Green Procurement Operation Guidelines · ♦ Promoting environmental management • Toshiba Solutions Group considers environmental stewardship to be one of management’s primary

Green Procurement Operation Guidelines

November 2011

Contents

I. Introduction････････････････････････････････････････････････････････････････ 1 II. Basic Policy for the Environment

1. Toshiba Solutions Group’s Basic Policy for the Environment････････････････････ 2 III. Toshiba Solutions Group’s Green Procurement Concepts

1. Objective of the Guidelines････････････････････････････････････････････････ 3 2. Scope of the Guidelines･･････････････････････････････････････ 3 3. Precautions on Handling of the Guidelines･･････････････････････････････････ 3 4. Definition of Terms･･･････････････････････････････････････････････････････ 4 5. Toshiba Solutions Group Green Procurement Standards・･････････････････････ 5

(1) Supplier Selection Standards (2) Procurement Item Selection Standards

6. Requests to Suppliers････････････････････････････････････････････････････ 6 (1) Compliance with these "Green Procurement Operation Guidelines" through the Supply Chain (2) Cooperation in Surveys (3) Conclusion of an Agreement

IV. Implementation Methods for Various Green Procurement Surveys

1. Survey of Suppliers’ Environmental Activities････････････････････････････････ 7 (1) Survey Request and Response Methods (2) EMS Surveys (3) CMS Surveys

2. Declaration of Use/Non-use of Environment-Related Substances･･････････････ 9 (1) Substances Subject to Survey (2) Survey Request and Response Methods

3. JAMP-AIS Surveys･･････････････････････････････････････････････････････ 10 (1) Substances Subject to Survey (2) Survey Request and Response Methods

4. Agreement Concerning the Restriction of the Use of Specified Chemical Substances 11 (1) Scope of the Agreement (2) Conclusion Overview

Attached Materials

Appendix 1 Procurement Prohibited Materials (Group) List･･････････････････ Attachment 1 Appendix 2 Procurement Controlled Materials (Group) List･･････････････････ Attachment 2

[Form 1] EMS Survey Table Example･･････････････････････････････････ Attachment 3 [Form 2] CMS Survey Table Example･･････････････････････････････････ Attachment 4 [Form 3] Declaration of Use/Non-use of Environment-Related Substances

Example･･････････････････････････････････････････････････ Attachment 5 [Form 4] Agreement Concerning the Restriction of the Use of Specified Chemical Substances

Example･･････････････････････････････････････････････････ Attachment 6 Table of Revisions

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I. Introduction

“Committed to People. Committed to the Future. Toshiba”: inspired by its corporate slogan, the Toshiba Group is vigorously promoting CSR (Corporate Social Responsibility) activities. Naturally, environmental management is central to that drive. In accordance with the Toshiba Group’s Basic Policy for the Environment, Toshiba Group is working to protect the environment by stressing the “creation of new value” and championing “symbiosis with the Earth” throughout its business processes and products.

Based on this idea, the Toshiba Group has formulated Toshiba Environmental Vision 2050 and managed specific environmental activity items and their target values by backcasting from the ideal state in 2050.

In the Toshiba Solutions Group,a member of Toshiba Group, as well, we have established a Toshiba Solutions

Group’s Basic Policy for the Environment and carry out environmental activties treating environmental considerations as a primary issue when developing solutions projects.

Environmental management involves tackling various issues. Toshiba solutions Group believes that we have a responsibility to perform a comprehensive assessment of the environmental impacts of our products throughout their life cycles and in every phase, from product manufacturing and usage through to recycling of end-of-life products. The Toshiba Solutions Group is promoting green procurement as a measure during the manufacturing phase.

Green procurement involves procuring products, parts and components and materials, etc. with minimal environmental impacts from suppliers that vigorously promote environmental protection.To promote business in a way that reduces the environmental impacts and risks of hazardous chemical substances, activities encompassing the entire supply chain are necessary, for which the cooperation of suppliers, our business partners, is essential.

With this in mind, Toshiba Solutions Group has revised the Green Procurement Operation Guidelines in line with contemporary needs. In our endeavors to achieve a sustainable society, Toshiba Solutions Group invites our suppliers to share our environmental goals and work hand in hand with us to make green procurement a resounding success.

Toshiba Solutions Corporation Procurement Division

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II. Basic Policy for the Environment 1. Toshiba Solutions Group’s Basic Policy for the Environment

Toshiba Solutions Group’s Basic Policy for the Environment

Recognizing our responsibility to maintain the health of the global environment as an irreplaceable asset for future generations, the Toshiba Solutions Group works towards the creation of new value and symbiosis with the Earth by providing timely solutions backed with knowledge backed by the latest information technologies, experience and past results; and contributes to the development of a sustainable society through continued promotion of environmental activities designed to achieve a world that is low carbon, recycling-based and environmentally harmonious.

♦ Promoting environmental management

• Toshiba Solutions Group considers environmental stewardship to be one of management’s primary responsibilities and promotes environmental activities in harmony with economic activities.

• Toshiba Solutions Group assesses the impacts of our business activities, products, services and solutions on the environment, including with regard to biodiversity, and specifies objectives and targets concerning the reduction of environmental impacts and prevention of pollution.

• Toshiba Solutions Group strives to continuously improve environmental management through internal audits and reviews of activities.

• Toshiba Solutions Group complies with all laws and regulations, the industry guidelines it has endorsed, and our own environmental standards.

