GRAND RAPIDS CHARTER TOWNSIITP 1836 EAST BELTLINE …3 . aquatic doctors lake mgmt 4 . cady , sue 5 . consumers life insurance company 6 . daystar ministries 7 . emergency vehicle

GRAND RAPIDS CHARTER TOWNSIITP REGULAR TOWNSIITP MEETING

1836 EAST BELTLINE N.E.

May 20,2014 7:00p.m.

AGENDA

1. Pledge of Allegiance.

2. Brief Public Comment. (Brief 2-3 minutes per person relating to agenda items).

*3. Approve minutes of the regular Township Board meeting ofMay 6, 2014.

*4. Consider bills to be paid.

*5 . Consider approval ofthe deferral of summer taxes.

*6. Consider financial contribution to Reeds Lake Trail Improvement Project.

*7. Consider approval ofWayne Harrall and William Culhane appointment to the Planning Commission.

*8. Consider approval of the 2014 Celadon Summer Concert Series Outdoor Assembly Permits.

*9. Update and discussion ofthe Parks & Recreation Committee Meeting.

Board Comments

Public Comments - Please limit comments to less than 5 minutes and state your name and address for the Recording secretary.

Adjournment

GRAND RAPIDS CHARTER TOWNSHIP REGULAR TOWNSHIP BOARD MEETING

May 6, 2014

A meeting of the Grand Rapids Charter Township Board was called to order at 7:00pm by Supervisor Michael DeVries. The meeting was held in the Township Hall. The following were present: Supervisor Michael DeVries, Clerk Edward Robinette, Treasurer Chris Afendoulis, and Trustees David Van Dyke and Lee Van Popering. Trustees Rusty Merchant and Robert Roth were absent. There were six people in the audience.

1. PLEDGE OF ALLEGIANCE.

2. BRIEF PUBLIC COMMENT.

There was no public comment.

REQUEST TO AMEND THE AGENDA: Supervisor DeVries asked the Board to amend the agenda by adding item 8) Consider approval of the Grand Rapids Township EDC directors and move the discussion oftechnology upgrade to item 9). Chris Afendoulis, seconded by Lee Van Popering, moved approval of the Agenda amendment. The motion passed unanimously. Supervisor De Vries also requested the addition of a bill for utility relocation in the amount of $7819.34 to expedite the trail construction project to the bills to be paid. David Van Dyke, seconded by Lee Van Popering, moved to add the bill to the list of bills to be paid. The motion passed unanimously.

3. APPROVE MINUTES OF THE REGULAR TOWNSHIP BOARD MEETING OF APRIL 15,2014.

Lee Van Popering, seconded by David Van Dyke, moved approval of the minutes as presented. The motion passed unanimously.

4. CONSIDER CASH DISBURSEMENTS.

Lee Van Popering, seconded by David Van Dyke, moved approval of the Cash Disbursements as presented. The motion passed unanimously.

5. CONSIDER BILLS TO BE PAID.

Lee Van Popering, seconded by David Van Dyke, moved payment of the Bills as presented. The motion passed unanimously.

6. KENT DISTRICT LIBRARY ANNUAL REPORT- LANCE WERNER, CRAIG WILSON &LIZ BREED.

The Board received the annual report from representatives of the Kent District Library.

7. CONSIDER APPROVAL OF ROAD CLOSURE REQUESTS: a) MICHIGAN ADVENTURE RACING- THE DIRTY DUEL RACE b) REEDS LAKE TRIATHLON

GRAND RAPIDS TOWNSHIP REGULAR BOARD MEETING May 6, 2014

Page 2 of2

Lee Van Popering, seconded by David Van Dyke, moved approval of both Road Closure requests as presented. The motion passed unanimously.

8. CONSIDER APPROVAL OF GRAND RAPIDS TOWNSHIP ECONOMIC DEVELOPMENT CORPORATION DIRECTORS.

Lee Van Popering, seconded by David Van Dyke, moved approval of the appointments as presented. The motion passed unanimously.

9. DISCUSSION OF THE TECHNOLOGY UPGRADE.

Supervisor DeVries informed the Board of progress on the technology upgrade of the displays for the board table. A proposal will follow to complete upgrades ofthe table, podium, presentation table, signage, and technology upgrades.

