Guide to the 2012 Sports Capital Programme for Clubs / Organisations

Guide to the 2012 Sports Capital Programme for Clubs / Organisations

Mayo Sports PartnershipMayo Education Centre

11th April 2012

2012 Sports Capital Programme

• €30m allocated to Sport• Maximum Grant allowed is €300k• Priority is to have a stronger focus on projects

which increase active participation in sport, particularly in disadvantaged areas

Sports Capital Programme;

• Aims & Objectives

– Assist voluntary and community organisations, National Governing Bodies, Local Authorities and Schools to develop high quality, safe, well designed and sustainable facilities in appropriate locations

– Prioritise the needs of disadvantaged areas in the provision of sports facilities

– Encourage the multi-purpose use of facilities at national, regional and community level by clubs, community organisations and NGB’s

Different Categories of Applications

• National Key Strategic Facilities– Facilities developed to international

specification and designated by the NGB as its primary competition or training venue

• Regional Facilities– Facilities that attract users across several

counties and conform to specification of the NGB and or incorporate a range of sports facilities for training at the highest international level

Different Categories of Applications

• Local Community Facilities– Sports Facilities that maximise participation in

sport and physical recreation

Deadline for Applications

• Online Applications – 5pm on Friday 1st June

• Paper Based Applications (and all supporting documentation) – 5pm on Friday 11th May 2012

• For a copy of the Full Guidelines and to apply visit www.sportscapitalprogramme.ie

Compulsory Requirements

Essentials

Evidence of non Discrimination1.1.1

• Evidence that your organisation does not discriminate against anybody on the grounds of gender, civil status, family status, age, disability race, sexual orientation, religious belief, or membership of the Traveller Community

• Statement outlining policy on non discrimination / copy of rules/ constitution

Evidence of own Funding1.1.2

• Applicants must make a local contribution towards the cost of the project

• Amount depends on whether the proposed facility is classified as local regional or national

• Evidence of own funding required – Bank statements for last 6 months and or letter of loan approval

• Financial Institution Loan Offer – (Sample letter at end of SCP Guidelines)

Evidence of own Funding

• Contribution for local projects

Type of Area

Minimum own funding1

Non-disadvantaged area 15% of the total cost of project CLÁR (disadvantaged rural area)2 10% of the total cost of project RAPID (disadvantaged urban area) 2 5% of the total cost of project Regional or national Depends on the scale of the project 1: please note that these are minimum levels of own funding. Extra marks will be given at assessment to projects with higher levels of own funding. 2: for more information on disadvantaged areas go to http://www.environ.ie/en/Community/

Evidence of Title to site1.1.3

• For an Application Greater than €25k the following is required;– Solicitors letter confirming that you own the site for the

proposed facility or that you hold it under a lease– That the leasehold / freehold is registered with the

Property Registration Authority (If registration is pending than a dealing number from the PRA must be included)

– That there is at lease 15yrs remaining on the lease– That the title is capable of holding a charge

Evidence of Title to site1.1.4

• For an Application less than €25k the following is required;– A letter from the owner of the land / facility stating that the facility will

not be taken out of sporting use for a minimum of 5 years – Sample letter available at the end of the SCP Guidelines.

Quotation / Estimate1.1.5

• At least one professionally prepared quotation or pre tender estimate must be included for each aspect of the works being applied for

• As funding is limited, it may not be possible to fund all the elements that you are applying for. Therefore, it is important that you break down your project into smaller elements that could be funded if the funding is not available to fund your entire project.

• For example – if your project includes resurfacing an artificial turf pitch, erecting a fence around the pitch

and floodlighting the area, you should include a price for each element in your application and indicate the priority you place on each element.

– If you only provide one overall cost and the Department does not have enough money to provide you with a grant for all 3 elements you are likely to receive no funding.

– If you provide a separate cost for the 3 parts the Department can fund as many elements as possible.

• In the absence of such a breakdown it may not be possible to fund your project at all.

Planning Permission1.1.6

• One of the following must be supplied;

– A copy of the planning permission for any of the aspects of your project that require planning permission. This planning permission must be current

– Evidence of planning reference number or acknowledgment of application for planning permission from your Local Authority for any of the aspects of your project that require planning permission.

– A recent letter from your technical supervisor or local authority stating that your project does not need planning permission.

Additional Documentation that may be required

1.2

Confirmation of RAPID / CLAR Status1.2.1

CLÁR Letter from the Register of Electors section of your local authority confirming the Electoral Division (ED) name & number of your site. A list of CLÁR EDs is available at www.dttas.ie/sport/pdfs/AllCountiesbyEDExtendedCLÁR.pdf

RAPID Letter from your local RAPID co-ordinator confirming following details as applicable:

That your project is located in a RAPID area That your project is endorsed by your local Area Implementation Team

If your project is located outside a RAPID Area but serves a RAPID area please attach the following:

A letter from your local Area Implementation Team endorsing your project and

A letter of endorsement from your local County/City Development Board

There is no top up funding in addition SCP Funding in this round of the programme

Drawings, Plans and Specifications1.2.2

• Extra marks are available at assessment if drawings and plans are provided.

• For artificial playing surfaces and floodlighting you should include the technical specifications of what you are planning to install.

• It would be advantageous if these were prepared by an appropriately qualified person / consultant

Feasibility Study1.2.3

• Only required if facility is to cost more than €700k

• The study must include;– proposed location of the facility; – population of the surrounding area; – mix of sports to be played at the facility; – existing facilities in the area; – plan for managing the facility; and – overall financial plan for the facility.

