Grandview Heights Schools Board of Education November 15, 2016 Members of the Board Debbie Brannan, President Jesse Truett, Vice-President Grant Douglass, Member Stephanie Evans, Member Melissa Palmisciano, Member Superintendent of Schools Andy Culp Treasurer Beth Collier
122
Embed
Grandview Heights Schools - Edl · Grandview Heights Schools Board of Education November 15, 2016 Members of the Board Debbie Brannan, President Jesse Truett, Vice-President Grant
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Grandview Heights Schools
Board of Education
November 15, 2016
Members of the Board Debbie Brannan, President Jesse Truett, Vice-President Grant Douglass, Member Stephanie Evans, Member
Melissa Palmisciano, Member
Superintendent of Schools Andy Culp
Treasurer Beth Collier
BDDH-R (Also KD-R)
PUBLIC PARTICIPATION AT BOARD MEETINGS
The Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. In order to permit the fair and orderly expression of such comment, the Board shall provide for public participation at those public meetings of the Board during which official action may be taken. The presiding officer of each Board meeting during which public participation occurs shall be responsible for implementing this policy. When such presiding officer’s ruling is disputed, it may be overruled by a majority of those board members present and voting. The Board shall receive the benefit of public participation in conformance with the following rules: 1. The presiding officer shall determine if a public participant’s comments would be more beneficial to the Board
during the designated period at the beginning of the meeting or immediately prior to Board discussion of a particular agenda item.
2. Each public participant shall be limited to five minutes of aggregate speaking time per meeting, unless the
presiding officers determines that a shorter or longer duration is warranted because of special circumstances. If a public participant wishes to provide input on multiple topics or agenda items, such comments will be more beneficial to the Board during the designated period at the beginning of the meeting.
3. All statements and questions shall be directed to the Board. Public participants are not to mention students and
staff members by name. 4. Tape or video recordings are permitted, providing the person operating the recorders has received approval from
the presiding officer prior to the Board meeting and agrees to the following conditions:
A. no obstructions are created between the Board and the audience; B. no interviews are conducted in the meeting room while the Board is in session and C. no commentary, adjustment of equipment, or positioning of operators is made that would distract either
the Board members or members of the audience while the Board is in session. 5. The presiding officer may: A. interrupt, warn or terminate a participant’s statement when the statement is abusive, obscene, irrelevant to
school board issues or too lengthy; B. order any individual to leave the meeting who fails to observe reasonable decorum; C. request the assistance of law enforcement officers in the removal of a disorderly person whose conduct
interferes with the orderly progress of the meeting and D. call for recess of adjournment to another time when the lack of public decorum prevents the orderly
conduct of the meeting. 6. The Superintendent is directed to develop a method of public distribution of this policy. (Approval date: December 22, 2009) (Re-approval date: July 9, 2015)
GRANDVIEW HEIGHTS SCHOOLS Office of the Superintendent of Schools
BOARD OF EDUCATION MEETING
7:00 p.m., Tuesday, November 15, 2016 Brotherhood of Rooks Media Center
High School
AGENDA
I. Call to Order II. Roll Call III. Pledge of Allegiance and Silent Meditation IV. Recognition/Presentation
A. Recognition of Academic Achievement and Outstanding Contribution B. Recognition of Guests and Hearing of the Public
V. Minutes
A. Special Meeting, October 18, 2016 B. Regular Meeting, October 18, 2016
VI. Reports
1. Building and Department Reports Attachment Extended Standards – Presented by Roni Pettit and Sara Hager, EI/LMS Teachers Turf Project Overview – Presented by Brad Bertani, Athletic Director
2. Treasurer’s Report – Beth Collier Attachments A. Motion to accept the October 2016 financial reports. B. Motion to accept payment of the October 2016 bills totaling $1,562,283.47 for all funds. 3. Committee Reports Committees: Liaisons: Permanent Improvement Grandview Heights/Marble Cliff Education Foundation
Teaching and Learning OSBA/Legislative Grandview Technology Advisory City of Grandview Heights Facility Task Force 4. Superintendent’s Report – Andy Culp VII. Recommendations from Superintendent for Action by the Board
A. Curriculum and Instruction 1. Field Trip Recommend the board approve the following field trip for the Grandview Heights High School Swim Team to Denison University in Granville, Ohio, for the 2016-2017 school year: a. January 6-7, 2017 b. Travel by bus, funded by Grandview Heights High School c. Approximately 35 students d. 8-10 chaperones including coaches and parents 2. Field Trip
Recommend the board approve the following marine biology and research field trip for high school students to Carmabi/Curacao, for the 2016-2017 school year. a. June 2017 (dates to be determined based on flights) b. Travel by airplane, vans c. Approximately 20-30 students, cost funded by students and fundraising d. 4-5 chaperones (Jeremy Rummer, Jo Lee, Brian Lee, others still TBD)
B. Board Policy and Procedure 1. Board Policies – First Reading Attachments Recommend the board consider the following board policies on first reading:
a. IIBH – District Websites b. JEC – School Admission c. JECAA – Admission of Homeless Students d. JECCA-R – Admission of Homeless Students (Enrollment Dispute Resolution Process) e. JFCF – Hazing and Bullying (Harassment, Intimidation and Dating Violence) f. JFG – Interrogations and Searches g. JFG – R – Interrogations and Searches h. JO – R – Student Records i. JO – Student Records
C. Business and Finance
1. OSBA Services Agreement Attachment Recommend the board approve an agreement with the Ohio School Boards Association for web-based policy services, as contained in the appendix.
2. Cumberland Therapy Associates Recommend the board approve an agreement with Cumberland Therapy
Associates for speech services, effective October 18, 2016, through May 25, 2017, at an updated rate of $ 85.50/hour. 3. Turf Contract
Recommend the board approve a contract with Field Turf for the replacement of Anderson Field synthetic field turf at a cost not to exceed $335,000.00, payable
from Anderson Family donations and Permanent Improvement levy funds. 4. Electricity Purchasing Resolution Recommend the board approve the following resolution for electricity purchasing.
AUTHORIZING THE PURCHASE OF COMPETITIVE RETAIL ELECTRIC SERVICE FROM THE LOWEST RESPONSIBLE BID SUBMITTED TO META SOLUTIONS FOR THE BILLING PERIOD COMMENCING WITH THE JUNE 2017 BILLING CYCLE AND TERMINATING NO LATER THAN THE MAY 2020 BILLING CYCLE.
WHEREAS, the School District is a member of META Solutions (f/k/a Metropolitan Educational Council) (the “Council”), a body authorized by state statute to aggregate purchasing needs of schools and of related nonprofit educational entities so as to take advantage of economies of scale when purchasing essential products and services; and
WHEREAS, the Council joined with other major school districts and educational purchasing councils to conduct a Request for Proposal for competitive retail electric service commencing with the June 2017 billing cycle and terminating no later than the close of the May 2020 billing cycle, with bids to be submitted for one, two and three year periods (the “RFP”); and
WHEREAS, the RFP seeks a single, fixed-price for all energy charges, excluding capacity charges which shall be passed-through directly to the School District; and
WHEREAS, the Council will send or has sent notices to bid on the School District’s electric load to all competitive retail electric service providers licensed to sell power in the state of Ohio and registered with the applicable electric distribution utility; and
WHEREAS, the Council will select the lowest responsible bid submitted in response to the attached RFP, contemplated to be on or before November 1, 2016; and
WHEREAS, this School District may review the lowest responsible bid and corresponding term and elect anytime up to 5:00 p.m. on November 3, 2016, unless extended to a later date as may be allowed under the RFP, to accept the lowest responsible bid with no obligation prior to that time or thereafter if the School District does not sign a Master Supply Agreement with the selected bidder; and
WHEREAS, the Superintendent or the Superintendent’s designee will review the lowest responsible bid and corresponding term when the RFP is concluded and determine whether the lowest responsible bid provides for competitive retail electric service for all of the School District’s electric load that is the result of a public and competitive RFP;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE GRANDVIEW HEIGHTS CITY SCHOOL DISTRICT, COUNTY OF FRANKLIN, STATE OF OHIO, as follows:
Section 1. The Board of Education of this School District does hereby consent, as a member of the Council, to the conducting of an RFP process by the Council for competitive retail electric service commencing with the June 2017 billing cycle and terminating no later than the close of the May 2020 billing
cycle, with bids to be submitted for one, two and three year periods on such terms and conditions as the Council deems appropriate.
Section 2. The Board of Education of this School District does hereby authorize the Superintendent or the Superintendent’s designee to execute a Master Supply Agreement to be prepared by the Council between the School District and the lowest responsible bidder in the RFP so long as the Superintendent or his appointee finds that the price reflects the results of a public and competitive RFP.
Section 3. The Board of Education hereby directs the Treasurer to review the lowest responsible bid once received and the Master Supply Agreement and determine if the School District has sufficient funds to certify this resolution and, if the Treasurer so finds, to certify this resolution.
5. Donations
Recommend the board accept the following donations: a. $1,300.00 from the Tri-Village Rotary Club to Kids’ Club for the purchase
of a computer b. $100.00 from Bret Sinclair to the Athletic Department D. Buildings and Grounds E. Personnel
1. Resignation Recommend the board accept the following resignation: a. Cathy Hart, Head Cook, effective November 22, 2016 b. Vicki Dunlevy, Science Olympiad Coordinator, effective October 24, 2016
2. WEP and WAP Payment
Recommend the board approve a payment of $150.00/day for two days of writing WEPs and WAPS to:
a. Jannel Kumar b. Joan Grundey
3. Employee Transfer
Recommend the board approve the following employee transfer: a. Roger Reisinger from Custodian, Step 12, to Groundskeeper, Step 12,
Recommend the board approve the following supplemental contract correction: a. Jill McInerney, from 1.0 FTE Swimming, Asst. Varsity Coach (Diving), to .50 FTE
5. Tournament Game Payment Recommend the board approve the following hourly payments for the boys and girls
soccer tournament games, payable from OHSAA tournament revenue: a. Site Manager $75.00 b. Athletic Trainer $60.00 c. Announcer $25.00 d. Ticket Seller $25.00 e. Ticket Taker $25.00 f. Timer $25.00
6. Home Instruction Payment (GHEA, Article XI.B.1.,pg. 39)
Recommend the board approve home instruction payments not to exceed five hours/week per each employee, at a rate of $27.85/hour to:
a. Karla Hayes b. Naome Allison
7. Classified Employee Recommend the board approve the following classified employee:
a. Seth Given, Custodian, Step 4, $16.83/hour, effective November 16, 2016
8. Supplemental Contracts (GHEA, Article X, pg. 33-35) Recommend the board approve the following supplemental contracts for the 2016-2017
school year: a. James Byerly, Wrestling, Middle School Coach, Class V-1-3, $2,410.56 b. Karen Daniel-Hamberg, Basketball, JV Girls, Class IV-1-1, $2,812.32 c. Nathan Ells, Wrestling, Assistant Varsity Coach, Class IV-2-8, $3,414.96 d. Joshua Engle, Basketball, 7th Grade Coach, Girls, Class V-1-1, $2,410.56 e. Jessica Frank, Swimming, Assistant Varsity Coach (.50 FTE), Class V-1-1, $1,205.28 f. Joe Hecker, Site Manager, Winter, Class V-3-M, $4,017.60 g. Meredith Lenz, Softball, Middle School Coach, Class V-1-1, $2,410.56 h. Jason Peters, Wellness for Life, Winter, Class V-3-M, $4,017.60 i. Matthew Siegel, Basketball, Freshman Coach, Boys, Class V-2-9, $3,013.20
9. Classified Substitutes Recommend the board approve the following substitute classified employees: a. William Amurgis Substitute Paraprofessional, effective November 7, 2016 b. Colleen Ward Substitute Paraprofessional, effective November 7, 2016 c. Ellen Shraim Substitute Secretary d. Glenn Waugh Substitute Custodian 10. Increase in Hours Recommend the board approve an increase in FTE for Leslie McNabb from .70 FTE to .83 FTE, effective Monday, November 7, 2016.
F. Co-Curricular Activities and Extra-Curricular Activities 1. Co-Curricular and Extra-Curricular Volunteers Recommend the board approve the following volunteers: a. Arin K. Hawkins b. Lara E. Kahn c. Cassandra Lynn Logan d. Robert B. Lount e. Elizabeth A. Markley f. Heather S. Moore g. Craig R. Quinby h. Elaine M. Rankin i. David C. Ramming j. Gail E. Ramming k. Emily D. Reardon l. Matthew T. Reardon m. Julie A. Rutter n. Samuel W. Younkin G. Other VIII. Items for Discussion IX. Executive Session Discussion in executive session is permitted only for the following specified purposes: 1. To consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of an employee or the investigation of charges or complaints against an employee, unless the employee requests a public hearing. 2. To consider the purchase of property for public purposes or the sale of property at competitive bidding. 3. Conferences with the board’s attorney concerning disputes involving the board that are the subject of pending or imminent court action. 4. Preparing for, conducting, or reviewing negotiations or bargaining sessions with employees concerning their compensation or other terms and conditions of their employment. 5. Matters required to be kept confidential by federal law or regulations or state statutes. 6. Details relative to the security arrangements and emergency response protocols. 7. To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or to negotiations with other political subdivisions respecting requests for economic development assistance. X. Adjournment
Grandview Heights Schools Board of Education Report
November 15th, 2016
7:00 p.m.
Teaching and Learning
Objective 1: Goal 1: Grandview Heights Schools will improve the academic performance through the development of a K-12 Multi-Tiered System of Support (MTSS) and the use of data to provide additional time and instruction for students.
Evidence of Progress and Implementation
Stevenson Elementary ● The Stevenson Elementary MTSS team, which includes Megan Frazier, Stephanie Doran, Abby Keller
and Angela Ullum, continue to meet with grade level teams twice a month to discuss student needs, monitor progress in intervention and brainstorm ideas to support students in the classroom.
● The District MTSS team met with Dr. Lusher to develop decision rules for the learning attributes by grade level. The Stevenson Elementary MTSS team, which includes Megan Frazier, Stephanie Doran, Abby Keller and Angela Ullum, will continue to develop and share this work with classroom teachers.
● Teachers in first and third grade are working closely with Jannel Kumar to use Ten Marks in their classrooms to support students who need to have access to math at different levels. They are learning to explore reports to guide instruction and tailor assignments to student needs.
Edison Intermediate/Larson Middle School ● The EILMS MTSS team (Eric Pickering, Cheri Brown, Abby Mally, and Tracie Lees) completed a self-
assessment to measure the effectiveness of the school-level implementation of the MTSS model. The instrument focused on six domains specific to the MTSS framework: leadership, building the capacity/infrastructure for implementation, communication and collaboration, data based problem solving, three-tiered instructional/intervention model, and data-evaluation.
● The district K - 12 MTSS team met to continue its development of grade level decision rules for the learning attributes.
● Staff continues to create lessons and assessments that utilize the Extended Ohio Learning Standards to ensure that students are provided with multiple ways to learn and demonstrate knowledge while maintaining the rigor and high expectations of Ohio’s Learning Standards.
● An eight-week Stress Management Mini Course has been created for interested 7th grade students and will be held weekly during STAR. This mini course is offered through the collaboration of Grandview Heights Schools and Syntero Counseling and is designed to teach students coping skills for handling difficult emotions, balancing various activities and managing stress specifically related to school. Students will learn and practice coping skills related to mindfulness and emotional regulation. Additionally, a Self Awareness, Affect Management, Self Esteem & Self Respect (S.A.S.S.) Mini Course is being offered to interested 8th grade female students with a focus on developing and refining skills related to emotional regulation, healthy relationships and conflict resolution.
Grandview Heights High School ● The District MTSS team met with Dr. Lusher on October 31st to develop decision rules for the learning
attributes by grade level. The GHHS team of Bryan Stork Ken Chaffin, Maria Murphy, and Jo Lee were all in attendance. Much of the focus of our work was on identification of the “trip wires”, or indications that a referral should be made in the social and emotional domains of the MTSS model.
● On October 27th, the majority of GHHS teachers and many teachers K-12 attended a professional development session led by Ken Chaffin around the research behind the learning attributes and the importance of integration in our classrooms. A second session will be held during the next late start professional development on December 1st to develop tangible strategies for lesson integration in the classroom.
● Staff at GHHS continue to combine before school and after school re-teaching with the utilization of academic options to give additional time and intention to backfilling missed content for students.
● On Thursday, October 20th, all teachers met in grade level teams to discuss the D and F report and determine the best support structure for our students.
● On Thursday, November 3rd, staff met in grade level teams to discuss all students and cross-reference the signs and symptoms of depression that they are seeing in our students through the lens of a teacher. These discussions help guide and inform the levels of support we provide for our students in our MTSS model.
District Objective 2: Goal 1: The Superintendent will provide leadership to ensure student learning will be maximized through personalized opportunities and project based learning opportunities designed to engage all students. (July 2017)
Evidence of Progress and Implementation Stevenson Elementary ● As part of an integrated economics unit, first grade students began learning about wants and needs.
They began to discuss food insecurities and ways they could help solve this problem in their community. First graders wrote letters to neighbors on First Avenue asking them to help the Heart to Heart Food Pantry by leaving a bag of groceries and/or personal hygiene products on their front porch. On Wednesday, October 26th, students walked First Avenue collecting grocery bags from front porches. The students delivered their items to Heart To Heart Food Pantry where they sorted food items and stocked the shelves. The shelves were pretty bear when the students arrived but they were completely full when they were finished. Our students were proud of their accomplishment and the pantry was extremely grateful. The students will continue to look into ways to support their community throughout this unit.
