Grants librarianship 6 4 2010

Grants LibrarianshipCoordination and Planning in your library and beyond

Grants Librarianship SessionSpecial Libraries Association 2010 Annual ConferenceJune 16, 2010

Elizabeth BrownScholarly Communications and Library Grants OfficerBinghamton University Librarieshttp://www.calvin.edu/admin/provost/grants/writing/crafting.htm

http://vcia.illinois.edu/FoundationRelations/resources/proposals.htmlhttp://www.flir.com/cvs/americas/en/lawenforcement/grants/tips/

Grants Coordination and Planning

My role – Library Grants Officer Library grant types, components,

projects Funding Sources Connecting Ideas to Programs and

Funding Project and Application Roles Housekeeping, Planning,

Documentation Observations/Conclusions

Why should you care?

Libraries’ Grant Officer

Oversee the Libraries’ grant writing, planning, and reporting activities.

  Grant applications planning Serve as primary writer Coordinate the submission of applications Submit follow-up reports from administered

grants.  Work with staff to develop grant budgets and

submit budget updates on grant activities. Act as a liaison between the Libraries and the

University’s Division of Research.

Grant and Proposal Life Cycle

Announcement or invitation Preparation and submission Review and notification Project commences (if funded) Project review, status and final

reports Renewal, resubmission, or project

funding ends

Library Grant Types

Operating Grantsoperating expenses (utilities, etc.)

Capital Equipment Grantsbuilding, renovations

Endowment Grants Special Projects Grants

Examples of Projects

Digitizing collections Cataloging digitized materials Program grants to host symposia

and conferences Explore new technologies and

services Data and support for the research

process

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Project Funding Sources

US Government (Federal) State Government* Private Foundations Non-Profit Organizations Corporations

Federal Sources

Institute of Museum and Library Services (IMLS)

National Historical Publications and Records Commission (NHPRC)

National Endowment for the Humanities (NEH)

National Endowment for the Arts (NEA)

Save America's Treasures (SAT) National Science Foundation (NSF)

Private/Family Foundations

The Ford Foundation The Rockefeller Foundation The Andrew W. Mellon Foundation The Samuel H. Kress Foundation The Link Foundation The Robert W. Woodruff Foundation Open Society Institute (OSI)

Council on Library Resources (CLIR)

Grant Proposal Elements

Executive Summary Grant Narrative

Statement of the Problem/Need Goals/Objectives/Outcomes Methodology/Work Plan/Project Plan Staff/ Principal Investigators (PIs)

Evaluation / Assessment Sustainability Project Budget Supporting Documentation

Criteria for Evaluating Proposals

Do you have a good idea executed well?

Clarity Completeness Internal Consistency External Consistency

Connect Ideas to Programs and Funding

Compile ideas from staff Organize them (spreadsheet) Keep track of upcoming dates

(online calendar) Monitor funding announcements Discuss priorities, direction with

senior administration (Director) Ongoing process

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Roles in the Application Process

Editor Writer Budget and financial details Follow, interpret directions Tracking (nagging) staff Coach and mentor Wider perspective

Housekeeping, Planning, Documentation

Annual Activity Report Annual Action Plan (flexibility) Project Ideas and Collections list Regular updates to library

administrative staff Archive for applications and

documentation from projects

Observations/Conclusions

Lots of components/roles to juggle Guidance from senior administration

is essential Grant writing requires more

transparency in your organization and workflow

Work is deadline-driven Difficult to quickly produce a lot of

output

Acknowledgements

John M. Meador, Jr., Director of Libraries

The Foundation Center, NYC Tom Clareson

Program Director for New Initiatives, PALINETSenior Consultant for New Initiatives, LYRASIS

Binghamton University Division of Research

Thanks

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