• Toshiba Solutions Group strives to enhance the awareness of all our employees concerning the environment and requires that they make a practical contribution to the environment through their work.

♦ Providing environmentally conscious products, services and solutions and reducing their

environmental impact through business activities • Toshiba Solutions Group recognizes that natural resources are finite and implements vigorous

environmental measures to promote their effective and practical use, in terms of both products and business processes.

• Toshiba Solutions Group develops and provides environmentally conscious products, services and solutions, which help reduce environmental impacts throughout their life cycles.

• Toshiba Solutions Group strives to reduce the environmental impacts of all business processes, encompassing design, manufacturing, logistics, sale, and disposal, with a particular focus on the prevention of global warming, efficient utilization of resources and control of chemical substances.

♦ As a corporate citizen of planet Earth

• Toshiba Solutions Group contributes to society through our environmental activities, which include the development and provision of excellent, environmentally conscious technologies and products in cooperation with society at large and local communities.

• Toshiba Solutions Group is committed to maximizing disclosure and transparency in communication with stakeholders and society at large to facilitate mutual understanding.

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III. Toshiba Solutions Group’s Green Procurement Concepts 1. Objective of the Guidelines

In accordance with the Toshiba Solutions Group’s Basic Policy for the Environment, Toshiba Solutions Group is working to protect the environment by stressing the “creation of new value” and championing “symbiosis with the Earth” throughout our business processes and products. As part of these efforts, the Toshiba Solutions Group develops and provides environmentally conscious products and services, which help reduce environmental impacts throughout their life cycles. Green procurement is essential for that purpose.

The guidelines show the Toshiba Solutions Group’s Green Procurement Concets, a basic concept of the Group on green procurement, together with the specific contents of the Group’s requests to our suppliers concerning the supply of parts and components, materials, units, products, secondary materials, etc. (hereinafter collectively referred to as “procurement items”).

The Toshiba Solutions Group is working with global environmental protection activities in cooperation with our suppliers through the procurement activities under the Green Procurement Concepts described in the guidelines.

Toshiba Solutions Group As of November 2011

-Toshiba Solutions Corporation -Toshiba Information Systems(Japan) Corporation -Toshiba IT-Services Corporation -Japan Systems Corporation -Toshiba Kansai Information Systems Corp. -Toshiba Solutions Hanbai Shutoken Co., Ltd. -Enterprise Business System Solutions Corporation -Toshiba Products Marketing Inc. -Kyushu Toshiba Engineering Co., Ltd. -Chubu Toshiba Engineering Corporation

2. Scope of the Guidelines These guidelines apply to all procurement transactions and procurement items related to Toshiba Solutions

Group "procurement of materials etc. related to products (*1)" and "procurement related to production activities".

(*1) This refers to all products sold by Toshiba Solutions Group, and includes items manufactured by OEM and ODM manufacturers.

3. Precautions on Handling of the Guidelines

These guidelines provide examples of chemical substance related legal regulations and prohibitions, however these examples are provided for reference purposes only and are not intended and should not be treated as a comprehensive listing of all relevant regulations and prohibitions. Abide by the relevant laws for each individual case.

Toshiba Solutions Group accepts no responsibility and makes no guarantees related to usages which do not agree with the purposes noted in these guidelines.

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4. Definition of Terms

Definitions of the main terms and terminology used in these guidelines are as follows. [AIS] (Article Information Sheet) This is the basic information transmission sheet recommended by JAMP for chemical substances in

products, and noted information including "mass", "components", "material quality", "inclusion, substance name, content amounts and concentration per molded part for substances subject to control regulations", and is used to convey this information to downstream users.

[CMS] (Chemical substances Management System) A chemical substance management system which is aimed at establishing a plan for systematically

reducing chemical substances included in products from material procurement to product shipping. [EMS] (Environmental Management System) Environmental management system which consists of organizations and businesses independently

promoting environmental protection related measures in the course of their operations and business, setting their own environmental policies and objectives and working towards achieving and realizing them.

[JAMP] (Joint Article Management Promotion-consortium) A non-profit organization established in September 2006 to promote the construction of a system for the

smooth disclosure and dissemination of information on chemical substances in products in the supply chain. For details of its activities, please see the following URL:

JAMP URL: http://www.jamp-info.com/ [REACH Regulations] (Registration, Evaluation, Authorisation and Restriction of Chemicals) Comprehensive systems for the registration, evaluation, approval and restriction of chemical substances

in EU started June 1, 2007. [RoHS Directive] (Directive of the Restriction of the Use of Certain Hazardous Substances) Directive on the principle prohibition of inclusion of specified hazardous substances in electrical and

electronic products sold in EU after July 1, 2006. "Specified chemical substances" includes 6 substances: cadmium, hexavalent chromium, mercury, lead, polybrominated biphenyl and polybrominated diphenyl ether. Equivalent regulations exist in China, Korea, the United States and other countries outside of EU.

[SVHC] (Substances of Very High Concern) Part of the REACH regulations, referring to chemical substances in molded products (substances of very

high concern). [Intentional Addition] Refers to the use of chemical substances intentionally in forming supply items to bring about specific

properties, appearances or qualities. [Prohibited 15 Substances (Group)] Substances (group) prohibited 01-15 which are prohibited from use in materials used in environment

conscious products. Also referred to as Specified Chemical Substances Level A. [Homogenous Material] Single substances used in soldered areas, plated areas, ink, resin areas, sheets and steel materials in

parts. [Closed System] Refers to a system where chemical substances in products are not released into the earth's environment

throughout every stage of a product's lifecycle from material procurement to disposal and recycling.

