.1137 32653 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 136.1238 32654 11/01/2018 CHK 90003 CUSTOMER REFUND CUSTOMER REFUND 750.0039 32655 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 293.8840 32656 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 430.7541 32657 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 92.8342 32658 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 181.7643 32659 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 544.2344 32660 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 18.1245 32661 11/01/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 74.2346 32662 11/08/2018 CHK 100028 ABADAN PRINTER MAINTENANCE 34.9747 32663 11/08/2018 CHK 109927 ARAMARK UNIFORM SERVICES MATS AND COVERALLS 129.2748 32664 11/08/2018 CHK 100179 BENTON FRANKLIN CAC HELPING HANDS 371.3449 32665 11/08/2018 CHK 113796 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 219.6650 32666 11/08/2018 CHK 100308 BNSF RAILWAY COMPANY RAILROAD CROSSING LICENSE 8,556.0051 32667 11/08/2018 CHK 113216 BOYD'S TREE SERVICE TREE TRIMMING 9,357.1652 32668 11/08/2018 CHK 113813 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 1,030.8853 32669 11/08/2018 CHK 100193 BRUTZMAN'S INC OFFICE FURNITURE & SUPPLIES 128.7954 32670 11/08/2018 CHK 100339 CENTURY LINK PHONE SERVICES 192.9455 32671 11/08/2018 CHK 113811 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 276.5756 32672 11/08/2018 CHK 100354 CITY OF CONNELL UTILITY SERVICES 74.9357 32673 11/08/2018 CHK 101285 CITY OF PASCO PERMIT FEE 10.0058 32674 11/08/2018 CHK 100550 DEPARTMENT OF INTERIOR ANNUAL ROW RENTAL 520.0059 32675 11/08/2018 CHK 100443 FRANKLIN COUNTY AUDITOR'S OFFICE RECORDING FEES 204.0060 32676 11/08/2018 CHK 100229 GRAINGER INC WAREHOUSE MATERIALS & SUPPLIES 1,492.6861 32677 11/08/2018 CHK 111766 GREENRIDGE FARMING INC ENERGY SERVICES 7,168.2562 32678 11/08/2018 CHK 113781 JORDAN MECHANICAL GROUP LLC BROADBAND HVAC MAINTENANCE 615.6263 32679 11/08/2018 CHK 113812 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 552.6464 32680 11/08/2018 CHK 113810 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 1,662.2465 32681 11/08/2018 CHK 113816 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 660.3266 32682 11/08/2018 CHK 113789 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 625.1767 32683 11/08/2018 CHK 113201 NAPA AUTO PARTS 699.7668 32684 11/08/2018 CHK 113269 NISC MAILING SERVICES/BANK FEES/MAINTENANCE 1,021.75
Revised 12.07.18 December 11, 2018 Commission Meeting Page 2 of 9
Item Check /Tran Date Pmt Type Vendor # Vendor Name Reference Amount
Checks and Customer RefundsAccounts Payable
FRANKLIN COUNTY PUD
11/01/2018 To 11/30/2018Bank Account: 1 - ZBA - WARRANT ACCOUNT
69 32685 11/08/2018 CHK 100394 OXARC INC NITROGEN & OTHER GASES 53.8270 32686 11/08/2018 CHK 113367 PEOPLEFACTS BACKGROUND CHECK 42.4271 32687 11/08/2018 CHK 100405 PUD REVOLVING FUND PETTY CASH 219.0172 32688 11/08/2018 CHK 112992 RADAR ENGINEERS WAREHOUSE MATERIALS & SUPPLIES 1,421.0673 32689 11/08/2018 CHK 113817 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 333.2774 32690 11/08/2018 CHK 113821 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 732.1675 32691 11/08/2018 CHK 112471 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 923.3676 32692 11/08/2018 CHK 113815 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 1,514.4077 32693 11/08/2018 CHK 113814 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 346.0878 32694 11/08/2018 CHK 100195 STAPLES ADVANTAGE OFFICE SUPPLIES 78.9579 32695 11/08/2018 CHK 113819 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 281.4080 32696 11/08/2018 CHK 103856 TRI CITIES HISPANIC CHAMBER OF COMMERCE DUES & MEMBERSHIP 40.0081 32697 11/08/2018 CHK 113420 VERIZON WIRELESS FLEET MANAGEMENT SERVICES 2,882.2582 32698 11/08/2018 CHK 111471 VERIZON WIRELESS PHONE SERVICES 2,860.3983 32699 11/08/2018 CHK 100285 WA STATE SUPPORT REGISTRY SUPPORT PAYMENT 675.5084 32700 11/08/2018 CHK 113771 WALGREEN CO ENERGY SERVICES 17,339.8285 32701 