1 Guide to creating a PowerPoint presentation with audio (Mac) and uploading to Moodle This is a guide to creating an audio enhanced PowerPoint presentation using the Mac version. The PowerPoint programme is available free to Lancaster University students as part of the Office 365 Suite of Office products. Office 365 is available at: www.lancaster.ac.uk/office365 This guide assumes you have already created a non-audio PowerPoint presentation and now wish to add audio. Please note a dummy PowerPoint presentation has been created for the purposes of this guide. To add audio to a Presentation (Mac) 1. It is good practice to make a copy of your presentation and always use a copy to create an audio version. This means you if you are unhappy with your audio version you can make another copy from your master version to make another audio recording with. Click ‘File,’ on your master, then ‘Save As’ and chose a new presentation name.
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GuidetocreatingaPowerPointpresentationwithaudio(Mac)anduploadingtoMoodleThisisaguidetocreatinganaudioenhancedPowerPointpresentationusingtheMacversion.ThePowerPointprogrammeisavailablefreetoLancasterUniversitystudentsaspartoftheOffice365SuiteofOfficeproducts.Office365isavailableat:www.lancaster.ac.uk/office365Thisguideassumesyouhavealreadycreatedanon-audioPowerPointpresentationandnowwishtoaddaudio.PleasenoteadummyPowerPointpresentationhasbeencreatedforthepurposesofthisguide.ToaddaudiotoaPresentation(Mac)
1. Itisgoodpracticetomakeacopyofyourpresentationandalwaysusea
copytocreateanaudioversion.Thismeansyouifyouareunhappywithyouraudioversionyoucanmakeanothercopyfromyourmasterversiontomakeanotheraudiorecordingwith.Click‘File,’onyourmaster,then‘SaveAs’andchoseanewpresentationname.
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2. Withyourcopypresentationopenyouarenowreadytoaddaudio.First,checkyourmicrophoneisworking.TodothisclickontheAppleiconofyoursystemtoolbarandselect‘SystemPreferences’.
3. Clickonthe‘Sound’icon.
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4. IntheSoundwindowclickthe‘Input’button(a)torevealthenumberofsounddevicesyourcomputerhasinstalled.Selectthedeviceyouwishtouseforrecordingfromthelist(b).ThiscomputerhasanexternalmicrophonepluggedintoaUSBport.Mostlaptopshaveaninbuiltmicrophone.Ensurethevolumeissettoanappropriatelevelbyslidingthecontroloninputvolume(c)andtestitbyspeaking.Thebarsofthe‘Inputlevel’respondtoyourvoice.
5. ClosetheSoundandSystemPreferencesWindowsonceyouhavecheckedthemicrophoneisworkingandreturntoyourcopyPowerPointpresentation.Chooseandclickonthe‘SlideShow’tabonthetopbarofPowerPoint.
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6. Younowneedtoprepareforwhatyouwanttonarrate.Youmaywishto
makenotesorwriteoutexactlywhatyouwanttosay.Therecordingsworkonaslide-by-slidebasissoyouneedtoprepareforeachslide.
7. Onceyouarereadyensureyouareatthestartofthepresentation.Preparetoclicktherecordbutton.BeawarethevoicerecordingwillstartIMMEDIATELY.
8. Whenyouclick‘RecordSlideShow’youwillbepresentedwiththeslideandacountdownoftheseconds/minutesofyourrecording.Whenyouhavefinishedrecordingfortheslide,clicktherighthandarrowtoadvancetothenextslide.
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9. Whenyouhavecompletedyourrecording,click‘ExitShow’atthetopof
thescreen.
10. Youwillbepromptedbyapop-upwindowthatasksifyouwanttosaveyourslidestimings.Clickyesandyouwillsaveyournarration.
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11. Yourpresentationwillnowhaveaudioattachedtheslides.Thisisindicatedbyaspeakericoninthebottomright-handcorner.(Seescreenshotbelow(a))
12. Youcannowplayyournarratedpresentationbyclickingthe‘FromStartbutton’(b)(seetheabovescreenshot)
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13. Younowneedtoautomatetheslidetransitions.Underthe‘SlideShow’tabthereisalowertabcalled“SetUpShow.”(c.)Clickthisandadropdownboxappears.Ensurethe“Usingtimings,ifpresent”(d.)isset.(Thepresentationwillusethenarrationtimingsyourecordedasthepointstoadvanceslides.)
18.Nowsaveyourpresentation.
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19.TouploadyourpresentationtoMoodle,signinandselecttherelevantmodulecourseandclickthe‘Addnewdiscussiontopic’asyouwouldnormallytomakeacontribution.
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20.Youcannowaddyourpresentationalongwithanyheadingandcommentsinthe‘DiscussionTopics’fields.Toaddyourpresentation,simplyselectthepresentationonyourcomputeranddragintotheattachmentboxandwhenreadyclickthe‘PosttoForum’button.
21.YourcommentsandyourpresentationwillappearontheMoodleforumforotherparticipantstoaccess.
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