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5. Toshiba Solutions Group Green Procurement Standards

We believe green procurement involves procuring products, parts, materials, etc. with minimal environmental impacts from suppliers that vigorously promote environmental protection. For this reason, we have established selection standards based on the following two aspects to promote green procurement.

- Supplier Selection Standards - Procurement Item Selection Standards

(1) Supplier Selection Standards

When commencing and continuing transactions, we give precedence to suppliers who actively promote the following.

1.) Construction and Operation of the Environmental Management System (EMS)

Constructs and operates an environmental management system and obtains ISO14001 or equivalent external certification to carry out environmental protection activities.

2.) Construction and Operation of a Chemical Substance Management System (CMS) for Chemical

Substances in Products Carries out management of chemical substances in procurement items through management of chemical substances in procurement items in accordance with the "Guidelines for the Management of Chemical Substances in Products" issued by the JAMP or equivalent activities.

3.) Active promotion of environmental protection activities Carries out global environment protection activities including prevention of global warming, efficient utilization of resources, protection of biodiversity, etc.

(2) Procurement Item Selection Standards

The Toshiba Solutions Group has stipulated Appendix 1 Procurement Prohibited Substances (Group) List and Appendix 2 Procurement Controlled Substances (Group) List and utilizes procurement items which fulfill the following in our environment conscious products.

1.) Items which do not contain Procurement Prohibited Substances (Group), contain less than the threshold

value content for items with a concentration threshold for which the content information known, understood and readily able to be provided, and for which content information can be provided during surveys of chemical substance content conducted by Toshiba Solutions Group. Procurement Prohibited Substances (Group) are substances (groups) for which inclusion in procurement items (including packaging) is prohibited or restricted by domestic or overseas regulations.

2) Items for which Procurement Controlled Substances (Group) content information is known, understood

and readily able to be provided, and for which content information can be provided during surveys of chemical substance content conducted by Toshiba Solutions Group. Procurement Controlled Substances are substances whose environmental impact should be reduced, based on their actual usage, via reduction of use and substitution, or recovery and detoxification in a closed system.

3.)Items for which information can be readily provided, and for which information can be provided during

surveys conducted by Toshiba Solutions Group for the purpose of reducing environmental burden. Environmental burden reduction refers to energy saving, resource usage reduction, reusability, use of recyclable materials, ease of processing and disposal, capacity for long-term use and reduction of packaging materials.

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6. Requests to Suppliers The following requests are made of business partner suppliers in order to promote green procurement.

(1) Proposal, implementation and operation of an Environmental Management System (EMS) improvement

plan. Active obtainment and maintenance of external environmental certification is recommended as an

effective method for efficient operation of the EMS.

(2) Construction, operation and continuous improvement of a system for appropriate management of chemical substance content (CMS).

(3) Cooperation with various surveys for confirmation of environmental protection activities and chemical

substance content. - Survey of suppliers' environmental activities (EMS surveys) - Surveys of supplier construction and operation of a chemical substance management and operation

system (CMS surveys) for chemical substances in products - Content surveys through Declaration of Use/Non-use of Environment-Related Substances, etc. - Content surveys through JAMP-AIS - Surveys of specified chemical substances as a result of requests by our customers

(4) Conclusion of agreements for assuring environmental quality of procurement items Toshiba Solutions Group may request suppliers to conclude an "Agreement Concerning the Restriction of

the Use of Specified Chemical Substances". Toshiba Solutions Group will make a request for conclusion of such agreements and asks for your prompt response to such requests.

(5) Handling of Noncomformities

Prompt cooperation with subsequent surveys/cause investigations and implementation of countermeasures in the event any nonconformity is discovered in products delivered to Toshiba Solutions Group.

In addition, suppliers may be requested to submit related information when any deviation from the management standards of Toshiba solutions Group is found in the hazardous substance content inspections of Toshiba Solutions Group, and suppliers are asked to cooperate fully in all surveys and provide substitute products until the cause of the deviation is found.

(6) Compliance with these "Green Procurement Guidelines" throughout the Supply Chain

Provision of instruction and support to subcontractors for which requests are made for the procurement or processing, etc. of goods delivered to the Toshiba Solutions Group by suppliers to ensure the thorough dissemination and fulfillment of these guidelines.

(7) Promotion of Continual Improvement of Environmental Activities

Toshiba Solutions Group will evaluate the state of supplier environmental activities based on submitted surveys (EMS, CMS) and notify suppliers of results.

Requests may be made to suppliers for improvements, audits of sites, etc. depending on the results of evaluations and suppliers are asked to cooperate fully with these requests.

In addition, submitted information may be shared within the Toshiba Solutions Group and used for management of environmental risk substances within the Toshiba Solutions Group or to comply with customer surveys, and may therefore be released to third parties as Toshiba Solutions Group product information.

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IV. Implementation Methods for Various Green Procurement Surveys 1. Survey of Suppliers’ Environmental Activities

When selecting suppliers, suppliers are expected to submit self evaluations of the status of measures for environmental activities (EMS) including handling status of environmental laws and green procurement in addition to product quality, price, delivery date and service and management of chemical substances in products (CMS) for using the following survey forms, and then preference is given to transactions with suppliers with high evaluation ranks.