● Third grade and first grade students have been exploring design challenges during their monthly buddy class time. Their first project together was to design a house that could withstand the wind of a big bad wolf. Student built their homes and three different size fans with varying wind speeds tested the sturdiness of their constructions. Their second challenge was to design Rapunzel’s Castle. They had to build the tallest freestanding tower with a window and hair coming from the tower. These design challenges encourage collaboration, problem solving and creativity.
● During our November staff meeting, Elizabeth Page shared her learning from a professional development session with Kristin Ziemke, author of the book Amplify: Digital Teaching and Learning in a K-6 Classroom. Elizabeth shared digital resources with her colleagues that she uses to help students create, collaborate and communicate their learning.
Edison Intermediate/Larson Middle School ● As the 5th grade continues to explore different service learning opportunities, the students and staff
have decided to focus on one year-long project to support the community. Based on student feedback, approximately 50 5th grade students have voluntarily taken on the task of addressing food waste and hunger in the Grandview Heights community. The C.A.T. (Community Action Team) group has already formally met four times this year and started "Project Waste to Taste." This project will take place over the course of the year and will roll out in five phases: Start Up/Project Managers, Community Outreach,
School Publicity, Technology Publicity, and Partner Appreciation. Recently, students met with the directors of the Heart to Heart Food Pantry on First Avenue. Phase Two (Community Outreach) will begin in a few weeks, with students reaching out to local restaurants to describe the group’s project and to inquire if there is an interest in partnering with the school to reduce food waste, while also supporting community members currently experiencing hunger disparity.
● At the November PTO meeting, six groups of 7th grade students formally presented their ideas on how to improve the playground experience at EILMS. These selected groups shared their ideas and prototypes, discussed the benefits for all students, provided a detailed cost analysis, and explained how the items could be stored and/or maintained. Suggestions included a device charger table, a ball hut to store equipment, additional tetherballs, portable volleyball nets, tables and benches, and soccer nets. A team of PTO members, teachers, and the building principal will collaborate to develop a plan for improving the playground based upon the ideas presented at the meeting.
Grandview Heights High School ● Ken Chaffin, Marc Alter, Jeremy Rummer, and Bryan Stork toured Columbus Arts College Prep
Academy on 11/7 with other staff members and two board members. This was a great opportunity to tour another high performing high school that pursues an inclusive culture and offers personalized learning opportunities.
● The GHHS BobTech team continues to meet with Marc Alter and the district technology team to develop and actualize their tech support model at Grandview Heights High School and in the district. Currently, the team is troubleshooting trouble tickets, how to best respond to clients, training needed for BobTech team members, coordination of work, and other challenges/ opportunities. They are also exploring projects that will ultimately serve our staff and students. One example is the development of a video that would best explain steps to upload contact files for teacher emails. Thank you BobTech team!
● GHHS teachers continue to develop service learning projects and ways to integrate service into the every day curriculum and learning of classrooms.
● Senior Explore continues to meet with Marc Alter, Tony Thivener, and Ken Chaffin to develop classes designed by students and to roadmap the next steps for each individual student in their learning.
Objective 3: Goal 3: The Superintendent will provide leadership to ensure that a K-12 Master Facilities
Planning Process is actualized (July 2017).
Evidence of Implementation
K-12 Facilities Task Force and Committee ● The Facility Task Force met on Wednesday, October 26th, and Thursday, November 3rd, to discuss next
steps with regard to how Grandview Heights Schools will proceed given the separation with Kevin Harrison and HPG Consulting. There were several outcomes as a result of these two meetings. The first is that we are going to target the agency, Frank Locker Educational Planning group, who finished 2nd in our overall initial process and RFQ/RFP. It would be our hope that he would be able and willing to actualize the two remaining components of the initial RFQ/RFP which is the community engagement process and the options phase.
● We also have eliminated the Facility Oversight Committee. This committee’s functions will be absorbed into the aggregate Facility Task Force.
● We have and will be conducting an additional facility tour of each of our buildings in November as well as discussing our completed Facility Assessment that is specific to each building in which we are touring.
● We are taking a “time out” with regard to our scheduled process and timeline until we are able to fully engage and collaborate with our next facility planning agency.
Student Services: ● Our psychologists and counselors met with Dr. Lusher as part of the District MTSS team to develop
decision rules for the learning attributes by grade level. ● On the Late Start Day, all District Intervention Specialists had professional development with Cindy
Eldridge, ESC Special Education Consultant, to calibrate our work in writing Individualized Education Plans. Feedback from staff was very positive and shared that the meeting was very helpful.
● On Late Start Day, our Paraprofessional staff had professional development provided by Cathy Rodeheffer, ESC Special Education Instructional Coach, on Best Practices for Paraprofessional Staff. This training provided our staff with an Overview of Best Practices for their work with students, and also provided an opportunity for staff to ask questions and problem solve any issues and/or concerns they may have had regarding their work. Feedback on this professional development was also very positive.
● Abby Keller, Special Education Coordinator, has been facilitating conversations with our Director of Student Services and Syntero regarding mental health services they are providing to the District. At our most recent meeting a representative of the ADAMH board was present to talk about present services that Syntero is providing in the district, and discuss possible additional services in the future. One of the topics discussed was possible future parent education opportunities. Another topic of discussion was the limitations that Syntero has for providing mental health support to individual students and the additional needs we have in that area.
Counseling ● Jane O’Shaughnessy, our College/Career Counseler has scheduled and hosted four more college
and Kent State. ● Our College/Career Counselor Janie O’Shaughnessy wrote recommendations and filled out the
Secondary School Report for an additional 42 seniors. ● Met with all senior English classes on November 17th for Junior Seminars to go over the college
selection process, testing calendar, college rep visits, and visits to college campuses. In addition, she also met with parents of college-bound juniors on the evening of November 17th to discuss the college selection process, testing calendar, college rep visits, and visits to colleges.
● Janie O’Shaughnessy co-hosted the College Credit Plus Informational Meeting on Tuesday, November 29th, at the Fawcett Center at OSU. Meeting was open to parents and students grades 6-11 who would like to participate in College Credit Plus next year.
● Bryan Stork, High School Counselor, continues to meet with students who are at-risk and help facilitate intervention meetings with staff and families as part of the high school’s MTSS process.
Gifted ● Dr. Lusher and the Gifted Team have been planning for the parent informational meeting on gifted
services, on Thursday, November 10, at 6:00 p.m. in the High School Library. All parents and community members are invited to attend.
● Our Gifted Intervention Specialists, Jannel Kumar and Joan Grundey, have done some great work in developing a new revised format for our Written Education Plans (WEPs) and Written Acceleration Plans (WAPs) for identified gifted students.
21st Century Learning Team ● The BobTech Team continues to take shape and evolve to address tech support needs of the high school.
The team now has an office in room 213 of the high school and has set office hours for face-to-face support. They are also using an online ticketing system and one team member created a self-serve kiosk using a Raspberry Pi computer. The Kiosk collects help reports when there are no techs on duty. In the few short weeks of this project’s existence, each team member has taken a leadership role in
continuously improving various aspects of the team and their work. ● Third grade teachers and proctors have been trained for administration of online English Language Arts
testing to take place at Stevenson Elementary November 15 and 16. ● 21C Coach Megan Brady presented a workshop on Design Thinking during Grandview Heights Schools’
EdCamp on October 17. This session was well attended by teachers from K-12 and provided an immersive experience with the design thinking process. This session opens doors for teachers who wish to incorporate DT in their teaching and will lead to many co-teaching opportunities.
Operations
Technology ● The two new vans are now equipped with USB ports and power outlets at the seats for students to
charge personal devices and laptops. We will also have Wi fi accessibility available to students as well as navigation and hands-free use for the driver.
● We have completed the necessary paperwork to receive our Ohio K12 network reimbursement. This is a $7,200.00 subsidy for using META Services as our Internet service provider. This funding in the past has been used to support our Internet and network services.
● We are currently working on our eRate services paperwork. eRate is the federal program to discount network services and equipment for public schools and libraries. eRate’s category 1 discounts are annual savings on internet access. This year, we are evaluating applying for category 2 discounts, which is project based for internal network needs. This process saves the District several thousands of dollars each year and category 2 discounts could benefit our permanent improvement costs. I will continue to update the board as we work through the paperwork process.
Athletics ● Recommended Field Turf to the Board as the company to replace the synthetic turf at Bobcat Stadium. ● Work on repairing the baseball dugouts has begun. ● A seminar for students and parents interested in college athletics recruiting and eligibility will be held
on November 30 in the Rooks Media Center. ● An upgrade to the high school gym’s sound system will be complete within the next two weeks. ● The Boy’s Soccer team won the District Championship and was Regional finals runner up. They
finished second in the MSL-Ohio and had a 12-5-3 overall record. ● The Girl’s Soccer team finished second in the MSL-Ohio and had a overall 12-3-3 record. Maria
Claypool was named Player of the Year in the MSL-Ohio. ● The Football team finished fourth in the MSL-Ohio and had a 6-5 overall record. Ben Fultz won the
Ernie Godfrey Award for Academics in the MSL-Ohio. ● The Volleyball team finished third in the MSL-Ohio and had a 13-10 overall record. ● The Girl’s Golf team completed its inaugural season and Jenna Richards became the first Grandview
Heights High School student-athlete to qualify for the OHSAA District Championships. ● The Boy’s Golf team finished fourth in the MSL-Ohio and second in the OHSAA District
Championships. ● The Girl’s Cross Country team finished third in the MSL-Ohio. ● The Boy’s Cross Country team finished third in the MSL-Ohio and qualified for the Regional
Championships. Freshman Chris Miller qualified for the state meet. Kids’ Club Students at Edison Intermediate are invited to participate in various science projects. We tested which substance would best clean pennies; water, soap, or vinegar. Students have also participated in a weekly student Spotlight where students, individually or in partners, share something they are passionate about. Kids’ Club student Carrie put together a presentation on Global Warming last week and a fellow classmate wrote and published an article about this in the Kids’ Club Newspaper.
A special focus is on our Health & Wellness Club teaming up with the school and maintaining school wellness policies. We aim to reflect community values and culture while emphasizing learning outcomes connected to diet, health, and environmental education.
The Newspaper Club has been working hard to contribute to our monthly news! The students will begin working with the new computer donated from the Tri-Village Rotary Club. This computer will allow students time to research and be creative with technology and the design of our newspaper!
School & Community Partners ● 10/18: PA (Principal Advisory meeting Stevenson) ● 10/19: Facility planning ● 10/21: Stewart Elementary visit ● 10/27: Health & Wellness Planning (Tower Gardens) ● 11/8 & 11/23: Optional Care ● 11/14: PA meeting Stevenson/Circle of Grandparents
Enrollment
• Total Enrolled - 191 • AM Program - 32 • PM Stevenson - 38 Kindergarten, 37 First Grade, 36 Second Grade, 36 Third Grade • PM Edison - 38 • Waiting List - 23
a. $4,000.00toFIRSTRoboticsfromSueGodez Mrs.Palmiscianosecondedthemotion.RollCall:Mrs.Brannan,aye;Mrs.Evans,aye;Mrs.Palmisciano,aye;Mr.Truett,aye.Motioncarried4-0.Motion(17-045)Mrs.Palmiscianomovedtoapprovethefollowing:
DATE: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS PAGE: 1TIME: 15:52 CASH RECONCILIATION AS OF 10/31/2016 (USAEMSEDT)
SUB-TOTALS TOTALS ---------- ------
Gross Depository Balances: PNC BANK $ 316,912.64 PNC MMA 6,651,146.95 ARLINGTON BANK MMA 674,184.62 STAR OHIO 1,650,319.03 STAR PLUS 47,737.38 ---------------Total Depository Balances (Gross) $ 9,340,300.62
Adjustments to Bank Balance: Cash in Transit to Bank $ 0.00 Outstanding Checks 35,967.39- Adjustments 85.00 $85 ck 9/4/09 cleared - filed dispute ---------------Total Adjustments to Bank Balance 35,882.39-
Investments: Treasury Bonds and Notes $ 0.00 Certificate of Deposits 0.00 Other Securities 0.00 Other Investments: ---------------Total Investments 0.00
Cash on Hand: Petty Cash: PETTY CASH - TREASURER OFFICE $ 100.00 Change Cash: FOOD SERVICE CHANGE $ 330.00 ATHLETIC CHANGE 2,000.00 Cash with Fiscal Agent 0.00 ---------------Total Cash on Hand 2,430.00 ---------------
Debt Service:4.300 Other Objects 106,439 101,983 100,634 102,979 118,891 114,786 4.500 Total Expenditures 5,264,521 5,440,850 5,348,119 5,837,999 5,782,157 5,924,185
Other Financing Uses5.010 Operating Transfers-Out - - 2,500 - - - 5.030 All Other Financing Uses - - - - - - 5.040 Total Other Financing Uses - - 2,500 - - - 5.050 Total Expenditures and Other Financing Uses 5,264,521 5,440,850 5,350,619 5,837,999 5,782,157 5,924,185 6.010 Excess of Revenues and Other Financing Sources over
(under) Expenditures and Other Financing Uses 668,630 1,336,495 1,134,367 955,760 2,253,634 2,068,537
7.010 Cash Balance July 1 - (Adjusted to reflect no June tax advances and report in tax revenue (1.010)) 5,043,059 4,325,814 4,900,571 4,377,828 4,125,251 5,275,095