BOARD COMMENTS: There were none.

PUBLIC COMMENTS: There were none.

The meeting adjourned at 7:19pm.

Edward J. Robinette, Clerk GRAND RAPIDS CHARTER TOWNSHIP

05/09/2014 09 : 23 AM User : BGRISWOLD

INVOICE APPROVAL BY VENDOR REPORT FOR GRAND RAPIDS TOWNSHIP EXP CHECK RUN DATES 05/12/2014 - 05/12/2014

DB: Grand Rapids To

Claimant

1 . COMCAST

2 . CONSUMERS ENERGY

3 . FLEET SERVICES - WEX BANK

4. LOWE I s

***TOTAL ALL CLAIMS***

UN JOURNALIZED BOTH OPEN AND PAID

Amount Claimed

10 . 47

7,802 . 93

619.29

101 . 87

8 , 534 . 56

Amount Owed

Page: 1/1

Amount Rejected

05/13/2014 09 : 59 AM INVOICE APPROVAL BY VENDOR REPORT FOR GRAND RAPIDS TOWNSHIP User : BGRISWOLD EXP CHECK RUN DATES 05/23/2014 - 05/23/2014 DB: Grand Rapids To

Claimant

1 . ABSOPURE WATER CO .

2. ADVANCED TRACKING TECHNOLOGIES INC

3 . AQUATIC DOCTORS LAKE MGMT

4 . CADY , SUE

5 . CONSUMERS LIFE INSURANCE COMPANY

6 . DAYSTAR MINISTRIES

7 . EMERGENCY VEHICLE SERVICE

8 . FLEE T SERVICES - WEX BANK

9 . GENUINE PARTS CO-GRAND RA

10 . KCI

11 . KENT COUNTY HEALTH DEPT .

12 . KENT COUNTY TREASURER

13 . KENT RECORD MANAGEMENT INC

14. LUSCIOUS LANDSCAPES

15 . MARSHALL & SWIFT

16 . MOORE & BRUGGINK

17 . NYE UNIFORM COMPANY

18 . ORKIN INC

19 . PLEUNE SERVICE COMPANY

20 . PRECISION DATA PRODUCTS

21 . ROBINETTE , ED

22 . ROTHLEY , ROBIN

23 . TDS METROCOM

24 . TECH MASTERS

***TOTAL ALL CLAIMS***

UNJOURNALIZED BOTH OPEN AND PAID

Amount Claimed

30 . 00

35 . 95

685 . 00

11.20

229 . 22

50 . 00

570 . 00

1 , 002 . 22

22 . 98

291 . 44

36 . 00

27 , 797 . 66

279 . 90

2 , 085.00

309 . 95

2 , 312 . 85

109 . 00

76 . 90

145 . 00

160 . 41

27 . 27

379 . 48

358 . 48

4 , 382 . 10

41 , 388 . 01

Amount Owed

Page : 1/1

Amount Rejected

M ICHAEL J . DEV R IES SUPERV ISOR

EDWARD J. R OB INETTE C LERK

CH RIS AFENDO ULI S T REASURER

May 20, 2014

TO: Grand Rapids Charter Township Board of Trustees

FROM: Sue Cady Deputy Treasurer/Office Manager

RE: Deferment ofTaxes

RECOMMENDATION

RU STY M ERCHANT T RUSTEE

R oBERT W. RoTH T RUSTEE

D AVID A. V AN D YKE T RUSTEE

L E E V AN P OPER ING

T RUSTEE

Item# 5

Consider approval of Resolution to defer tax payments without interest/penalty for qualified taxpayers.

BACKGROUND

This is an annual Resolution request.

