USDA Forest Service Northeastern Area State and Private Forestry Grants and Agreements USDA Forest Service Northeastern Area State and Private Forestry What’s New for FY 2011
Jan 29, 2016
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Grants and AgreementsGrants and Agreements
USDA Forest ServiceNortheastern Area
State and Private Forestry
What’s New for FY 2011
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Agenda Grant narrative format for “core” funds Award Letter Templates Subrecipient Reporting Performance Progress Report Equipment Purchases via Grants Close-out Policy
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
New Grant Narrative Format for S&PF Core Funds
Sherri WormsteadNA Office of Knowledge Management
Sustainability & Planning Coordinator
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Why a Nationally-Consistent Format?
To support and encourage
implementation of the State
Forest Resource Strategies
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Redesign Implementation Council Challenge:
Develop a simple, flexible, standard format to incorporate State Forest Resource
Assessments and Strategies into noncompetitive grant narratives.
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
How the Format was Developed
March 2010—Held national calls to gather input
Drafted by work group of USFS and state staff
Reviewed narratives and regional templates for each S&PF Program
Sept. 2010—shared draft
Dec. 2010—S&PF Board approved the draft for “beta” use in FY11 S&PF
Tweak and finalize—Final review by S&PF Board
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
National Data Strategy Team“Program & Planning” Work Group
Helen Cozzetto (MN) Neil Letson (AL) Cotton Randall (OH) Dave Stephenson (ID) Dana Coelho (WFLC) Margie Ewing (R1 & R4) Tim Mersmann (R8) Sherri Wormstead (NA)
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Grant Narrative Summary: An overview of the work components and S&PF programs included in the grant.
Program/Project Grant Narrative: Provides information specific to an individual S&PF Program and/or project.
For reference: National S&PF Program Authorities and Guidance Example narrative
Grant Narrative Format
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Provides instructions for narrative documentation to support SF-424
Use in place of the NA narrative templates
For “core” S&PF Program grants to State Forestry agencies, except Forest Legacy grants
For single S&PF Program and Consolidated Payment Grants
Incorporates reference to State Forest Strategy
Flexible—you can modify as needed
Overview
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
New format is not required for NA S&PF competitive projects. The proposal = the narrative.
May be used for grants to other organizations
The format is for the narrative—one part of the grant application!
Standard format for reporting was not addressed.
Overview, Continued…
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Closer Look at the Format Grant Narrative Summary
Overarching boilerplate text Grant Period Grant Components and Amount
Fill out once (serves as table of contents)Fill out once (serves as table of contents)
Gra
nt N
arra
tive
Sum
mar
y
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Closer Look at the Format Grant Narrative Summary
Overarching boilerplate text Grant Period Grant Components and Amount
Program/Project Grant Narrative Lead Contacts Purpose Scope of Work Methodology and Timeline Accomplishment Reporting Budget
Fill out once (serves as table of contents)Fill out once (serves as table of contents)
Fill out for each S&PF Program and/or
project that is part of the grant
Fill out for each S&PF Program and/or
project that is part of the grant
Pro
gram
/Pro
ject
Gra
nt N
arra
tive
Exa
mp
le N
arra
tive
Exa
mp
le N
arra
tive
Exa
mp
le N
arra
tive
Draft S&PF Authorities & Guidance Document
Draft S&PF Authorities & Guidance Document
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Will post the final documents soon http://www.na.fs.fed.us/fap/fap.shtm
Work with your Forest Service program contact as usual
Input requested as the new format is used: [email protected]
S&PF Board will consider input
Adapt and change aiming for a streamlined and simple process
Next Steps
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Time for Questions!
Dial * 1 to be called on to ask your question or
Type your question in the “Chat Panel”
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
New Award Letter Template
Zaneta HammondNA Grants & Agreements Specialist
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
WO Award Templates Look very different from our letters
3 page Award Letter (Grant Specific Information and Signatures)
Attachment A – Terms and Conditions
Attachment B – 2 CFR Part 170
Assigned an OMB file number
Subaccount Information Located in Attachment A
Countersignature Page No longer one page but will now be the 3 page award letter
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Sub-Recipient Reporting
Zaneta HammondNA Grants & Agreements Specialist
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Subrecipient Reporting
Federal Funding Accountability & Transparency Act (FFATA) signed in 2006
Effective October 1, 2010
Code of Federal Regulation – 2 CFR 170
OMB Memorandum dated August 27, 2010 (Federal Spending Transparency and Subaward and Compensation Data)
Reporting
Federal Funding Accountability and Transparency Act Subreporting System – www.fsrs.gov
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Subrecipient Reporting If the initial award is equal to or over $25,000, reporting of
subaward and executive compensation data is required.
