CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Walk-through Webinar August 3, 2017 Presented by: California Department of Education School Turnaround Office Grant Management and Reporting Tool Web Application
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Grant Management and Reporting Tool Web Application
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CALIFORNIA DEPARTMENT OF EDUCATION
Tom Torlakson, State Superintendent of Public Instruction
Walk-through WebinarAugust 3, 2017
Presented by: California Department of Education
School Turnaround Office
Grant Management and Reporting Tool Web Application
TOM TORLAKSONState Superintendent of Public Instruction
Agenda• Introduction and Overview
• Benefits
• Logon Page
• GMART Home Page (Select LEA)
• LEA Contact Information Page
• CDE Contact Information Page
• New Budget Page
• Budget Revision Page
• Expenditure Report Page
• Related Documents
• Questions 2
TOM TORLAKSONState Superintendent of Public Instruction
Common Acronyms
• GMARTo Grant Management and Reporting Tool
• LEAo Local Educational Agency
• SIGo School Improvement Grant
• CDEo California Department of Education
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TOM TORLAKSONState Superintendent of Public Instruction
Technical Definitions
• Budgeto A document of financial operation consisting of an
estimate of proposed revenue and expenditures for a given period and purpose. The term usually indicates a financial plan for a single fiscal year.
• Budget Revisiono A document that consists of requested modifications to an
originally approved budget.
• Expenditure Report o A documents that consists of the cost and description of
goods delivered or services rendered for a given period and purpose
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TOM TORLAKSONState Superintendent of Public Instruction
Technical Definitions (Cont.)
• Cohorto A group of LEAs awarded grant funds whose funding
comes from the same source, begins at the same time, and progresses together as a group through a period of time.
• Model Component Codeo A two-letter, two-number code referenced in each
subsection in each subsection of the Implementation Chart for each SIG intervention model.
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TOM TORLAKSONState Superintendent of Public Instruction
Introduction and Overview
• The GMART is a Web-based system that allows LEAs to submit, view, and modify budget reports, expenditure reports, and budget revisions.
• Currently, the GMART allows grant recipients to manage fiscal requirements for SIG.
• The GMART is best viewed with:
o Google Chrome 56.0 or highero Internet Explorer 11.0 or highero Mozilla Firefox 51.0 or highero Safari 5.1.7 or higher
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TOM TORLAKSONState Superintendent of Public Instruction
Benefits
• Fiscal information is immediately available• Improved digital workspace – LEA and CDE views
the same version of information at the same time
• Reduces complexity of reporting
• More efficient – automated, intuitive, accurate
• Less error-prone
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TOM TORLAKSONState Superintendent of Public Instruction
Logon Page
• User name and passwordo Will be e-mailed to LEAso Passwords are case-sensitive
• After five unsuccessful login attempts within one hour, the user will be locked out of the account.o Contact the School Turnaround Office by phone at 916-
319-0833 for assistance.
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TOM TORLAKSONState Superintendent of Public Instruction
GMART Home Page
• Award amounts• Five-year funding table, per site • LEA List information
o Cohorto LEAo School site(s) 9
TOM TORLAKSONState Superintendent of Public Instruction
LEA Contact Information Page
• LEA contact information is displayed on this page.
• Contact information should be updated as necessary to ensure successful communication between the CDE and the LEA
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TOM TORLAKSONState Superintendent of Public Instruction
CDE Contact Information Page
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• Contact information for the LEA’s assigned CDE Education Programs Consultant and Fiscal Analyst is displayed on this page.
• This information will be updated by the CDE as necessary.
TOM TORLAKSONState Superintendent of Public Instruction
New Budget Page
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TOM TORLAKSONState Superintendent of Public Instruction
New Budget Page (Cont.)
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TOM TORLAKSONState Superintendent of Public Instruction
New Budget Page (Cont.)
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TOM TORLAKSONState Superintendent of Public Instruction
New Budget Page (Cont.)
• Automated e-mail notification provided upon successful budget submission.
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TOM TORLAKSONState Superintendent of Public Instruction
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Pause for Questions
TOM TORLAKSONState Superintendent of Public Instruction
Budget Revision
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5 Year View
TOM TORLAKSONState Superintendent of Public Instruction
Budget Revision (Cont.)1 Year View
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TOM TORLAKSONState Superintendent of Public Instruction
Budget Revision (Cont.)
How to edit a field
After the line is updated
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TOM TORLAKSONState Superintendent of Public Instruction
Budget Revision (Cont.)
• Submit revision from the 5 Year View
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TOM TORLAKSONState Superintendent of Public Instruction
Budget History
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TOM TORLAKSONState Superintendent of Public Instruction
Expenditure Reports
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TOM TORLAKSONState Superintendent of Public Instruction
Expenditure Reports (Cont.)
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• Up to 110 percent of budget may be entered as an expenditure for a given line item.
• Total expenditures for all line items cannot exceed the total budget amount.
TOM TORLAKSONState Superintendent of Public Instruction
Expenditure Reports (Cont.)
• Submit expenditure report.
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TOM TORLAKSONState Superintendent of Public Instruction
Related Documents
GMART Information Web page: • www.cde.ca.gov/sp/sw/t1/gmartins.asp
School Improvement Grant Cohort 4 Web page: • www.cde.ca.gov/sp/sw/t1/sigcohort4.asp
Armona Union Elementary Ferndale Unified Folsom-Cordova Unified Oakland UnifiedPanama-Buena Vista UnionRiverside County Office of EducationSanta Ana Valley Unified 26