1836 EAST BELTLINE N.E . • GRAND RAPIDS , Ml 49525-4514 PHO NE: (616 ) 361 -7391 • F Ax : (616) 361 -6620 • WEB SiTE : www .GRANDRAPID ST WP . ORG

MICHAEL J. DEVRIES SuPERVISOR

EDWARD J. ROBINETTE CLERK

CHRIS AFENDO ULIS TREASU RER

RESOLUTION GRAND RAPIDS CHARTER TOWNSHIP

KENT COUNTY, MICHIGAN

RusTY MERCHANT T RUSTEE

RoBERT W. RoTH T RUSTEE

DAVID A. V AN D YKE TRU STEE

LEE VANPOPERING

TRU STEE

WHEREAS, Public Act 108 of 1976 as amended by PA 97 of 1992 provides a deferment from summer taxes without interest/penalty for certain taxpayers, and

WHEREAS, said Public Act requires local approval, and

WHEREAS, qualifying taxpayers must file an application with the local treasurer certifying that they meet the requirement of the act, and

WHEREAS, certain other taxpayers with properties involved in splits, MTT decisions and 2014 July and 2014 December Board of Review pending decisions should also be deferred without interest/penalty for a 30 day period.

BE IT THEREFORE RESOLVED that the Grand Rapids Charter Township Board hereby agrees to defer without interest/penalty tax payments to the above named qualifying taxpayers.

The following Board Member offered the foregoing Resolution: And was supported by Board Member: And the vote being as follows:

YEAS:

NAYS:

ABSENT:

Resolution declared adopted May 20,2014.

Ed Robinette, Clerk Grand Rapids Charter Township

CERTIFICATION

I hereby certify the foregoing to be a true copy of a Resolution adopted at a regular meeting of the Grand Rapids Charter Township Board held on May 20, 2014.

1836 EAST BELTLINE N . E . • GRAND RAPIDS , Ml 49525-4514 PHO NE: (616) 361 -7391 • FAx: (616) 361 -6620 • WEB SiTE: www.GRANDRAPJDSTWP.ORG

MIC H AE L J . DEV RIES S UPERVISOR

EDWAR D J . R O BI NETT E C LERK

CHRI S AFENDOULI S T REASURER

May 20,2014

TO: Grand Rapids Charter Township Board of Trustees

FROM:

RE:

Michael J. DeVries Township Supervisor

Reeds Lake Trail Extension funding request

RECOMMENDATION

Ru s T Y M ERCHANT T RUSTEE

R o BERT W . R oTH T RUSTEE

D AVI D A. V AN D YKE T RUSTEE

L EE V AN P aPERING

T RUSTEE

Item# 6

Consideration of contributing to the Reeds Lake Trail Improvement Project in the amount of$25 ,000.00

BACKGROUND

East Grand Rapids and Grand Rapids Township have jointly constructed and maintained the Reeds Lake Trail. East Grand Rapids is improving the trail as part of a waterfront improvement project and has asked for our financial help. It is anticipated that the funds would be allocated later this year and therefore a budget amendment would be considered at that time.

1836 EAST BELTLINE N . E . • GRAND RAPIDS , Ml 49525-4514 PHON E : (61 6 ) 361 -7391 • F Ax : (616 ) 361 -6620 • W EB SiTE: www .GRAN DRAPIDSTWP . ORG

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MIC H A EL J. DEVRIES SU PERVISOR

EDWARD J. ROBI NETTE CLERK

CHRI S AFENDOULIS T REASURER

May 20,2014

TO: Grand Rapids Charter Township Board of Trustees

FROM:

RE:

Michael J. DeVries Township Supervisor

Planning Commission Appointments

RECOMMENDATION

RU STY MERCHANT T RUSTEE

R oBERT W. RoTH T RUSTEE

D AVID A. V AN D YKE T RUSTEE

LEE V AN P OPERING

TRU STEE

Item# 7

Consider approval of the appointment of Wayne Harrall and William Culhane to 3 year Planning Commission terms, ending July 1, 2017.

BACKGROUND

Planning Commission Chair Wayne HarraH has agreed to an additional term and William Culhane will be a new member filling the position of Stephen Fry. Stephen has asked to not be reappointed as his business is demanding more of his time.

