G.T.R. Data Inc. Welcome to our Human Resource Demonstration G.T.R. Data Inc.

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Welcome to our Human Resource Welcome to our Human Resource

DemonstrationDemonstration

G.T.R. Data Inc.

G.T.R. Data Inc.

Human Resource Human Resource DemonstrationDemonstration

This demonstration will take you on a guided tour of our software. After This demonstration will take you on a guided tour of our software. After you have reviewed a slide click on the left mouse button or hit enter to you have reviewed a slide click on the left mouse button or hit enter to advance to the next slide. To re-display a viewed slide use the backspace advance to the next slide. To re-display a viewed slide use the backspace key.key.

Each slide will contain a screen image with a description of the fields on Each slide will contain a screen image with a description of the fields on the screen.the screen.

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Human Resource Maintenance Human Resource Maintenance MenuMenu

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This is the Human Resource Maintenance Menu. We will look at some items in the menu to familiarize you with the Human Resource setup.

This is the Human Resource Maintenance Menu. We will look at some items in the menu to familiarize you with the Human Resource setup.

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This is the job code maintenance function. It allows you to classify all jobs and who those jobs report to. We also provide space for a description of the duties involved with the job.

This is the job code maintenance function. It allows you to classify all jobs and who those jobs report to. We also provide space for a description of the duties involved with the job.

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This is salary maintenance. It allows you to build a salary tree based on the job code. Through this function you may set up either a salary or rate depending on the type of employee.

This is salary maintenance. It allows you to build a salary tree based on the job code. Through this function you may set up either a salary or rate depending on the type of employee.

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Absence code maintenance is similar to most of the code maintenance programs. They are defined by a code and a description.

Absence code maintenance is similar to most of the code maintenance programs. They are defined by a code and a description.

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Event code maintenance allows you to define events that may take place within your company.

Event code maintenance allows you to define events that may take place within your company.

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The human resource package is programmed with 5 miscellaneous maintenance functions. We allow the user to define these programs for any purpose they deem necessary.

The human resource package is programmed with 5 miscellaneous maintenance functions. We allow the user to define these programs for any purpose they deem necessary.

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The H/R control file is used to define your company. The five Misc codes are used to define the code names for the five miscellaneous programs. Default codes are added for ease of entry. The version of the H/R package is crucial in order to insure that the correct information is being updated (st/prov or SSN/SIN).

The H/R control file is used to define your company. The five Misc codes are used to define the code names for the five miscellaneous programs. Default codes are added for ease of entry. The version of the H/R package is crucial in order to insure that the correct information is being updated (st/prov or SSN/SIN).

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Benefit Code maintenance is used to set up employee benefits. It is formula based and defines the employer share for employee’s and their dependents and it defines the employee portion or deduction. This function will create employee fixed maintenance records in the payroll system. The EBD-nos to be used are determined here as well.

Benefit Code maintenance is used to set up employee benefits. It is formula based and defines the employer share for employee’s and their dependents and it defines the employee portion or deduction. This function will create employee fixed maintenance records in the payroll system. The EBD-nos to be used are determined here as well.

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This screen of benefit code maintenance allows you to define the criteria for eligible employees. You may specify seniority or start date, age. active or terminated flags, followed by personal criteria. When the Apply Benefits function is run, those employees who fall into this criteria will get employee fixed records, one for the employer share and one an employee deduction.

This screen of benefit code maintenance allows you to define the criteria for eligible employees. You may specify seniority or start date, age. active or terminated flags, followed by personal criteria. When the Apply Benefits function is run, those employees who fall into this criteria will get employee fixed records, one for the employer share and one an employee deduction.

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The other criteria screen of benefit code maintenance is to be used for any other type of criteria you may wish to set up. For instance if you wish employees to receive their benefits after 6 months of work, you may set up keywords to test the current date against their date of hire. This will ensure that the employee fixed maintenance records will get set up only after 6 months of employment.

The other criteria screen of benefit code maintenance is to be used for any other type of criteria you may wish to set up. For instance if you wish employees to receive their benefits after 6 months of work, you may set up keywords to test the current date against their date of hire. This will ensure that the employee fixed maintenance records will get set up only after 6 months of employment.

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This is the last screen of benefit code maintenance. It is very similar to the payroll employee fixed maintenance function and is used to guide the system into creating complete fixed maintenance records. If you wish to preview which employees will be receiving an employee fixed record, use the simulate switch on the apply benefits function. The simulate switch will show you which employees will be updated without actually updating them.