*** NOTE!! ONLY ACTIVE ACCOUNTS HAVE BEEN SELECTED, TOTALS MAY EXCLUDE AMOUNTS THAT ARE RELATED TO INACTIVE ACCOUNTS.
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 1Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Check: 036897 Type: W Date: 07/07/16 Vendor: MUSIC & ARTS Vendor#: 002624 Stat/Date: VOID: 10/18/16 Bank:
Check: 037445 Type: W Date: 10/07/16 Vendor: AETNA LIFE INSURANCE COMPANY Vendor#: 009379 Stat/Date: RECONCILED:10/31/16 Bank: AETNA INC 0001 HEALTH - TAE TEACHERS 0027760 0001 OCTOBER 10/07/16 05 001 1110 241 0000 000000 030 00 000 10,205.76 0002 HEALTH - TAE PARAPROS 0027760 0002 OCTOBER 10/07/16 05 001 1110 251 0000 000000 030 00 000 0.00 0003 HEALTH - RLS PARAPROS 0027760 0003 OCTOBER 10/07/16 05 001 1110 251 0000 000000 040 00 000 0.00 0004 HEALTH - RLS TEACHERS 0027760 0004 OCTOBER 10/07/16 05 001 1110 241 0000 000000 040 00 000 19,432.85 0005 HEALTH - GMS TEACHERS 0027760 0005 OCTOBER 10/07/16 05 001 1120 241 0000 000000 020 00 000 12,746.77 0006 HEALTH - GMS PARAPROS 0027760 0006 OCTOBER 10/07/16 05 001 1120 251 0000 000000 020 00 000 0.00 0007 HEALTH - GHS TEACHERS 0027760 0007 OCTOBER 10/07/16 05 001 1130 241 0000 000000 010 00 000 42,246.73 0008 HEALTH - GHS PARAPROS 0027760 0008 OCTOBER 10/07/16 05 001 1130 251 0000 000000 010 00 000 586.36 0009 HEALTH - GIFTED TEACHER 0027760 0009 OCTOBER 10/07/16 05 001 1210 241 0000 000000 050 00 000 2,481.76 0010 HEALTH - GHS RESOURCE RM 0027760 0010 OCTOBER 10/07/16 05 001 1247 241 0000 000000 010 00 000 2,413.60 0011 HEALTH - GMS RESOURCE RM 0027760 0011 OCTOBER 10/07/16 05 001 1247 241 0000 000000 020 00 000 1,641.81 0012 HEALTH - TAE RESOURCE RM 0027760 0012 OCTOBER 10/07/16 05 001 1237 241 0000 000000 030 00 000 996.81 0013 HEALTH - RLS RESOURCE RM 0027760 0013 OCTOBER 10/07/16 05 001 1237 241 0000 000000 040 00 000 924.42 0014 HEALTH - GHS RES RM ASSIS 0027760 0014 OCTOBER 10/07/16 05 001 1247 251 0000 000000 010 00 000 1,240.88 0015 HEALTH - GMS RES RM ASSIS 0027760 0015 OCTOBER 10/07/16 05 001 1247 251 0000 000000 020 00 000 586.36 0016 HEALTH - TAE RES RM ASSIS 0027760 0016 OCTOBER 10/07/16 05 001 1237 251 0000 000000 030 00 000 1,240.88 0017 HEALTH - RLS RES RM ASSIS 0027760 0017 OCTOBER 10/07/16 05 001 1237 251 0000 000000 040 00 000 2,611.14 0018 HEALTH - GHS GUIDANCE 0027760 0018 OCTOBER 10/07/16 05 001 2120 241 0000 000000 010 00 000 2,165.30 0019 HEALTH - GMS GUIDANCE 0027760 0019 OCTOBER 10/07/16 05 001 2120 241 0000 000000 020 00 000 1,240.88 0020 HEALTH - TAE GUIDANCE 0027760 0020 OCTOBER 10/07/16 05 001 2120 241 0000 000000 030 00 000 924.42 0021 HEALTH - RLS GUIDANCE 0027760 0021 OCTOBER 10/07/16 05 001 2120 241 0000 000000 040 00 000 1,240.88 0022 HEALTH - NURSE 0027760 0022 OCTOBER 10/07/16 05 001 2134 241 0000 000000 090 00 000 924.42 0023 HEALTH - PSYCHOLOGISTS 0027760 0023 OCTOBER 10/07/16 05 001 2140 241 0000 000000 090 00 000 1,240.88 0024 HEALTH - PSYCHOLOGIST SEC 0027760 0024 OCTOBER 10/07/16 05 001 2140 251 0000 000000 090 00 000 293.18 0025 HEALTH - SPEECH & HEARING 0027760 0025 OCTOBER 10/07/16 05 001 2150 241 0000 000000 090 00 000 586.36 0026 HEALTH - OCC THERAPIST 0027760 0026 OCTOBER 10/07/16 05 001 2181 241 0000 000000 090 00 000 0.00 0027 HEALTH - CURRICULUM 0027760 0027 OCTOBER 10/07/16 05 001 2212 241 0000 000000 050 00 000 2,171.54 0028 HEALTH - GHS LIBRARIAN 0027760 0028 OCTOBER 10/07/16 05 001 2222 241 0000 000000 010 00 000 0.00 0029 HEALTH - GMS LIBRARIAN 0027760 0029 OCTOBER 10/07/16 05 001 2222 241 0000 000000 020 00 000 223.36 0030 HEALTH - TAE LIBRARIAN 0027760 0030 OCTOBER 10/07/16 05 001 2222 241 0000 000000 030 00 000 223.36 0031 HEALTH - RLS LIBRARIAN 0027760 0031 OCTOBER 10/07/16 05 001 2222 241 0000 000000 040 00 000 794.16 0032 HEALTH - GHS, CERTIFICATE 0027760 0032 OCTOBER 10/07/16 05 001 2240 241 0000 000000 010 00 000 0.00
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 2Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ 0033 HEALTH - GMS, CERTIFICATE 0027760 0033 OCTOBER 10/07/16 05 001 2240 241 0000 000000 020 00 000 0.00 0034 HEALTH - TAE, CERTIFICATE 0027760 0034 OCTOBER 10/07/16 05 001 2240 241 0000 000000 030 00 000 0.00 0035 HEALTH - RLS , CERTIFICAT 0027760 0035 OCTOBER 10/07/16 05 001 2240 241 0000 000000 030 00 000 0.00 0036 HEALTH - CERTIFICATED 0027760 0036 OCTOBER 10/07/16 05 001 2240 241 0000 000000 050 00 000 924.42 0037 HEALTH - NONCERT TECHNOLO 0027760 0037 OCTOBER 10/07/16 05 001 2240 251 0000 000000 050 00 000 2,791.98 0038 HEALTH - CENTRAL OFFICE S 0027760 0038 OCTOBER 10/07/16 05 001 2411 251 0000 000000 060 00 000 1,240.88 0039 HEALTH - SUPERINTENDENT 0027760 0039 OCTOBER 10/07/16 05 001 2411 241 0000 000000 060 00 000 1,551.10 0040 HEALTH - STUDENT SERV SUP 0027760 0040 OCTOBER 10/07/16 05 001 2416 241 0000 000000 090 00 000 1,551.10 0041 HEALTH - GHS PRINCIPAL 0027760 0041 OCTOBER 10/07/16 05 001 2421 241 0000 000000 010 00 000 1,844.28 0042 HEALTH - GMS PRINCIPAL 0027760 0042 OCTOBER 10/07/16 05 001 2421 241 0000 000000 020 00 000 325.75 0043 HEALTH - RLS PRINCIPAL 0027760 0043 OCTOBER 10/07/16 05 001 2421 241 0000 000000 040 00 000 1,551.10 0044 HEALTH - TAE PRINCIPAL 0027760 0044 OCTOBER 10/07/16 05 001 2421 241 0000 000000 030 00 000 325.75 0045 HEALTH - GHS PRINCIPAL SE 0027760 0045 OCTOBER 10/07/16 05 001 2421 251 0000 000000 010 00 000 2,386.12 0046 HEALTH - GMS PRINCIPAL SE 0027760 0046 OCTOBER 10/07/16 05 001 2421 251 0000 000000 020 00 000 293.18 0047 HEALTH - TAE PRINCIPAL SE 0027760 0047 OCTOBER 10/07/16 05 001 2421 251 0000 000000 030 00 000 1,534.06 0048 HEALTH - RLS PRINCIPAL SE 0027760 0048 OCTOBER 10/07/16 05 001 2421 251 0000 000000 040 00 000 586.36 0049 HEALTH - TREASURER’S OFFI 0027760 0049 OCTOBER 10/07/16 05 001 2510 251 0000 000000 070 00 000 2,616.18 0050 HEALTH - DIRECTOR OF 0027760 0050 OCTOBER 10/07/16 05 001 2710 251 0000 000000 050 00 000 1,697.69 0051 HEALTH - GHS CUSTODIANS 0027760 0051 OCTOBER 10/07/16 05 001 2720 251 0000 000000 010 00 000 2,024.78 0052 HEALTH - GMS CUSTODIANS 0027760 0052 OCTOBER 10/07/16 05 001 2720 251 0000 000000 020 00 000 924.42 0053 HEALTH - TAE CUSTODIANS 0027760 0053 OCTOBER 10/07/16 05 001 2720 251 0000 000000 030 00 000 1,827.24 0054 HEALTH - RLS CUSTODIANS 0027760 0054 OCTOBER 10/07/16 05 001 2720 251 0000 000000 040 00 000 1,510.78 0055 HEALTH - MAINTAINERS 0027760 0055 OCTOBER 10/07/16 05 001 2720 251 0000 000000 050 00 000 1,776.48 0056 HEALTH - GROUNDSKEEPERS 0027760 0056 OCTOBER 10/07/16 05 001 2730 251 0000 000000 050 00 000 924.42 0057 HEALTH - EMIS COORDINATOR 0027760 0057 OCTOBER 10/07/16 05 001 2953 251 0000 000000 050 00 000 439.77 0058 HEALTH - ATHLETIC DEPT 0027760 0058 OCTOBER 10/07/16 05 001 4590 251 0000 000000 110 00 000 2,137.46 0059 HEALTH - FOOD SERVICE 0027760 0059 OCTOBER 10/07/16 05 006 3110 251 0000 000000 000 00 000 4,057.68 0060 HEALTH - CHILD CARE PROGR 0027760 0060 OCTOBER 10/07/16 05 020 2190 251 9001 000000 000 00 000 2,475.53 Check total: $150,703.38
Check: 037446 Type: W Date: 10/07/16 Vendor: AIR CYCLE CORPORATION Vendor#: 584295 Stat/Date: RECONCILED:10/31/16 Bank:
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 3Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ Check total: $423.00
Check: 037450 Type: W Date: 10/07/16 Vendor: B & H PHOTO-VIDEO Vendor#: 007239 Stat/Date: RECONCILED:10/31/16 Bank: PROCESSING CENTER 0001 Point and Shoot Cameras f 0027614 0001 115572884 10/07/16 05 001 2240 510 0991 000000 050 00 000 1,190.00 Check total: $1,190.00
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 4Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 5Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ 0052 DENTAL - 544 (BRDDIS) 0027717 0052 OCTOBER 10/07/16 05 001 2720 253 0000 000000 050 00 000 183.68 0053 DENTAL - 544 (BRDDIS) 0027717 0053 OCTOBER 10/07/16 05 001 2730 253 0000 000000 050 00 000 91.84 0054 DENTAL - 544 (BRDDIS) 0027717 0054 OCTOBER 10/07/16 05 001 2953 253 0000 000000 050 00 000 68.88 0055 DENTAL - 544 (BRDDIS) 0027717 0055 OCTOBER 10/07/16 05 001 4590 253 0000 000000 110 00 000 183.68 0056 DENTAL - 544 (BRDDIS) 0027717 0056 OCTOBER 10/07/16 05 006 3110 253 0000 000000 000 00 000 367.36 0057 DENTAL - 544 (BRDDIS) 0027717 0057 OCTOBER 10/07/16 05 020 2190 253 9001 000000 000 00 000 183.68 Check total: $13,224.96
Check: 037458 Type: W Date: 10/07/16 Vendor: EDUCATION MANAGEMENT SYSTEMS Vendor#: 584191 Stat/Date: RECONCILED:10/31/16 Bank: MEALS PLUS 0001 MealsPlus Hosting Service 0027118 0001 0028585 10/07/16 05 001 2240 429 0000 000000 050 00 000 750.00 Check total: $750.00
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 6Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Check: 037462 Type: W Date: 10/07/16 Vendor: HERSHEY CREAMERY COMPANY Vendor#: 010036 Stat/Date: RECONCILED:10/31/16 Bank:
Check: 037468 Type: W Date: 10/07/16 Vendor: METROPOLITAN EDUCATIONAL Vendor#: 000434 Stat/Date: RECONCILED:10/31/16 Bank: COUNCIL 0001 LIFE - 602 (BRDDIS) 0027718 0001 OCTOBER 10/07/16 05 001 1110 242 0000 000000 030 00 000 48.48 0002 LIFE - 602 (BRDDIS) 0027718 0002 OCTOBER 10/07/16 05 001 1110 242 0000 000000 040 00 000 102.65 0003 LIFE - 602 (BRDDIS) 0027718 0003 OCTOBER 10/07/16 05 001 1110 252 0000 000000 040 00 000 4.90
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 7Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ 0004 LIFE - 602 (BRDDIS) 0027718 0004 OCTOBER 10/07/16 05 001 1120 242 0000 000000 020 00 000 88.22 0005 LIFE - 602 (BRDDIS) 0027718 0005 OCTOBER 10/07/16 05 001 1130 242 0000 000000 010 00 000 108.53 0006 LIFE - 602 (BRDDIS) 0027718 0006 OCTOBER 10/07/16 05 001 1130 252 0000 000000 010 00 000 4.90 0007 LIFE - 602 (BRDDIS) 0027718 0007 OCTOBER 10/07/16 05 001 1210 242 0000 000000 050 00 000 4.90 0008 LIFE - 602 (BRDDIS) 0027718 0008 OCTOBER 10/07/16 05 001 1237 242 0000 000000 030 00 000 14.78 0009 LIFE - 602 (BRDDIS) 0027718 0009 OCTOBER 10/07/16 05 001 1237 242 0000 000000 040 00 000 14.70 0010 LIFE - 602 (BRDDIS) 0027718 0010 OCTOBER 10/07/16 05 001 1237 252 0000 000000 030 00 000 14.70 0011 LIFE - 602 (BRDDIS) 0027718 0011 OCTOBER 10/07/16 05 001 1237 252 0000 000000 040 00 000 24.50 0012 LIFE - 602 (BRDDIS) 0027718 0012 OCTOBER 10/07/16 05 001 1247 242 0000 000000 010 00 000 15.33 0013 LIFE - 602 (BRDDIS) 0027718 0013 OCTOBER 10/07/16 05 001 1247 242 0000 000000 020 00 000 13.99 0014 LIFE - 602 (BRDDIS) 0027718 0014 OCTOBER 10/07/16 05 001 1247 252 0000 000000 010 00 000 10.09 0015 LIFE - 602 (BRDDIS) 0027718 0015 OCTOBER 10/07/16 05 001 1247 252 0000 000000 020 00 000 4.61 0016 LIFE - 602 (BRDDIS) 0027718 0016 OCTOBER 10/07/16 05 001 1290 242 0000 000000 090 00 000 4.90 0017 LIFE - 602 (BRDDIS) 0027718 0017 OCTOBER 10/07/16 05 001 2120 242 0000 000000 010 00 000 4.90 0018 LIFE - 602 (BRDDIS) 0027718 0018 OCTOBER 10/07/16 05 001 2120 242 0000 000000 020 00 000 4.90 0019 LIFE - 602 (BRDDIS) 0027718 0019 OCTOBER 10/07/16 05 001 2120 242 0000 000000 030 00 000 4.90 0020 LIFE - 602 (BRDDIS) 0027718 0020 OCTOBER 10/07/16 05 001 2120 242 0000 000000 040 00 000 4.90 0021 LIFE - 602 (BRDDIS) 0027718 0021 OCTOBER 10/07/16 05 001 2134 242 0000 000000 090 00 000 4.90 0022 LIFE - 602 (BRDDIS) 0027718 0022 OCTOBER 10/07/16 05 001 2140 242 0000 000000 090 00 000 9.80 0023 LIFE - 602 (BRDDIS) 0027718 0023 OCTOBER 10/07/16 05 001 2140 252 0000 000000 090 00 000 2.44 0024 LIFE - 602 (BRDDIS) 0027718 0024 OCTOBER 10/07/16 05 001 2150 242 0000 000000 090 00 000 4.90 0025 LIFE - 602 (BRDDIS) 0027718 0025 OCTOBER 10/07/16 05 001 2212 242 0000 000000 040 00 000 2.46 0026 LIFE - 602 (BRDDIS) 0027718 0026 OCTOBER 10/07/16 05 001 2212 242 0000 000000 050 00 000 18.60 0027 LIFE - 602 (BRDDIS) 0027718 0027 OCTOBER 10/07/16 05 001 2222 242 0000 000000 010 00 000 3.28 0028 LIFE - 602 (BRDDIS) 0027718 0028 OCTOBER 10/07/16 05 001 2222 242 0000 000000 020 00 000 2.50 0029 LIFE - 602 (BRDDIS) 0027718 0029 OCTOBER 10/07/16 05 001 2222 242 0000 000000 030 00 000 0.88 0030 LIFE - 602 (BRDDIS) 0027718 0030 OCTOBER 10/07/16 05 001 2222 242 0000 000000 040 00 000 3.14 0031 LIFE - 602 (BRDDIS) 0027718 0031 OCTOBER 10/07/16 05 001 2222 252 0000 000000 030 00 000 2.94 0032 LIFE - 602 (BRDDIS) 0027718 0032 OCTOBER 10/07/16 05 001 2222 252 0000 000000 040 00 000 1.96 0033 LIFE - 602 (BRDDIS) 0027718 0033 OCTOBER 10/07/16 05 001 2240 242 0000 000000 050 00 000 14.70 0034 LIFE - 602 (BRDDIS) 0027718 0034 OCTOBER 10/07/16 05 001 2240 252 0000 000000 050 00 000 17.90 0035 LIFE - 602 (BRDDIS) 0027718 0035 OCTOBER 10/07/16 05 001 2411 242 0000 000000 060 00 000 23.00 0036 LIFE - 602 (BRDDIS) 0027718 0036 OCTOBER 10/07/16 05 001 2411 252 0000 000000 060 00 000 4.90 0037 LIFE - 602 (BRDDIS) 0027718 0037 OCTOBER 10/07/16 05 001 2416 242 0000 000000 090 00 000 15.40 0038 LIFE - 602 (BRDDIS) 0027718 0038 OCTOBER 10/07/16 05 001 2421 242 0000 000000 010 00 000 19.66 0039 LIFE - 602 (BRDDIS) 0027718 0039 OCTOBER 10/07/16 05 001 2421 242 0000 000000 020 00 000 7.44 0040 LIFE - 602 (BRDDIS) 0027718 0040 OCTOBER 10/07/16 05 001 2421 242 0000 000000 030 00 000 7.46 0041 LIFE - 602 (BRDDIS) 0027718 0041 OCTOBER 10/07/16 05 001 2421 242 0000 000000 040 00 000 14.90 0042 LIFE - 602 (BRDDIS) 0027718 0042 OCTOBER 10/07/16 05 001 2421 252 0000 000000 010 00 000 12.26 0043 LIFE - 602 (BRDDIS) 0027718 0043 OCTOBER 10/07/16 05 001 2421 252 0000 000000 020 00 000 2.47 0044 LIFE - 602 (BRDDIS) 0027718 0044 OCTOBER 10/07/16 05 001 2421 252 0000 000000 030 00 000 7.33 0045 LIFE - 602 (BRDDIS) 0027718 0045 OCTOBER 10/07/16 05 001 2421 252 0000 000000 040 00 000 4.90 0046 LIFE - 602 (BRDDIS) 0027718 0046 OCTOBER 10/07/16 05 001 2510 252 0000 000000 070 00 000 31.20 0047 LIFE - 602 (BRDDIS) 0027718 0047 OCTOBER 10/07/16 05 001 2710 252 0000 000000 050 00 000 12.72 0048 LIFE - 602 (BRDDIS) 0027718 0048 OCTOBER 10/07/16 05 001 2720 252 0000 000000 010 00 000 14.70 0049 LIFE - 602 (BRDDIS) 0027718 0049 OCTOBER 10/07/16 05 001 2720 252 0000 000000 020 00 000 4.40 0050 LIFE - 602 (BRDDIS) 0027718 0050 OCTOBER 10/07/16 05 001 2720 252 0000 000000 025 00 000 2.94 0051 LIFE - 602 (BRDDIS) 0027718 0051 OCTOBER 10/07/16 05 001 2720 252 0000 000000 030 00 000 7.36 0052 LIFE - 602 (BRDDIS) 0027718 0052 OCTOBER 10/07/16 05 001 2720 252 0000 000000 040 00 000 9.80 0053 LIFE - 602 (BRDDIS) 0027718 0053 OCTOBER 10/07/16 05 001 2720 252 0000 000000 050 00 000 9.80 0054 LIFE - 602 (BRDDIS) 0027718 0054 OCTOBER 10/07/16 05 001 2730 252 0000 000000 050 00 000 4.90
