This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Industrial Training (Practicum) is designed as a platform for students (or interns) toadapttotheworkenvironment. Industrial Training is also intended for students toapply what they have learned. Recognising the importance of IndustrialTraining, School ofMultimediaTechnologyandCommunication (SMMTC),Collegeof Arts and Sciences (CAS), Universiti Utara Malaysia (UUM), provides theopportunitiesforstudentsofallprogrammestoundergoIndustrialTraining.
1.1GeneralInformationforUUMstudents
This section consists of the general information about industrial training that isimportantforUUMstudents.
i. toexposetheinternstotherealworkingenvironmentbeforegraduating.ii. to provide opportunities for interns to relate the theoretical and practical
understanding through industrial training programmes in organisationswhereinternsareplaced.
iii. to provide opportunities for private organisations, statutory bodies,government departments and non-governmental organisations to transferexperience and expertise to interns working towards the creation ofprofessionalhumanresources.
iv. toestablish and strengthen bilateral relations between UUMand the organisation or firm involved in the industrial training programme for mutualbenefit.1.1.2 IndustrialTrainingRegulations
During Industrial Training, intern is subjected toUUMregulations.The followingarethemainmatterstobeawareof:
a) ConfirmationofIndustrialTraining
Studentneedstoconfirmhis/her reportdutystatusat theorganisationbyreturningtheReportDutyform1totheofficeofStudentDevelopmentandAlumni(PPA) -CAS.Student is also required to inform his/her supervisor regarding the aforementionedstatus.
c)ChangeofOrganisationStudentsarenotallowedtoapply forachangeofpracticumlocationdirectly fromthesupervisor of the organisation. Students are also notallowed to make any changes,exceptwithacceptablejustificationfortheapprovalfromtheDeanofPPA.Thepenaltyrate for theapplicationof changeof industrial trainingplacement (approveornot) isRM500.d)TakingLeaveStudentsarenotallowedtotakeanyannualleaveduringtheirpracticum,notevenforweddings. Studentswhoare marriedandexpected to deliverduring the practicumperiodareadvisedtodefertheirpracticumandregisterinthefollowingsession.
e)ReportPreparation
In preparing report, student is subjected to Act and Regulations of AcademicTreachery from paragraph 12 UUM Act (Examination) 1988. Academic treacheryincludes any acts that break any examination rules and plagiarizing project paper,academicpractice,oranyassignmentsandcourses.Iffoundguilty,StudentsDisciplineBodycanexecuteoneormoreofthefollowingpunishments:
IncompleteGrade (Tidak Lengkap - TL) can be applied by student if he/shehas notcompletedanyspecificcomponentssuchasthefinalreport.Thisapplicationneedstobe submitted to theDean of Student Development and Alumni through the ReportSupervisor(SMMTC).
Please refer “Item 12.0 Regulations for UUM Industrial Training Programme” formoreinformation.
ThePracticum(IndustrialTraining)coursecodeforB.Comm.(Hons)isSCCX3998withcredit valueequivalent to8 credits. Students have to fulfil16weeks (4months)ofIndustrialTrainingat thechosenorganisation.B.Comm. (Hons) students are eligibleto undergo Industrial Training course after accumulating at least 121 credit hours(i.e.,onthe6thsemester).
i. developsoftskillsinthecontextoforganisationalcommunicationii. relateknowledgeandorganisationalcommunicationstructureiii. applytheoreticalknowledgeandpracticaltechniquesinthefieldof
2.0 SUPERVISIONANDVISITATIONTOORGANISATION ThepurposeofIndustrialTrainingsupervisionistoensurethestudent isgivenpropertasks based on his/her industrial training project/research scope. Thesupervisionisconductedby:
Report Supervisor play the role of supervising and monitoring student’s tasksstartingfromthedatetheyregisterattheorganisationuntil theendofthe IndustrialTraining. TheparticularReport Supervisorwill consult the student from the stageofwritingtheproposaltothestageofcheckingthefinalreport.Meanwhile,theVisitingSupervisor act as the link between UUM and organisation in order to establishgood relationship and future cooperation. Visiting Supervisormay be the samewiththeReportSupervisorordifferentbasedontheappointmentbyPPACAS.The following is the listofactionsthatmustbe takenbyall studentsandsupervisors(studentsareadvisedtokindlyremindthesupervisorsregardingactionsthatmustbetaken).Entity ActionsStudent a)SubmitaproposaltoReportSupervisor(optional).