1836 EAST BELTLINE N.E. • GRAND RAPIDS , Ml 49525-4514 PHONE: (616) 361-7391 • FAx : (6 16) 361-6620 • WEB SiTE: www.GRANDRAPJDSTWP.ORG

GRAND RAPIDS CHARTER TOWNSHIP BOARDS I CO MMISSI 0 NS I COMMITTEES I 0 RGANIZA TI 0 NS

(Township) BOARD: Supervisor Michael J. DeVries Clerk Edward J. Robinette Treasurer Chris Afendoulis Trustee Rusty Merchant Trustee Robert W. Roth Trustee Trustee

David A. VanDyke Lee VanPopering

BOARD OF REVIEW: Chair

Alternate

Bob King John Cook Justin Michael

BUILDING COMMITTEE: Michael J. DeVries Lee VanPopering Robert Versluys

11-20-2016 11-20-2016 11-20-2016 11-20-2016 11-20-2016 11-20-2016 11-20-2016

01-01-2015 01-01-2015 01-01-2015

BUILDING BOARD OF APPEALS: (Open Meeting) Benjamin Brinks Greg Canfield Daniel Durkee Earl Eddy John Petchauer Ron Reitsma Mike Vredevoogd

EAST BELTLINE LAND USE ADVISORY BOARD: David A. VanDyke

ECONOMIC DEVELOPMENT CORPORATION: (Open Meeting) Chris Afendoulis 10-2016 DanielS. Behm 10-2015 Chandler Cudlipp, Jr. 10-2016 Robert Daverman, Jr. 10-2016 Michael J. DeVries 10-2017 Fred L. Kistler 10-2016 John Shape 10-2017 James Saalfeld 10-2017 Susan M. Cady 10-2015

ELECTION COMMISSION: (Open Meeting) Edward J. Robinette Lee VanPopering Robert W. Roth

FIRE OFFICERS BOARD: Robert Radakovitz Robert Versluys Stephen Hicks Luke Werdon

FREEDOM OF INFORMATION COORDINATOR: Michael j. DeVries

GRAND VALLEY METRO COUNCIL: Transportation Policy Committee Technical Committee NPDES Representative LGROW Representative

Michael j. DeVries Michael j. DeVries Robert Versluys Robert Versluys

INFORMATION TECHNOLOGY COORDINATOR: Robert Versluys

KENT COUNTY LIBRARY BOARD REPRESENTATIVE: Charles Fry

N.E. BEL TLINE JOINT ADVISORY BOARD: Wayne Harral! Kara Hammond David A VanDyke

PERSONNEL COMMITTEE: (Open Meeting) Edward j. Robinette Chris Afendoulis Robert W. Roth

PLANNING COMMISSION: Chair Vice Chair Secretary

Wayne Harrall Stephen Fry David A VanDyke Beverly Wall Mark Prein Dave Pierangeli Scott Conners

PLANNING COMMISSION REPRESENTATIVE: David A VanDyke

07-01-2014 07-01-2014 11-20-2016 07-01-2015 07-01-2016 07-01-2015 07-01-2016

PLAINFIELD AVENUE CORRIDOR IMPROVEMENT AUTHORITY BOARD: Ronny K. Abbott 12-31-2016 Charlene K. Boylen 12-31-2015 John G. Clark 12-31-2014 Stephen Stoddard 12-31-2015

5(1/2UJ1I!h

PRIVACY OFFICER:

Michael J. DeVries Erick Kind Linda Peska

Michael J. DeVries

RECREATION COMMITTEE: (Open Meeting) Laura Hill

REGIS BOARD:

Scott Conners Rusty Merchant Jeanenne Morton Robin Rothley Michael VanderPloeg Mark Wrona

Michael J. DeVries

SAFETY COMMITTEE: Robert Radakovitz Robert Versluys Donald Fehsenfeld

11-20-2016 12-31-2016 12-31-2013

SITE PLAN REVIEW COMMITTEE: (Open Meeting) Wayne Harral! David A. VanDyke Stephen Fry

UTILITY ADVISORY BOARD:

Alternate Edward J. Robinette Michael J. DeVries

ZONING BOARD OF APPEALS: Chair

Alternate Alternate

Ronald J. Hall George J. Orphan Lee VanPopering Jim Kubicek Mark Prein Jon Rupert Greg Timmer

11-20-2014 11-20-2016 11-20-2016 11"-20-2016 07-01-2016 11-20-2014 11-20-2014

ZONING BOARD OF APPEALS REPRESENTATIVE: Lee VanPopering

February 3, 2014

Mr. Michael J. DeVries, Supervisor Grand Rapids Charter Township 1836 East Beltline NE Grand Rapids, Ml 49525-4514

Re: Township Planning Commission Opening

Dear Michael:

W2C2 Consulting, LLC

It has come to my attention from the Township Clerk that an existing member of the Planning Commission is stepping down and vacating a position. As a township resident and registered architect I would like to submit my name as a candidate for this opening.