11/08/2018 CHK 113818 CUSTOMER REFUND CUSTOMER REFUND 1,695.5286 32702 11/08/2018 CHK 100300 WELLS FARGO BANK, NA INSURANCE PREMIUM 136,423.1087 32703 11/08/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 53.3388 32704 11/08/2018 CHK 90002 CUSTOMER REFUND CUSTOMER REFUND 152.7189 32705 11/15/2018 CHK 100025 AAW AUTO PARTS AUTO PARTS 754.1790 32706 11/15/2018 CHK 100171 BASIN DISPOSAL INC UTILITY SERVICES 1,205.5491 32707 11/15/2018 CHK 113830 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 715.2692 32708 11/15/2018 CHK 104565 BIG BEND ELECTRIC COOPERATIVE INC UTILITY SERVICES 97.6293 32709 11/15/2018 CHK 113216 BOYD'S TREE SERVICE TREE TRIMMING 7,815.1494 32710 11/15/2018 CHK 113826 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 1,607.2095 32711 11/15/2018 CHK 112936 CENTURY LINK PHONE SERVICES 1,598.7196 32712 11/15/2018 CHK 112949 CENTURY LINK PHONE SERVICES 65.8697 32713 11/15/2018 CHK 100362 CITY OF PASCO OCCUPATION/UTILITY TAX 385,869.1298 32714 11/15/2018 CHK 100360 CITY OF PASCO UTILITY SERVICES 403.5299 32715 11/15/2018 CHK 112903 CITY OF RICHLAND UTILITY SERVICES 96.67
100 32716 11/15/2018 CHK 113363 COLEMAN OIL COMPANY VEHICLE FUEL 10,245.10101 32717 11/15/2018 CHK 100387 COLUMBIA RURAL ELECTRIC ASSOC UTILITY SERVICES 57.29102 32718 11/15/2018 CHK 113746 LA VOZ HISPANIC NEWSPAPER ADVERTISING 650.00
Revised 12.07.18 December 11, 2018 Commission Meeting Page 3 of 9
Item Check /Tran Date Pmt Type Vendor # Vendor Name Reference Amount
Checks and Customer RefundsAccounts Payable
FRANKLIN COUNTY PUD
11/01/2018 To 11/30/2018Bank Account: 1 - ZBA - WARRANT ACCOUNT
100 8174 11/30/2018 DD 101318 NOANET A CORPORATION FIBER SERVICES 2.18101 8175 11/30/2018 DD 113294 PARAMOUNT COMMUNICATIONS, INC BROADBAND DOCK CREW 1,600.16102 8176 11/30/2018 DD 113834 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 528.15103 8177 11/30/2018 DD 113402 SOFTWAREONE INC SOFTWARE MAINTENANCE 16,979.83104 8178 11/30/2018 DD 113659 SYMETRA LIFE INSURANCE COMPANY INSURANCE PREMIUM 14,993.56105 8179 11/30/2018 DD 102263 TYNDALE COMPANY INC FIRE SAFETY CLOTHING 1,080.58106 8180 11/30/2018 DD 113832 SOLAR INCENTIVE CREDIT SOLAR INCENTIVE CREDIT 1,585.60107 8181 11/30/2018 DD 100303 WESCO DISTRIBUTION INC WAREHOUSE MATERIALS & SUPPLIES 4,106.71108 8182 11/30/2018 DD 113245 WESTERN UNION FINANCIAL SERVICES INC WESTERN UNION FEES 145.00
Total for Bank Account - 3: (108) 552,072.29Grand Total: (108) 552,072.29
Revised 12.03.18 December 11, 2018 Commission Meeting Page 4 of 4
# Name Amount # Name Amount1 GERVASIA O CALVO MEDINA 997.06$ 28 JESUS CALVO 53.29$ 2 DAN HEINTZ 426.27 29 TOM LISKA 46.37 3 GENE M COSTA 346.09 30 SONNIE K HARRIS 45.88 4 JOSHUA J SANCHEZ 309.36 31 JEFF L HOFFMAN 44.04 5 JOSE RUELAS 273.87 32 LUIZ M VELASQUEZ 39.14 6 ALEJANDRA B FOX 270.97 33 VERONICA RAMIREZ 34.06 7 ERNESTO CAMACHO 259.34 8 ANGELO AUSTIN 219.94 9 SONIA CADENAS 169.94
10 CHRISTIAN N TINAJERO 165.73 11 KRISTAL STROH 150.21 12 IGNACIO FLORES 133.46 13 ANGELA OROZCO 133.37 14 GLORIA CARDENAS 128.46 15 LAURIE MARIN 127.56 16 ROBERT ROBINSON 106.32 17 MARIA LOPEZ 100.93 18 DAVID GREENE 92.66 19 JOYCE WALCOTT 86.59 20 MELANIE SALAZAR 86.31 21 JORDAN DAGGETT 83.26 22 JIM D DALTON 82.72 23 BIXBY HARBOR GROUP LLC 81.21 24 ALBERTO GUTIERREZ 72.29 TOTAL: 5,355.13$ 25 ILDA RIOS ZUNIGA 71.75 Average amount per account: 162.28$ 26 LINDA DOBDON 61.54 Gross bad debts as a percentage to 27 VERENISE VAZQUEZ 55.14 October 2018 sales: 0.00072
Public Utility District No. 1 of Franklin County Write-Off Report
Report Run Date: 11/23/2018Agency: Armada Corp
Revised 11.28.18 December 11, 2018 Commission Meeting Page 1 of 1
Page 1 of 1
AGENDA ITEM 7
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Brian Johnson REPORT Director of Administrative Services DISCUSSION
Date: December 11, 2018 ACTION REQUIRED
1. OBJECTIVE:
Re-opening the 2019 Budgets Public Hearing, Presenting the Final 2019 Operating and Capital Budgets, Closing the Public Hearing and Adopting a Resolution Approving the 2019 Operating and Capital Budgets.