Does not include procurement of property or services needed to carry out the project
Recipients report on executive compensation
Information must be reported within one month of obligating the funds and to the maximum extent possible
Information already collected from Federal agencies on Federal grants and prime awardees will be pre-populated to minimize duplicative reporting of the prime awardee’s entity information.
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Subrecipient Reporting
If the initial award is below $25,000 but subsequent grant modification result in a total award equal to or over $25,000, the award will be subject to the reporting requirements, as of the date the award exceeds $25,000.
If the initial award equals or exceeds $25,000 but funding is subsequently de-obligated such that the total award amount falls below $25,000, the award continues to be subject to the reporting requirements of the Transparency Act.
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Subrecipient ReportingThe following are not subject to the reporting requirements:
A Federal award to an individual who applies for or receives a Federal award as a natural person (i.e., unrelated to any business or non-profit organization he or she may own or operate in his or her name);
A Federal award to an entity that had a gross income, from all sources, of less than $300,000 in the entity’s previous tax year; and
Any award if the required reporting would disclose classified information.
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Performance Progress Report(SF-PPR)
Lori GordonNA Grants & Agreements Specialist
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Performance Progress Report (SF-PPR)
SF-PPR is a standard, government-wide performance progress reporting format that will be used by Federal agencies to collect performance information from recipients.
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Performance Progress Report (SF-PPR)
Use for new FY2011 awards that exceed $100,000 or more per project/grant period.
Includes cover page and six optional reporting formats. NA has chosen to use:
SF-PPR (Cover Page) SF-PPR-D (Table of Activity Results)http://www.whitehouse.gov/omb/grants_forms
SF-PPR will be submitted annually.
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Equipment Acquired via Grants
Lori GordonNA Grants & Agreements Specialist
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Equipment Acquired via Grants
Enhanced guidance issued based on resolution of ARRA OIG audit report Equipment – personal property having a useful life
of more than one year and an acquisition cost of $5,000 or more per unit.
Clarifies and defines roles and responsibilities
Recipients
Forest Service Program Contacts
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Equipment Acquired Via GrantsRecipient Responsibilities Ensure general requirements of laws and regulations
found in OMB circulars are followed
Document intended use of equipment
Provide equipment description
Evaluate costs – lease vs. purchase
Document proposed acquisition strategy
Address if equipment will be used to support another Federal award
• Equipment cannot be included as a cost or used to meet cost sharing requirements on any other Federal award.
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Equipment Acquired via Grants
Forest Service Program Contact Responsibilities
Review the proposed equipment purchase
Equipment purchase is necessary
Must certify in writing
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Closeout Policy
Terri LopezNA Business Management
Group Leader
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Closeout Policy FS will implement a new financial system
November/December 2011
Main Focus
Unliquidated Obligations
Grants with no drawdowns for 1 year or more
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Website References NA Grants & Agreements Website:
http://www.na.fs.fed.us/fap/fap.shtm
2 CFR 170 – Reporting Subaward and Executive Compensation Informationhttp://ecfr.gpoaccess.gov/cgi/t/text/text-idx?
sid=5d76508a7364b058d28dd86ea58ba080&c=ecfr&tpl=/ecfrbrowse/Title02/2cfrv1_02.tpl#175
Subrecipient Reporting Systemhttps://www.fsrs.gov
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
ANY QUESTIONS?
Dial * 1 to be called on to ask your question or
Type your question in the “Chat Panel”
USDA Forest Service Northeastern Area State and Private ForestryUSDA Forest Service Northeastern Area State and Private Forestry
Please provide comments about this training session at:
www.surveymonkey.com/s/K9M8MDT
Thank you very much for your participation!