I welcome the opportunity to serve my fellow residents of Grand Rapids Township by utilizing more than 25 years experience as a registered architect in the State of Michigan to ensure the townships plans and goals are accomplished for future generations.

Accompanying this letter you will find my Resume and Curriculum Vitae outlining my professional experience since 1985 including work in seven states. My experience enables me to see development from many perspectives, such as: the architect, contractor, developer, owner, township resident and administrator.

I also have a considerable amount of volunteer community service including: Forest Hills Eastern coaching basketball and baseball, Northeastern Little League coach and League Vice President, YMCA community sports, Sunday School teacher, student mentorship Grand Rapids Public Schools, and substance avoidance counseling and education at Forest Hills Public Schools.

If there is and opportunity to serve in this capacity I am interested in learning more about the responsibilities.

Thank you for your consideration.

Sincerely,

William W. Cuiliane

William W. Culhane, Architect, LEED AP

1962 Garret Drive, N E

[email protected]

Grand Rapids, MI 49525

616.322.3852

1962 Garret Street. SE Grand Rapids, Michigan 49525

PROFESSIONAL EXPERIENCE:

William W. Culhane Architect, LEEDAP

C. 616.322.3852 E. [email protected]

William W. Culhane, Consulting, LLC, Grand Rapids, Michigan 11/10 to Present President

WWCC primary focus is to provide Owner Representative Services for companies during the design and construction process. WWCC also provides a full range of architectural, planning, programming, design and management services from the very beginning of the project through construction, FFE and final occupancy. As an Owner Representative WWCC is looking out for your best interests including; initial cost, ROI , project schedule and quality standards. With more than 27 years experience on large, medium, and small project WWCC becomes your advocate on the project, working with the design professionals and contractors to ensure the design and execution meet the demanding and specific needs for your organization. WWCC has experience leading project teams to successful outcomes on projects around West Michigan and the Mid West. Current Clients include; Jenison Publ ic Schools, Van Andel Institute, YMCA Greater Grand Rapids, Utility Supply Company and Spectrum Health.

Culhane & Fahrenkrug Consulting LLC, Grand Rapids , Michigan 9/05 to 11/10 Founding Member

Culhane & Fahrenkrug Consulting LLC is a full service company specializing in Design , Planning, and Construction projects. As the owner's representative Bill provided oversight from project inception to final closeout. Van Andel Institute hired Bill to manage the Phase II expansion , a 242,000 SF bio-molecular cancer research facility in Grand Rapid , Michigan. Bill lead the team through the selection and management of the design and construction team , contract negotiation, overall project financial monitoring and approval, quality control , scheduling responsibility, subcontractor selections, coordination with city agencies, and communication and coordination of all VAl staff.

Progressive AE, Grand Rapids, Michigan 9/97 to 9/05 Construction Services Studio Leader/ Share Holder

As Construction Services Studio Leader, Bill was responsible for a business unit within the AE Group. Bill was responsible for oversight of construction administration, quality control , building assessments, Construction Management, and Design/ Build projects as well as facility operations and building maintenance. In addition to weekly tasks, Bill performed quality control reviews of documents to improve the level of our bid packages and circumvent issues before they become problems in the field . Prior to this, Bill served as senior construction administrator, the communication link between the office staff and contractor. Bill's primary responsibility was to resolve construction items in the field to keep the project moving forward . Bill also served as Project Architect for many projects including; Resurrection Life Church , the first phase of the Grand Rapids Convention Center- DeVos Lobby, and the Jarecki School of Advanced Learning at Aquinas College.

INTEGRATED ARCHITECTURE, P.C., Grand Rapids, Michigan 10/94 to 9/97 Project Manager, Associate

Project manager for several hospital based outpatient rehabilitation fitness centers ranging in construction costs from $6.25 million to $25 million dollars. The facilities include O.T./P.T. rehabilitation, cardiac rehabilitation , and a full service fitness center which includes a lap pool, therapy pool, gymnasium, aerobics studio, indoor tennis, and fitness and exercise areas. The Mercy Health & Well ness Center in Fairfield , Ohio includes 24,000 square feet of outpatient treatment for Children's Hospital- Cincinnati. In addition to the attached referenced projects, duties also included management of forty (40) Meijer, Inc, Gas Stations in excess of $50 million dollars construction cost, and Project Manager of several smaller projects.

