- 1. GREENING THE BUSINESS PROCESS Steve Hatajlo President CEO
Faxinating Solutions Inc.
2. Greening the Business Process 3. Paper by the Numbers
- IDC estimated that 10 trillion pages were printed in the
US
- Hewlett Packard estimated 53 trillion pages were printed
worldwide between 2007 and 2010
- Paper usage worldwide will grow by 3% annually
March 2008 Xerox White Paper The Less Paper Office 4. The
Problem with Paper
- Expensive to process up to 15% of companys annual revenue
- Costs include printing, filing, data entry, indexing and
storage
- Represents both a security and compliancy risk
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- Documents inadvertently left out in the open for un-authorized
personnel to see
5. Current Paper Processing Trends
- AMR Research estimates only 20% of all orders in retail supply
chain are fully automated.
- Another 20% are sent electronically but still require manual
intervention
- Many products for general corporate operations (pens, pencils,
paper, toner) are manually ordered and utilize paper-based
processes
Sustainability and B2B Outsourcing GXS Whitepaper 6. Manual
Processing
- Average manual data entry error rate is between 2% and 5%
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- Slower collection of receivables
Sustainability and B2B Outsourcing GXS Whitepaper 7. So how much
does this end up costing? 8. Cost of Processing a Paper
Transaction
- Purchasing Today Experts estimate that it costs
companiesbetween $100 and $150to process every paper-based purchase
order, regardless of whether it for a $500,000 piece of operating
machinery or $30 worth of paper clips.
- $96 according toErnst & Young .
- $150 according toGunn Partners .
- $190 according toDeloitte & Touchestudy of 18 large
companies.
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http://gpnetnow.com/golden/blog/2011/02/what-is-your-cost-to-process-a-purchase-order
2009, Data Interchange Standards Association 9. Cost of
Processing a Paper Transaction May 2009 www.manufacturing.net
Eliminating Waste in Supply Chain Management Average cost per PO is
roughly $26.00 10. Can you give us a real-world example? 11.
ENVIORONMENTAL IMPACT
- Saving Almost $16 Million By Reducing Paper And Office
Equipment-February 13, 2011
- Ontario is reducing the amount of paper and office equipment
the government uses, saving millions in taxpayer dollars.
- Over the next two years, the government will save $15.6 million
by: Eliminating more than 15,000 printers and computer servers
saving $8 million. That's almost a 50 per cent reduction.
- Cutting paper usage by 50 per cent saving $7 million.
- Reducing the number of office fax machines by centralizing
them, saving $640,000.
- In addition, the government has reduced the number of daily
news packages it prints by 96 per cent over the past six years,
saving more than $1.5 million. They will be eliminated entirely by
the end of March. This will save Ontario nearly $600,000 each year
in paper and printing costs and save almost 5,000 trees compared to
2004 when approximately 41.5 million pages were printed
annually.
2009, Data Interchange Standards Association 12. ENVIORONMENTAL
IMPACT
- The reduction in equipment will save 30.5 million kilowatt
hours a year. That's enough energy to power 2,767 houses for one
year; a savings of approximately $2 million and it will reduce CO2
emissions by 6,750 tonnes annually.
- Reduced printing will also save more than 200 million litres of
water annually used to produce office paper, and reduce toner
cartridge use and reduce the amount of waste generated every
year.
- The Ontario government established an e-waste program that
directly supports environmental sustainability by diverting
government e-waste (surplus computers, printers, etc) from
landfills. More than 1 million kilograms of e-waste has been
recycled to date.
-
http://news.ontario.ca/mof/en/2011/02/saving-almost-16-million-by-reducing-paper-and-office-equipment.html
2009, Data Interchange Standards Association 13. The Green
Benefits of Less Paper Sustainability and B2B Outsourcing GXS
Whitepaper 14. How can you do your part? 15. Reduce Paper &
Become More Efficient
- Implement e-Commerce, EDI, XML initiative
- Implement Document Management System
- Partner with a Third Party Service Provider
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- Work with a Third Party Service Provider
16. The Pros and Cons of an e-Commerce Initiative
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- Reduces manual intervention
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- Increases accuracy and speed of processing
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- Raises efficiency and potentially profitability
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- Initially costly to implement
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- Not everyone will be compliant
17. The Pros and Cons of Document Management
-
- Decreases but does not eliminate manual intervention
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- Does not require changes to current business process
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- Allows quick access to records
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- Very costly to implement and maintain
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- OCR/ICR is not 100% reliable: manual processing
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- Content management: indexing vs. full text
18. But your best option is. 19. Why Partnering With a 3 rdParty
Is Your Best Option
- Reduces operational/overhead costs
-
- Reduces need for dedicated, in-house personnel,investment in
hardware, software and on-going training
-
- Speeds up transaction process and improves accuracy
- Facilitates access to a broader client/supplier base
-
- Able to meet communication/trading requirements more
easily
- Provides greater flexibility and adaptability
-
- Enables you to leverage new technology or functionality more
quickly
20. How to Choose a Third-Party Provider
- Expertise in EDI /XML outsourcing and ERP integration
- Partnership-enabling program
-
- Broad range of capabilities tomeet diverse technology
requirements within specific SLA requirements
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- Web services- File upload,Audit Trail,CSR interfacing
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- Basic services: FAX/EMAIL-to-EDI/XML and EDI-to-FAX/EMAIL/XML
conversion, FTP file acceptance
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- Business rule validation to reduce manual keying errors
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- Workflow/audit trail/data access/encryption for SOX, HIPAA
compliancy
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- ERP, accounting package and e-form integration, development
& support
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- Application integration services for proprietary and legacy
systems
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- Secure VAN, AS2, FTP, EMAIL or other network access
- Pay-per-use or SAAS model CLOUD PROCESSING
21. Reducing Paper with Faxinating Solutions - Demos
22. Questions 2009, Data Interchange Standards Association 23.
Contact Information
- Steve Hatajlo President CEO Faxinating Solutions Inc.
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- 6600 TransCanada Highway Suite 209
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- Pointe-Claire, Qc H9R 4S2
2009, Data Interchange Standards AssociationThank You !