2. BACKGROUND: On September 25, 2018, the Commission President opened, and after the public comment period, presentation of the preliminary budgets, and discussion, recessed the 2019 Operating and Capital Budgets public hearing to October 23, 2018. On October 23, 2018, the Commission President re-opened, and after the public comment period, presentation of the updated preliminary budgets and discussion, staff addressed questions raised at the September meeting. The Commission then recessed the 2019 Operating and Capital Budgets hearing to November 13, 2018. On November 13, 2018, the Commission President re-opened, and after the public comment period, presentation of preliminary budgets and discussion, staff addressed questions raised at the October meeting. The Commission then recessed the 2019 Operating and Capital Budgets public hearing to December 11, 2018. At each hearing, staff presented supporting detail and answered questions regarding the preliminary budgets. The 2019 Operating and Capital Budgets Crosswalks (Attachments A and B) have been updated to reflect changes since the last Commission meeting. Staff recommends that after hearing any public comment, and review and discussion, the Commission close the public hearing and adopt the resolution approving the 2019 Operating and Capital Budgets set forth as Exhibits A and B to the resolution. The 2019 budgets will be effective for the District’s fiscal year beginning January 1, 2019 and ending December 31, 2019.
3. SUGGESTED MOTION: I move to close the 2019 Operating and Capital Budgets public hearing and adopt Resolution 1310 as presented.
7 Vehicles 255,000 263,100 263,100 433,100 a 433,100 - 0.00%
8
9 TOTAL 9,764,900$ 8,572,411$ 8,572,411$ 8,742,411$ 9,952,801$ 1,210,390$ 14.12%
a) Add $170,000 to purchase a used transmission bucket truck.
b) Add $170,390 carryover from 2018 for the Broadband Collocation Facility Improvements Project.
c) Add $200,000 for acquisition of a future substation site.
d) Add $200,000 to replace switches, $340,000 to install feeder mainline on Court Street, and $300,000 to install Kahlotus transformer and alternate feed.
12.07.18 December 11, 2018 Commission Meeting 1 of 1
RES 1310, Page 1 of 2 2019 Operating & Capital Budgets
RESOLUTION 1310
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF PUBLIC UTILITY DISTRICT NO. 1, OF FRANKLIN COUNTY
APPROVING THE 2019 OPERATING AND CAPITAL BUDGETS
WHEREAS, the Board of Commissioners (the Commission) of Public Utility District
No. 1 of Franklin County (the District) annually in December approve the Operating and
Capital Budgets for the next fiscal year; and
WHEREAS, the District published notices of the public hearings on the proposed
2019 Operating and Capital Budgets in the newspapers printed and of general circulation
in Franklin County, giving notice, beginning September 13, 2018, of a series of four public
hearings beginning on September 25, 2018; and
WHEREAS, at the time and place specified for said hearing on September 25,
2018 the Commission President declared the budgets hearing to be opened; and
WHEREAS, after opening and providing time for public comment and discussion,
the Commission President recessed the hearing on September 25, 2018 to October 23,
2018; and
WHEREAS, after re-opening and providing time for public comment and
discussion, the Commission President recessed the hearing on October 23, 2018 to
November 13, 2018; and
WHEREAS, after re-opening and providing time for public comment and
discussion, the Commission President recessed the hearing on November 13, 2018 to
December 11, 2018; and
WHEREAS, after re-opening and providing time for public comment and
discussion, the Commission President closed the hearing on December 11, 2018; and
RES 1310, Page 2 of 2 2019 Operating & Capital Budgets
WHEREAS, District staff presented details of the 2019 Operating and Capital
Budgets at the Commission meetings on the aforementioned dates and answered
questions posed; now therefore
BE IT HEREBY RESOLVED that the Commission finds that said Operating and
Capital Budgets set forth as Exhibits A and B to this resolution are approved as the 2019
Operating and Capital Budgets, effective January 1, 2019.