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 8Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ 0055 LIFE - 602 (BRDDIS) 0027718 0055 OCTOBER 10/07/16 05 001 2953 252 0000 000000 050 00 000 3.68 0056 LIFE - 602 (BRDDIS) 0027718 0056 OCTOBER 10/07/16 05 001 4590 252 0000 000000 110 00 000 19.20 0057 LIFE - 602 (BRDDIS) 0027718 0057 OCTOBER 10/07/16 05 006 3110 252 0000 000000 000 00 000 22.70 0058 LIFE - 602 (BRDDIS) 0027718 0058 OCTOBER 10/07/16 05 020 2190 252 9001 000000 000 00 000 6.90 Check total: $860.20
Check: 037469 Type: W Date: 10/07/16 Vendor: MONOPRICE INC. Vendor#: 009344 Stat/Date: RECONCILED:10/31/16 Bank:
Check: 037474 Type: W Date: 10/07/16 Vendor: PEGGY HOLLENBACK Vendor#: 010625 Stat/Date: RECONCILED:10/31/16 Bank: PEG ED LLC 0001 Contract services for Ort 0027640 0001 0000013 10/07/16 05 001 1290 490 0000 000000 090 00 000 675.00 Check total: $675.00
Check: 037475 Type: W Date: 10/07/16 Vendor: PEPSI COLA BOTTLING OF Vendor#: 000440 Stat/Date: RECONCILED:10/31/16 Bank: COLUMBUS 0001 WATER 0026986 0001 SEPTEMBER 10/07/16 05 006 3110 560 0000 000000 000 00 000 673.65 Check total: $673.65
Check: 037476 Type: W Date: 10/07/16 Vendor: PORT CLINTON BOARD OF Vendor#: 008553 Stat/Date: RECONCILED:10/31/16 Bank: EDUCATION 0001 2016 PC CLASSIC 8.11.16 0027724 0001 08112016 10/07/16 05 300 4524 890 9101 000000 000 00 000 200.00 Check total: $200.00
Check: 037477 Type: W Date: 10/07/16 Vendor: PRI COURT REPORTING LLC Vendor#: 010220 Stat/Date: RECONCILED:10/31/16 Bank:
0001 CART services for GHHS st 0027479 0001 9100342. 10/07/16 05 001 2150 490 0000 000000 090 00 000 1,980.00
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 9Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ 0002 CART services for GHHS st 0027479 0001 9100364 10/07/16 05 001 2150 490 0000 000000 090 00 000 1,890.00 0003 CART services for GHHS st 0027479 0001 9100373 10/07/16 05 001 2150 490 0000 000000 090 00 000 1,935.00 Check total: $5,805.00
Check: 037485 Type: W Date: 10/07/16 Vendor: STAR BEACON PRODUCTS CO INC Vendor#: 000399 Stat/Date: RECONCILED:10/31/16 Bank:
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 10Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Check: 037494 Type: W Date: 10/07/16 Vendor: WORTHINGTON CITY SCHOOLS Vendor#: 002625 Stat/Date: Bank:
0001 RED & BLUE CLASSIC 12.3.2 0027726 0001 12032016 10/07/16 05 300 4522 849 9101 000000 000 00 000 95.00
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 11Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ 0002 MS GIRLS AND BOYS CROSS 0027763 0001 10082016 10/07/16 05 300 4523 849 9101 000000 000 00 000 160.00 0003 HS GIRLS AND BOYS CROSS 0027763 0002 10082016 10/07/16 05 300 4523 849 9101 000000 000 00 000 200.00 Check total: $455.00
Check: 037495 Type: W Date: 10/07/16 Vendor: OHIO STATE UNIV FOUNDATION Vendor#: 584304 Stat/Date: RECONCILED:10/31/16 Bank: PELOTANIA LLC 0001 STAFF DONATION TO PELOTON 0027790 0001 10072016 10/07/16 05 018 2690 590 9010 000000 000 00 000 150.00 Check total: $150.00
Check: 037503 Type: W Date: 10/13/16 Vendor: CAROLINA BIOLOGICAL SUPPLY COM Vendor#: 000186 Stat/Date: RECONCILED:10/31/16 Bank:
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 12Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Check: 037510 Type: W Date: 10/13/16 Vendor: EDUCATIONAL SERVICE CENTER OF Vendor#: 000342 Stat/Date: RECONCILED:10/31/16 Bank: CENTRAL OHIO 0001 2016-17 SUBSTITUTE TEACHE 0027463 0001 0121319 10/13/16 05 001 1190 411 0000 000000 050 00 000 1,121.43 0002 2016-17 SUBSTITUTE TEACHE 0027463 0001 0121538 10/13/16 05 001 1190 411 0000 000000 050 00 000 5,191.29 0003 SPECIAL ED DIRECTOR SERVI 0027834 0001 0121293 10/13/16 05 001 2416 415 0000 000000 090 00 000 6,617.30 0004 SPECIAL ED DIRECTOR SERVI 0027834 0001 0121442 10/13/16 05 001 2416 415 0000 000000 090 00 000 1,934.46 0005 SEPTEMBER CREDITS 0027834 0002 septEMBER 10/13/16 05 001 2416 415 0000 000000 090 00 000 922.26- Check total: $13,942.22
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 13Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Check: 037511 Type: W Date: 10/13/16 Vendor: FIRST Vendor#: 003970 Stat/Date: RECONCILED:10/31/16 Bank:
Check: 037520 Type: W Date: 10/13/16 Vendor: MARK POTTER Vendor#: 006795 Stat/Date: RECONCILED:10/31/16 Bank:
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 14Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 15Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 16Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 17Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ 0056 STRS, EXTRACURRICULAR 0027792 0049 SEPTEMBER 10/13/16 05 001 4590 212 0000 000000 110 00 000 0.00 0057 STRS, IDEA PART B, RLS 0027792 0050 SEPTEMBER 10/13/16 05 516 1230 212 9017 000000 000 00 000 0.00 0058 STRS, IDEA PART B, GHS AN 0027792 0051 SEPTEMBER 10/13/16 05 516 1240 212 9017 000000 000 00 000 0.00 0059 STRS, TITLE 1 INSTRUCTION 0027792 0052 SEPTEMBER 10/13/16 05 572 1270 212 9017 000000 000 00 000 0.00 0060 TITLE II-A INSTRUCTION 0027792 0053 SEPTEMBER 10/13/16 05 590 2213 212 9017 000000 000 00 000 0.00 0061 STRS, TOURNAMENT 0027792 0054 SEPTEMBER 10/13/16 05 022 4590 212 9101 000000 000 00 000 0.00 0062 STRS, MUSICAL 0027792 0055 SEPTEMBER 10/13/16 05 300 4139 212 9105 000000 000 00 000 0.00 0063 STRS, DIR OF STUDENT SVCS 0027792 0056 SEPTEMBER 10/13/16 05 001 2416 212 0000 000000 090 00 000 386.52 0064 STRS, TAE LIBRARIAN 0027792 0057 SEPTEMBER 10/13/16 05 001 2222 212 0000 000000 030 00 000 164.32 Check total: $35,345.88
Check: 037537 Type: W Date: 10/13/16 Vendor: TIME WARNER CABLE Vendor#: 005681 Stat/Date: RECONCILED:10/31/16 Bank:
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 18Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 19Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ Check total: $58.16
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 20Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Check: 037566 Type: W Date: 10/20/16 Vendor: MARK BEEBA Vendor#: 003172 Stat/Date: RECONCILED:10/31/16 Bank:
0001 POLICE SERVICES FOR HOME 0027373 0001 10142016 10/20/16 05 001 4590 419 0000 000000 110 00 000 178.00
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 21Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ Check total: $178.00
Check: 037567 Type: W Date: 10/20/16 Vendor: MICHAEL BLAKE Vendor#: 010639 Stat/Date: Bank:
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 22Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Check: 037576 Type: W Date: 10/20/16 Vendor: SHERWIN WILLIAMS CO Vendor#: 000837 Stat/Date: RECONCILED:10/31/16 Bank:
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 23Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 24Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
0001 POLICE SERVICES FOR HOME 0027373 0001 10212016 10/26/16 05 001 4590 419 0000 000000 110 00 000 178.00
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 25Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ Check total: $178.00
Check: 037602 Type: W Date: 10/26/16 Vendor: KOORSEN FIRE & SECURITY Vendor#: 009101 Stat/Date: Bank:
0001 LABOR AND MATERIAL TO REP 0027601 0001 3958644 10/26/16 05 001 2710 423 0992 000000 080 00 000 1,541.57 Check total: $1,541.57
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 26Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ 0005 SERS P/P - 690 (BRDDIS) 0027858 0005 10312016 10/26/16 05 020 2190 222 9001 000000 000 00 000 416.88 Check total: $4,683.14
Check: 037611 Type: W Date: 10/26/16 Vendor: SCHOOL HEALTH CORPORATION Vendor#: 000663 Stat/Date: RECONCILED:10/31/16 Bank:
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 27Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------ Check total: $2,196.00
Check: 037619 Type: W Date: 10/26/16 Vendor: UNITED HEALTHCARE INSURANCE CO Vendor#: 005094 Stat/Date: RECONCILED:10/31/16 Bank:
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 28Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 29Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 30Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 31Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 32Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 33Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 34Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 35Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 36Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 37Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 38Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
TRAN P.O. IT INVOICE TRAN ACCOUNT CODE DISTRIBUTION SEQ DESCRIPTION NUMBER NUMBER NO NUMBER DATE TI FND FUNC OBJ SCC SUBJ OU IL JOB ITEM AMOUNT------------------------------------------------------------------------------------------------------------------------------------
Date: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS Page: 39Time: 3:51 pm SORT BY CHECK NUMBER (CHEKPY) CHECK DATES BETWEEN 10/01/2016 AND 10/31/2016 ALL CHECKS SELECTED
V VOIDED CHECKS 3 CHECK TOTALS 2,905.74 R RECONCILED CHECKS 156 CHECK TOTALS 1,375,942.41--------------------------------------------------------------------------- W WARRANT CHECKS 184 CHECK TOTALS 506,266.00 M MEMO CHECKS 17 CHECK TOTALS 149,660.84 B REFUND CHECKS 0 CHECK TOTALS 0.00 I INVESTMENT CHECKS 0 CHECK TOTALS 0.00 T TRANSFER CHECKS 0 CHECK TOTALS 0.00 D DISTRIBUTION CHECKS 0 CHECK TOTALS 0.00 C PAYROLL CHECKS 2 CHECK TOTALS 906,356.63 MISSING CHECKS 0 ** TOTAL CHECKS (LESS VOIDED) 200 ** TOTAL NET 1,559,377.73*** TOTAL CHECKS WRITTEN 203 *** GRAND TOTALS 1,562,283.47
Date: 11/01/16 F I N A N C I A L R E P O R T Page: 1 Processing Month: October 2016 (FUNDSUMM)
General Fund1100 REGULAR INSTRUCTION 7,546,383.87 2,666,523.23 35.3% 329,486.62 4,550,374.021200 SPECIAL INSTRUCTION 2,054,931.50 696,760.44 33.9% 241,536.09 1,116,634.971900 OTHER INSTRUCTION 1,484.00 72.38 4.9% 0.00 1,411.622100 SUPPORT SERVICES - PUPILS 1,389,735.05 379,583.15 27.3% 61,352.36 948,799.542200 SUPP SERV- INSTRUCTIONAL STAFF 1,635,022.92 525,459.54 32.1% 60,544.57 1,049,018.812300 SUPPORT SERV.-BD. OF EDUCATION 215,975.00 66,685.23 30.9% 18,684.00 130,605.772400 SUPPORT SERV- ADMINISTRATIVE 1,379,138.45 531,247.54 38.5% 24,555.28 823,335.632500 FISCAL SERVICES 573,911.70 217,529.91 37.9% 20,630.36 335,751.432600 SUPPORT SERVICES - BUSINESS 17,012.00 7,878.37 46.3% 551.42 8,582.212700 OPERATION & MAINT OF PLANT SER 1,537,179.37 551,665.28 35.9% 80,830.35 904,683.742800 SUPPORT SERV - PUPIL TRANSPOR. 20,340.00 1,227.43 6.0% 8,565.00 10,547.572900 SUPPORT SERVICES - CENTRAL 87,343.68 24,079.18 27.6% 6,072.56 57,191.944100 ACADEMIC & SUBJECT ORIENTED 54,319.00 0.00 0.0% 0.00 54,319.004500 SPORT ORIENTED ACTIVITIES 695,223.70 197,747.94 28.4% 29,273.48 468,202.284600 SCHL & PUBLIC SERV CO-CURRIC. 16,319.00 0.00 0.0% 0.00 16,319.005400 EDUCAT. SPECIFICATION DEVELOP. 117,805.25 57,726.75 49.0% 0.00 60,078.507200 TRANSFERS 40,192.00 0.00 0.0% 0.00 40,192.007400 ADVANCES OUT 24,310.00 0.00 0.0% 0.00 24,310.00
Total General Fund 17,406,626.49 5,924,186.37 34.0% 882,082.09 10,600,358.03
Other Funds002 BOND RETIREMENT 850,000.00 5,430.79 0.6% 0.00 844,569.21003 PERMANENT IMPROVEMENT 731,179.20 254,884.10 34.9% 17,553.11 458,741.99006 FOOD SERVICE 292,376.31 99,859.51 34.2% 26,695.03 165,821.77009 UNIFORM SCHOOL SUPPLIES 58,412.68 45,498.87 77.9% 2,044.80 10,869.01018 PUBLIC SCHOOL SUPPORT 104,802.49 58,566.19 55.9% 3,886.45 42,349.85020 SPECIAL ENTERPRISE FUND 511,169.25 189,318.85 37.0% 11,490.06 310,360.34022 DISTRICT AGENCY 10,000.00 0.00 0.0% 2,635.00 7,365.00200 STUDENT MANAGED ACTIVITY 123,907.95 31,138.81 25.1% 5,478.38 87,290.76300 DISTRICT MANAGED ACTIVITY 251,466.73 80,638.64 32.1% 22,944.12 147,883.97451 DATA COMMUNICATION FUND 7,200.00 0.00 0.0% 0.00 7,200.00516 IDEA PART B GRANTS 300,387.49 101,160.25 33.7% 0.00 199,227.24572 TITLE I DISADVANTAGED CHILDREN 123,513.52 42,811.89 34.7% 0.00 80,701.63587 IDEA PRESCHOOL-HANDICAPPED 5,414.79 0.00 0.0% 0.00 5,414.79590 IMPROVING TEACHER QUALITY 28,801.91 13,518.88 46.9% 0.00 15,283.03599 MISCELLANEOUS FED. GRANT FUND 3,974.57 9,770.35 245.8% 0.00 5,795.78-
Total Other Funds 3,402,606.89 932,597.13 27.4% 92,726.95 2,377,282.81
Grand Total All Funds 20,809,233.38 6,856,783.50 33.0% 974,809.04 12,977,640.84
July 1 Beginning Cash Balance (All Funds): 6,992,871.37
Total MTD Receipts: 346,508.57 FYTD Receipts: 9,170,760.36
Current Cash Balance (All Funds): 9,306,848.23
DATE: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS PAGE: 1 TIME: 15:51 RECEIPTS, ALL FUNDS (RECLED) DATES 10/01/2016 THRU 10/31/2016 SORTED BY TRANSACTION DATE
TRANS ITEM TRANS TRANSNO NO DATE STS DESCRIPTION OR SOURCE TI FUND RCPT SPCC SUBJ OPU AMOUNT