- EMS Survey Form - " Survey of Suppliers' Environmental Activities (EMS Survey)" Excel (Hereinafter the EMS Survey Table)(*1)

- CMS Survey Form - " Implementation Item List and Checksheet" Excel (Hereafter the Checksheet)(*2) -" Chemical Substances Management in Supplier Products (CMS Survey Table)"

Excel (Hereinafter the CMS Survey Table)(*3) (*1) Refer to the Attached Materials [Form 1] example for EMS Survey Table (*2) Refer to "Guidelines for the Management of Chemical Substances in Products

Implementation Item List and Checksheet" in the "Guidelines for the Management of Chemical Substances in Products" on the JAMP website download area for the checksheet

(*3) Refer to the Attached Materials [Form 2] example for CMS Survey Table (1) Survey Request and Response Methods

The EMS Survey Form and CMS Survey Form will be sent, so fill out the forms using the requested methods and submit by the answer deadline.

When necessary, requests may be made for status checks from manufacturers, etc., so please verify the requested content and handle accordingly.

1.) Surveys will be carried out periodically. (In principle 1 time per year)

2.) The responses (self evaluations) of suppliers will be verified and if necessary requests for

improvements or site audits will be made, so please handle accordingly. 3.) Suppliers who received the highest evaluation results, may be exempted from surveys the following

year.

(2) EMS Surveys 1.) Evaluation Items

The main items on EMS survey tables are as follows. 1. Verification of environment related law and green procurement etc. implementation status 2. Verification of obtainment of ISO 14001 (or equivalent) external certification 3. Verification of environmental protection items when the external certification from 2. has not yet been

obtained.

2.) EMS Evaluation Standards Evaluation point totals are divided into ranks based on the above evaluation items, and priority will be

given to procurement from suppliers who achieve ranks S or A. Evaluation Rank Selection Standards

S Preferential transaction A

B Request for improvements, instruction support prerequisite

C D

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(3) CMS Surveys

1.) Evaluation Items The main items on checksheets are as follows.

1. Policy 2. Plan determination 3. Implementation and operation 4. Human resource and document/information control 5. Performance (implementation status) evaluation and improvement 6. Management review (revision by managers)

Fill out the CMS survey table based on the results of the checksheet self evaluation. The main items

are as follows. 1. Items requiring improvement measure details and planned completion periods 2. Management status of contractors

Trading companies, distributors and other non-manufacturers are also subject to CMS surveys.

2.) CMS Evaluation Standards

Priority will be given to procurement from suppliers who achieve a PASSing comprehensive judgment based on the checksheet.

Evaluation Rank

Comprehensive Judgment Conditions Selection

Standards 4

PASS

(1) Judgment for all applicable items "conform"

Preferential transaction 3

(2) "Semi conformity" for all judgments of all applicable items is 1/4 or less and no non-conformities. However there should be a plan for revision of "semi conformity" items.

2 FAIL

(3) "Semi conformity" for all judgments of all applicable items is over 1/4 and no non-conformities.

Request for improvements, instruction support prerequisite 1 (4) There are "non- conformities"

3.) Applicable Substances

- Prohibited 01-15

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2. Declaration of Use/Non-use of Environment-Related Substances

This is a survey to determine suitability for use in Toshiba Solutions Group’s environment conscious products. Toshiba Solution Group asks suppliers to fill out surveys and guarantee the content.

For survey form refer to [Form 3] Declaration of Use/Non-use of Environment-Related Substances Example.

(1) Substances Subject to Survey Prohibited 01-15, Controlled 01, 04,and 07 (2) Survey Request and Response Methods

Survey requests will be made for each part etc. manufacturer product code by e-mail etc., respond via the requested method and submit.

1.) When filling out the concentration (ppm) and comment field be careful of the following.

*Concentration (ppm)

- For concentration (ppm) fill out the rate of content (ppm) for chemical substance content containing part homogenous material together with the substance group.

(Homogenous material refers to single substances used in soldered areas, plated areas, ink, resin areas, sheets and steel materials in parts)

- If there are the same usage application types in multiple parts, enter the maximum value (ppm). - If there are multiple usage application, please note all applications. (If there is not enough space, use the comment field or a separate sheet (free format))

*Comment field

Fill out the above concentration (ppm) "part" information in as much detail as possible. Filling out example)

For "5. Lead and its compounds" Concentration (ppm) Comments

38000 Lead in connector anchor fixture: Pb-RE-4 (*1)

(*1) For uses excluded from RoHS application or where impurities are included, cite from the "intended use classification code" on the separate sheet.

2.) Submission of responses is generally done in Toshiba Solutions Group’s purchasing units (part code),

however if the part is a series part and the response content is the same, they can be entered as a series. However, responses per component part may be requested for products and unit goods when necessary.

3.) For parts for discontinued products or products that are scheduled to be discontinued (products for

which discontinuation has already been decided), if a request for a survey is made, also respond to the production discontinued field in addition to the other response content.

4.) Respond by the specified dates in order to allow for handling of alternative parts, use of new parts, etc.

If no response is received by the specified date, continued or new use may not be possible. If a response cannot be made by the specified date, or if the response cannot be made using the format specified by our company, contact us.

5.) If there is any dishonesty or discrepancies in the survey results received, and if such leads to damages

to Toshiba Solutions Group, you may be held responsible for compensation, etc. 6.) Actual measurement data may be requested.