ADOPTED by the Board of Commissioners of Public Utility District No.1 of Franklin
County at an open public meeting this 11th day of December 2018.
_____________________________ Stuart Nelson, President
_____________________________ Roger Wright, Vice President
_____________________________ William Gordon, Secretary
Exhibit A, Resolution 1310
Public Utility District No. 1 of Franklin County
2019 Operating Budget
2019 Budget 2018 Budget
$ Increase
(Decrease)
% Increase
(Decrease)
1 Operating Revenues
2 Retail Energy Sales $82,747,329 $81,911,343 $835,986 1.02%
23 Other Non Operating Revenue (Expense) 10,000 10,000 0 0.00%
24 Total Non Operating Revenue (Expense) (1,485,993) (2,030,130) 544,137 (26.80%)
25
26 Capital Contributions 2,290,000 2,000,000 290,000 14.50%
27
28 Change in Net Position $10,586,726 $10,306,597 $280,129 2.72%
29
30 Debt Service Coverage (DSC):
31 Change in Net Position $10,586,726 $10,306,597
32 Adjustments for Debt Service:
33 Interest, Amortization & Bond Issuance Costs 2,018,856 2,289,044
34 Deposit from Rate Stabilization Fund 0 0
35 Total Adjustments 2,018,856 2,289,044
36 Net Revenue Available for Debt Service $12,605,582 $12,595,641
37 Debt Service 5,574,581 5,566,274
38 Debt Service Coverage 2.26 2.26
12.05.18 1 of 1
Exhibit B, Resolution 1310
Public Utility District No. 1 of Franklin County
2019 Capital Budget
Major Projects
within Category*
2019
Budget
2018
Budget
$ Increase/
(Decrease)
1 Broadband 1,139,390$ 1,080,000$ 59,390$
2 Customer Connects 675,000
3 System Improvements & Expansion 294,000
4
5 Building 211,911 226,500 (14,589)
6 Carpet for Main Office Basement 65,000
7 Camera Installation at Operations 55,000
8 RTU 8 replacement 35,000
9
10 Information Handling 138,000 177,000 (39,000)
11 VDI Server Replacements 40,000
12 PURE Storage Disks 33,000
13
14 System Construction - New Customers 3,350,000 2,700,000 650,000
15 Customer Additions to the Distribution System 2,200,000
16 Purchase of Transformers 600,000
17
18 System Construction - Reliability 4,617,000 5,270,000 (653,000)
19 Miscellaneous System Improvements 1,000,000
20 Replace Franklin #1 Transformer & Rebuild 1,000,000
21 Underground Cable Replacements 700,000
22
23 Tools 63,400 56,400 7,000
24 Infrared Camera 16,500
25 Transformer Turns Ratio Tester 13,700
26
27 Vehicles 433,100 255,000 178,100
28 Used Transmission Bucket Truck 170,000
29 F-150 (3) 101,100
30 F-350 Diesel 97,000
31
32 TOTAL 9,952,801$ 9,764,900$ 187,901$
*The dollar difference in the projects listed under the "Major Projects within Category" column and the "2019 Budget" column are various
smaller projects.
12.05.18 1 of 1
Page 1 of 1
AGENDA ITEM 8
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Brian Johnson REPORT Director of Administrative Services DISCUSSION
Date: December 11, 2018 ACTION REQUIRED
1. OBJECTIVE:
Authorizing the Interim General Manager or her Designee to Approve 2019 Payments for Automated Mailing Services, Bill Inserts, On-line Payment Processing and Annual Software Maintenance, Payable to National Information Solutions Cooperative.
2. BACKGROUND: In order to transact normal day to day business, the District contracts with National Information Solutions Cooperative (NISC) for mailing services, bill inserts, on-line payment processing and software maintenance (services). The 2019 budget includes $524,600 for these services as follows:
$240,000 for mailing services, 38,000 for bill inserts, 3,600 for on-line payment processing, and 243,000 for software maintenance.
Since NISC is the sole vendor that provides these services, the combined cost will exceed the Interim General Manager’s authority limit of $100,000. Per the Purchasing Approval and Payment Authority, Policy 16, payment authorization for purchases greater than $100,000 require Commission approval. Authorizing the Interim General Manager to approve payments for these services to NISC does not increase the 2019 budgeted amounts. Staff recommends that the Commission authorize the Interim General Manager or her designee to approve 2019 payments for automated mailing services, bill inserts, on-line payment processing and annual software maintenance, payable to National Information Solutions Cooperative in an amount not to exceed $524,600.
3. SUGGESTED MOTION: I move to authorize the Interim General Manager or her designee to approve 2019 payments for automated mailroom services, bill inserts, on-line payment processing and annual software maintenance, payable to National Information Solutions Cooperative, in an amount not to exceed $524,600.