402241 0001 10/03/2016 A Francis Stephenitch - ADKG 03 001 1219 0000 000000 000 2,640.00402241 0002 10/03/2016 A John Williams - OOD 03 001 1290 0000 000000 000 1,451.03402241 0003 10/03/2016 A Grandview Christian Assembly 03 001 1810 0000 000000 000 880.00402243 0001 10/03/2016 A Zach Young - ADKG 03 001 1219 0000 000000 000 330.00402245 0001 10/04/2016 A Pheobe Ramming - ADKG 03 001 1219 0000 000000 000 330.00402245 0002 10/04/2016 A Sophie Matney - ADKG 03 001 1219 0000 000000 000 330.00402246 0001 10/04/2016 A Oscar Miller - ADKG 03 001 1219 0000 000000 000 330.00402250 0001 10/07/2016 A Camille Mattingly - ADKG 03 001 1219 0000 000000 000 330.00402250 0002 10/07/2016 A Blake Beaver - ADKG 03 001 1219 0000 000000 000 330.00402250 0003 10/07/2016 A Will Ingram - ADKG 03 001 1219 0000 000000 000 330.00402301 0001 10/07/2016 A OPPORTUNITY GRANT 03 001 3110 0000 000000 000 13,679.13402301 0002 10/07/2016 A K-3 LITERACY FUNDING 03 001 3110 0000 000000 000 1,770.30402301 0003 10/07/2016 A ECONOMIC DISADVANTAGE 03 001 3211 0000 000000 000 60.68402301 0004 10/07/2016 A LIMITED ENGLISH PROFICIENCY FU 03 001 3110 0000 000000 000 26.94402301 0005 10/07/2016 A GIFTED EDUCATION FUNDING 03 001 3110 0000 000000 000 2,519.18402301 0006 10/07/2016 A SPECIAL EDUCATION ADDITIONAL F 03 001 3110 0000 000000 000 1,764.27402301 0007 10/07/2016 A CAREER TECH 03 001 3219 0000 000000 000 57.46402301 0008 10/07/2016 A GRADUATION BONUS 03 001 3110 0000 000000 000 1,736.84402301 0009 10/07/2016 A THIRD GRADE READING BONUS 03 001 3110 0000 000000 000 1,472.90402301 0010 10/07/2016 A TRANSITIONAL AID GUARANTEE 03 001 3110 0000 000000 000 41,756.79402301 0011 10/07/2016 A PRESCHOOL SPECIAL ED FUNDING 03 001 3110 0000 000000 000 644.89402301 0012 10/07/2016 A SPEC ED TRANSPORTATION 03 001 3110 0000 000000 000 2,096.96402301 0013 10/07/2016 A OPEN ENROLLMENT 03 001 1227 0000 000000 000 25.00402301 0014 10/07/2016 A FY2016 SFPR ADJUSTMENT 03 001 3110 0000 000000 000 1,059.22-402301 0015 10/07/2016 A JV02 SFPR ADJUSTMENT FY 16 03 001 3110 0000 000000 000 100.24-402258 0001 10/11/2016 A Grandview Christian Assembly 03 001 1810 0000 000000 000 880.00402278 0002 10/12/2016 A Lost library book fee 03 001 1890 0000 000000 000 7.69402263 0003 10/13/2016 A Georskey - OOD Tuition 03 001 1290 0000 000000 000 1,451.03402263 0005 10/13/2016 A B&H Refund 03 001 1890 0000 000000 000 149.00402264 0001 10/14/2016 A Ward - BCI/FBI 03 001 1890 0000 000000 000 46.00402264 0002 10/14/2016 A Frank - BCI/FBI 03 001 1890 0000 000000 000 46.00402264 0003 10/14/2016 A Given - BCI/FBI 03 001 1890 0000 000000 000 46.00402276 0001 10/17/2016 A Amurgis - BCI/FBI 03 001 1890 0000 000000 000 46.00402276 0002 10/17/2016 A Grandview Christian 03 001 1810 0000 000000 000 880.00402276 0004 10/17/2016 A Jury duty - McCarthy 03 001 1890 0000 000000 000 12.50402275 0002 10/18/2016 A Jury duty - Stork 03 001 1890 0000 000000 000 80.00402302 0001 10/21/2016 A OPPORTUNITY GRANT 03 001 3110 0000 000000 000 13,679.12402302 0002 10/21/2016 A K-3 LITERACY FUNDING 03 001 3110 0000 000000 000 1,770.30402302 0003 10/21/2016 A ECONOMIC DISADVANTAGE 03 001 3211 0000 000000 000 60.68402302 0004 10/21/2016 A LIMITED ENGLISH PROFICIENCY FU 03 001 3110 0000 000000 000 26.94402302 0005 10/21/2016 A GIFTED EDUCATION FUNDING 03 001 3110 0000 000000 000 2,519.18402302 0006 10/21/2016 A SPECIAL EDUCATION ADDITIONAL F 03 001 3110 0000 000000 000 1,764.27402302 0007 10/21/2016 A CAREER TECH 03 001 3219 0000 000000 000 56.11402302 0008 10/21/2016 A TRANSITIONAL AID GUARANTEE 03 001 3110 0000 000000 000 41,756.79
STATUS (STS) CODES: A-RECEIPT B-REFUND OF RECEIPT V-VOID REFUND OF RECEIPT X-REDUCTION OF EXPENDITURE C-APPROPRIATION OR BUDGET MODIFICATIONS D-EXPENSE/SUPPLIES DISTRIBUTION F-FUND TO FUND TRANSFER
DATE: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS PAGE: 2 TIME: 15:51 RECEIPTS, ALL FUNDS (RECLED) DATES 10/01/2016 THRU 10/31/2016 SORTED BY TRANSACTION DATE
TRANS ITEM TRANS TRANSNO NO DATE STS DESCRIPTION OR SOURCE TI FUND RCPT SPCC SUBJ OPU AMOUNT
402302 0009 10/21/2016 A PRESCHOOL SPECIAL ED FUNDING 03 001 3110 0000 000000 000 644.89402302 0010 10/21/2016 A SPEC ED TRANSPORTATION 03 001 3110 0000 000000 000 2,096.96402302 0011 10/21/2016 A OPEN ENROLLMENT 03 001 1227 0000 000000 000 25.00402302 0012 10/21/2016 A FY2016 SFPR ADJUSTMENT 03 001 3110 0000 000000 000 1,059.22-402282 0001 10/25/2016 A Claire McEnery - ADKG 03 001 1219 0000 000000 000 330.00402282 0002 10/25/2016 A J Engle - BCI/FBI 03 001 1890 0000 000000 000 46.00402282 0003 10/25/2016 A Grandview Christian 03 001 1810 0000 000000 000 880.00402282 0004 10/25/2016 A P Patterson - BCI/FBI 03 001 1890 0000 000000 000 46.00402282 0005 10/25/2016 A John Summersell - ADKG 03 001 1219 0000 000000 000 330.00402282 0006 10/25/2016 A ETS refund 03 001 1890 0000 000000 000 1,632.00402283 0002 10/25/2016 A Summer Geometry fees 03 001 1710 0000 000000 000 50.00402284 0001 10/26/2016 A Maddox Harville - ADKG 03 001 1219 0000 000000 000 330.00402285 0001 10/26/2016 A Summer Geometry Fees 03 001 1710 0000 000000 000 270.00402287 0001 10/26/2016 A Business tax replacement 03 001 3135 0000 000000 000 66,410.20402291 0002 10/31/2016 A McCarthy - Jury Duty 03 001 1890 0000 000000 000 12.50402291 0003 10/31/2016 A Grandview Christian 03 001 1810 0000 000000 000 880.00402292 0002 10/31/2016 A OOD Tuition - John Williams 03 001 1219 0000 000000 000 1,451.03402292 0003 10/31/2016 A Sams Club sales tax reimb 03 001 1890 0000 000000 000 2.11402293 0001 10/31/2016 A Oct Interest - Arlington Bank 03 001 1410 0000 000000 000 142.26402293 0002 10/31/2016 A Oct Interest - Star Plus Ohio 03 001 1410 0000 000000 000 359.66402293 0003 10/31/2016 A Oct Interest - Money Market 03 001 1410 0000 000000 000 1,506.41402293 0004 10/31/2016 A Oct Interest - Star Ohio 03 001 1410 0000 000000 000 319.03402298 0001 10/31/2016 A Summer Geometry fees 03 001 1710 0000 000000 000 100.00402299 0001 10/31/2016 A EZPAY - Activity Fees 03 001 1219 0000 000000 000 20,790.00402299 0002 10/31/2016 A EZPAY - Activity Fees 03 001 1290 0000 000000 000 2,902.06402299 0003 10/31/2016 A EZPAY - Student Fees 03 001 1710 0000 000000 000 80.00
402262 0001 10/12/2016 A Federal meal subsidy 03 006 4220 0000 000000 000 5,677.28402288 0001 10/26/2016 A Pepsi commission 03 006 1590 0000 000000 000 620.00402291 0001 10/31/2016 A META/GFS Rebate 03 006 1590 0000 000000 000 911.81402295 0001 10/31/2016 A October lunch sales 03 006 1512 0000 000000 030 2,498.40402296 0001 10/31/2016 A October lunch sales 03 006 1512 0000 000000 010 3,210.45402296 0002 10/31/2016 A Healthy Foods commission 03 006 1590 0000 000000 000 137.27402296 0003 10/31/2016 A Pepsi rebate 03 006 1590 0000 000000 000 252.15
STATUS (STS) CODES: A-RECEIPT B-REFUND OF RECEIPT V-VOID REFUND OF RECEIPT X-REDUCTION OF EXPENDITURE C-APPROPRIATION OR BUDGET MODIFICATIONS D-EXPENSE/SUPPLIES DISTRIBUTION F-FUND TO FUND TRANSFER
DATE: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS PAGE: 3 TIME: 15:51 RECEIPTS, ALL FUNDS (RECLED) DATES 10/01/2016 THRU 10/31/2016 SORTED BY TRANSACTION DATE
TRANS ITEM TRANS TRANSNO NO DATE STS DESCRIPTION OR SOURCE TI FUND RCPT SPCC SUBJ OPU AMOUNT
402255 0001 10/10/2016 A Field trip payments 03 018 1890 9040 000000 000 286.00402256 0001 10/11/2016 A Field trip payments 03 018 1890 9040 000000 000 76.00
STATUS (STS) CODES: A-RECEIPT B-REFUND OF RECEIPT V-VOID REFUND OF RECEIPT X-REDUCTION OF EXPENDITURE C-APPROPRIATION OR BUDGET MODIFICATIONS D-EXPENSE/SUPPLIES DISTRIBUTION F-FUND TO FUND TRANSFER
DATE: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS PAGE: 4 TIME: 15:51 RECEIPTS, ALL FUNDS (RECLED) DATES 10/01/2016 THRU 10/31/2016 SORTED BY TRANSACTION DATE
TRANS ITEM TRANS TRANSNO NO DATE STS DESCRIPTION OR SOURCE TI FUND RCPT SPCC SUBJ OPU AMOUNT
402260 0001 10/11/2016 A Field trip payments 03 018 1890 9040 000000 000 174.00402278 0001 10/12/2016 A Lynd’s field trip fees 03 018 1890 9040 000000 000 259.00402271 0001 10/17/2016 A Lynds field trip fees 03 018 1890 9040 000000 000 54.00
FUND CODE SUB-TOTAL: 849.00
402263 0001 10/13/2016 A Knotty Pine - Sport Sponsor 03 018 1890 9060 000000 000 150.28
FUND CODE SUB-TOTAL: 150.28
402250 0004 10/07/2016 A Starbucks Visa Reimb 03 020 1890 9001 000000 000 3.45402252 0001 10/07/2016 A VA Tuition Subsidy 03 020 1239 9001 000000 000 143.00402259 0001 10/11/2016 A Food subsidy 03 020 4220 9001 000000 000 350.28402265 0001 10/21/2016 A Tuition Subsidy 03 020 1239 9001 000000 000 178.75402292 0001 10/31/2016 A Kids Club tuition - Blount 03 020 1290 9001 000000 000 225.00402294 0001 10/31/2016 A October tuition 03 020 1290 9001 000000 000 25,214.50402299 0009 10/31/2016 A EZPAY - Activity Fees 03 020 1290 9001 000000 000 23,626.60
FUND CODE SUB-TOTAL: 49,741.58
402266 0001 10/20/2016 A 10/19 - Girls Soccer 03 022 1690 9101 000000 000 1,026.00402281 0001 10/24/2016 A 10/22 - Boys Soccer 03 022 1690 9101 000000 000 632.00402286 0001 10/26/2016 A 10/25 - Girls Soccer 03 022 1690 9101 000000 000 1,442.00402300 0002 10/31/2016 A 10/29 - D2 District Finals 1pm 03 022 1690 9101 000000 000 1,574.00402300 0003 10/31/2016 A 10/29 - D2 District Finals 4pm 03 022 1690 9101 000000 000 1,246.00402300 0004 10/31/2016 A 10/29 - D2 District FInals 7pm 03 022 1690 9101 000000 000 1,498.00
402241 0004 10/03/2016 A Page - Bonaire accident refund 03 200 1690 9206 000000 000 200.00402275 0001 10/18/2016 A Final Reimb - D Page 03 200 1690 9206 000000 000 165.00
FUND CODE SUB-TOTAL: 365.00
STATUS (STS) CODES: A-RECEIPT B-REFUND OF RECEIPT V-VOID REFUND OF RECEIPT X-REDUCTION OF EXPENDITURE C-APPROPRIATION OR BUDGET MODIFICATIONS D-EXPENSE/SUPPLIES DISTRIBUTION F-FUND TO FUND TRANSFER
DATE: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS PAGE: 5 TIME: 15:51 RECEIPTS, ALL FUNDS (RECLED) DATES 10/01/2016 THRU 10/31/2016 SORTED BY TRANSACTION DATE
TRANS ITEM TRANS TRANSNO NO DATE STS DESCRIPTION OR SOURCE TI FUND RCPT SPCC SUBJ OPU AMOUNT
402244 0001 10/03/2016 A Yard sign sales 03 300 1690 9101 000000 000 40.00402244 0002 10/03/2016 A 10/1 - JV Football 03 300 1610 9101 000000 000 212.00402247 0001 10/04/2016 A Yard sign sales 03 300 1690 9101 000000 000 40.00402247 0002 10/04/2016 A 10/3 - MS Football 03 300 1610 9101 000000 000 324.00402249 0001 10/05/2016 A 10/4 - JV/V Volleyball 03 300 1610 9101 000000 000 136.00402249 0002 10/05/2016 A 10/4 - JV/V Boys Soccer 03 300 1610 9101 000000 000 339.00402249 0003 10/05/2016 A 15-16 OHSAA Distribution 03 300 1690 9101 000000 000 186.29402253 0001 10/07/2016 A 10/6 - MS Volleyball 03 300 1610 9101 000000 000 252.00402257 0001 10/11/2016 A 10/10 - JV/V Volleyball 03 300 1610 9101 000000 000 308.00402257 0002 10/11/2016 A 10/8 - JV Football 03 300 1610 9101 000000 000 408.00402257 0003 10/11/2016 A 10/8 - JV/V Girls Soccer 03 300 1610 9101 000000 000 563.00402257 0004 10/11/2016 A Yard sign sales 03 300 1690 9101 000000 000 40.00402274 0001 10/12/2016 A 10/11 - JV/V Boys Soccer 03 300 1610 9101 000000 000 526.00402263 0002 10/13/2016 A Knotty Pine - Sport Sponsor 03 300 1690 9101 000000 000 150.28402263 0004 10/13/2016 A B&H Refund 03 300 1690 9101 000000 000 489.90402273 0001 10/14/2016 A 10/13 - Varsity Soccer 03 300 1610 9101 000000 000 470.00402272 0001 10/17/2016 A 10/14 - Varsity Football 03 300 1610 9101 000000 000 2,139.00402266 0002 10/20/2016 A Yard Sign Sales 03 300 1690 9101 000000 000 80.00402281 0002 10/24/2016 A 10/21 - Varsity Football 03 300 1610 9101 000000 000 1,461.75402281 0003 10/24/2016 A MSL Dinner 03 300 1690 9101 000000 000 44.00402286 0002 10/26/2016 A Yard Sign Sales 03 300 1690 9101 000000 000 160.00402290 0001 10/28/2016 A MSL Dinner 03 300 1690 9101 000000 000 88.00402300 0001 10/31/2016 A Track Invitational Fee 03 300 1630 9101 000000 000 150.00
STATUS (STS) CODES: A-RECEIPT B-REFUND OF RECEIPT V-VOID REFUND OF RECEIPT X-REDUCTION OF EXPENDITURE C-APPROPRIATION OR BUDGET MODIFICATIONS D-EXPENSE/SUPPLIES DISTRIBUTION F-FUND TO FUND TRANSFER
DATE: 11/01/2016 GRANDVIEW HEIGHTS CITY SCHOOLS PAGE: 6 TIME: 15:51 RECEIPTS, ALL FUNDS (RECLED) DATES 10/01/2016 THRU 10/31/2016 SORTED BY TRANSACTION DATE
TRANS ITEM TRANS TRANSNO NO DATE STS DESCRIPTION OR SOURCE TI FUND RCPT SPCC SUBJ OPU AMOUNT
402240 0002 10/04/2016 A OU Basketball - coach payment 03 300 1690 9113 000000 000 400.00
402245 0004 10/04/2016 A Booster Club donation 03 300 1690 9118 000000 000 200.00402257 0006 10/11/2016 A Tennis court bench funds 03 300 1690 9118 000000 000 642.22
FUND CODE SUB-TOTAL: 842.22
402261 0001 10/11/2016 A 6th Gr. Camp Fees 03 300 1690 9201 000000 000 100.00
FUND CODE SUB-TOTAL: 100.00
GRAND TOTAL: 346,508.57
STATUS (STS) CODES: A-RECEIPT B-REFUND OF RECEIPT V-VOID REFUND OF RECEIPT X-REDUCTION OF EXPENDITURE C-APPROPRIATION OR BUDGET MODIFICATIONS D-EXPENSE/SUPPLIES DISTRIBUTION F-FUND TO FUND TRANSFER
Ohio School BoardsAssociation
Octobers, 2016
Beth Collier, TreasurerGrandview Heights City School District1587 W, 3rd AvenueColumbus OH 43212-2825
Dear Mrs. Collier:
Our records indicate that your contract for the Web Based Conversion Servicewill expire in November. The next service that is offered annually is the WebBased Update Sen/ice that will allow you to continue to receive:
modification of policy for new/revised board adoption twice a monthwith a two week turnaround
• the appropriate number of hard copies of said documents• a CD containing your district policy manual following any modifications• telephone consultation
along with the PDQ as well as new/revised sample policies from theOPS sample policy manual with each issue.
The annual fee* for this service is $1,550. District supplementary documents(per document) charge is $80 in addition to the annual cost. This additional cost/s applicable to those districts that have these supplementary documents.
If you wish to again subscribe to the Web Based Update Service please sign theenclosed contract and return within 60 days to OSBA.
Thank you for allowing us to serve your district in the past. We look forward toserving you for another year.
Sincerely,
/->...,. •—'.''•" "•^
Jeannette S. RadcliffSenior Administrative Assistant of Management Services
Ends
* The fee noted above is good for 60 days from the date of this letter.
OSBA leads the way to educational excellence by sen/ing Ohio's public school board membersand the diverse districts they represent through superior service, unwavering advocacy and
creative solutions.