b) PreparetherelatedformsforOrganisationalSupervisorandReportSupervisor.
b) ThemainlinkbetweenUUMCASandOrganisationalSupervisor.c)Monitorstudent’sworkperformance.d) Monitorstudent’sprojectreportprogress.e)Evaluatestudent’sprojectreportusingtheReportSupervisor
5.0 LOGBOOKWRITINGThis section includes the logbook writing’s requirements and format. The sample oflogbookwritingandadditionalinformationarealsoprovidedtobetterguidetheinterntorecordhis/heractivitiesduringtheindustrialtraining.5.1LogbookRequirementsDuring Industrial Training, intern is required to record his/her daily activities at theorganisation.Internisadvisedtoalwayskeeptherecordupdateddaily.Logbookmust beendorsed by the Organisational Supervisor by signing each sheet of thebook.
The logbook will be reviewed by the Visiting Supervisor (UUM) during the IndustrialTrainingvisit.Hence,studentsneedtopreparetheirlogbookduringthevisits.
Logbookmustbefilledeachdaybythestudents.Thepurposesofwriting a logbookareto:i. facilitatethestudentstoreflectontheactivitiesthathavebeencarriedoutii. enablethestudentsto learnandimprovetheirperformancebasedontheirgiven
whenevernecessary5.2FormatofLogbookWritingAmongthethingsthatneedtoberecordedinthelogbookare:i. Date, day and time of the activities - it should be clearly stated and in correct
i. Logbook’stemplatecanbedownloadedfromPPACASwebsite.ii. Studentisrequiredtoalwaysbringthelogbooktowork.ii. Student is required to submit hardcopy of logbook for Organisational
6.0 PROPOSALANDREPORTWRITINGIngeneral,studentsareallowedtodoanyprojects/studieswhicharerelatedtothefield of communication. The students may propose the projects/studies to theReportSupervisor(SMMTC)forapproval.
6.1ReportProposalStudentundergoingIndustrialTrainingisencouragedtoproduceawrittenproposalwithinTWO(2)weeksofitscommencement.Aproposalisproducedbythestudentto explain about future project in the organisation. The proposal must be clear,concise, neat and written in either English or Bahasa Malaysia. Proposalcomponentsareasfollows:
i. Introductionii. Organisationalbackgroundv. Goalsandobjectivesofinternshipiii.Descriptionofjobscopesiv.Summaryvi.References(usingAPAstyle)vii.Appendix(ifany)
In meeting this goal, studentmay discuss with both Report Supervisor (SMMTC)andOrganisationalSupervisoronthescopeoftheproject.However,theproductionofproposalisnotmandatory.Rather,itissubjectedtotherequestfromsupervisor.Thus, it is recommended for student to confirm requirement of proposal byconsultinghis/herrespectiveReportSupervisor.6.2FinalReportWriting The Industrial Training final report is one of the required components. The reportmust follow thedefined specifications. The reportmustbepreparedby the studentbasedonhis/herproject/studyandexperienceduring Industrial Training.The reportwillbeevaluatedbytheReportSupervisor (SMMTC). Studentwhofail tosubmitthefinal report within the timeframe will be given Incomplete Grade (TL). Anyapplication for TL grademust get the Report Supervisor’s approval. After 8 weeks,studentwillbegivenFgradeifhe/shefailstosubmitthefinalreport(pleaserefertogeneralIndustrialTrainingregulationforTLgrade). 6.2.1ScopeofReport Eachstudentisrequiredtoproduceareportafter thecompletionofIndustrialTraining. Students undergoing Industrial Training should take a serious view ofreports being prepared. Industrial Training report covers 30% of the overallmarks.Students are advised to conduct studies or Strength, Weakness, Opportunity andThreat(SWOT)analysisrelatedtocommunicationaspectsofrespectiveorganisationssuch as organisational communication, communication for social change, andinformationandcommunicationtechnology.