Page 1 of 1
AGENDA ITEM 9
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Brian Johnson REPORT Director of Administrative Services DISCUSSION
Date: December 11, 2018 ACTION REQUIRED
1. OBJECTIVE:
Authorizing the Interim General Manager or her Designee to Execute a Contract for the Purchase and Installation of Data Center Heating, Ventilation and Air Conditioning Units.
2. BACKGROUND: In November 2018, the District requested quotes for the purchase and installation of data center Heating, Ventilation and Air Conditioning (HVAC) units. This expenditure was approved for inclusion in the 2018 Capital Budget by the Commission at the August 28, 2018 meeting. Staff received and evaluated two (2) bids(s) as follows:
Apollo Mechanical………………………………$137,330 Jordan Mechanical Group……………………...$191,700
Staff determined that Apollo Mechanical submitted the lowest responsive bid that was within the District’s estimate. Staff recommends that the Commission find Apollo Mechanical, the lowest responsive bidder and authorize the Interim General Manager or her designee to execute a contract for the purchase and installation of data center HVAC units in an amount not to exceed $137,330.
3. SUGGESTED MOTION:
I move to find Apollo Mechanical the lowest responsive bidder, and to authorize the Interim General Manager or her designee to execute a contract with Apollo Mechanical for the purchase and installation of data center HVAC units in an amount not to exceed $137,330.
Page 1 of 1
AGENDA ITEM 10
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Brian Johnson REPORT Director of Administrative Services DISCUSSION
Date: December 11, 2018 ACTION REQUIRED
1. OBJECTIVE: Reporting on the District’s Enterprise Risk Management Model. 2. BACKGROUND:
Enterprise Risk Management is a comprehensive, ongoing, and structured approach of identifying, managing and monitoring risk to mitigate the risks to the extent possible. In December 2016, as part of the 2016-17 Operating Plan, a district-wide Enterprise Risk Management (ERM) Model was adopted and subsequently in June 2017, an ERM Model policy was approved. The ERM Model policy states that staff will annually report the activity and status of the ERM Model to the Commission. An ERM Model risk inventory matrix was developed and used to identify and categorize the District’s top five risks in relation to the District’s Guiding Principles. The five risks identified are:
legislative and regulatory issues that could severely impact rates, cyber security threats that could result in severe impacts on the District or its
customers, power supply pricing increases caused by outside influences such as BPA, customer and community safety, and employee safety.
Staff met with the respective risk owners and other key stakeholders to discuss the top five risks and any additional tactics used for mitigation purposes. It was determined that sufficient actions are being taken and that processes are in place to address the five key risks. Because risks change or evolve, staff will continue to reevaluate the five risks identified with the risk owners to ensure the ERM Model is actively being utilized. No changes are being requested at this time, and any future changes will be presented to the Commission for approval.
3. SUGGESTED MOTION:
Reporting only, no action required.
Page 1 of 1
AGENDA ITEM 11
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Holly Dohrman REPORT Interim General Manager DISCUSSION
Date: December 11, 2018 ACTION REQUIRED
1. OBJECTIVE:
Adopting a Resolution Approving the Pre-Qualification of Electrical Contractors for Calendar Year 2019.
2. BACKGROUND: Pursuant to RCW 54.04.085, the District annually pre-qualifies contractors who work on or around the District’s electrical system. Such work may consist of:
substation construction and maintenance, construction and maintenance on overhead and underground distribution
lines and equipment, tree trimming, fiber optic, and pole testing & treatment.
Staff reviewed the contractor applications and qualifications, and recommends the Commission pre-qualify the named contractors for work on or around the District’s electrical system during the calendar year of 2019 in the categories and maximum bid amounts set out in Exhibit A to Resolution 1311. At any time during the year, contractors may submit an application requesting to be included on the District’s list of pre-qualified contractors. Staff will seek Commission approval of such requests via the Consent Agenda. Adopting the Resolution will authorize staff to maintain the list current and include the approved contractors after Commission approval. Staff recommends the Commission adopt Resolution 1311 as presented.
3. SUGGESTED MOTION: I move to adopt Resolution 1311 as presented.
RES 1311, Page 1 of 2 Pre-Qualifications of Contractors 2019
RESOLUTION 1311
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF PUBLIC UTILITY DISTRICT NO. 1, OF FRANKLIN COUNTY
APPROVING THE PRE-QUALIFICATION OF ELECTRICAL
CONTRACTORS FOR CALENDAR YEAR 2019
WHEREAS, the Board of Commissioners (the Commission) of Public Utility District
No. 1 of Franklin County (the District) are required, pursuant to RCW 54.04.085, to
annually pre-qualify contractors; and
WHEREAS, the Commission annually approves a list of pre-qualified contractors;
and
WHEREAS, the District staff has evaluated contractor qualifications and has
recommended to Commission approval of the list of pre-qualified contractors with
corresponding maximum bid amounts and categories for approval as set forth in; Exhibit
A of this resolution, and
WHEREAS, staff may receive an application from a contractor requesting to be
included on the District’s list of pre-qualified contractors at any time during the year, now
therefore
BE IT RESOLVED that effective January 1, 2019 the Commission pre-qualify for
calendar year 2019 the named contractors for work on or around the District’s electrical
system in maximum bid amounts and categories as set forth in Exhibit A.