This is the last screen of benefit code maintenance. It is very similar to the payroll employee fixed maintenance function and is used to guide the system into creating complete fixed maintenance records. If you wish to preview which employees will be receiving an employee fixed record, use the simulate switch on the apply benefits function. The simulate switch will show you which employees will be updated without actually updating them.

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Applicant Tracking will look very similar to employee maintenance for those of you using our payroll package. The first screen allows you to set up the name and address of the applicant.

Applicant Tracking will look very similar to employee maintenance for those of you using our payroll package. The first screen allows you to set up the name and address of the applicant.

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Applicant Tracking has our famous choose bar (seen below) , which takes away the burden of data entry and allows you to update only certain screens at a time.

Applicant Tracking has our famous choose bar (seen below) , which takes away the burden of data entry and allows you to update only certain screens at a time.

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This is the language screen and is used to record languages spoken, written and read of the applicant.

This is the language screen and is used to record languages spoken, written and read of the applicant.

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This screen captures personal codes of the employee. When an applicant is converted to an employee this information will be transferred as well.

This screen captures personal codes of the employee. When an applicant is converted to an employee this information will be transferred as well.

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The applicant's skill are recorded and transferred to the H/R files when an applicant is hired.

The applicant's skill are recorded and transferred to the H/R files when an applicant is hired.

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Here we record the education history of the applicant.Here we record the education history of the applicant.

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The previous job history of the applicant is stored on this screen.

The previous job history of the applicant is stored on this screen.

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References stored on a RESUME belong on this screen of applicant maintenance.

References stored on a RESUME belong on this screen of applicant maintenance.

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The position(s) the applicant are applying for are an important feature of applicant maintenance. When an applicant is hired, their position is transferred to the H/R files.

The position(s) the applicant are applying for are an important feature of applicant maintenance. When an applicant is hired, their position is transferred to the H/R files.

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We provide 5 interview screens to track the interviewer and any comments they may have had concerning the applicant.

We provide 5 interview screens to track the interviewer and any comments they may have had concerning the applicant.

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Human Resource Transaction Human Resource Transaction MenuMenu

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This is the Human Resource Transaction Menu.

This is the Human Resource Transaction Menu.

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This is employee absence entry which allows you to track the absences of each employee and the reason for the absence. Notice below that this function resembles a browse function except we have added three new options (Ins Mod & deleTe).

This is employee absence entry which allows you to track the absences of each employee and the reason for the absence. Notice below that this function resembles a browse function except we have added three new options (Ins Mod & deleTe).

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When you choose ‘M’ for modify, the entry record appears and you can make any changes to the record.When you choose ‘M’ for modify, the entry record appears and you can make any changes to the record.

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When you choose ‘I’ to insert a record, an empty entry record appears. Notice how the department is defaulted from the employee file and the date is defaulted from the login date.

When you choose ‘I’ to insert a record, an empty entry record appears. Notice how the department is defaulted from the employee file and the date is defaulted from the login date.

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When you choose ‘T’ to delete a record, a question will appear to ensure that you wish to follow through with this command. All transaction functions are set up in this manner as a browse program with the Ins(ert), Mod(ify) and deleTe abilities.

When you choose ‘T’ to delete a record, a question will appear to ensure that you wish to follow through with this command. All transaction functions are set up in this manner as a browse program with the Ins(ert), Mod(ify) and deleTe abilities.

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The employee event entry function allows you track events and future events.The employee event entry function allows you track events and future events.

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Employee skill entry is useful for keeping an accurate and date reflected skill history for each employee. This is extremely useful in factory type situations where an employee may be skilled in more than one field (ex. welding, painting etc...). When a position becomes available a browse through this file will anticipate who is eligible for the position.

Employee skill entry is useful for keeping an accurate and date reflected skill history for each employee. This is extremely useful in factory type situations where an employee may be skilled in more than one field (ex. welding, painting etc...). When a position becomes available a browse through this file will anticipate who is eligible for the position.

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Employee dependent entry keeps track of an employee’s dependents.

Employee dependent entry keeps track of an employee’s dependents.

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Employee phone entry gives you a list of people to contact in case of an emergency.

Employee phone entry gives you a list of people to contact in case of an emergency.

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Employee Education entry is a history of the employee’s education including the years attended and whether any degrees or certificates were obtained.

Employee Education entry is a history of the employee’s education including the years attended and whether any degrees or certificates were obtained.

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Employee injury entry is used to track injuries. This is useful for injuries that occur on the job in order to provide detail for the workers compensation board.

