GUIDELINES FOR THE USE OF COMPUTER TECHNOLOGY AND ELECTRONIC COMMUNICATION WITHIN THE SU UNDER FACILITIES MANAGEMENT This guideline must be read in conjunction.

GUIDELINES FOR THE USE OF COMPUTER TECHNOLOGY AND

ELECTRONIC COMMUNICATION WITHIN THE SU UNDER FACILITIES

MANAGEMENT

This guideline must be read in conjunction with the global University

Communication Policy

• Your SU device (Desktop PC, Laptop, Tablet, PDA) is to be used primarily for University applications and execution of day to day work

• Limited private use is permitted.

CONDITIONS OF USE

• Use for private business of any nature through any form of SU communication system is prohibited

PRIVATE BUSINESS USE

• Social networking is permitted when used to conduct and undertake SU work / projects

• Only limited non-work time use of private

social media is permitted (e.g. Facebook, Twitter) provided that bandwidth and functionality of SU communication systems is not affected.

SOCIAL NETWORKING

• No public opinion about the SU is permitted to be launched by any personnel on any form of communication vehicle such as, email, internet, social media etc.

• Any public communication with media etc. on behalf of the SU must be approved by SU Communication Department

PERSONAL OPINION

• No intimidation, harassment etc. is to be implied or alluded to in any form or means on any type of communication document whether electronic or otherwise

INTIMIDATION/ HARASSMENT

• Access and use of email and Internet is meant solely for SU work, production and communication

• Limited private use is permitted to address day to day personal responsibilities such as banking, medical-aid and limited private communication.

USE OF EMAIL & INTERNET

POTENTIAL HAZARDS WHEN USING ELECTRONIC MEDIA

• Cookies • Home computers• Installation of software• Software supplied by SU• Bulk emails / chain letters• Free software and conditions• Create strong passwords & update regularly

The bullets below will be explained via questions and answers

GUIDES AS TO THE RECOMMENDED USE OF MEMORY STORAGE

• New systems and procedures of data storage and communication networking are currently being investigated and will be rolled out during 2015

• Procedures pertaining to the method of data storage should be discussed with your line head and procedures should be adhered to and only changed with the

necessary collaboration

THANK YOU