BE IT FURTHER RESOLVED that staff will seek Commission approval for requests
received during the calendar year for inclusion to the District’s list of pre-qualified
contractors via the Consent Agenda.
RES 1311, Page 2 of 2 Pre-Qualifications of Contractors 2019
BE IT FURTHER RESOLVED that staff is authorized to maintain the list of pre-
qualified contractors current, and may add an approved responsible contractor to the
existing pre-qualification list.
ADOPTED by the Board of Commissioners of Public Utility District No. 1 of Franklin
County, at an open public meeting this 11th day of December 2018.
_____________________________
Stuart Nelson, President
_____________________________
Roger Wright, Vice President
_____________________________
William Gordon, Secretary
HV Dist - OH & UG
HV Trans -OH HV Sub
Fiber Optic
Meter Testing
Street Lighting
Tree Trimming
Pole Test & Treat
Dock Crew
1 Associated Arborists $ 300,000 x2 Basin Tree Service & Pest Control, Inc. $ 300,000 x3 Blue Mt. Telecommunication Services $ 300,000 x4 Boyd's Tree Service $ 300,000 x5 Cascade Cable Constructors, Inc. $ 750,000 x6 Christenson Electric, Inc. $ 2,500,000 x x x x x x7 DJ's Electrical, Inc. $ 750,000 x x x x8 Electrical Utility Services, LLC $ 750,000 x x x x9 Henkel's & McCoy, Inc. $ 2,500,000 x x x x x x
10 KVA Electric, Inc. $ 300,000 x11 Magnum Power, LLC $ 2,500,000 x x x x x12 Michels Corporation $ 2,500,000 x x x x x x13 Mountain Power Construction Company $ 2,500,000 x x x x x14 National Wood Treatment Company $ 300,000 x15 North Sky Communications, LLC $ 750,000 x16 North American Substation Services, LLC $ 300,000 x17 Osmose Utilities Services, Inc. $ 300,000 x18 Pacific Pole Inspection, LLC $ 300,000 x19 PAR Electrical Contractors, Inc. $ 2,500,000 x x x x x20 Paramount Communications, Inc. $ 750,000 x21 Potelco, Inc. $ 2,500,000 x x x x x x22 Power City Electric, Inc. $ 2,500,000 x x x x x23 Power Technology, Inc. $ 750,000 x x x x24 Prairie Electric, Inc. $ 300,000 x25 Prater Electric $ 300,000 x x26 Rokstad Power, Inc. $ 750,000 x x27 Saunders Cable, Inc. $ 300,000 x28 Sierra Electric, Inc. $ 300,000 x29 Sturgeon Electric Company, Inc. $ 750,000 x x x30 Summit Line Construction $ 2,500,000 x x x x x x31 Tice Electric Company $ 750,000 x x32 Utility Technologies, Inc. $ 750,000 x33 Wilson Construction Company $ 2,500,000 x x x x x x
CONTRACTOR NAME MAXIMUM BID
AWARD
TYPE OF WORK 2019 Electrical Contractors
Exhibit A, Resolution 1311
12.07.18 Page 1 of 1
Page 1 of 1
AGENDA ITEM 12
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Holly Dohrman REPORT
Interim General Manager DISCUSSION
Date: December 11, 2018 ACTION REQUIRED
1. OBJECTIVE:
Authorizing the Interim General Manager or her Designee to Execute a Task Order with The Energy Authority for 2019 Consulting Services.
2. BACKGROUND: The Energy Authority’s (TEA) 2019 consulting services task order is an update to the District’s and TEA’s Resource Management Agreement, Contract 3838, which includes assistance with load forecasting, Frederickson delta hedging, current Slice contract related activities, BPA power issues, transmission and natural gas transportation issues, updating the District’s Integrated Resource Plan, and general power management. In 2018, the District budgeted $132, 000 for these consulting services due to the Integrated Resource Plan that was recently reviewed and updated. The 2019 Task Order is for a 12-month term, with a not to exceed amount of $100,000. Staff recommends that the Commission authorize the Interim General Manager or her designee to execute the task order with TEA for 2019 consulting services, effective January 1, 2019, in an amount not to exceed $100,000.