Marksdistributionisasfollows:In order to fulfil the requirement, the students need to discuss with ReportSupervisors (SMMTC) regarding the report scope. Theyalsoneed todiscusswith theOrganisationalSupervisorregardingthescopesuitability. Thepurposesofthekeyreportscopesareto:
i.avoid fromusing the company’s annual report as final IndustrialTrainingreport;
ii. encouragestudentstothinkcreativelyandcriticallyonthescopeofresearchundertaken;
iii.exposestudentstothereportwritingprocess;iv. strengthen students' understanding on the application of the
theories learned and how they could be practiced in the real settingsespeciallyinrelationstoadministrationandmanagement;
v. increasestudents'understandingofthescopeofthestudyi.e.,communicationandmanagementaspects.
It is advisable for students toprepare themselveswithappropriate report scope inorder to ensure the smooth flow of the writing process. The scope needs to berelevanttothecommunicationareas.6.2.2LengthofReport
The lengthof Industrial Training final report isbetween30 to50 typedpageswithintervalof two lines (doublespacing).Consent shouldbeobtained fromtheReportSupervisor(SMMTC)ifexceedsthenumberofpagesspecified.
This page contains the acknowledgement to all parties (individuals or institutions)whoassistintheprojectimplementation.Theacknowledgementmustbesimpleandconcise.
6.2.3.4Abstract
Abstractistheessenceofthewholereportandneedstobegivenaspecialattentionasmain text.References shouldnotbe cited in theabstract,but if it isnecessary,use footnote. Avoid using any abbreviations or acronyms.
18
Abstract shouldnot exceed 300words. Itmust contain fact-specific issues, a briefexplanationof theproject;main findings including the facts that are significant (ornot) and conclusion. This summary should be typed in single spacing in only onepage,andoneparagraph.
Table No. Caption Page Table 1.1 List of computer 2 Table x.x … …
6.2.3.6ListofFiguresThis list includes graphs, figures, maps and other illustrations. The title of figuresmust followthecaptionsof figures inthereport.The informationmusthavefigurenumber,titleandpagenumber.
MOSTI Ministry of Science, Technology, and Innovation RTM Radio Televisyen Malaysia
19
6.2.3.8Chapter1:Introduction Thissectiondescribestheobjective(s) and importance oftheproject/study.Abriefinformation on how data is collected for SWOT analysis is also included in thissection. 6.2.3.9Chapter2:OrganisationBackground
This section explains the organisation's profile, the history of the organisation, theorganisation logo, vision and mission of the organisation, organisational unit,organisationstaff,andorganisationalcharts.
Among the related communication aspects of organisations are organisationalcommunication and communication for social change. For instance, student canexplorefactorsaffectingwomenleadershipinanorganisation.Studentmayapply qualitative method such as observing the management practices at theorganisation inorder tounderstandthecommunicationaspectsandmakeaSWOTanalysis.
6.2.3.11Chapter4:AnalysisandDiscussion
This section requires student to describe SWOT analysis. Each dimension ofStrength,Weakness, Opportunity dan Threat (SWOT) needs to be elaborated indetails. Based on the defined objective(s), the analysis used to determine theinternal and external factors that may support or hinder the communicationaspect. Strengths and weaknesses represent the internal factors affecting anindividual or organisation, while opportunities and threats constitute external,environmentalfactors.
6.2.3.12 Chapter6:SuggestionandConclusion
This section requires student to list and elaborate on the recommendationsregardingtheorganisation’smanagementpracticesandfutureresearch.SinceSWOTanalysisconsidersbothinternalandexternalfactors,studentcantakeanhonestlookattheparticularaspectsthatorganisationcanhandle.Subsequently,thiswillleadtothe recommendations of the strategies or operations that need to be changed ormaintained.Theconclusionisasummarythatrecapthewholecontentofthereportbasedontheobjectivesofthestudy.
6.2.3.13 ReferencesThereference list isa listoftherecordsourcethatyouneedtorefer in thetext. Itshould appear after the final chapter of the report on a new page. The titleReference should be at the top of the page either on the left or middle.Referencesourceconsists of books, journal articles, magazines, newspapers andothers. The style of writing in the style of the reference list must be the latestAmericanPsychologicalAssociation(APA)edition.Refersection7.0.
20
…………………
7.0 PROPOSAL&FINALREPORTFORMAT Industrial Training proposal and final report must be prepared and typed clearly.Writingformatforbothproposalandfinalreportmustbestandardisedbasedontheformatgiven.