SSOE, Inc., Troy, Michigan 10/91 to 10/94 Architect

Project Architect for Meijer, Inc. Responsibilities included the development of architectural construction documents and specifications for several renovation projects including a 220,000 square foot store in Jackson, Michigan, and a 45,000 square foot addition and 200,000 square foot renovation in Findlay, Ohio, and a Source Club renovation into a Meijer store in Fraser, Michigan. Project Architect for development of Kmart Super K Criteria documents and construction documents for series one and two, including architectural document preparation and project coordination with all disciplines. Project Architect for Blue Cross/ Blue Shield Corporate Office in Saginaw, Michigan.

MM/A & Associates, Inc., Rochester, Michigan 7/90 to 10/91 Architect

Responsible for schematic design, construction documents, and construction administration for a variety of building types. Lead architect for West Bloomfield United Methodist Church and National Account Manager for Mr. Bulky retail account. Duties required Bill to communicate and meet with clients, GC/CM, and sub-contractors on a regular basis.

CHENOWETH & ASSOCIATES, ARCHITECTS, Fenton, Michigan 6/88 to 7/90 Designer/Intern Architect (Design/ Build Contractor)

Designer for Olivet Nazarene University, McHie arena, a 67,000 square foot, multi-purpose athletic facility, with a 4,000 seat basketball arena, racquetball courts, running track , and support areas. Other accomplishments include design and documents for thirty (30) projects with construction costs ranging from $250,000 to $5.5 million. These duties provided me with the opportunity to be involved in the complete range of architectural activities from owner programming to construction administration.

HULL-STEPHENS & ASSOCIATES, Swartz Creek, Michigan Intern Architect

(intermittent) 6/85 to 9/87

Participated in a full range of architectural activities including design drawings, design development, construction documents, and field inspection for many projects. Prepared design development and construction documents for an $800,000 project under supervision of a principal architect.

MUNSELL and ASSOCIATES, Southfield, Michigan (intermittent) 6/85 to 9/87 Field inspector

Responsibilities consisted of construction administration for several large scale re-roofing projects including; Sisters of Mercy High School, Ypsilanti Psychiatric Hospital, and Sisters of Mercy Convent. Other duties included; structural inspection, design, and shop drawing review.

REGISTRATION:

Registered Architect, State of Michigan, December of 1989 LEEDAP' The U. S. Green Building Council , August of 2004

EDUCATION:

LAWRENCE TECHNOLOGICAL UNIVERSITY, Southfield, Michigan Bachelor of Architecture, June 1989 Bachelor of Science in Architecture, June 1987

MIC H AEL J. DEVRIES SuPERVISOR

EDWARD J. ROBI N ETTE CLERK

CHRIS AFENDOULI S T REASURER

May 20,2014

TO: Grand Rapids Charter Township Board of Trustees

FROM:

RE:

Michael J. DeVries Township Supervisor

Celadon Summer Concert Series

RECOMMENDATION

R usTY MERCHANT T RUSTEE

R oBERT W. RoTH T RUSTEE

D AV ID A. V AN D YKE T RUSTEE

LEE V AN P OPERING

T RUSTEE

Item# 8

Consider approval of the 2014 Celadon Summer Concert Series Outdoor Assembly Permits.

BACKGROUND

See attached recommendation and compliance requirements.

1836 EAST BELTLINE N . E. • GRAND RAPIDS , Ml 49525-4514 PHONE: (61 6) 361-7391 • FAX: (616) 361 -6620 • WEB SiTE: WWW.GRANDRAPIDST WP.ORG

MICHAEL J. DEVRIES SUPERVISOR

RusTY MERCHANT T RUSTEE

R oBERT W . RoTH

EDWARD J . ROBINETTE CLERK

T RUSTEE

D AV ID A. V ANDYKE T RUSTEE

CHRIS AFENDOULIS TREAS URER

LEE V AN P OPERING

TRUSTEE

TO:

Robert M. Radakovitz Director of Public Safety

May 12,2014

Mr. Michael J. DeVries Township Supervisor

FROM: Robe1i M. Radakovitz ~~~ Director of Public Safety \) \~ 1

RE: Celadon Summer Concert Series - Outdoor Assembly License

BACKGROUND Claire Kryger has made a request to conduct three (3) outdoor events during the summer of2014.