3. SUGGESTED MOTION: I move to authorize the Interim General Manager or her designee to execute a task order with TEA for 2019 Consulting Services, in an amount not to exceed $100,000.
Page 1 of 1
AGENDA ITEM 13
FRANKLIN PUD – AGENDA ITEM SUMMARY
Presenter: Holly Dohrman REPORT
Interim General Manager DISCUSSION Date: December 11, 2018 ACTION REQUIRED
1. OBJECTIVE:
Authorizing the Interim General Manager or her Designee to Execute an International Swaps and Derivatives Association Stay (ISDA) Protocol to Revise District ISDAs with Counterparties Now Subject to the New Qualified Financial Contracts Stay Rules.
2. BACKGROUND: On November 29, 2017 the Office of the Comptroller of the Currency (OCC) U.S. Department of the Currency, published a final rule to enhance the resilience and safety of federally chartered and licensed financial institutions. This rule affects qualified financial contracts (QFC’s) and requires additional authority for regulators. This will wind down Global Systemically Important Banks (GSIB) in an orderly fashion in the event of insolvency. A GSIB is prohibited from entering into most swap transactions with utilities unless it meets the requirements of the QFC Stay Rules imposed under Title II of the Dodd Frank Act. Affected GSIB are asking utilities to execute an International Swaps Derivatives Association (ISDA) Stay Protocol to revise existing ISDA agreements. This ensures the District adheres to the resolution process as determined by the Federal Deposit Insurance Corporation (FDIC) and the Dodd Frank Act. These new requirements apply to a limited number of counterparties and inaction is not an option if the District wishes to continue to transact swaps with a GSIB counterparty. The District currently has active ISDAs with two GSIBs. Staff recommends the Commission authorize the Interim General Manager or her designee to execute an ISDA Stay Protocol to revise ISDAs with counterparties that are regulated entities as required by the FDIC.
3. SUGGESTED MOTION: I move to authorize the Interim General Manager or her designee to execute an ISDA Stay Protocol to revise District ISDAs with counterparties now subject to the new QFC Stay Rules.
INTERIM GENERAL MANAGER’S REPORT TO THE BOARD OF COMMISSIONERS For the December 11, 2018 Meeting
A. Service Award Information: As allowed per Administrative Policy 37, Taxable Benefits,
Stipends, and Special Compensation, employees are given a monetary service award for length of service. The District pays the following amounts to employees for their service awards:
The service awards are grossed up to include an amount for taxes and are included in the employees’ pay check. The Service Award amounts were last increased in January 2009 to help offset the tax implication when it was determined that Service Awards are considered taxable income. Prior to the increase, employees were paid the following amounts for service awards:
Since 2014 to current, 85 employees have received a service award totaling $12,775. In 2016, there were several service awards given in the 20, 25 and 30-year categories.
Yr. 2018 2017 2016 2015 2014
# of Employees 18 16 16 15 20
Total $ $ 2,350 $ 2,300 $ 3,050 $ 2,175 $ 2,900
B. Claim: The Motion to Dismiss was argued before Judge Cameron Mitchell on Friday,
November 9th. Judge Mitchell indicated he had reviewed all the materials but wanted to review the cases cited and read the briefs one more time before making a decision. His office will contact our attorney when he is ready to rule and set the matter for another hearing.
Page 2 of 2 Interim GM Report
C. TS1 (Turtle) Meter Update: All turtle meters in the Redd and Sage Hill area (except small irrigation) are now on read routes. Staff is gathering additional cost information to bring back for discussion.
D. Bonneville Power Administration (BPA) Slice True-Up and Rates: Each fiscal year BPA compares the cost composite pool forecasted expenses to actual expenses and issues a true-up adjustment to Slice customers. This year the adjustment is a credit of $380,816. This amount will be a credit on the December power bill. BPA released the Federal Register Notice commencing the BP-20 and TC-20 proceedings. For power rates, BPA’s initial proposal is for a 2.9% average increase to Tier 1 rates. For transmission rates, the proposed settlement would result in an average increase of 3.6%.
E. BPA Update: The District’s BPA Power Account Executive, Mr. William Rimmer, will
attend the February 12, 2019 Commission meeting and provide an update on BPA’s rate case.
F. Energy Northwest Joint Procurement Program (the Program): Staff attended the second bid opening for underground cable on November 27th. The previous bid only received one response which was over the engineer’s estimate and was not awarded. Unfortunately, at this opening no bids were received. The Program participants have tried very hard to make the Program work, but working on these bids while continuing with District bids is essentially doubling bid workload. Vendors seem to be unwilling to submit bids through the Program and staff is evaluating if it is worthwhile continuing to contribute time and effort to the Program.
G. Connell Electric Vehicle Charging Station: Labor and Industries approval has been given. Staff is working on getting the station energized. The total project cost is $30,172.38. This includes the primary line extension constructed at the third charging station location and the cost incurred from locations one and two. The District will contribute $15,000 towards the project leaving a balance of $15,172.38 due from EV4.