Employee injury entry is used to track injuries. This is useful for injuries that occur on the job in order to provide detail for the workers compensation board.

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Employee job history entry tracks the employee’s base salary and when any increases or decreases were distributed. The salary can be tied to a salary level which may be setup with a predetermined amount. Maybe all clerks are to be set up with the same salary for instance. In that case you would set up a job-code called clerk and you would assign salary levels depending on how you wish to classify the different ranges. The salary level amount can be overridden during the entry process for special cases where the employee does not get paid the same as other clerks within their level.

Employee job history entry tracks the employee’s base salary and when any increases or decreases were distributed. The salary can be tied to a salary level which may be setup with a predetermined amount. Maybe all clerks are to be set up with the same salary for instance. In that case you would set up a job-code called clerk and you would assign salary levels depending on how you wish to classify the different ranges. The salary level amount can be overridden during the entry process for special cases where the employee does not get paid the same as other clerks within their level.

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There are also 5 miscellaneous entry programs on the transaction menu. Notice how the entry code has been changed to mileage. We did this in the H/R Control File Maintenance program where Misc code 1 was changed to mileage. Throughout the system now that field will be referred to as mileage. Using the HyperTools function called menu maintenance you can also change the name of the function from Employee Miscellaneous 1 Entry to any name you wish to use this function for. In our example we could change it to Mileage entry.

There are also 5 miscellaneous entry programs on the transaction menu. Notice how the entry code has been changed to mileage. We did this in the H/R Control File Maintenance program where Misc code 1 was changed to mileage. Throughout the system now that field will be referred to as mileage. Using the HyperTools function called menu maintenance you can also change the name of the function from Employee Miscellaneous 1 Entry to any name you wish to use this function for. In our example we could change it to Mileage entry.

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Employee performance entry allows you to keep a history of the employees’ performance. The date the employee was reviewed and the rating code the employee was given is tracked.

Employee performance entry allows you to keep a history of the employees’ performance. The date the employee was reviewed and the rating code the employee was given is tracked.

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The employee vacation scheduling entry program is useful on a managerial level for keeping track of who is taking which weeks of vacation. You can also have this information transferred from the payroll package after the employee has been given their vacation check.

The employee vacation scheduling entry program is useful on a managerial level for keeping track of who is taking which weeks of vacation. You can also have this information transferred from the payroll package after the employee has been given their vacation check.

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In a previous screen we showed you how to set up an applicant, here we will show you how to hire an existing applicant.

In a previous screen we showed you how to set up an applicant, here we will show you how to hire an existing applicant.

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Once the job code or position is entered, the first screen to appear is the name and address screen which is very familiar for those of you using our payroll module.

Once the job code or position is entered, the first screen to appear is the name and address screen which is very familiar for those of you using our payroll module.

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After the name and address information is updated, the salary information needs to be added. You may choose the type of employee and the salary level to enter based on the job code. If you choose not to use salary levels then these fields can be bypassed.

After the name and address information is updated, the salary information needs to be added. You may choose the type of employee and the salary level to enter based on the job code. If you choose not to use salary levels then these fields can be bypassed.

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You have now created an new employee and you can access him/her through employee maintenance. Notice how all the H/R functions are accessible through our ‘choose’ bar functionality in the employee maintenance program.

You have now created an new employee and you can access him/her through employee maintenance. Notice how all the H/R functions are accessible through our ‘choose’ bar functionality in the employee maintenance program.

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This is the H/R report menu. All reports ask for a from/to function code and a from/to date. Notice also that all the EEO and I-9 status reports are available.

This is the H/R report menu. All reports ask for a from/to function code and a from/to date. Notice also that all the EEO and I-9 status reports are available.

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This is the H/R inquiry menu. All inquiries are nested and are accessible through the ‘zoom’ features of HyperTools.

This is the H/R inquiry menu. All inquiries are nested and are accessible through the ‘zoom’ features of HyperTools.

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This is the H/R System menu. All purges are date sensitive and allow you to delete some or all information from one or more employees.

This is the H/R System menu. All purges are date sensitive and allow you to delete some or all information from one or more employees.

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We hope you enjoyed this We hope you enjoyed this demonstration.demonstration.

The next slide will tell you how to The next slide will tell you how to contact us for more information.contact us for more information.

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G.T.R. Data Inc.G.T.R. Data Inc.How to reach usHow to reach us

Phone 514-738-6680Phone 514-738-6680

Fax 514-738-8538Fax 514-738-8538

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