RECOMMENDATION It is the recommendation of the Director of Public Safety that CLAIRE KRYGER (ESSTEE Real Estate Management) be granted OUTDOOR ASSEMBLY LICENSE(s) to conduct the Celadon Summer Concert Series on the following dates provided she complies with the below listed requirements .

REQUIREMENTS

Thursday, June 26, 2014 Thursday, July 17, 2014 Thursday, August 14, 2014

Claire Kryger (ESSTEE Real Estate Management) has met the following requirements: • The name, age, residence and mailing address of the person making the

application must be submitted to the Township. • The address and legal description of the premises upon which the proposed

assembly is to be conducted. • The hours the proposed assembly is to be conducted. • A statement of the maximum number of people who will be in attendance. • The premises shall be completely enclosed by a fence of sufficient height and

strength to preclude persons in excess of the maximum permissible attendants from gaining access and which will have sufficient gates properly located to provide ready and safe ingress and egress.

• A statement ensuring that there will be adequate restroom facilities available - if rentals, the name of the company providing the porta-jolms.

1836 EAST BELTLINE N.E . • GRAND RAPIDS , Ml 49525-4514 PHONE: (616) 361-7391 • FAX: (616) 361-6620. WEB SITE: WWW.GRANDRAPIDSTWP.ORG

REQUIREMENTS - continued • A notarized release from the person organizing (in charge of the event) the event

holding the Township, its employee's and agents thereof harmless from any and all claims that may arise involving property damage, personal injury, and death that may OCCur because of the event. TO BE RETURNED OR BROUGHT IN WHEN PICKING UP

THE OUTDOOR ASSEMBLY LICENSE.

• Agree to meet, discuss, (with Township officials) and correct any concerns relative to complaints that the Township may receive regarding the events.

• A copy of a two million dollar ($2,000,000.00) insurance policy naming the Grand Rapids Charter Township as an additional insured has been provided ..

• Payment of the Outdoor Assembly License fee of $375.00 for three concerts.

Celadon New Town Residential Association

May9,2014

Grand Rapids Charter Township Attn: Bob Radakovitz 1836 East Beltline Ave Grand Rapids, MI 49525

Re: Outdoor Assembly Permit Application

Dear Bob,

Celadon New Town Residential Association would like to apply for an outdoor assembly permit for 2100 New Town Drive, Grand Rapids, Ml49525 (Celadon's Amphitheater). Below is the information regarding the concert series.

1. Applicant is Celadon New Town Residential Association, c/o ESSTEE Real Estate Management. Mailing Address: 675 E. 16th Street, Suite 220, Holland, MI 49423 Phone Number: 616.392.6480

2. The address and legal description of the premises upon which the proposed assembly is to be conducted is: Celadon New Town Residential Association c/o ESSTEE Real Estate Management 2100 New Town Drive, Grand Rapids, MI 49525 Tax Id Number: 26-3128654

3. The proposed assembly schedule is: Food will be served at 6 p.m. Concerts to take place from 6:30-9:30 p.m.

4. Exact number of people in attendance is unknown, it will vary with the entertainment group. The maximum number of attendees is 200.

5. The premises shall be completely enclosed by a fence of sufficient height and strength to preclude persons in excess of the maximum permissible attendants from gaining access and which will have sufficient gates properly located to provide ready and safe ingress and egress.

6. On site restrooms will be available for public use. 7. We will need to have an updated document regarding the release of holding the

Township, its employee's and agents thereof harmless from any and all claims that may arise involving property damage, personal injury, and death that may occur because of the event.

8. ESSTEE agrees to meet, discuss, (with Township officials) and correct any concerns relative to complaints that the Township may receive regarding the events. Please call 616.392.6480 to schedule.