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3. JAMP-AIS Surveys

This is a survey for verifying the content and concentration of substances which include SVHC from the REACH Regulations in materials used in Toshiba Solutions Group’s products. Surveys are carried out systematically including requests for the survey from Toshiba Solutions Group.

The survey form is JAMP-AIS. Download the AIS set, and view the AIS creation manual and AIS input support tool instructions on the JAMP website download area.

(1) Substances Subject to Survey Prohibited 01-15, Controlled 01-12

(2) Survey Request and Response Methods

Survey requests will be made by e-mail etc. with a "Survey Part Name List (Attached CSV file)" attached, respond via the requested method (XML file) and submit.

1.) Response Creation

- Respond for each survey product using the AIS input support tool (Excel). After filling out the response, create an XML file using the "Generate XML" on the "Automatic Calculation Sheet" of the AIS input support tool.

2.) When Toshiba Solutions Group makes a request for a JAMP AIS survey, provide preliminary notice of

the following 2 items within 1 week of the (calendar date) of the survey request. - Planned date of response to us. - If a JAMP AIS survey of the parts in question is not possible, immediately notify us of the manufacturer

name, manufacturer product code, and reason for the inability to carry out the survey.

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4. Agreement Concerning the Restriction of the Use of Specified Chemical Substances

(Prohibited 15 Substances) Aimed at the strict observance of environmentally related laws and regulations and maintenance of

environmental quality for procurement items.

(1) Scope of the Agreement 1.) Prohibited 01-15 2.) Items noted using the following "green procurement application" or equivalent wording in the

specifications (purchasing specifications, drawings, etc.),of Toshiba Solutions Group.

Example wording

Green procurement application 1. Guarantee that the specified chemical substances (Level A substances) indicated in the

"Green Procurement Operation Guidelines" of Toshiba Solutions Group are not included. 2. The included survey substances indicated in the "Green Procurement Operation

Guidelines" of Toshiba Solutions Group are at or below the content and concentration values provided in the responses to the included chemical substances surveys.

3. In the event there is any change in the content or concentrations of the above-noted specified chemical substances included survey substances, immediately notify us of such.

(2) Conclusion Overview

1.) Toshiba Solutions Group will send 2 copies of the "Agreement Concerning the Restriction of the Use of Specified Chemical Substances" (originals).

2.) The supplier then verifies the content, and agrees, then the person responsible for transactions at the supplier signs and seals the agreement and sends 2 copies to Toshiba Solutions Group.

3.) Once the "Agreement Concerning the Restriction of the Use of Specified Chemical Substances" reaches our company from the supplier, each procurement manager at Toshiba Solutions Group will sign and seal the agreements and send 1 copy back to the supplier as the supplier's copy.

Attached Materials

- Attachment 1 (1/3)-

Appendix 1 Procurement Prohibited Substances (Group) ○= Applicable

Number Substance (Group) Name Threshold of concentration to be prohibited in supplies to the Toshiba Solutions Group

Specified Chemical Substances (Level A)

Prohibited 01 Asbestos Prohibition of intentional addition ○

Prohibited 02 Certain azocolourants and azodyes (only those that may release certain amines)

Prohibition of intentional addition ○

Prohibited 03 Cadmium and its compounds Prohibition of intentional addition and 100ppm (*1, *2) ○

Prohibited 04 Hexavalent chromium compounds Prohibition of intentional addition and 1000ppm (*1, *2) ○

Prohibited 05 Lead and its compounds Prohibition of intentional addition and 1000ppm (*1, *2) ○

Prohibited 06 Mercury and its compounds Prohibition of intentional addition and 1000ppm (*1, *2) ○

Prohibited 07 Ozone depleting substances (CFCs, HCFCs, HBFCs, carbon tetrachloride, etc.)


Prohibited 08 Polybrominated biphenyls (PBBs) Prohibition of intentional addition and 1000ppm (*1) ○

Prohibited 09 Polybrominated diphenylethers (PBDEs)

Prohibition of intentional addition and 1000ppm (*1) ○

Prohibited 10 Polychlorinated biphenyls (PCBs) Prohibition of intentional addition

○

Prohibited 11 Polychlorinated naphthalenes (more than 3 chlorine atoms)


Prohibited 12 Radioactive substances Prohibition of intentional addition ○

Prohibited 13 Certain short chain chlorinated paraffins (with a carbon chain length of between 10 and 13)


Prohibited 14 Tributyl tin (TBT) and triphenyl tin (TPT)


Prohibited 15 Tributyl tin oxide ( TBTO) Prohibition of intentional addition ○ Prohibited 16 4-Aminodiphenyl and its salt Prohibition of intentional addition

Prohibited 17

1,2,3,4,10,10-hexachloro-1,4,4a,5,8,8a-hexahydro – exo -1,4- endo -5,8 – dimethanonaphthalene (also known as Aldrin)

Prohibition of intentional addition

Prohibited 18 1,2,3,4,10,10-hexachloro-6,7-epoxy-1,4,4a,5,6,7,8,8a-octahydro-endo-1,4-endo-5.8-dimethanonaphthalene (also known as Endrin)


Prohibited 19 Yellow phosphor (e.g. contained in match powder in some cases)