OSBA Services Agreement
Whereas, Ohio Revised Code Section 3313.171 provides for the employment of administrative consultants, thisagreement is made this 1st day of November 2016, between the Ohio School Boards Association (hereinafterreferred to as the "Consultant"), a nonprofit corporation with its principal place of business at 8050 N. HighStreet, Suite 100, Columbus, OH 43235 and the Grandview Heights City School District (hereinafter referred toas the "Board"), with its principal place of business at 1587 W. 3rd Avenue, Columbus, OH 43212-2825 for thepurpose of providing the Ohio OPS Web Update Policy Service.
Now, therefore, the parties agree that the Consultant will provide the services as specifically outlined in theattached addendum in exchange for consideration and the Board will perform the responsibilities, if any, listed inthe attached addendum, which is hereby acknowledged and made a part of this Agreement. The contract and theattached addendum represents the entire agreement by the parties and any changes to the agreement may be madeonly by a written instrument clearly setting forth the amendments and executed by both parties. This agreement isan independent agreement that is not dependent upon or related to any other contractual obligations of the parties.The relationship of the Consultant to the Board is that of an independent contractor, and nothing herein shallcreate any association, joint venture, or partnership of any kind between the parties. The services and informationprovided by the Consultant do not constitute the rendering of legal advice.
1. Governing Law. All questions with respect to the constmction, performance, and enforcement of thisAgreement and the rights and liabilities of the parties thereunder shall be determined in accordance with thelaws of the State of Ohio.
2. Force Majeure. Neither party shall be liable for failure to perform its obligations under this Agreement dueto events beyond its reasonable control, including but not limited to illness, injury, boycotts, riots, or othermanifestations of civil strife or disorder, acts of God, wars, fire, epidemics, or acts in compliance with anyapplicable law, regulation, or order of any governmental body. In the event of a force majeure, there shall beno claim for damages by either party and each party shall bear its own costs attributable to the force majeure.
3. Notice. All notices or demands that either party may be required or desire to serve upon the other party inconnection with this Agreement shall be in writing and may be served personally or by regular mail, withconstructive receipt deemed to have occurred five (5) calendar days after the mailing or sending of suchnotice to the address of the principal place of business of the Board and the Consultant.
4. Duration. The contract shall expire upon the completion of all duties as assigned in the addendum, attachedhereto and made a part of this Agreement.
5. Cancellation/termination. This contract may be terminated by: (a) mutual agreement of the parties or (b)written notice of breach of this Agreement by either party. Any amounts owing for services rendered prior tocancellation due to mutual agreement shall become due and must be paid in full upon cancellation.
OSBA Director of Management Services / date Board President / date Treasurer / date
Please sign and return copy along with a purchase order to the Ohio School Boards Association.
Service Addendum - Ohio Policy Service (OPS) Client Website Update
Services Provided by the OSBA:For a period of one (1) year following the effective date of this contract ("current contract year"), OSBA willprovide:• Update policies that have been adopted by the Board during the contracted year.• Provide up to seven copies of new/revised policies, upon request.• Highlighted key word text search.• Links to Ohio Revised Code, Ohio Administrative Code and cross-references to OPS policies.• Web hosting and database updates after signing of contract.• Provide subscription to Policy Development Quarterly (PDQ) e-newsletter including OPS new/revised sample
policies.• Provide District with additional requested sample policies, beyond those accompanying PDQ e-newsletters by
contacting OSBA for samples.• Manual provided in electronic format.• Telephone consultation for one (1) year following Board adoption, but not longer than one (1) year following
the date of this contract.
The Board agrees to:• Provide OSBA with one (1) copy of all new/revised policies (including adoption dates) adopted during the
current contract year. The file format of the policies shall be returned to OSBA in electronic format. Allchanges must be clearly indicated.
• Compensate OSBA for additional services not specifically enumerated at the rates outlined below.
Fee Structure. In consideration for services rendered, the Board agrees to pay OSBA a fee of $1,550, whichrepresents the flat fee for the services outlined above. District supplementary document conversions (perdocument) charge is $80. Supplementary documents include such documents as; student handbooks, teacherhandbooks, etc. Expenses as outlined below are in addition to the flat rate and are invoiced monthly. Expenses asoutlined below are in addition to the flat rate and are invoiced monthly. If the Board opts for additionalconsultation beyond the services provided above, those services will be based on a rate of $150 per hourprofessional time, minimum two (2) hours. Travel time is paid at a rate of $50 per hour, maximum four (4) hoursper visit to the District, plus expenses as outlined below.
The update services provided under this agreement include only those updates that were adopted by the Board inthe current contract year. Updates adopted by the Board outside of the current contract year will be completed asOSBA staff becomes available and will be subject to an additional fee at the rate of $150 per hour. Copiesbeyond those ordinarily provided will be invoiced at $.05 per page.
Invoices will be submitted pursuant to the following schedule:• $1,550 shall be invoiced to the Board after the activation of service.• If applicable, supplementary documents will be charged after activation of service.• Additional fees and expenses shall be invoiced monthly.
Invoices shall be paid in full within thirty (30) days after receipt of invoice.
Expenses. Expenses shall consist of actual mileage incurred as a result of consultation with the Board at thecurrent IRS reimbursement rate, lodging and meals incurred as a result of consultation with the Board, the actualcost of printing and/or mailing, facility fees, applicable recovery cost of telephone charges, and honoraria asappropriate. Any and all other expenses not specifically incorporated in this agreement or attached addendummade a part of the contract shall be the responsibility of the party incurring the cost.
Timeline. Timelines for completion of services will be as developed between OSBA and the Board. All servicesshall be completed no later than one (1) year following the date of this contract being entered into by both parties.
District websites and school Web pages provide opportunities to engage students, impact student learning and interact with the community. District websites: 1. give the Board opportunities to communicate its mission, goals, policies and plans with
the community; 2. allow individual schools to provide current and complete information to its community
at large; 3. give the community a means to communicate effectively with the Board and staff; 4. create expanded means for student expression; 5. provide avenues for teachers to help students meet high standards of performance and 6. provide opportunities for staff to communicate with students. The technology coordinator is responsible for maintaining the District’s websites in accordance with the directives provided by the Superintendent. The principal/designee of each school shall ensure that the school’s Web page is maintained in such a way that the community receives current and accurate information. The District may elect to have its websites serve additional purposes related to its educational mission. These include, but are not limited to: 1. publishing a student newspaper; 2. posting teacher—created class information or 3. publishing appropriate student class work. When a school allows student publications on its Web page, the purpose of including such publications shall be clearly identified in that section of the page. These publications shall be consistent with the District’s mission, goals, policies, programs and activities. All publications shall meet established District requirements related to student print publications and be in accordance with State and Federal law related to student expression.
1 of 3
File: IIBH Accessibility of Website The District is committed to ensuring the accessibility of its website for students, parents, and members of the community, including individuals with disabilities, except where doing so would impose an undue burden or create a fundamental alteration. Advertising or Sponsorships Any use of advertising or sponsorships that appear on the District’s website must be approved by the Superintendent/designee. Use must be consistent with District policies and guidelines for other District publications. The Board directs the Superintendent to develop regulations to implement all the provisions of this policy. These regulations shall address staff and student privacy and content standards for website publications. [Adoption date:] LEGAL REFS.: Family Educational Rights and Privacy Act; 20 USC 1232g et seq. Children’s Internet Protection Act; 47 USC 254(h)(5)(b)(iii); (P.L. 106-554, HR 4577, 2000, 114 Stat 2763) Individuals with Disabilities Education Act; 20 USC 1400 et seq. Rehabilitation Act of 1973; 29 USC 794 Americans with Disabilities Act Amendments Act of 2008; 42 USC 12101 et seq. ORC 149.43 3313.20 OAC 3301-35-04; 3301-35-06 CROSS REFS.: AC, Nondiscrimination ACB, Nondiscrimination on the Basis of Disability EDE, Computer/Online Services (Acceptable Use and Internet Safety) IGDB, Student Publications JO, Student Records KBA, Public’s Right to Know KJ, Advertising in the Schools
NOTE: School district websites and individual school Web pages are wonderful communication tools. These sites provide opportunities to communicate with stakeholders and highlight district achievements.
Communication between staff and students can be maximized by creating web
pages and/or social networking sites for staff members with responsibilities to and for students beyond the regular school day, e.g., coaches, advisers and others. These staff members may find it useful to have a district-sanctioned means to communicate with students in a popular form that appeals to students.
These sites could be restricted to educational purposes only and be strictly
monitored by the district’s technology coordinator. Edit this policy to fit the needs of the district.
SCHOOL ADMISSION The District provides free education to District residents between the ages of five through 21 who do not possess a diploma. Students who do not legally qualify as residents may be required to pay tuition as established by law and Board policy. A student is considered a resident of the District if he/she resides with a parent, a grandparent with either power of attorney or caretaker authorization affidavit or a person or government agency with legal custody whose place of residence is within the boundaries of the District. Parents, and grandparents with either power of attorney or caretaker authorization affidavit, may be required to present legal proofs of residence. New entrants at all grade levels are required to present at the time of enrollment a birth certificate or other document as evidence of birth, a certified copy of any child custody order or decree, proof of having received or being in the process of receiving required immunizations and copies of those records pertaining to him/her, which are maintained by the school most recently attended. A protected child, as defined by State law, may not be denied admission to the school solely because the child does not present a birth certificate or comparable document upon registration. A protected child or parent, guardian or custodian of the child must present this documentation within 90 days after the child’s initial entry into the school. The District immediately enrolls homeless students and foster students and assists in obtaining the necessary enrollment documents. In addition, students released from the Department of Youth Services (DYS), just prior to requesting admission to the District, may not be admitted until the Superintendent has received all required documents provided by DYS. Forwarded documents are: 1. an updated copy of the student’s transcript; 2. a report of the student’s behavior in school while in DYS custody; 3. the student’s current Individualized Education Program, if developed, and 4. a summary of the institutional record of the student’s behavior. DYS has 14 days to send the documents to the Superintendent. [Adoption date:]
LEGAL REFS.: ORC 2151.33; 2152.18(D)(4) 3109.52 through 3109.61; 3109.65 through 3109.76; 3109.78; 3109.79; 3109.80 3313.48; 3313.64; 3313.67; 3313.671; 3313.672 3317.08 3321.01 OAC 3301-35-04(F) CROSS REFS.: AFI, Evaluation of Educational Resources IGBA, Programs for Students with Disabilities JECAA, Admission of Homeless Students JECB, Admission of Nonresident Students JEE, Student Attendance Accounting (Missing and Absent Children) JHCA, Physical Examinations of Students JHCB, Immunizations JO, Student Records NOTE: Use this category for statements covering all school admissions. Statements on
exceptions to general residency requirements, tuition charges for nonresident students, admission of students from neighboring districts on a transfer basis, etc., should be filed under the appropriate subcategory of code JEC.
For purposes of determining a student’s “residence,” the term “parent” is defined
by law as “... either parent, unless the parents are separated or divorced, in which case ‘parent’ means the parent with legal custody of the child. If neither parent has legal custody of the child, ‘parent’ means the person or agency with legal custody or permanent custody...” See policy JECB, Admission of Nonresident Students, for related statements.
House Bill 367 (2014) defines a “protected child” as a child placed in a foster
home as defined by Ohio Revised Code Section (RC) 5103.02 or in a residential facility defined as a group home for children, a children’s crisis care facility, children’s residential center, residential parenting facility that provides 24-hour childcare, county children’s home or district children’s home. The definition and accompanying prohibition on denying a protected child admission based solely on inability to present a birth certificate upon enrollment is found in RC 3313.672.
2 of 2
File: JECAA
ADMISSION OF HOMELESS STUDENTS
The Board believes that all school-aged students, including homeless students and unaccompanied youth, have a basic right to equal educational opportunities. Accordingly, the District must enroll each homeless student or unaccompanied youth in the District in the school determined to be in the student’s best interest. A homeless student is defined as an individual who lacks fixed, regular and adequate nighttime residence including: 1. sharing the housing with other people due to loss of housing, economic hardship or a
similar reason; 2. living in a motel, hotel, trailer park or campground due to the lack of alternative
adequate accommodations; 3. living in emergency or transitional shelters; 4. abandonment in hospitals; 5. a primary nighttime residence that is a public or private place not designed for, or
ordinarily used as, a regular sleeping accommodation for human beings; 6. living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or
train stations or similar settings; 7. migratory students living in circumstances described above and 8. an unaccompanied youth who is homeless and not in the physical custody of a parent or
guardian. In compliance with the McKinney-Vento Homeless Assistance Act, the District must make school placement determinations on the basis of the best interest of the student. The District presumes that keeping the homeless child or youth in the school of origin is in the child or youth’s best interest, unless doing so is contrary to the request of the student’s parent or guardian, or the unaccompanied youth. When considering the school of best interest, the District considers student centered factors related to the homeless child or youth’s best interest including factors related to the impact of mobility on achievement, education, health and safety of the child or youth and gives priority to the homeless child or youth’s parent or guardian or the unaccompanied youth.
1 of 3
File: JECAA The District complies with a request made by a parent(s) regarding school placement regardless of whether the student lives with the homeless parent(s) or is temporarily residing elsewhere. The Board ensures that: 1. it reviews and revises Board policies and regulations to eliminate barriers to the
identification, enrollment, retention and success in school of homeless students including barriers to enrollment and retention due to outstanding fees or fines, or absences;
2. the District does not segregate homeless children or youth into separate schools or
separate programs within a school, based on the student’s status as homeless; 3. it appoints a District liaison, able to carry out their duties, who ensures that homeless
students are identified and enroll and succeed in school and ensures the liaison is trained in compliance with law;
4. it provides training opportunities for staff on identifying and serving homeless students; 5. homeless children or youth are immediately enrolled even if the child or youth is
unable to produce records normally required for enrollment such as previous academic records, records of immunization and other required health records, proof of residency of other documentation, or if the student has missed application or enrollment deadlines during any period of homelessness;
6. homeless children or youth are provided with education, nutrition and transportation
services that are at least comparable to the services provided to nonhomeless students. and
7. homeless students and unaccompanied youth meeting the relevant eligibility criteria do
not face barriers to accessing academic and extracurricular activities including: magnet school; summer school; career and technical education; advanced placement; online learning and charter school programs.
The liaison carries out all duties required by law, ensures compliance with the subgrant and coordinates services for homeless students with local social service agencies and programs, including those funded under the Runaway and Homeless Youth Act. A student who ceases to be homeless may continue to receive services until the end of the period of time for which the service was originally intended to be provided, which may be the end of the school year or the end of a program cycle.
Information about a homeless child or youth’s living situation is part of the student education record and is not considered directory information.
The District complies with the Ohio Department of Education’s Plan and State and Federal laws for the education of homeless students. [Adoption date:] LEGAL REFS.: The Elementary and Secondary Education Act; 20 USC 1221 et seq. 42 USC Sections 11431 et seq. ORC 9.60 through 9.62 3313.64(F)(13) OAC 3301-35-02; 3301-35-04; 3301-35-06 CROSS REFS.: AC, Nondiscrimination JB, Equal Educational Opportunities JEC, School Admission JHCB, Immunizations JO, Student Records NOTE: All school districts that are direct recipients of federal funds are required to have a
board policy on the admission of homeless students. In addition, administrators must:
1. provide documentation/evidence of communication disseminated/posted by the
district; 2. identify a Homeless Coordinator in the CCIP Address Book; 3. provide evidence of program/information provided to staff regarding the
specific needs of homeless students and 4. establish a dispute resolution procedure.
The Every Student Succeeds Act revised the McKinney-Vento Homeless Assistance Act requirements effective October 1, 2016 and expanded district obligations for identifying and serving homeless students. Students awaiting foster care placement were removed from the definition of homeless student and are covered in separate provisions for foster students effective December 10, 2016. Homeless students also are a new subgroup for accountability and reporting purposes.
THIS IS A REQUIRED POLICY
3 of 3
File: JECAA-R
ADMISSION OF HOMELESS STUDENTS (Enrollment Dispute Resolution Process)
The District is committed to facilitating the timely resolution of disputes regarding the educational placement of homeless children and youth. The process may address issues concerning: eligibility, enrollment, transfer of records, transportation, comparable services, guardianship, medical records, residency, school of origin/school of choice issues along with any related homeless education concerns. Should a dispute arise over school selection or enrollment in a school, the parents, guardians and unaccompanied youth may initiate the resolution process directly at the school they choose or with the District homeless liaison. Written and/or oral communication may be provided to support their views. Students are provided with all services for which they are eligible while the dispute is being resolved. Disputes should be resolved at the District level, rather than the school level. The District makes the resolution process as informal and accessible as possible, allowing for impartial and complete review. Written documentation from the District is complete, as brief as possible, simply stated and provided in a language the parent, guardian or unaccompanied youth can understand. The following steps are taken when a dispute arises over school selection or enrollment in a school: 1. The District provides the parent/guardian or unaccompanied youth with a written
explanation of the school’s decision regarding school selection or enrollment. 2. The District informs the parent/guardian or unaccompanied youth in writing of their
right to appeal the decision. 3. Should the dispute continue, the District refers the parent/guardian or unaccompanied
youth to the District homeless liaison who shall review the complaint and issue an opinion in writing to the parent/guardian or the unaccompanied youth.
4. Should the dispute continue, the District homeless liaison assists the involved parties in
presenting the situation to the Ohio Department of Education homeless education coordinator.