Letters of support from the NGB1.2.4

• Required only for Regional and National Facility Applications

Organisation & Contact Details2 & 3

• Name of your club – The correct current and legal name of the club / organisation. State other names linked to previous applications where funding was secured.

• Location of facility – GPS• Applications from Gaeltacht Areas.

Past Government Grants (Received by facility) 4

• Sports Capital Programme• Dormant Accounts• EU Programme for Peace & Reconciliation• CLAR / Leader Initiatives• Young People’s Facilities Services Fund• Local Sports Partnership

What is funded Prioritise List 5

• Pitch developments (Natural & Artificial) including drainage

projects

• Tracks and Courts

• Security fencing / Ball stop netting

• Hurling Walls and Handball Alleys

• Building and refurbishment of Dressing Rooms, showers and

toilets

• Building and refurbishment of Sports Halls / Gyms

• Non Personal Sports Equipment

• Floodlighting

What is not funded5

• Private and Commercial Operations

• Operational Costs

• Viewing Stands

• Car Parks, roads or landscaping

• Bars, Kitchens or Offices

• Projects where work has already commenced or where contracts have already

been signed

• Projects that are not sporting in nature

• Applications from schools that are not made jointly with at least one sports club

• The repayment of loans

• The purchase of land or buildings

Funding6

• Maximum Grant for Clubs €300,000• Your application will be assessed in terms of

being realistic, scale of the project, costs and grant assistance sought.

• Funding allocated based on a combination of factors – population, quality of application, geographical balance, and the need to provide a variety of sports facilities.

Other Details7

• Timeframe – Start within 6 Months and be completed within 24 months of grant allocation.

• Your facility must be accessible to people with disabilities

• Planning Permission

Site Details8

• Details of facilities on site including numbers of Dressing Rooms and hall and pitch sizes.

• Evidence of title not required if applying for equipment only.• Not Owner or No Lease - €25k or less – letter confirming that site

will be used for sport for at least 5 years. (Sample letter)• €25k + Grant – Solicitor’s Letter confirming ownership or under a

lease.• Leasehold or Freehold is Registered with Property Registration

Authority. (Deed of Covenant)• If Site is Leasehold – must be 15 years remaining on lease.• Title is capable of supporting a charge.• Site in Disadvantage area ?

Use of Facilities9

• Numbers using the facility.• Open to Public• Groups that will use and benefit from the

facility – Clubs, Schools, Community Group, Persons with Disabilities, Women’s / Girls Teams (Back up with documentation)

• Regional / National – Views of NGB

Managing the Facility10

• Managing the facility on an ongoing basis.• Running Costs, Coaching Programmes,

Initiatives to increase participation.• Staff, Managing Policies and opening hours• Attach additional information to support your

claims.

Disadvantaged Groups11

• Where possible you should set out how you intend to attract disadvantage groups to use your current or planned facilities – such initiatives could include lower costs to the unemployed or pensioners.

• What will you do to encourage these groups to use your facilities.

12, 13, 14

• 12 Freedom of Information Act – Sign Form• 13 Disclaimer – Applicant’s Statement – Sign

Form and witness to sign also.• 14 Acknowledgement Form – Fill in details

applicable to Club / Organisation (Sports Capital Unit will send back acknowledgement of receipt of application, and give you a Reference No.)

Scoring System

• Each application is scored between 1 and 5 under each assessment criterion

• Different weights (from 1-4) are attached depending on importance – this decides order of priority within own county

• Higher weighting is given to disadvantaged criteria• Recommendations made to Minister• Minister makes final decision

• Increase Participation/Improve Standards – be clear as to the objective of your project, growth targets, improved standards of sporting performance etc (1-5) x 4

• Level of Socio-Economic Disadvantage (1-5) x 4

• Technical Merits – quality of drawings, reliability of cost plans, planning permission in place (if applicable) etc (1-5) x 4

• Financial viability of Project – DAST wants to avoid ‘white elephants’, ability to compete the project within a realistic timeframe, previous track record in fundraising taken into account, realistic income and expenditure projections (1-5) x 4

• Level of local funding available – higher rating given to applicants with a significant contribution towards the project (1-5) x 4

• Ability to maintain project after completion (1-5) x 3

Scoring System

• Current/Planned facilities in area – duplication to be avoided etc (1-5) x 2

• Extent/Outcome of Local Consultation – with other clubs, schools, local authorities etc to indicate their commitment to using the facilities if they are provided(1-5) x 2

• Strategies to attract people form disadvantaged areas – not just about developing facilities, programmes need to be developed, how will you market towards this group etc(1-5) x 3

• Priority of project in relation to existing facilities- what facilities are needed in the area, avoid duplication, need to achieve an equitable spread of facilities in each county. Priority in relation to the applicants existing facilities (1-5) x 4

• Priorities as identified by N.G.B.’s – proposals consistent with N.G.B.s strategy, contribute to a regional and/or a national sporting infrastructure (1-5) x 3

Scoring System

Submission Basics

• Be clear about participation / increasing performance.

• Be realistic about grant levels sought

• Local contribution must be in place

• Ensure all project costs are covered

• All technical issues must be covered

• All documentation requested must be included with the application form

• Consult with the NGB at all times

Where to from here ?

• Set up a Development Committee (Group of 4)• All members Read the Guidelines and

Application Form.• Assign Tasks and duties.• Meet on a regular basis over the next month

and monitor progress – regular feedback to group Chairman.

• Prioritise key areas.