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Prohibited 20 Mixture of 1,2,4,5,6,7,8,8 -octachloro-2,3,3a,4,7,7a- hexahydro -4,7-methano-1H-indene, 1,4,5,6,7,8,8-heptachloro-3a,4,7,7a-tetrahydro-4,7-meth ano-1H- indene, and their analogous compounds (also known as Chlordane or Heptachlor)


Prohibited 21 N,N'-ditolyl-p-phenylenediamine, N-tolyl-N'-xylyl-p-phenylenediamine or N,N'-dixylyl-p-phenylenediamine


Prohibited 22 Dioxins Prohibition of intentional addition

Prohibited 23 1,1,1-trichloro-2,2-bis(4-chlorophenyl) ethane (also known as DDT)


Prohibited 24

1,2,3,4,10,10-hexachloro-6,7-epoxy-1,4,4a,5,6,7,8,8a-octahydro-exo-1,4-endo-5,8-dimethano naphthalene (also known as Dieldrin)


Prohibited 25 Polychloro-2,2-dimethyl-3-methylidenebicyclo[2.2.1] heptane (also known as Toxaphene)


Prohibited 26 2,4,6-tri-tert-butylphenol Prohibition of intentional addition Prohibited 27 Beta-naphthylamine and its salt Prohibition of intentional addition Prohibited 28 A28 4-nitrodiphenyl and its salt Prohibition of intentional addition Prohibited 29 Bis(chloromethyl) ether Prohibition of intentional addition Prohibited 30 Hexachlorobenzene Prohibition of intentional addition Prohibited 31 Benzidine and its salt Prohibition of intentional addition Prohibited 32 Benzene Prohibition of intentional addition

Prohibited 33 2-(2H-1,2,3-benzotriazol-2-il)-4,6-di-tert-butylphenol


Prohibited 34 Dodecachloropentacyclo[5.3.0.0(2,6).0(3,9).0(4,8)] decane (also known as Mirex)


Prohibited 35 2,2,2-trichloro-1,1-bis(4-chlorophenyl)ethanol (also known as Kelthane or Dicofol)


Prohibited 36 Hexachlorobuta-1,3-diene (also known as Hexachlorobutadiene) Prohibition of intentional addition

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Prohibited 37 Perfluoro(octane-1-sulfonic acid) (also known as PFOS) or its salt Prohibition of intentional addition

Prohibited 38 Perfluoro(octane-1-sulfonyl) fluoride (also known as PFOSF) Prohibition of intentional addition

Prohibited 39 Polychlorinated terphenyls (PCTs) Prohibition of intentional addition

Prohibited 40 Tri-substituted organostannic compounds (excluding Prohibited 14 and Prohibited 15)

Prohibition of intentional addition and 1000ppm (*3)

Prohibited 41 Dimethyl fumarate (DMF) Prohibition of intentional addition Prohibited 42 Pentachlorobenzene Prohibition of intentional addition

Prohibited 43 r-1,c-2,t-3,c-4,t-5,t-6-Hexachloro-cyclohexane (also known as α-Hexachlorocyclohexane)


Prohibited 44 r-1,t-2,c-3,t-4,c-5,t-6-Hexachloro-cyclohexane (also known as β-Hexachlorocyclohexane)


Prohibited 45 r-1,c-2,t-3,c-4,c-5,t-6-Hexachloro-cyclohexane (also known as γ-Hexachlorocyclohexane or Lindane)


Prohibited 46 Decachloropentacyclo (5.3.0.02,6.03,9.04,8) decane-5-one (also known as Clordecone)


Prohibited 47 Dioctyltin compounds (DOT) Prohibition of intentional addition and 1000ppm (*3)

Prohibited 48 Dibutyltin compounds (DBT) Prohibition of intentional addition and 1000ppm (*3)

“Intentional addition” means using chemical substances intentionally in forming supply items to bring about specific properties, appearance or quality. In the event there are items which are exempted from domestic or overseas laws or regulations, they are handled in accordance with said regulations. (*1) The threshold of concentration to be prohibited means no intentional addition and the rate of content of

each material/substance as an impurity. The denominator when calculating a threshold value shall be for each homogeneous material.

(*2) For packaging materials, the threshold of concentration to be prohibited shall be 100 ppm by weight for a total of four materials (cadmium and its compounds, hexavalent chromium compounds, lead and its compounds, and mercury and its compounds) for each homogeneous material composing the package.

(*3) The threshold of concentration to be prohibited means no intentional addition and the rate of content of each material/substance as an impurity. The numerator when calculating a threshold value shall be an equivalent for metal tin (Sn), and the denominator shall be for each molded item or its component (including mixtures only for DBT).

-Attachment 2-

Appendix 2 Procurement Controlled Substances (Group) List

Number Substance (Group) Name Controlled 01 Antimony and its compounds Controlled 02 Arsenic and its compounds Controlled 03 Beryllium and its compounds

Controlled 04 Brominated flame retardants, other than PBBs (Prohibited 08) and PBDEs (Prohibited 09)

Controlled 05 Nickel and its compounds (only parts in contact with human bodies) Controlled 06 Certain phthalates Controlled 07 Polyvinylchloride (PVC) Controlled 08 Selenium and its compounds Controlled 09 Perfluorocarbons (PFCs) Controlled 10 Hydrofluorocarbons (HFCs) Controlled 11 Sulfur hexafluoride (SF6)

Controlled 12 Substances of Very High Concern (SVHC) under the EU REACH Regulations (*5)

(*5) The Substances of Very High Concern (SVHC) selected under the procedures specified in the Article 59 of the EU REACH Regulations. The denominator shall be the total mass of a supply item or each component/material.