5. The state homeless education coordinator recommends a decision for distribution to the
parent/guardian or unaccompanied youth, local Superintendent and District liaison. 6. Should the dispute continue, the final appeal is made to the State Superintendent of
NOTE: All school districts are required to have a dispute resolution process. The language incorporated here is based on the Ohio Department of Education model dispute resolution policy. While not required to appear in board policy, this regulation helps document the district’s process to ensure compliance with requirements of the McKinney-Vento Homeless Assistance Act.
2 of 2
File: JFCF
HAZING AND BULLYING (Harassment, Intimidation and Dating Violence)
Hazing means doing any act or coercing another, including the victim, to do any act of initiation into any student or other organization that causes or creates a substantial risk of causing mental or physical harm to any person. Throughout this policy the term bullying is used in place of harassment, intimidation and bullying. Bullying, harassment and intimidation is an intentional written, verbal, electronic or physical act that a student has exhibited toward another particular student more than once. The intentional act also includes violence within a dating relationship. The behavior causes mental or physical harm to the other student and is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment for the other student. This behavior is prohibited on school property, on a school bus or at a school-sponsored activity. Students found responsible for harassment, intimidation or bullying by an electronic act may be suspended. Permission, consent or assumption of risk by an individual subjected to hazing, bullying and/or dating violence does not lessen the prohibition contained in this policy. The District includes, within the health curriculum, age-appropriate instruction in dating violence prevention education in grades 7 to 12. This instruction includes recognizing warning signs of dating violence and the characteristics of healthy relationships. Prohibited activities of any type, including those activities engaged in via computer and/or electronic communications devices or electronic means, are inconsistent with the educational process and are prohibited at all times. The District educates minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response. No administrator, teacher or other employee of the District shall encourage, permit, condone or tolerate any hazing and/or bullying activities. No students, including leaders of student organizations, are permitted to plan, encourage or engage in any hazing and/or bullying. Administrators, teachers and all other District employees are particularly alert to possible conditions, circumstances or events that might include hazing, bullying and/or dating violence. If any of the prohibited behaviors are planned or discovered, involved students are informed by the discovering District employee of the prohibition contained in this policy and are required to end all such activities immediately. All hazing, bullying and/or dating violence incidents are reported immediately to the principal/designee and appropriate discipline is administered.
1 of 3
File: JFCF
The Superintendent/designee must provide the Board President with a semiannual written summary of all reported incidents and post the summary on the District’s website, to the extent permitted by law. The administration provides training on the District’s hazing and bullying policy to District employees and volunteers who have direct contact with students. Additional training is provided to elementary employees in violence and substance abuse prevention and positive youth development.
District employees, students and volunteers have qualified civil immunity for damages arising from reporting an incident of hazing and/or bullying. Administrators, teachers, other employees and students who fail to abide by this policy may be subject to disciplinary action and may be liable for civil and criminal penalties in compliance with State and Federal law. No one is permitted to retaliate against an employee or student because he/she files a grievance or assists or participates in an investigation, proceeding or hearing regarding the charge of hazing and/or bullying of an individual. [Adoption date:] LEGAL REFS.: Children’s Internet Protection Act; 47 USC 254 (h)(5)(b)(iii); (P.L. 106-554, HR 4577, 2000, 114 Stat 2763) ORC 117.53 2307.44 2903.31 3301.22 3313.666; 3313.667 3319.073; 3319.321 CROSS REFS.: AC, Nondiscrimination ACA, Nondiscrimination on the Basis of Sex ACAA, Sexual Harassment EDE, Computer/Online Services (Acceptable Use and Internet Safety) IGAE, Health Education IIBH, District Websites JFC, Student Conduct (Zero Tolerance) JFCEA, Gangs JFCK, Use of Electronic Communications Equipment by Students JG, Student Discipline JHG, Reporting Child Abuse JO, Student Records Student Handbooks
NOTE: The terminology of bullying in this policy also includes harassment and intimidation and is defined as an intentional written, verbal, electronic or physical act that a student has exhibited toward another particular student more than once. The behavior causes mental or physical harm to the other student and is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment for the other student.
Violence within a dating relationship is also included in this prohibition against
harassment, intimidation and bullying. The Children’s Internet Protection Act added a requirement that effective July 1,
2012, all school districts participating in the E-Rate program must include language in their Internet safety policy regarding the education of minors concerning appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response and to develop an educational plan to implement the program. Helpful resources are available at OnGuardOnline.gov.
HB 116 (The Jessica Logan Act), signed by the Governor on February 2, 2012,
requires districts to update Hazing and Bullying policies to include several new requirements by November 2012. The majority of language changes appear in Ohio Revised Code Section 3313.666.
INTERROGATIONS AND SEARCHES The District has responsibility for the control and management of students during the school day and hours of approved extracurricular activities. While discharging its responsibility, the administration is to make an effort to protect each student’s rights with respect to interrogations by law enforcement officials. The administration has developed regulations to be followed in the case of searches and interrogations. The right to inspect students’ school lockers or articles carried upon their persons and to interrogate an individual student is inherent in the authority granted school boards. All searches are conducted sparingly and only when such search is reasonably likely to produce tangible results to preserve discipline and good order and the safety and security of persons and their property. The Board permits building administrators to search any unattended bag for safety and identification purposes. Student lockers are the property of the District, and since random searches have a positive impact on reducing drugs and other criminal activity, the Board to permits building administrators to search any locker and its contents as the administrator believes necessary. Such notice will be posted at or near the entrance to the school grounds and at the main entrance to each school building. The Board directs the Superintendent to authorize the use of dogs trained in detecting the presence of drugs and explosive devices. The dogs may be used to patrol the school facilities and grounds, including the lockers and parking areas. Use of dogs may be unannounced and random. If a trained canine alerts to a particular vehicle, locker or other container, it shall create reasonable suspicion to search that vehicle, locker or container in accordance with this policy. [Adoption date:] LEGAL REFS.: U.S. Const. Amend. IV ORC 3313.20 CROSS REFS.: JF, Student Rights and Responsibilities JHG, Reporting Child Abuse NOTE: This category covers interrogations and searches by school staff and law
enforcement officials. THIS IS A REQUIRED POLICY
File: JFG-R
INTERROGATIONS AND SEARCHES Searches of School Property Assigned to a Student The following rules apply to the search of school property assigned to a student (locker, desk, etc.) and the seizure of items in his/her possession. 1. General housekeeping inspection of school property may be conducted with reasonable
notice. Random searches of lockers may be conducted. 2. A search of a desk or other storage space may be conducted when there exists
reasonable suspicion for school authorities to believe that the area being searched contains evidence of a crime or violation of school rules.
3. Search of an area assigned to a student should be for a specifically identified item and
should be conducted in his/her presence and with his/her knowledge. 4. Items, the possession of which constitutes a crime or violation of school rules, or any
other possessions reasonably determined to be a threat to the safety or security of others may be seized by school authorities at any time.
Searches of a Student’s Person or Personal Property by School Personnel Building administrators are permitted to search the person and personal property (purse, backpack, gym bag, etc.) of a student where there is reason to believe that evidence will be obtained indicating the student’s violation of either the law or school rules. The following rules apply in such cases. 1. There should be reasonable suspicion to believe that the search will result in obtaining
evidence that indicates the student’s violation of the law or school rules. 2. Searches of a student’s person are conducted by a member of the same sex as the
student. 3. Searches are conducted in the presence of another administrator or staff member. 4. Parents of a minor student who is the subject of a search are notified of the search and
are given the reason(s) for the search as soon as feasible after completion of the search. 5. When evidence is uncovered indicating that a student may have violated the law, law
enforcement officials shall be notified.
1 of 3
File: JFG-R 6. Strip searches should be discouraged. A substantially higher degree of certainty (more
than a reasonable belief) is required prior to conducting such a search. In cases in which school officials believe a strip search is necessary, law enforcement officials should be called to conduct the search.
Searches of Unattended Bags by School Personnel Building administrators are permitted to search any unattended bag found on District property for safety and identification purposes. Once the administrator has determined the identity of the owner and that no safety or security issue exists, any subsequent searches of the item are based upon reasonable suspicion. Searches of Student Property by Law Enforcement Officials A law enforcement agency must have probable cause or produce a warrant prior to conducting any search of a student’s personal property kept on school premises. When the law enforcement officials have reason to believe that any item which might pose an immediate threat to the safety or security of others is kept in a student locker, desk or other storage space, searches may be conducted without a previously issued warrant. Interrogations by Law Enforcement Officials The schools have legal custody of students during the school day and during hours of approved extracurricular activities. It is the responsibility of the school administration to try to protect each student under its control; therefore, the following steps shall be taken. 1. The questioning of students by law enforcement agencies is limited to situations where
parental consent has been obtained or the school official has made an independent determination that reasonable grounds exist for conducting an interrogation during school hours.
2. Whenever possible, law enforcement officials should contact and/or question students
out of school. When it is absolutely necessary for an officer to make a school contact with a student, the school authorities will bring the student to a private room and the contact is made out of the sight of others as much as possible.
3. The school principal must be notified before a student may be questioned in school or
taken from a classroom. 4. The administration shall attempt to notify the parent(s) of the student to be interviewed
by the law enforcement officials before questioning begins, unless extenuating circumstances dictate that this not be done.
File: JFG-R 5. To avoid possible criticism, a school official requests to be present when an
interrogation takes place within the school. 6. When law enforcement officials remove a student from school, the administration will
make an attempt to notify the parent(s). 7. Law enforcement officials should always be notified by the school principal whenever
a student is involved in any type of criminal activity. When the principal learns of this involvement, he/she should notify the juvenile officer or detective bureau of the law enforcement agency. The school should not attempt to handle matters that are properly in the realm of a law enforcement agency.
(Approval date:) NOTE: THIS IS A REQUIRED REGULATION
3 of 3
File: JO
STUDENT RECORDS In order to provide students with appropriate instruction and educational services, it is necessary for the District to maintain extensive educational and personal information. It is essential that pertinent information in these records be readily available to appropriate school personnel, be accessible to the student’s parent(s) or the student in compliance with law, and yet be guarded as confidential information. The Superintendent is responsible for the proper administration of student records in keeping with State law and federal requirements and the procedures for the collection of necessary information about individual students throughout the District. Upon request, all records and files included in the student’s cumulative file are available to parent(s) or the student (if he/she is over 18 years of age). This request must be in writing and is granted within seven calendar days. No records are to be removed from the school. A principal, teacher or other qualified school personnel must be present to explain any of the tests or other material. All rights and protections given to parents under law and this policy transfer to the student when he/she reaches age 18 or enrolls in a postsecondary school. The student then becomes an “eligible student.” The District uses reasonable methods to identify and authenticate the identity of parents, students, school officials and any other parties to whom the agency or institution discloses personally identifiable information from education records. The District provides notice to parents and eligible students annually, in accordance with the procedures set forth under administrative regulations, of the rights held by parents and eligible students under law and this policy. It is the intent of the District to limit the disclosure of information contained in the student’s education records except: 1. by prior written consent; 2. as directory information and 3. under other limited circumstances, as enumerated under administrative regulations.
1 of 4
File: JO The following rights exist: 1. the right to inspect and review the student’s education records; 2. the right, in accordance with administrative regulations, to seek to correct parts of the
student’s education records, including the right to a hearing if the school authority decides not to alter the records according to the parent(s)’ or eligible student’s request;
3. the right of any person to file a complaint with the U.S. Department of Education if the
District violates relevant Federal law, specifically the Family Educational Rights and Privacy Act and
4. the right to acquire information concerning the procedure which the parent(s) or
eligible student should follow to obtain copies of this policy, the locations from which these copies may be obtained, as well as any fees to be charged for such copies. *(See administrative regulations.)
The District proposes to designate the following personally identifiable information contained in a student’s education records as “directory information.” 1. student’s name 2. student’s address 3. telephone number(s) 4. student’s date and place of birth 5. participation in officially recognized activities and sports 6. student’s achievement awards or honors 7. student’s weight and height, if a member of an athletic team 8. major field of study 9. dates of attendance (“from and to” dates of enrollment) 10. date of graduation
2 of 4
File: JO The above information is disclosed without prior written consent, except when the request is for a profit-making plan or activity or when the parent/eligible student has informed the Board that any or all such information should not be released without their prior written consent or when disclosure is otherwise prohibited by law. Administrative regulations set forth a procedure for annual notification to parents and eligible students of the District’s definition of directory information. Parents or eligible students then have two weeks in which to advise the District in writing, in accordance with such regulations, of any or all items which they refuse to permit as directory information about that student. To carry out their responsibilities, school officials have access to student education records for legitimate educational purposes. The District uses the criteria set forth under administrative regulations to determine who are “school officials” and what constitutes “legitimate educational interests.” Other than requests as described above, school officials release information from, or permit access to, a student’s education records only with the prior written consent of a parent or eligible student, except that the Superintendent or a person designated in writing by the Superintendent may permit disclosure in certain limited circumstances outlined under administrative regulations. The District maintains, in accordance with administrative regulations, an accurate record of all requests to disclose information from, or to permit access to, a student’s education records and of information disclosed and access permitted. [Adoption date:] LEGAL REFS.: The Elementary and Secondary Education Act; 20 USC 1221 et seq. Family Educational Rights and Privacy Act; 20 USC Section 1232g Health Insurance Portability and Accountability Act; 29 USC 1181 et seq. ORC 111.41; 111.42; 111.43; 111.46; 111.47; 111.99 149.41; 149.43 1347.01 et seq. 3317.031 3319.32; 3319.321; 3319.33 3321.12; 3321.13 3331.13 CROSS REFS.: AFI, Evaluation of Educational Resources EHA, Data and Records Retention IL, Testing Programs JECAA, Admission of Homeless Students KBA, Public’s Right to Know KKA, Recruiters in the Schools
NOTE: Regulations concerning the content of information retained during the student’s
term of schooling, after the student exits the school and in response to request for transcripts, should be developed in compliance with law and strictly adhered to.
The definitions of “directory information” differ in State and Federal law. This
policy reflects the more restrictive definition found in State law. The district may further limit the information contained in that definition.
THIS IS A REQUIRED POLICY
4 of 4
File: JO-R
STUDENT RECORDS 1. Each student’s official school records include the following. A. Records to be retained permanently 1) name and address of parent(s) 2) verification of date and place of birth 3) dates and record of attendance 4) course enrollment and grades 5) test data 6) date of graduation or withdrawal
B. Records of verifiable information to be retained during the student’s school career 1) medical/health data 2) individual psychological evaluation (gathered with written consent of
administered) 4) other verifiable information to be used in educational decision making
2. Maintaining student records A. Transcripts of the scholastic record contain only factual information. The District
confines its record keeping to tasks with clearly defined educational ends. B. Items listed under 1-A are retained for 100 years. Those listed under 1-B are
retained during the student’s enrollment and destroyed after graduation unless the school code imposes other restrictions.
C. Teacher and staff comments on student records are confined to matters related to
student performance. Value judgments are excluded from the record. D. Student records are considered as current educational and/or therapeutic tools and
are available for use as such.
1 of 15
File: JO-R The following definitions of terms pertain to this statement of policy. Student — any person who attends or has attended a program of instruction sponsored
by the Board. Eligible student — a student or former student who has reached age 18 or is attending a
postsecondary school. Parent — either natural parent of a student, unless his/her rights under the Family
Educational Rights and Privacy Act (FERPA) have been removed by a court order, a guardian or an individual acting as a parent or guardian in the absence of the student’s parent(s).
Dates of attendance—means the period of time during which a student attends or
attended an educational agency or institution. Examples of dates of attendance include an academic year, a spring semester or a first quarter. The term does not include specific daily records of a student’s attendance at an educational agency or institution.
Education records — any records (in handwriting, print, tapes, film or other medium)
maintained by the District, an employee of the District or an agent of the District that are related to a student, except:
1. a personal record kept by a school staff member that meets the following tests: A. it is in the sole possession of the individual who made it; B. it is used only as a personal memory aid and C. information contained in it has never been revealed or made available to any
other person, except the maker’s temporary substitute; 2. an employment record which is used only in relation to a student’s employment
by the District (employment for this purpose does not include activities for which a student receives a grade or credit in a course);
3. alumni records which relate to the student after he/she no longer attends classes
provided by the District and the records do not relate to the person as a student and
4. peer-graded papers before they are collected and recorded by a teacher.
2 of 15
File: JO-R Personally Identifiable Information — any data or information which makes the subject
of a record known, including the student’s name, the student’s or student’s family’s address, the name of the student’s parent or other family members, a personal identifier such as a student’s Social Security number or a biometric record, other indirect identifiers, such as the student’s date of birth, place of birth or mother’s maiden name, other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty or information requested by a person who the District reasonably believes knows the identity of the student to whom the education record relates.
ANNUAL NOTIFICATION Within the first three weeks of each school year, the District publishes in a notice to parents and eligible students their rights under State and Federal law and under this policy. The District also sends home with each student a bulletin listing these rights; the bulletin is included with a packet of material provided to parents or eligible students when the students enroll during the school year. The notice includes: 1. the right of a parent(s) or eligible student to inspect and review the student’s education
records; 2. the intent of the District to limit the disclosure of information contained in a student’s
education records, except: (1) by the prior written consent of the student’s parent(s) or the eligible student, (2) as directory information or (3) under certain limited circumstances, as permitted by law;
3. the right of a student’s parent(s) or an eligible student to seek to correct parts of the
student’s education records which he/she believes to be inaccurate, misleading or in violation of student rights; this right includes a hearing to present evidence that the records should be changed if the District decides not to alter them according to the parent(s)’ or eligible student’s request;
4. the right of any person to file a complaint with the Department of Education if the
District violates FERPA and 5. the procedure that a student’s parent(s) or an eligible student should follow to obtain
copies of this policy and the locations where copies may be obtained.