9. A copy of a two million dollar ($2,000,000.00) insurance policy naming the Grand Rapids Charter Township as an additional insured will be emailed early next week.

10. Payment of the Outdoor Assembly License fee of $375.00 for three concerts will be delivered on Thursday, May 22, 2014.

11. The concet1 schedule is as follows: A. June 26- Muteflutes +Ribbons of Song B. July 17- Slim Gypsy Baggage+ Tony LaJoye C. Aug 14- Chain of Lakes+ Supp011

Please let me know if you have any questions or comments or if there is any additional information that is needed for this review. I can be reached at 616.392.6480 or at [email protected].

Thank you for your time.

Sincerely,

Claire Kryger ESSTEE Real Estate Management 616.392.6480

Celadon New Town Residential Association c/o ESSTEE Real Estate Management

675 E. l6'h Street, Suite 220 Ho ll and, Michigan 49423

616.392.6480 f. 616.392.6485

M IC H A E L J. DEVRI ES S UPERVISOR

EDWA RD J . R O BI N ET T E CLERK

CHRI S AFENDO ULJ S T REASURER

May 20,2014

TO: Grand Rapids Charter Township Board of Trustees

FROM: Michael J. DeVries Township Supervisor

RE: Parks & Recreation Committee Report

RECOMMENDATION

No action necessary.

BACKGROUND

Rusty Merchant will review the progress for the Board.

Ru s T Y MERCHANT T RUSTEE

R oB ERT W . R oTH T RUSTEE

D AV ID A. V AN D YKE TR USTEE

LEE V AN P OPER ING T R U STEE

Item# 9

1836 EAST BELTLINE N.E. • GRAND RAPIDS , Ml 49525-4514 PHONE: (616) 361-7391 • F Ax : (616) 361 -6620 • WEB SiTE: www.G RAND RA PJD ST WP. ORG

Minutes of Grand Rapids Charter Township Park and Recreation Committee Meeting

May 8, 2014 3:30pm

Members Present: Michael VanderPloeg, Scott Conors, Rusty Merchant, Robin Rothley

Members Absent: Mark Wrona, Jeanenne Morton and Laura Hill

Also Present: Township Supervisor Michael DeVries

The meeting was called to order at 3:35 pm

1. The following items to be located at Crahen Valley Park and included on the Conceptual Plan were discussed:

South end of the park:

• Simplify the entrance- single entrance to go to the east for parking and playground/picnic area .

• Highroad Trail to loop to Leonard Street.

• North Slope Trail to connect to the North end.

• Feature bridge over creek.

• Themed playground- medium sized- geared toward families with younger children (10 and under).

• Grassy area near the playground for play area.

• Shelter and restrooms.

• Fishing area- pond enhancement and fishing decks.

North end of the park:

• Winter sports area to include: 1. Various age appropriate sledding hills. 2. Pavilion for ice skating- artificial ice. 3. Groomed cross country ski trails. 4. Trails for other winter activities . 5. Service center near the winter activities for warming and restrooms. 6. Winter gathering grounds.

• Winter sports features will also be compatible for summer activities.

• Game areas- Frisbee golf, bocce ball etc.

• Parking lot designs to include access areas to support temporary events.

Overall park:

• Site enhancements to improve upon nature.

• Xxxx Miles of paved trails

• Xxxx Miles of Nature trails with interpretive cente rs.

• Trails to include foot bridges where needed.

• Informationa l signs along trails to inform visitors of the history of the area.

• Should have a universa l design and materials used should be natural to the area with quality to meet National Park standards.

• Outdoor patios and park greens gathering areas.

• Enclosed and open picnic shelters as well as individual picnic areas.

• Trails wi ll enhance connectivity to schools, residential neighborhoods, commercial and office areas ofthe township.

Motion by Scott Conners and Seconded by Rusty Merchant: To approve the list of elements to be included in the Crahen Valley Park Conceptual

Plan. Also to direct Moore & Bruggink to develop the Conceptual Plan and a cost estimate for the improvements.

All in favor.

Motion passed.

2. The Committee will meet in June to finalize a Conceptual Plan and review costs to prepare for MDNR Grand App lication.

3. There were no items from members to discuss.

Meeting was adjourned at 5:10 pm