7.1 FontTypeandSize
UseTimes New Roman. Specificationsinclude:
(i) Font size 12 for the text including themain topics. Themain topics
7.2Margin Marginonthelefthandsideofthereportis40mm(1.58")and20mm(0.79")ontheright, topandbottomside;except for thebeginningof thechapter,where the topmarginmustbeatleast40mm(1.58").
1.0 MAIN TOPIC … Level 1 1.1 Subtopic for 1.0 … Level 2 1.1.1 Proportion of Subtopic 1.1 … Level 3 a) Proportion for 1.1.1 … Level 4 i) Proportion for a) … Level 5
Basedontheaboveexample,thecaptionforthetablebeginswith"Table5.1"whichshowsthatthetableisthefirsttableinChapter5.The same goes for figures except that the caption for a figure is written at thebottomofthefigure.Theformatisasfollows:
Figure <Chap>.<Figure No>:<Name/Figure Topic>
Example:
Figure 1.2: Availability of Computers in Malaysia‟s Northern States Based on the above example, the caption for the figure begins with "Figure 1.2"whichshowsthatthefigureisthesecondfigureinChapter1.
23
8.0 REFERENCEFORMATANDSTYLEAll references must be relevant, cited and placed afterthe final chapter of thereport. Each reference must be consistent and follow the writing practicesproceduresbelow:
Each entry must start at the left margin with the second line indented
9.0PROPOSAL&FINALREPORTSUBMISSIONPROCEDURES This section consists of the guidelines and procedures to submit the completedproposalandfinalreport.9.1 ProposalSubmission Completed and approved proposal should be submitted to the Report Supervisor(SMMTC).Thefinaldatetosubmit the proposal is on the 14th day, that is TWO (2)weeksaftertheIndustrialTrainingbegan.
9.2 FinalReportSubmission Studentmustsubmitareportdraftwithin1monthbeforetheIndustrialTrainingendstobe reviewed. The report shouldbecompleteandneat. The ReportSupervisorwillprovidefeedbackbyreturningthereviewedreporttothestudent.StudentsmustcorrectthereportbasedontheReportSupervisor’sfeedback.StudentsneedtoreprintthereportandsubmitittotheReportSupervisor. 9.3.1FinalReportSubmission(AdditionalInfo) StudentmustprovideONE(1)hardcopyofthefinalreportwithsoft cover (color:lightblue/birumuda)andaCD.Thehardcopyofthereportmustbesubmittedtothe Report Supervisor (SMMTC), and the CD to the Programme Coordinator ofCommunication Programme within TWO (2) weeks after the completion of theIndustrial Training. Student is advised to adhere to the deadlines.
26
BIBLIOGRAPHY American Psychological Association (2009). Publication Manual of the American Psychological Association (6th ed). Washington: American Psychological Association(APA).MajlisPraktikum(n.d).PeraturanPraktikum.UniversitiUtaraMalaysia.Othman, M. B., Abu Bakar, H., Bahtiar, M. (Eds.) (n.d.). Buku Panduan Praktikum.
SMMTC Industrial Training Committee(2015). IndustrialTraining:Proposaland Report Writing Guidebook (SCCX3908 Industrial Training Bachelor of CommunicationwithHonours,SCTX3908 IndustrialTrainingBachelorofMedia Technology with Honours, STMX3912 Industrial Training Bachelor of Science withHonours (Multimedia),SCMX3912 IndustrialTrainingBachelorofCreative IndustryManagementwithHonours).Sintok:SchoolofMultimediaTechnology andCommunication,CollegeofArtsandSciences,UniversitiUtaraMalaysia.SMMTC Industrial Training Committee(2017). IndustrialTraining:Proposaland Report Writing Guidebook (SCCX3998 Practicum Bachelor of Communication withHonours,SCTX3908IndustrialTrainingBachelorofMediaTechnologywith Honours, STMX3912 Industrial Training Bachelor of Science with Honours (Multimedia)). Sintok: School of Multimedia Technology and Communication, CollegeofArtsandSciences,UniversitiUtaraMalaysia.
27
AppendixACoveroftheProposal
28
APPENDIXB CoverofFinalReport(SoftCover)
PROJECT TITLE/ANALYSIS
STUDENT’S NAME
SCHOOL OF MULTIMEDIA TECHNOLOGY & COMMUNICATION COLLEGE OF ARTS & SCIENCES UNIVERSITI UTARA MALAYSIA