-Attachment 3-

[Form 1] EMS Survey Table Example

-Attachment 4-

[Form 2] CMS Survey Table Example

-Attachment 5-

[Form 3] Declaration of Use/Non-use of Environment-Related Substances Example


[Form 4] Agreement Concerning the Restriction of the Use of Specified Chemical Substances Example

Agreement Concerning the Restriction of the Use of Specified Chemical Substances

(Hereinafter the "Vendor") and Toshiba Solutions Corporation (Hereinafter the "Buyer") do hereby agree to the following incidental to the basic transaction agreement concluded between the two parties on the date of _______________ . Article 1 (Definitions) The terms and terminology used in this agreement are defined as follows.

(1) Specifications: Specifications related to supplies provided from the Buyer to the Vendor and marked as "Subject to green procurement"

(2) Usage Restrictions：

Restrictions on the use of specified chemical substances to at or below the allowed content in all Vendor supplies in accordance with the related regulations and Specifications

(3) Specified Chemical Substances:

15 separately noted substances specified by the buyer. These are chemical substance groups for which the use in products or sales of containing products is prohibited, restricted or requires notification in accordance with domestic and overseas regulations.

(4) Supplies: All items to be delivered by the vendor to the buyer in accordance with orders by buyer

(5) Related Regulations:

Domestic and overseas laws and regulations, detailed separately.

(6) This Agreement: This "Agreement Concerning the Restriction of the Use of Specified Chemical Substances"

Article 2 (Purpose) The purpose of this Agreement is to establish the strict adherence to and an observance system for the usage restrictions specified in related regulations and specifications. Article 3 (Observance of Related Regulations and Construction of Observance System) 1. The Vendor must strictly observe all inclusions and exclusion restrictions of specified chemical

substances set forth in specifications and related regulations for all supplies delivered to the Buyer. However, if there are usage restrictions in the specifications which differ from those stipulated by related regulations, the specifications shall be followed.

2. The vendor must construct a system which allows the realization of requests for separate

notification by the buyer to the vendor in order to strictly observe the usage restrictions of the previous item. Requests made by the Buyer shall include but not be limited to submission of certificates related to observance of usage restrictions, ingredient data and ingredient measurement data related to supplies.

Article 4 (Guarantees) The Vendor shall guarantee that the supplies and materials included in supplies conform to the preceding articles. Article 5 (Reporting and Audits) The Vendor shall submit reports to the Buyer when so requested by the Buyer in order to verify the state of observance of the terms of this Agreement by the Buyer, in addition, through mutual consultations, the Vendor shall accept on-site audits by the Buyer of the Vendor's offices or workplace or the site where supplies are procured if the Vendor does not produce the supplies themselves on-site. The details of on-site audits carried out by the buyer shall include, but not be limited to, verification of manufacturing processes and extraction of parts and materials for measurement of ingredient data.


Article 6 (Advance Notice of Changes, etc.) 1. In the event the Vendor changes the manufacturing process of supplies, they shall provide

advance notice of the details of said changes to the Buyer via separately specified methods. 2. In the event the Vendor violates the terms of this Agreement in relation to the supplies, materials,

etc., or becomes aware of circumstances which pose a risk of such, they shall immediately notify the Buyer when they become aware of said circumstances.

Article 7 (Instruction and Consultation, etc.) In the event the Vendor receives instructions or consultation from the Buyer in relation to the preceding 2 articles, the Vendor shall immediately apply revision measures and report the result of such to the Buyer. Article 8 (Compensation for Damages) 1. In the event the Vendor violates the terms of this Agreement and thereby causes damages to the

Buyer, the Buyer shall have the right to demand compensation for the relevant damages from the Vendor.

2. In the event the Vendor observes every point of the specifications but still causes damages to the Buyer, the two parties shall hold consultations to determine the handling and measures for the situation.

Article 9 (Cancellation of Orders) In the event the Vendor violates the terms of this Agreement, the Buyer shall have the right to cancel, in whole or in part, any orders placed with the Vendor. Article 10 (Approval) In the event government approval is required for the conclusion of this agreement, the Vendor shall be completely responsible (both in terms of obligations and financially) for completing all such approval. Article 11 (Resolution of Disputes) 1. In the event any questions, disparities or other disputes (Hereinafter collectively "Disputes") arise

between the Vendor and the Buyer in relation to this Agreement, the Vendor and the Buyer shall seek to resolve such disputes through good faith negotiations.

2. The court of jurisdiction for disputes related to this Agreement shall be the Tokyo Regional District Court.

Article 12 (Applicable Laws) The efficacy, interpretation and resolutions of disputes related to this Agreement shall be subject to Japanese law. As proof of the establishment of this Agreement, two identical copies shall be issued with both the Vendor and the Buyer signing and sealing each, one copy to be maintained by each party. Date:

Vendor

Buyer


Attached Sheet

The specified chemical substances stipulated by Toshiba Solutions Group are the included survey substances Level A (15 substances) from the company's "Green Procurement Operation Guidelines ".

Specifically these consist of the following substances. Refer to the Business Information section of our website for more information on the "Green

Procurement Guidelines". http://www.toshiba-sol.co.jp/

Number Substance (Group) Name

Threshold level of concentration to be prohibited

Relevant major laws, regulations, etc.

