GSA Expo 2009 Major Acquisition Overview Katherine Autry International Space Station Procurement Office NASA.

GSA Expo 2009

Major Acquisition Overview

Katherine AutryInternational Space StationProcurement OfficeNASA

Agenda

• Introduction• Define Major Acquisitions• Steps for Successful

Management• Roles and Responsibilities• Conclusion

Vision for Space Exploration

• Complete the ISS• Safely fly the Space Shuttle until 2010• Develop and fly the Orion Vehicle

no later than 2014 • Return to the Moon by 2020• Extend human presence across the Solar system and beyond• Implement a sustained and affordable human and robotic program• Develop innovative

support technologies, knowledge, and Infrastructures

• Promote commercial and international participation

Orion ProjectNASA’s Next Human Spacecraft:

Ares I (CLV)Orion (CEV)

Commercial Resupply Contracts (CRS)

End-to-end resupply services to deliver cargo to the ISS including vehicle and cargo integration (12/23/2008 – 12/31/2015)

OrbitalSciences

CygnusTaurus II

Space Exploration

Technologies

Dragon Falcon 9

• Define “major acquisition”

• Identify successful management steps

• Define Roles and Responsibilities: Who are the key players?

Major AcquisitionsLearning Objectives

“Major System Acquisition”(NASA-Style)

• Category 1 – Nuclear power – Human space flight– Project LCC greater than $1 Billion

• Category 2 – LCC between $250M and $1B– High priority projects, LCC < $250M

• Category 3– Remaining projects

Definition of “Major Acquisition” is relative, depending on agency mission and budget.

Definition of “Major Acquisition” is relative, depending on agency mission and budget.

Unique Aspects –Major System Acquisition

Performance based solicitations:• Describe mission capability in

generic terms (no specific systems)• Identify schedule/cost/capability

objectives, known constraints• Require use of Earned Value

Management System• Do not mandate or reference

Government specs/standards

Specific contract phasing coincides with major program/project phases:

– Concept exploration – Demonstration– Full-scale development– Full production

Beyond this broad guidance, the FAR is silent other than to require agency heads to develop their own procedures.

Orion - Phased Acquisition Using Progressive Competition (FAR Part 34, NASA FAR Supplement 1852.217-72)

• Down-selection strategy, phased acquisition• Single solicitation is issued for all phases of the program• Initial phase contracts are awarded • Contractors for subsequent phases are chosen through “down-selection” from the preceding phase

Orion Phased Down-select Procedure

• Progressively fewer contracts are awarded in each phase until a single contractor is chosen for the final phase

Learning Objectives

Define “major acquisition”

• Identify successful

management steps• Define Roles and Responsibilities

Key Decision Points

FORMULATION IMPLEMENTATION

Major Reviews

1 2 3 4 5

OperationsPre-Program Acquisition Program Acquisition

Program System Requirements/ Definition Reviews

Preliminary Design Review

Critical Design Review

Systems Integration Review

Flight Readiness Review

Operational Readiness Review

Post Launch Assessment Review

Program Status Review

ASP

ASMPSM

Pre-Program Acquisition

Program Acquisition Operations Closeout/Decommission

Acquisition Strategy and Planning is integral to Program Management and is owned by key decision makers.

Acquisition Strategy and Planning is integral to Program Management and is owned by key decision makers.

Program Evaluation

JICB

Acquisition Steps to Ensure Agency Commitment to Programs/ProjectsAcquisition Steps to Ensure Agency Commitment to Programs/Projects

• Focus on Life Cycle Costs• Requirements• Concept of operations

• Share information with industry ASAP

• Issue guidance on industry communication (Down select process)

• Manage organizational conflicts of interest

• Use Technical Resources Proposal Volume

Additional Lessons Learned

Learning Objectives

Define “major acquisition” Identify successful management steps

• Define Roles and Responsibilities: Who are the key players?

Unique Roles and Responsibilities

• FAR Part 34: • Program Manager is responsible for development of acquisition strategy

for major systems acquisitions• Agency head must reaffirm mission objective and ongoing need, approve

any contracts for full production

Courtesy Cal Tech

SIMULATION, ISS ASSEMBLY

Conclusion

http://imedia.ksc.nasa.gov/index1.html Interactive Simulations

Http://www.nasa.gov/multimedia/index.html Multimedia NASA missions

http://www.nasaimages.org/ NASA images and video

Backup

ISS Assembly Complete FY2010

ISS End of Life FY2015

Commercial

NASA Programs and Projects

Major Acquisition Approaches

Contract Orion CRS (x2)

FAR Reference Part 34, Major Systems Acquisitions

Part 12, Commercial Acquisitions

NASA FAR Suppl. Special Contracting Methods

Acquisition of Commercial Items

Mission Scope* ExplorationLEO, Moon, Mars, and…

Transportation ServiceLEO (ISS resupply)

Contract TypeCPAF, CPIF, FPIF

(multi-phase)IDIQ

FFP IDIQ (milestone driven)

*LEO = Low Earth Orbit