H. Esquatzel Hydroelectric Generating Facility: In 2017 the cost per MWh of Esquatzel energy was $70 per our contract. The project generated 5,704 MWh and cost $399,294.
I. 2019 Commission Budget: As was presented at the August meeting, the Commission 2019 operating budget includes funding for new outside legal services. This was needed because of the retirement of the District’s in-house General Counsel. There is an offsetting reduction in the legal department budget. Miscellaneous other charges increased because of the 2018 election costs which are billed the year following the election.
Power Management Report
October 2018
Power Management Report & KPIs – December 11, 2018 1
Monthly Runoff (KAF)
Power Management Report & KPIs – December 11, 2018
Fiber to the Home Pilot Project, 7 Connell Wireless
Pilot Project, 39
Amend/Renewals/Upgrades, 32
Cancelled, 12
2018 (YEAR TO DATE)
October 2018
Human Resources Department
KPI’s
Policies YTD 2018
0
1
2
3
4
5
6
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
New Revised
NUMBER NAME COMPLETED EFFECTIVE DATEADM‐10 Business Travel & Related Expenses 01/01/18ADM‐24 Commissioner Business Travel & Related Expenses 01/01/18GM‐47 Business Meals & Refreshments with Meetings 01/02/18LGL‐33 Public Records Request 01/08/18HR‐64 Paid Sick Leave (New) 01/01/18HR‐65 Employment Interview Expenses (New) 03/27/18GM‐13 Succession of Authority 04/24/18LGL‐36 Identity Theft Prevention Program 06/11/18HR‐11 Prohibiting Discrimination and Harassment 07/09/18GM‐31 District Sponsored Community Volunteerism 08/17/18OPS‐63 District Safety Program (New) 09/07/18HR‐57 Use of District Vehicles (New) 10/08/18
Staffing Changes
Year Resignations Retirements Interns New PositionsInternal Position
Shifts
2017 12 2 2 1 72018 11 2 1 2 2
Position Update: StatusGeneral Manager (Resignation) OpenJourneyman Lineman (Resignation) FilledJourneyman Lineman (Resignation) OpenJourneyman Lineman (Resignation) Open
Key Performance Indicators Public Affairs Department
Through October 2018
Revised 11.28.18 December 11, 2018 Commission Meeting Handout Page 1 of 1
* Unable to obtain January numbers. Google Analytics are used for website and SmartHub statistics. Other data is manually calculated and we did not capture this information for January 2018.
Revised 10/05/2018 December 11, 2018 Commission Meeting 1
JAN '18 FEB '18 MAR '18 APR '18 MAY '18 JUN '18 JUL '18 AUG '18 SEPT '18 OCT '18 Nov 18RESPONSE TIME 4.47 11.17 9.92 13.07 12.08 12.80 15.00 10.94 16.37 12.15
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DECEMBER 11, 2018 COMMISSION MEETING 4
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DECEMBER 11, 2018 COMMISSION MEETING 5
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DECEMBER 11, 2018 COMMISSION MEETING 6
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Public Utility District No. 1 of Franklin County
PROPOSED AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS Subject to Change
Revised 11.27.18 Page 1 of 1
January 22, 2019
Regular Commission Meeting Description: Presenter
1. Providing an Update and Approving Revisions to the District’s 2018-19 Operating Plan (Q4) Dohrman
2. Reporting on Contracts Awarded During 2018 from the District’s Small Works
3. Reporting on the Identity Theft Prevention Program During 2018 ........................................... Dohrman
4. Authorizing the General Manager or her Designee to Execute a Contract Extension with Axford Turbine Consultants LLC for Consultant Services Related to the Sale of the Pasco Combustion Turbine Assets ........................................................................................................... Scott
February 12, 2019
Regular Commission Meeting Description: Presenter
1. Authorizing the General Manager or her Designee to Execute a Contract Extension with
Paramount Communications, Inc., for Miscellaneous Fiber Dock Crew Projects .................... Johnson 2. Authorizing the General Manager or her Designee to Execute a New Contract for Miscellaneous
Dock Crew Projects ...................................................................................................................... Sams
March 26, 2019 Regular Commission Meeting
Description: Presenter
1. Adopting a Resolution Continuing the Low-Income Senior Citizen and Low-Income Disabled Person Discount Programs and Superseding Resolution 1279 ........................................................... Dohrman
April 23, 2019
Regular Commission Meeting Description: Presenter 1. Authorizing the General Manager or her Designee to Execute a Property and Liability Insurance Policy
Renewal with Federated Rural Electric Insurance Exchange .................................................. Dohrman
2. Approving the 2019 Organization Representation List ............................................................ Dohrman