1. Asbestos Prohibition of intentional addition Water Quality Pollution Control Act/Industrial Safety and Health Act Wastes Disposal and Public Cleansing Act, Ordinance on Prevention of Asbestos HazardsEuropean Union Directive 76/769/EEC

2. Certain azocolourants and azodyes (only those that may release certain amines)

Prohibition of intentional addition Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc./Industrial Safety and Health Act German Consumer Goods Ordinance Chinese National Safety Technology Standards GB18401

3. Cadmium and its compounds

Prohibition of intentional addition and 100ppm (Note 1, Note 2)

RoHS Directive

4. Hexavalent chromium compounds


RoHS Directive

5. Lead and its compounds Prohibition of intentional addition and 1000ppm (Note 1, Note 2) 300ppm (PVC cable)

RoHS Directive

6. Mercury and its compounds


RoHS Directive

7. Ozone depleting substances (CFCs, HCFCs, HBFCs, carbon tetrachloride, etc.)

Prohibition of intentional addition Act for Protection of the Ozone Layer through Regulation of Designated Substances, etc. Montreal Protocol

8. Polybrominated biphenyls (PBBs)


RoHS Directive

9. Polybrominated diphenylethers (PBDEs)


RoHS Directive

10. Polychlorinated biphenyls (PCBs)

Prohibition of intentional addition Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc.

11. Polychlorinated naphthalenes (more than 3 chlorine atoms)


12. Radioactive substances Prohibition of intentional addition Law for the Regulations of Nuclear Source Material, Nuclear Fuel Material and Reactors Law Concerning Prevention from Radiation Hazards due to Radio-Isotopes, etc.

13. Certain short chain chlorinated paraffins (with a carbon chain length of between 10 and 13)


14. Tributyl tin (TBT) and triphenyl tin (TPT)


15. Tributyl tin oxide (Abbreviation: TBTO)


“Intentional addition” means using chemical substances intentionally in forming supply items to bring about specific properties, appearance or quality.

In the event there are items which are exempted from domestic or overseas laws or regulations, they are handled in accordance with said regulations.

(Note 1) The threshold of concentration to be prohibited means no intentional addition and the rate of content of each material/substance as an impurity. The denominator when calculating a threshold value shall be for each homogeneous material.

(Note 2) For packaging materials, the threshold of concentration to be prohibited shall be 100 ppm by weight for a total of four materials (cadmium and its compounds, hexavalent chromium compounds, lead and its compounds, and mercury and its compounds) for each homogeneous material composing the package.

Table of revisions

Please direct any inquiries related to this document to the following. Toshiba Solutions Corporation Procurement Division

TEL: +81-42-340-6482 E-mail: [email protected] These guidelines are posted on the website’s company info/procurement activities sections, of Toshiba Solutions Corporation.

http://www.toshiba-sol.co.jp

Revision Number Main Revisions Revision Date First edition Issued July 1, 2004 1.11 1. JGPSSI Survey changed from Ver2 to Ver3

2. Details of supplier environmental activity surveys revised - Verified chemical substance management system - Verified environment related law and green procurement etc. implementation status

3. Added Agreement Concerning the Restriction of the Use of Specified Chemical Substances

February 20, 2007

2.0

1. Revised JGPSSI Survey thresholds based on JIG-101A (azodyes, etc.) 2. Added Procurement Prohibited Substances (Group)

Prohibited 35 Perfluoro octane sulphanate (PFOSF) 3. Revisions related to JGPSSI surveys

- Incorporated periodic reexaminations (implemented within 3 years) - Advance response of survey suitability, planned response date

4. Details of supplier environmental activity surveys revised - Verified chemical substance management system operation status

March 12, 2010

2.1

1. Revised the following wording in accordance with the change in name of type 1 observed chemical substances to observed chemical substances (April 2010) in accordance with the revision of the Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. - Page 6 Table 1 Procurement Prohibited Substances (Group) - Attachment -5 (3/3) Separate Sheet

2. Replacements in accordance with Toshiba Solutions Group Basic Policy for the Environment renewal (June 2010) and replacements in accordance with changes from "Toshiba Group Global Environmental Mark" to "eco Style" (June 2010)

3.Deleted Toshiba Socio System Support Co. from group company names list in accordance with merger

July 8, 2010

3.0

Changes to the following items in accordance with overall revision 1. Supplier environmental activity surveys changed

- EMS(environmental protection activity) survey table items changed - CMS(management of chemical substances in products) JAMP

checksheet used independently and CMS survey table newly added

2. Changes to chemical substance survey methods - Deleted JGPSSI Ver3(JIG24 substance) survey - Deleted specified hazardous substance (RoHS6 substances)

survey and deleted Form 4 (specified hazardous substances content survey)

- Added Declaration of Use/Non-use of Environment-Related Substances - Added JAMP-AIS survey

3. Changed procurement prohibited substances (group) and procurement controlled substances (group)

- Appendix 1 Procurement Prohibited Substances (Group) changed from 35 substances (groups) to 48 substances (groups)

- Appendix 2 Procurement Controlled Substances (Group) Changed from 20 substances (groups) to 12 substances, 1 substance (group) being EU REACH Regulation SVHC

November 25, 2011

Issued by

･CSR Center ･Procurement Division

This document uses recycled paper.

Green Procurement Operation Guidelines · ♦ Promoting environmental management • Toshiba Solutions Group considers environmental stewardship to be one of management’s primary

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