3 of 15
File: JO-R An administrator arranges to provide translations of this notice to non-English-speaking parents in their native language.
LOCATIONS OF EDUCATION RECORDS
(Required)
(Hypothetical) TYPES LOCATION CUSTODIAN Cumulative School Records Principals’ Offices Principals Cumulative School Records Central Office Chief Archivist (Former Students) Health Records Principals’ Offices Principals Speech Therapy Records Principals’ Offices Principals Psychological Records School Transportation School Bus Garage Director of Pupil Records Transportation Special Test Records Principals’ Offices Principals Occasional Records Principals’ Offices Principals (Student education records not identified above; such as those in the Superintendent’s office, in the school attorney’s office, or in the personal possession of teachers)
PROCEDURE TO INSPECT EDUCATION RECORDS Parents or eligible students may inspect and review education records to which they are entitled to have access upon request. In some circumstances, it may be mutually more convenient for the record custodian to provide copies of records. (See the schedule of fees for copies.)
4 of 15
File: JO-R Since a student’s records may be maintained in several locations, the school principal may offer to collect copies of records or the records themselves from locations other than a student’s school, so that they may be inspected at one site. If parents and eligible students wish to inspect records where they are maintained, school principals accommodate their wishes. Parents or eligible students should submit to the student’s school principal a written request, which identifies as precisely as possible the record or records that he/she wishes to inspect. The principal (or other custodian) contacts the parent(s) of the student or the eligible student to discuss how access is best arranged (copies at the exact location or records brought to a single site). The principal (or other custodian) makes the needed arrangements as promptly as possible and notifies the parent(s) or eligible student of the time and place where the records may be inspected. This procedure must be completed within 45 days or earlier after the receipt of the request for access. If for any valid reason, such as working hours, distance between record location sites or health, a parent(s) or eligible student cannot personally inspect and review a student’s education records, the District arranges for the parent(s) or eligible student to obtain copies of the records. (See information below regarding fees for copies of records.) When records contain information about students other than a parent(s)’ child or the eligible student, the parent(s) or eligible student may not inspect and review the records of the other students.
FEES FOR COPIES OF RECORDS The District does not deny parents or eligible students any rights to copies of records because of the following published fees. When the fee represents an unusual hardship, it may be waived, in part or entirely, by the records custodian. The District reserves the right to make a charge for copies, such as transcripts, which it forwards to potential employers or to colleges and universities for employment or admissions purposes. The District may deny copies of records (except for those required by law) if the student has an unpaid financial obligation to the District. Federal law requires the District to provide copies of records for the following reasons: 1. when the refusal to provide copies effectively denies access to a parent(s) or eligible
student; 2. at the request of the parent(s) or eligible student when the District has provided the
records to third parties by the prior consent of the parent(s) or eligible student or
5 of 15
File: JO-R 3. at the request of the parent(s) or eligible student when the District has forwarded the
records to another district in which the student seeks or intends to enroll. The fee for copies provided under Federal law may not include the costs for search and retrieval. This fee is per page (actual copying cost less hardship factor). The fee for all other copies such as copies of records forwarded to third parties with prior consent or those provided to parents as a convenience is _ per page (actual search, retrieval copying cost and postage, if any).
DIRECTORY INFORMATION The District proposes to designate the following personally identifiable information contained in a student’s education record as “directory information”; it discloses that information without prior written consent, except that directory information is not released for a profit-making plan or activity or when disclosure is otherwise prohibited by law. Such information includes: 1. student’s name 2. student’s address 3. telephone number(s) 4. student’s date and place of birth 5. participation in officially recognized activities and sports 6. student’s achievement awards or honors 7. student’s weight and height, if a member of an athletic team 8. major field of study 9. dates of attendance (“from and to” dates of enrollment) 10. date of graduation Within the first three weeks of each school year, the District publishes the above list, or a revised list, of the items of directory information that it proposes to designate as directory information. For students enrolling after the notice is published, the list is given to the student’s parent(s) or to the eligible student at the time and place of enrollment.
6 of 15
File: JO-R After the parents or eligible students have been notified, they have two weeks in which to advise the District in writing (a letter to the Superintendent’s office) of any or all of the items which they refuse to permit the District to designate as directory information about that student. At the end of the two-week period, each student’s records are appropriately marked by the record custodians to indicate the items that the District designates as directory information about that student. This designation remains in effect until it is modified by the written direction of the student’s parent(s) or the eligible student.
USE OF STUDENT EDUCATION RECORDS
To carry out their responsibilities, school officials have access to student education records for legitimate educational purposes. The District uses the following criteria to determine who are school officials. An official is a person: 1. duly elected to the Board; 2. certificated by the state and appointed by the Board to an administrative or supervisory
position; 3. certificated by the state and under contract to the Board as an instructor; 4. employed by the Board as a temporary substitute for administrative, supervisory or
teaching personnel for the period of his/her performance as a substitute; 5. employed by, or under contract to, the Board to perform a special task such as a
secretary, a treasurer, Board attorney or auditor for the period of his/her performance as an employee or contractor or
6. a contractor, consultant, volunteer or other party to whom an agency or institution has
outsourced institutional services or functions may be considered a school official provided that the outside party:
A. performs an institutional service or function for which the District would
otherwise use employees; B. is under the direct control of the District with respect to the use and maintenance
of education records and C. abides by the legal requirements governing the use and redisclosure of personally
identifiable information from education records.
7 of 15
File: JO-R School officials who meet the criteria listed above have access to a student’s records if they have a legitimate educational interest in those records. A “legitimate educational interest” is the person’s need to know in order to perform: 1. an administrative task required in the school employee’s position description approved
by the Board; 2. a supervisory or instructional task directly related to the student’s education or 3. a service or benefit for the student or the student’s family such as health care,
counseling, student job placement or student financial aid. NOTE: The District must use reasonable methods to ensure that school officials obtain access to only those education records in which they have legitimate educational interests. A district that does not use physical or technological access controls to records must ensure that its administrative policy for controlling access to education records is effective and that it remains in compliance with the legitimate educational interest requirement.
The District releases information from or permits access to a student’s education records only with a parent’s or an eligible student’s prior written consent, except that the Superintendent or a person designated in writing by the Superintendent may permit disclosure under the following conditions: 1. when students seek or intend to enroll in another school district or a postsecondary
school. The District makes reasonable attempts to notify the parent or eligible student at their last known address unless the disclosure is initiated by the parent or eligible student or unless the District’s annual notification includes notice that the District forwards education records to other education entities that request records in connection with a student’s transfer or enrollment. Upon request, the District provides copies of the records and an opportunity for a hearing (upon the condition that the student’s parents be notified of the transfer, receive a copy of the record and have an opportunity for a hearing to challenge the content of the record);
2. when certain federal and state officials need information in order to audit or enforce
legal conditions related to federally supported education programs in the District; 3. when parties who provide, or may provide, financial aid for which a student has applied
or received, need the information to: A. establish the student’s eligibility for the aid; B. determine the amount of financial aid;
8 of 15
File: JO-R C. establish the conditions for the receipt of the financial aid or D. enforce the agreement between the provider and the receiver of financial aid; 4. if a State law adopted before November 19, 1974, required certain specific items of
information to be disclosed in personally identifiable form from student records to state or local officials;
5. when the District has entered into a written agreement or contract for an organization to
conduct studies on the District’s behalf to develop tests, administer student aid or improve instruction;
6. when accrediting organizations need those records to carry out their accrediting
functions; 7. when parents of eligible students claim the student as a dependent; 8. when it is necessary to comply with a judicial order or lawfully issued subpoena; the
District makes a reasonable effort to notify the student’s parent(s) or the eligible student before making a disclosure under this provision, except when a parent is party to a court proceeding involving child abuse or neglect or dependency, and the order is issued in the context of that proceeding;
9. if the disclosure is an item of directory information and the student’s parent(s) or the
eligible student has not refused to allow the District to designate that item as directory information for that student;
10. the disclosure is in connection with a health and safety emergency; 11. the disclosure concerns sex offenders and other individuals required to register under
section 170101 of the Violent Crime Control and Law Enforcement Act of 1994, 42 U.S.C. 14071, and the information was provided to the educational agency or
institution under 42 U.S.C. 14071 and applicable federal guidelines and 12. to an agency caseworker or other representative of a state or local child welfare agency
when the agency is legally responsible for the care and protection of the child. Information obtained will not be disclosed by the agency to any other agency or individual, unless they are engaged in addressing the education needs of the child and authorized by the agency to have access and the disclosure is consistent with the State laws applicable to protecting the confidentiality of the student’s education records.
9 of 15
File: JO-R
The District discloses personally identifiable information from an education record to appropriate parties, including parents, in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals. When deciding whether to release personally identifiable information in a health or safety emergency, the District may take into account the totality of the circumstances pertaining to a threat to the health or safety of a student or other individuals. If the District determines that there is an articulable and significant threat to the health or safety of a student or other individuals, it may disclose information from education records to any person whose knowledge of the information is necessary to protect the health or safety of the student or other individuals. The District records the following information when it discloses personally identifiable information from education records under the health or safety emergency exception: 1. the articulable and significant threat to the health or safety of a student or other
individuals that formed the basis for the disclosure and 2. parties to whom the District disclosed the information. The District is required to permit the Ohio Department of Education (ODE) to have access to personally identifiable information about a student if ODE needs the information to: 1. notify the District or school attended in the District of threats or descriptions of harm
included in the student’s response to an achievement test question; 2. verify the accuracy of the student’s achievement test score or 3. determine whether the student satisfies the alternative conditions for a high school
diploma. District officials may release information from a student’s education records if the student’s parent(s) or the eligible student gives his/her prior written consent for the disclosure. The written consent must include at least: 1. a specification of the records to be released; 2. the reasons for the disclosure; 3. the person or the organization or the class of persons or organizations to whom the
disclosure is to be made; 4. the parent(s) or student’s signature and 5. the date of the consent and, if appropriate, a date when the consent is to be terminated.
10 of 15
File: JO-R The District uses reasonable methods to identify and authenticate the identity of parents, students, school officials and any other parties to whom the agency or institution discloses personally identifiable information from education records. The student’s parent(s) or the eligible student may obtain a copy of any records disclosed under this provision. The District does not release information contained in a student’s education records, except directory information, to any third parties, except its own officials, unless those parties agree that the information is not redisclosed, without the parent(s)’ or eligible student’s prior written consent.
RECORDS OF REQUESTS FOR ACCESS AND DISCLOSURES MADE FROM EDUCATION RECORDS
The District maintains an accurate record of all requests for it to disclose information from, or to permit access to, a student’s education records and of information it discloses and access it permits, with some exceptions listed below. This record is kept with, but is not a part of, each student’s cumulative school records. It is available only to the record custodian, the eligible student, the parent(s) of the student or to federal, state or local officials for the purpose of auditing or enforcing federally supported educational programs. The record includes: 1. the name of the person who or agency which made the request; 2. the interest which the person or agency has in the information; 3. the date on which the person or agency made the request; 4. whether the request was granted and, if it was, the date access was permitted or the
disclosure was made and 5. in the event of a health and safety emergency, the articulable and significant threat to
the health or safety of a student or other individuals that formed the basis for the disclosure and the parties to whom the agency or institution disclosed the information.
The District maintains this record as long as it maintains the student’s education record. The records do not include requests for access or information relative to access which has been granted to parent(s) of the student or to an eligible student; requests for access or access granted to officials of the District who have a legitimate educational interest in the student; requests for, or disclosures of, information contained in the student’s education records if the request is accompanied by the prior written consent of a parent(s) or eligible student or if the disclosure is authorized by such prior consent or for requests for, or disclosures of, directory information designated for that student.
11 of 15
File: JO-R
PROCEDURES TO SEEK TO CORRECT EDUCATION RECORDS Parents of students or eligible students have a right to seek to change any part of the student’s records which they believe is inaccurate, misleading or in violation of student rights. For the purpose of outlining the procedure to seek to correct education records, the term “incorrect” is used to describe a record that is inaccurate, misleading or in violation of student rights. The term “correct” is used to describe a record that is accurate, not misleading and not in violation of student rights. Also, in this section, the term “requester” is used to describe the parent(s) of a student or the eligible student who is asking the District to correct a record. To establish an orderly process to review and correct the education records for a requester, the District may make a decision to comply with the request for change at several levels in the procedure. First-level decision. When a parent of a student or an eligible student finds an item in the student’s education records that he/she believes is inaccurate, misleading or in violation of student rights, he/she should immediately ask the record custodian to correct it. If the records are incorrect because of an obvious error and it is a simple matter to make the record change at this level, the records custodian makes the correction. If the records are changed at this level, the method and result must satisfy the requester. If the custodian cannot change the records to the requester’s satisfaction, or the records do not appear to be obviously incorrect, he/she: 1. provides the requester a copy of the questioned records at no cost; 2. asks the requester to initiate a written request for the change and 3. follows the procedure for a second-level decision. Second-level decision. The written requests to correct a student’s education records through the procedure at this level should specify the correction that the requester wishes the District to make. It should at least identify the item the requester believes is incorrect and state whether he/she believes the item: 1. is inaccurate and why; 2. is misleading and why and/or 3. violates student rights and why. The request is dated and signed by the requester.
12 of 15
File: JO-R Within two weeks after the records custodian receives a written request, he/she: 1. studies the request; 2. discusses it with other school officials (the person who made the record or those who
may have a professional concern about the District’s response to the request); 3. makes a decision to comply or decline to comply with the request and 4. completes the appropriate steps to notify the requester or moves the request to the next
level for a decision. If, as a result of this review and discussion, the records custodian decides the records should be corrected, he/she effects the change and notifies the requester in writing that he/she has made the change. Each such notice includes an invitation for the requester to inspect and review the student’s education records to make certain that the records are in order and the correction is satisfactory. If the custodian decides the records are correct, he/she makes a written summary of any discussions with other officials and of his/her findings in the matter. He/She transmits this summary and a copy of the written request to the Superintendent. Third-level decision. The Superintendent reviews the material provided by the records custodian and, if necessary, discusses the matter with other officials such as the school attorney or the Board (in executive session). He/She then makes a decision concerning the request and completes the steps at this decision level. Ordinarily, this level of the procedure should be completed within two weeks. If it takes longer, the Superintendent notifies the requester in writing of the reasons for the delay and indicates a date on which the decision will be made. If the Superintendent decides the records are incorrect and should be changed, he/she advises the record custodian to make the changes. The record custodian advises the requester of the change as he/she would if the change had been made at the second level. If the Superintendent decides the records are correct, he/she prepares a letter to the requester, which includes: 1. the District’s decision that the records are correct and the basis for the decision; 2. a notice to the requester that he/she has a right to ask for a hearing to present evidence
that the records are incorrect and that the District grants such a hearing; 3. advice that the requester may be represented or assisted in the hearing by other parties,
including an attorney at the requester’s expense and
13 of 15
File: JO-R 4. instructions for the requester to contact the Superintendent or his/her designee to
discuss acceptable hearing officers, convenient times and a satisfactory site for the hearing. (The District is not bound by the requester’s positions on these items but may, as far as feasible, arrange the hearing as the requester wishes.)
Fourth-level decision. After the requester has submitted (orally or in writing) his/her wishes concerning the hearing officer, the time and place for the hearing, the Superintendent, within a week, notifies the requester when and where the District will hold the hearing and whom it has designated as the hearing officer. At the hearing, the hearing officer provides the requester a full and reasonable opportunity to present material evidence and testimony to demonstrate that the questioned part of the student’s education records are incorrect as shown in the requester’s written request for a change in the records (second level). Within one week after the hearing, the hearing officer submits to the Superintendent a written summary of the evidence submitted at the hearing. Together with the summary, the hearing officer submits his/her recommendation, based solely on the evidence presented at the hearing, that the records should be changed or remain unchanged. The Superintendent prepares the District’s decision within two weeks of the hearing. That decision is based on the summary of the evidence presented at the hearing and the hearing officer’s recommendation. The District’s decision is based solely on the evidence presented at the hearing. The Superintendent may overrule the hearing officer if he/she believes the hearing officer’s recommendation is not consistent with the evidence presented. As a result of the District’s decision, the Superintendent takes one of the following actions. 1. If the decision is that the District changes the records, the Superintendent instructs the
records custodian to correct the records. The records custodian corrects the records and notifies the requester as in the context of the second-level decision.
2. If the decision is that the District does not change the records, the Superintendent
prepares a written notice to the requester, which includes: A. the District’s decision that the records are correct and will not be changed; B. a copy of a summary of the evidence presented at the hearing and a written
statement of the reasons for the District’s decision and C. advice to the requester that he/she may place in the student’s education records an
explanatory statement that states the reasons why he/she disagrees with the District’s decision and/or the reasons he/she believes the records are incorrect.
File: JO-R Final administrative step in the procedure. When the District receives an explanatory statement from a requester after a hearing, it maintains that statement as part of the student’s education records as long as it maintains the questioned part of the records. The statement is attached to the questioned part of the records and whenever the questioned part of the records is disclosed, the explanatory statement is also disclosed. (Approval date:)